Minutes of Previous Meeting and Matters Arising PDF 85 KB
Minutes of Previous Meeting and Matters Arising PDF 85 KB
Minutes of Previous Meeting and Matters Arising PDF 85 KB
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EDGBARROW AND SANDHURST SPORTS<br />
CENTRE MANAGEMENT COMMITTEE<br />
8 JANUARY 2013<br />
5.00 - 5.45 PM<br />
Present:<br />
Councillor Jim Finnie, Bracknell Forest Council<br />
Councillor Mrs Jean Bettison, S<strong>and</strong>hurst Town Council<br />
Peter Floyd, Edgbarrow School<br />
Councillor John Porter, Bracknell Forest Council<br />
Councillor Richard Price, Crowthorne Parish Council<br />
Councillor Bob Wade, Bracknell Forest Council<br />
Councillor Paul Widdowson, S<strong>and</strong>hurst Town Council<br />
In Attendance:<br />
Brian Beechey, Principal Accountant, Environment, Culture & Communities<br />
Mark Cook, Centre Manager <strong>of</strong> Edgbarrow & S<strong>and</strong>hurst Sports Centres<br />
Mark Devon, Chief Officer: Leisure & Culture, Environment, Culture & Communities<br />
Apologies for absence were received from:<br />
Robert Elsey, Edgbarrow School;<br />
12. <strong>Minutes</strong> <strong>of</strong> <strong>Previous</strong> <strong>Meeting</strong> <strong>and</strong> <strong>Matters</strong> <strong>Arising</strong><br />
RESOLVED that the minutes <strong>of</strong> the meeting <strong>of</strong> the Committee held on 4 July 2012 be<br />
approved as a correct record.<br />
13. Revenue Budget 2013/14<br />
The Committee considered a report presenting a revised draft revenue budget for the<br />
both Edgbarrow <strong>and</strong> S<strong>and</strong>hurst Sports Centres for the 2013/14 Financial Year.<br />
It was noted that the projected expenditure 2012/13 for cleaning at Edgbarrow Sports<br />
Centre was £21,000 rather than the stated figure <strong>of</strong> £25,640.<br />
In response to Members’ questions, it was reported that:<br />
• the cost to the Council <strong>of</strong> running the Sports Centres, as shown in the draft<br />
revenue budgets, included the costs to both Children, Young People <strong>and</strong><br />
Learning <strong>and</strong> to the Environment, Culture <strong>and</strong> Communities Departments.<br />
• The projected costs <strong>of</strong> publicity <strong>and</strong> marketing in 2012/13 funded large mail<br />
shots, the printing <strong>of</strong> leaflets for Borough <strong>and</strong> other schools <strong>and</strong> advertising in<br />
the local press. Members reiterated their previous suggestion that the free<br />
advertising opportunities in the Crowthorne Eye magazine <strong>and</strong> S<strong>and</strong>hurst<br />
Pride website be utilised.<br />
• The birthday party income was lower at S<strong>and</strong>hurst than at Edgbarrow as the<br />
halls at S<strong>and</strong>hurst had been consistently hired out for alternative recreational<br />
bookings leading to less availability for party bookings.
RESOLVED that the Committee recommends the revised budgets set out in Annexes<br />
A <strong>and</strong> B <strong>of</strong> the report for submission to the Executive.<br />
14. Review <strong>of</strong> Charges<br />
The Committee considered a report setting out a review <strong>of</strong> the facility charges for<br />
Edgbarrow <strong>and</strong> S<strong>and</strong>hurst Sports Centres. The report set out the current <strong>and</strong><br />
proposed prices <strong>and</strong> the percentage increase <strong>and</strong> drew comparisons with facilities at<br />
Bracknell Leisure Centre <strong>and</strong> council owned facilities at St Crispins, Arena <strong>and</strong><br />
Frogmore.<br />
It was noted that it was the Borough Council’s policy to charge market rates for all<br />
services. Prices had been set in accordance with this guidance as far as possible<br />
without making the Centres uncompetitive.<br />
RESOLVED that the proposed customer charges at Edgbarrow <strong>and</strong> S<strong>and</strong>hurst<br />
Sports Centres detailed in Annexe A <strong>of</strong> the report be recommended for acceptance to<br />
Bracknell Forest Council for implementation in April 2013.<br />
15. Capital Wish List<br />
The Committee considered a report detailing the smaller projects on the current wish<br />
list for Edgbarrow <strong>and</strong> S<strong>and</strong>hurst Sports Centres. The Committee noted that budget<br />
pressures would impact on the availability <strong>of</strong> funding for projects <strong>of</strong> this nature.<br />
It was reported that the lighting repairs for external signage <strong>and</strong> redecoration <strong>of</strong> the<br />
gym at S<strong>and</strong>hurst Sports Centre had been completed.<br />
Member requested an update on the lighting improvements to the Edgbarrow Sports<br />
Centre car park.<br />
RESOLVED that the report be noted.<br />
16. <strong>Meeting</strong> Management Objectives (April 2012 - September 2012)<br />
The Committee considered a report detailing the progress made towards delivering<br />
the Management Objectives agreed at the meeting <strong>of</strong> the Committee in July 2008.<br />
The Committee noted the summary <strong>of</strong> progress made against each <strong>of</strong> the objectives<br />
for the period April to September 2012.<br />
17. Progress Report (April 2012 to September 2012)<br />
The Committee received a progress report for the period April to September 2012.<br />
Whilst performance at both sports centres was generally positive, with total<br />
attendances up on 2011/12 it was reported that fitness room usage had declined as<br />
customers sought to reduce their monthly expenditure in a challenging economic<br />
time. New initiatives had been introduced to attract new users <strong>and</strong> retain existing<br />
ones.<br />
At Members’ request, it was agreed to include percentage occupancy figures as well<br />
as total numbers in the annual usage figures to illustrate more clearly team sport<br />
usage.<br />
The Committee noted the report.
18. Future <strong>Meeting</strong>s<br />
It was noted that future meetings <strong>of</strong> the Committee would be held as follows:<br />
Tuesday 9 July 2013 at 5pm at S<strong>and</strong>hurst School<br />
Tuesday 10 December 2013 at 5pm at Edgbarrow School.
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