REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

or declining such means of communication in its Intent to Respond. Except for the
Proposal itself, references in this RFP to “written” form of communications include e-mail.
1.1.10 Mandatory Pre-Proposal Meeting: Due to the complexity of the Scope of Work
the pre-Proposal meeting is mandatory. Representative site visits are planned for
representative buildings, which are, Saginaw High School, Thompson Middle School,
Arthur Eddy K-8 School, Herig Elementary. The meeting will be on June 16, 2011 at
1:00 p.m. This meeting and site visits are mandatory and all Proposers are required to
familiarize themselves with the other facilities so they are conversant with the facilities.
Proposers may only visit Saginaw Public School Facilities with permission from the
districts Facility Director. Failure to familiarize themselves with The School District
of the City of Saginaw Facilities will not be a reason to withdraw or change a
proposer’s bid.
1.1.11 Additional Requests for Clarification: Prospective Proposers may request that
the School District clarify information contained in the RFP. All such requests must be
made in writing to Daniel La Pan, Director of Facility Services. The School District will
provide a written response to all written requests for clarification within five (5) business
days after the receipt of such request. The School District will not respond to any request
for clarification received after the close of business on June 23, 2011. The districts
response to any request for clarification will be provided to all parties who have submitted
an Intent to Respond to the RFP.
1.1.12 Restrictions on Communication: From the issue date of the RFP until a
Contract is awarded, Proposers shall not communicate about the subject of the RFP or a
Proposer’s Proposal with the School District of the City of Saginaw, Board of Education,
administrators, faculty, staff, students, or employees, except for Requests for Clarification
in accordance with Section 1.1.11.
1.1.13 Addenda to the RFP: If it becomes necessary to revise any part of the RFP, notice
of the revision will be emailed in the form of an addendum to all parties who have
submitted an Intent to Respond. All addenda shall become a part of the RFP. Each
Proposer should in its Proposal (to avoid any miscommunication), acknowledge all
addenda which it has received. The failure of a Proposer to receive or acknowledge
receipt of any addendum shall not relieve the Proposer of the responsibility to comply with
the terms thereof. Acknowledgment by the Proposer should consist of returning an email
verifying receipt of the addenda, as part of the Proposal.
1.1.14 RFP/Proposal Information Controlling: The School District of the City of
Saginaw intends that all Proposers have equal access to information relative to the RFP,
and that the RFP contains adequate information. Part of the RFP preparation has
included discussions with selected prospective Proposers; however each Proposer shall
prepare its Proposal based only on the information contained in the RFP, notwithstanding
any information that may have been previously provided. A prospective Proposer noting
any inconsistency between the information contained in the RFP and any information
previously provided to it should request clarification (refer to Section 1.1.11). No
information communicated, either verbally or in writing, to or from a Proposer shall be
effective unless confirmed by written communication contained in the RFP, an addendum
to the RFP, a request for clarification or written response thereto, or in the Proposal.
1.1.15 Good Faith Deposit: Each Proposal shall be accompanied by a surety or bid bond
or certified check in a form satisfactory to the School District of the City of Saginaw in an
amount of 5% of the first year’s total amount of the Contract, as a guarantee of Proposer’s
good faith on the part of the Proposer, to be forfeited as liquidated damages if the
Proposer withdraws its Proposal or, upon acceptance of its Proposal by the School
District of the City of Saginaw, fails to execute a form of Contract, acceptable to the
School District, substantially evidencing and incorporating the RFP and its Proposal.
Good faith deposits shall be returned to all Proposers upon the award of a Contract to a