REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

4.20.1 Utilities:
Utilities for District furnished facilities will be provided at no cost to the Contractor. Utilities
are limited to electricity, water, heat, air conditioning, local telephone service with access to
the local area network, and Internet connectivity. All refuse removal services will be
provided by the District with the exception of the removal of hazardous waste generated by
the Contractor. Telephones, Internet access, and Internet connectivity are for official use
only. All applicable Contractor employees will sign a District Acceptable Use Policy upon
employment with the Contractor. The Contractor shall instruct employees in utilities
conservation practices. The Contractor shall be responsible for operating under conditions
that preclude the waste of utilities. Lights shall be used only in areas, where and when work
is actually being performed, unless the lights are to remain on for safety, educational, or
security reasons. Water faucets shall be turned off after usage, and mechanical equipment
temperature controls shall be maintained in a non-waste mode of operation.
4.21 CONTRACTOR PROVIDER FURNISHED ITEMS
The Contractor shall furnish the following:
4.21.1 Vehicles and Vehicle Maintenance:
Contractor shall provide vehicles for all management staff and all vehicles supplementary to
any provided by the District. Maintenance and fuel for vehicles will be at the sole cost of the
Contractor. Management staff will include: Director, Assistant Director, Managers,
Supervisors and any other exempt employees hired by the Contractor.
4.21.2 Drawings:
Any and all drawings and/or schematics developed by the Contractor for any of the
equipment, systems, or subsystems covered by the contract shall become the property of
the District, and shall be supplied to the Director of Facility Services upon completion. In
addition, the Contractor shall update (“red line”) current District facility drawings to reflect
any changes resulting from repair work.
4.21.3 Personal Protective Equipment:
The Contractor shall supply proper employee protective clothing, footwear, gloves, head
gear, ear plugs, safety eye wear (not prescription lenses), etc., as required for the
maintenance tasks required under this contract.
4.21.4 Uniforms:
The Contractor shall furnish the required uniforms (shirt, long pants) with the Contractors’
and employees’ names permanently attached to the shirt. All Contractor personnel
performing under the contract shall wear the approved uniforms at all times while on duty.
Additionally, these uniforms shall be worn in a manner that they present a neat and orderly
appearance at the beginning of each workday.
The Contractor shall warrant all workmanship, materials, equipment, and services provided
under the terms of this contract for a minimum of one year or the manufacturer's period of
warranty, whichever is longer. Proper logs shall be maintained including service date from
which warranty commences. Any rework or repair due to poor workmanship will be at the
Contractor’s expense.
4.22 RECORDKEEPING
The Contractor shall be responsible for creating and maintaining any District required records that
are specifically cited in this contract. When such records are requested by the District, the
Contractor shall provide the original record or a reproducible copy of the original record not later
than five duty days (weekdays) after the receipt of the request. All records generated will become
the exclusive property of the District and shall remain with the District upon Contract termination.