REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

caulks, nuts, bolts, screws, tape, adhesive and repair and replacement parts. Requests for
additional tools and or supplies may be provided at the District’s expense via requisition
requests for the Director of Facility Services and the Purchasing Agent’s approval.
4.19.4 Keys to District Facilities:
The Contractor will be given keys and combinations to the facilities locks to facilitate
performance of work. The Contractor shall establish a key control system to ensure that no
keys issued to the Contractor by the District are lost, misplaced, or used by unauthorized
persons. The Contractor shall reimburse the District for replacement of locks or for rekeying
required as a result of the Contractor losing any key.
4.19.5 Authorized Use and Access to Spaces:
The Contractor shall prohibit the use of District-issued keys by any person other than
authorized Contractor employees. The Contractor shall not permit entrance to locked areas
of any person other than Contractor personnel engaged in the performance of work in those
areas, or personnel assigned to the activity where the Contractor is performing work.
4.19.6 Technical Publications:
The District will provide the Contractor with all available technical manuals and bulletins
associated with the installation of new equipment. The Contractor shall update and
maintain the technical publications, obtain and insert any changes or updates issued by the
manufactures, add technical publications for any newly installed or replaced equipment, and
shall return all technical publications (with changes, updates and added publications) to the
District 30 days prior to contract completion.
4.19.7 Equipment/Material Inventory:
The on-hand equipment (including equipment being made available as noted in § 1.30 of
this RFP) and materials that belong to the District will be made available to the Contractor.
The Contractor and the Director of Facility Services his/her designee shall conduct a joint
inventory before commencing work under this contract. The Contractor shall then certify the
findings of this inventory and assume accounting responsibility for all equipment and
materials inventoried. Upon completion or termination of this contract, a second joint
inventory shall be conducted to ensure all District furnished equipment and materials are
accounted for. The Contractor shall be held liable for any missing equipment/materials
listed in the initial inventory. The Contractor shall regularly update the Inventory and the
Director of Facility Services may inspect the Inventory at any time.
4.19.8 Computers:
Computer workstations with network connections will be made available to the Contractor
for use in the performance of this contract. Regardless of the serviceability of the
abovementioned District Furnished Equipment, the Contractor shall remain fully responsible
for accomplishing all work requirements identified in this contract. The Contractor is
responsible to furnish all additional equipment as may be required in order to accomplish all
contract requirements.
4.19.9 Vehicles and Vehicle Maintenance:
Contractor will ensure proper maintenance of District provided vehicles. District vehicles
shall not be used for personal travel and must remain on premises after normal work hours
unless approved by the Director of Facility Services or his/her designee.
4.19.10 Communication Equipment:
All necessary mobile communications equipment shall be the responsibility of the
Contractor.
4.20 DISTRICT PROVIDED SERVICES
The District will provide the following service to the Contractor: