REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

4.17 REQUIRED REPORTS and SUBMITTALS/DELIVERABLES
The Contractor shall submit to the Director of Facility Services the data, reports, schedules, plans,
as identified in the SOW for approval and/or action as applicable, no later than the dates specified.
In addition, the Contractor shall submit a Monthly Report that includes the data as shown following
by the 5th workday of the following month.
The Monthly Report shall include:
(1) Current staffing and any changes
(2) Labor productivity
(3) Energy management data
(4) Work performed (e.g. number of work orders completed, number outstanding, etc.)
(5) Achievements
(6) Training accomplished
(7) Upcoming training
(8) Goals for next month
Failure to provide any required report may result in the monthly payments being delayed until the
District receives such reports.
4.18 WARRANTIES
The Contractor shall serve as the point-of-contact (POC) and coordinate all building and equipment
related warranty issues. The Contractor shall be fully responsible to execute all warranties that are
building related and to keep the District advised in writing of any warranty issues in dispute by the
manufacturer. Should the Contractor’s action nullify a warranty, the Contractor shall assume
responsibility for all systems, equipment, and related work until the warranty expires.
4.19 DISTRICT FURNISHED PROPERTY
4.19.1 General:
The premises and equipment provided by the District for use in the Maintenance services
operation will be in good condition and maintained by the District to ensure compliance with
applicable laws concerning building conditions, sanitation, safety and health in accordance
with OSHA regulations.
4.19.2 Facilities:
The District will make available space for each one contract employee assigned
permanently in District’s facility. No alterations to the District provided facilities shall be
made. This facility shall be for the exclusive use of the Contractor to perform work
associated with this contract. The Contractor shall maintain and repair such facility and
equipment to ensure that they remain in proper and reliable operating condition. The
District will provide the office furnishings, minor hand tools, and shop fixtures currently in
use by the Maintenance employees. During execution of the work, the Contractor shall
protect District property from damage. The Contractor shall repair any damage to District
property resulting from work performed under this contract at no cost to the District. The
Contractor shall repair damage to District property resulting from operational errors or failure
to maintain, repair, or inspect equipment as required under this contract at no cost to the
District. The total or partial breakdown or failure of the District furnished equipment shall not
relieve the Contractor of responsibility to fully perform the work of the contract. Upon
completion or termination of the contract, all District owned equipment shall be returned to
the District in the same condition as received, except for normal wear and tear. Equipment,
which has become worn out due to normal wear and tear, also shall be returned to the
District. The Contractor shall be responsible for the cost of any repairs or replacements
caused by negligence or abuse by the Contractor or Contractor’s employees.
4.19.3 Supplies:
The District will make available for the Contractor’s use on a co-use (share with the District
basis), all hand tools, dollies, carts, hand trucks, and all supplies such as paints, sandpaper,