REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

the attention of the Director of Facility Services or his/her designee during the joint
inspection any systems or equipment that are considered inoperable and thus it is deemed
impossible to provide normal operations and maintenance on such systems and/or
equipment. The Contractor shall correct an inoperable deficiency listed in the Deficiency
Report and shall assume full responsibility of the equipment.
4.13.3 Contract Start:
The Contractor shall assume full responsibility for normal operations and maintenance of all
building systems and equipment at the beginning of the base performance period; hence,
the Contractor shall provide a work force that is fully qualified and capable of performing all
work required under this contract at this time.
4.13.4 Phase-Out Transition:
During the 60 calendar day period immediately prior to the end of the contract (if the current
Contractor is not awarded the subsequent contract for this service), the Contractor shall
permit the successor Contractor (and the successor Contractor's employees) to observe
and become familiar with any and all operations under the contract. The Contractor shall
prepare and submit to the Director of Facility Services any changes to the Phase-out portion
of the Transition plan submitted as part of the original proposal. The Contractor shall not
defer any needed repairs or maintenance for the purpose of transferring responsibility to the
successor Contractor. The Contractor shall fully cooperate with the successor Contractor
and the District so as not to interfere with their work or duties.
4.13.5 Contract Close-out Inspection:
On a date not later than sixty (60) calendar days prior to the expiration of the contract, the
Director of Facility Services or his/her designee and the Contractor shall make a complete
and systematic joint inspection of the Contractor’s areas, District furnished equipment,
mechanical rooms, and building systems and equipment covered by this contract. The
Director of Facility Services or his designee and the Contractor shall identify all deficiencies
other than normal wear and tear that needs to be corrected by the Contractor before the
expiration of this contract. The Contractor shall ensure that these
areas/equipment/mechanical rooms are in a condition equal to or better than when the
Contractor began this contract.
4.13.5.1 Final Inspection Close-out Report:
The Contractor shall submit a copy of the Final Inspection Close-out Report
(signed by both parties) listing all required repairs to be completed by the
Contractor not less than 30 calendar days before the expiration of the final
contract period.
4.13.5.2 Deficiency Correction:
The Contractor shall correct all of the cited deficiencies noted in the Final
Inspection Close-out Report before the expiration of this contract. Final payment
to the Contractor may be withheld until all cited deficiencies are corrected.
4.14 QUALITY CONTROL PLAN (QCP):
The Contractor shall develop and execute a proactive Quality Control Plan. The Contractor will
assure that all contract requirements are satisfied as specified. The Contractor shall submit any
changes made to the QCP to the Director of Facility Services. The QCP is of paramount
importance. The program shall include, but not be limited to the following:
4.14.1 Description of Inspection System:
A description of the inspection system tailored to the specific schools and equipment
covered under the terms of this contract and which covers all services specified and the
methods used for proactively identifying and preventing defects in the quality of service
performed. The inspection system description shall include specifics as to the areas to be
inspected on both a scheduled and unscheduled basis, the frequency of inspection, and the
title and organizational placement of the employees involved in the inspection.