REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

that have electronic key control mechanisms are secured and all numbers when provided to
access the buildings are safeguarded for confidentiality.
4.10.4 Key Reporting Requirements:
The Contractor shall maintain a log of the occurrence of lost, damaged or duplicated District
furnished keys.
4.10.5 Replacement of Keys and Locks and Re-keying:
In the event keys, other than master keys or locks are lost, damaged, destroyed or
duplicated, the Contractor may be required to re-key or replace the affected lock or locks.
However, at the District’s option, the District may elect to replace the affected lock or locks
or perform re-keying. When the District performs the replacement of keys and locks or rekeying,
the total cost of replacement keys and locks or of re-keying will be deducted from
the monthly payment due the Contractor. In the event that a master key is lost, destroyed or
duplicated, all locks and keys for that system will be replaced by the District and the total
cost of replacement will be deducted from the monthly payment due the Contractor.
4.11 HOURS and DAYS of OPERATION
4.11.1 Contractor Services:
The Contractor shall perform the services required by this contract during an eight hour duty
day, Monday through Friday at normal daytime hours set by the Contractor and approved by
the Director of Facility Services. Any overtime unrelated to emergency or urgent services
calls will be preapproved by the Director of Facility Services or his/her designee.
4.11.2 District Holidays:
The Contractor is not required to provide service on the following District holidays not
withstanding emergency calls: (see objective 1.3)
4.11.3 Emergency Closure:
Unless otherwise notified by the Director of Facility Services, the Contractor shall perform
the services required by this contract during severe weather, during normal duty hours.
Should the District’s facilities close early due to severe weather, the Contractor may, upon
verbal notification from the Director of Facility Services, and after completing safety,
security, and severe weather closure tasks, dismiss its employees on the same basis.
Unscheduled work in progress, but uncompleted prior to closure, shall be performed upon
return to normal hours of operation.
4.12 AIR EMISSIONS
The air emission standards in the performance of work are described below.
4.12.1 Refrigerants:
The Contractor shall follow all regulations and practices for service methods, technician,
systems, and recovery equipment certification, disposal of equipment and appliances, and
record keeping in accordance with current laws and regulations.
4.12.2 Inventory of Refrigerants:
The Contractor shall develop a Refrigerant Management Plan for this contract in
accordance with Federal, State and/or Local regulations within 30 days after contract award.
The Contractor shall use the Refrigerant Compliance Manager (RCM) (EPA-compliant
software program for data management of refrigerant usage and tracking. The Contractor
shall update and maintain RCM concurrent with any Service Call and/or preventive
maintenance performed on refrigeration systems. The Contractor shall produce any records
or documentation for EPA inspections as required to validate EPA compliance.
4.12.3 The Contractor shall enter data into the database any time:
(1) a leak is detected