REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

systems shall not interfere with the recommended manufacturers’ specifications or
warranty requirements so as to not impair or cause unnecessary wear and tear on
equipment. Upon completion of any maintenance or repair work, the equipment
and its components shall be clean and shall have no missing or damaged parts. All
replaced parts and equipment shall be removed from the site immediately and
disposed of properly. Work areas shall be broom swept/vacuumed clean prior to
departure. The equipment shall operate within the equipment manufacturer’s
design criteria levels. Any major changes in operations should be brought to the
attention of the Director of Facility Services or designee.
4.2.3.2Equipment Condition Report:
The Contractor shall log in the work order system by description and date all
equipment that is not fully operational, the action taken to remedy the situation and
a proposed estimated time for the equipment to be returned to operational status.
4.2.4 Maintenance of Equipment Rooms and Contractor Spaces:
The Contractor shall maintain building equipment, equipment machine rooms, shops, and
office spaces in a manner that results in a neat and clean appearance as identified during
the initial phase-in inspection. All areas shall be kept free of extraneous materials, swept,
and dusted. Any Contractor damage to walls, ceilings, floors, pipes, ducts, or exteriors of
equipment shall be repaired and the finish shall be returned to match the existing condition.
4.2.5 Painting and Corrosion Control:
Painting included in the basic services portion of this contract is limited to, touching up
interior and exterior structural surfaces including but not limited to walls, ceilings, doors,
trim, windows, floors, hand railings, metal surfaces, installed building equipment, road and
parking lot striping, and surfaces disrupted during the performance of maintenance,
including but not limited to mechanical equipment, piping and insulation, duct work, machine
room walls, ceilings, and floors.
Additional painting may be ordered under additional services and may require interior
coatings including all surfaces in the interior of a building, including ceilings, walls, partitions,
doors and trim, windows, and floors. All applications of paint shall match the existing paint
and meet the paint standards established by the District.
4.2.6 Service Calls:
The Contractor shall receive, respond to, complete, and document all service calls received
by the District through the work order system in a timely manner.
4.2.6.1Service Call Database:
The Contractor shall maintain a Service Call database containing the following
information:
(1) Details of Customer request
(2) Description of Work Performed
(3) Predominant Trade of Work used
(4) Date and Time of Arrival at the Service Call site
(5) Date and Time Service Call completed
(6) Number of Labor Hours
(7) Cost of Materials (purchase price)
(8) District Point of Contact (POC) name and phone number
(9) Name and Signature of Craftsman
(10) Additional comments on work
(11) Warranty information
4.2.6.2 General Service Call Requirements:
Service Calls are initiated by District personnel and are defined as unscheduled
building related problems. Examples include, but are not limited to taking measures
to respond to and correct building related deficiencies such as malfunctioning HVAC