REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

4 CONTRACTORS MAINTENANCE OBLIGATIONS
The Contractor shall provide all personnel, supervision, management, transportation and personal use
safety equipment required to perform the facilities and equipment maintenance and support services
required by this scope of work. Office space, warehouse space, non-management transportation,
equipment, and maintenance supplies required to perform services will be furnished by the District as set
forth in the scope of work.
4.1 EMERGENCY OPERATIONS
The Contractor shall be required to operate the facilities covered by this contract during all
emergency situations such as fires, accident and rescue operations, strikes, civil disturbances,
natural disasters, and the like. The Contractor and staff shall become thoroughly familiar with the
occupancy emergency plans at each site. Participation in emergency plans shall be mandatory
during the event of a related emergency situation regardless of the time of occurrence. The
Contractor shall be responsible for supporting the emergency plans by performing specific actions
as required by the District.
4.2 FACILITY OPERATIONS BASIC SERVICES
The basic services portion of this requirement is intended to encompass performance of all services
to:
• Operate and maintain the facilities
• Perform all service calls and repairs issued by Work Order Requests
• Perform preventive maintenance and certification
• Provide the services to manage the work at each location
• Assist in project planning, proposal development activities, and cost estimating of all work as
requested by the District for outsourcing work
• Maintain compliance with all local, state and federal requirements and applicable industry
standards.
The Contractor shall provide all services to operate the facilities as described below.
4.2.1 Building Maintenance Plan:
The Contractor shall update as called for below and successfully implement a Building
Maintenance Plan for each facility at each site. The Contractor shall review these plans at
least annually (within the first 30 days of each option period) and revise the plans as
necessary. All revised plans shall be submitted to the Director of Facility Services or
designee prior to implementing a revised Building Maintenance Plan. The Director of
Facility Services will provide written acceptance or reject the plan within 30 days.
4.2.2 Instructions:
Within thirty (30) days of the award of the contract, the Contractor shall develop specific
written Standard Operating Procedures for Contractor personnel to implement the accepted
Building Maintenance Plan. These instructions shall be used by Contractor personnel in
daily performance of work and shall be made available to the Director of Facility Services
and other District personnel upon request.
4.2.3 Equipment Checks:
The Contractor shall perform periodic unscheduled and scheduled checks of the building
equipment to verify the equipment is in good working order in accordance with District’s
authorized preventive maintenance schedule.
4.2.3.1System Equipment Configuration, Set Points, and Operating
Parameters:
The Contractor shall make necessary changes to the established equipment
configuration or the programming/operating sequence of control systems for fire
alarm, HVAC, mechanical, or electrical systems in facilities. Any changes in such