REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

shall be reported immediately. A written report shall be submitted to Saginaw
Public Schools by the Contractor within two (2) working days.
Accident reports shall make clear or provide at a minimum the following:
• Whether students or staff were involved in the accident;
• Whether any injury occurred;
• The facilities management staff, location, involvement of equipment, and
nature and extent of any property damage;
• The Contractor’s assessment of chargeability of the accident; and
• Accident and incident reports completed by the Contractor’s management
and by drivers.
The Contractor shall provide to The School District of the City of Saginaw any
accident reports obtained from the Michigan State Police or from any other law
enforcement agency as soon after the accident as they become available.
The Contractor shall use the Michigan MDE form as mandated by the State of
Michigan.
3.7 QUALITY CONTROL/INSPECTIONS:
The Contractor’s supervisor/project manager, The School District of the City of Saginaw Designee
and other personnel as deemed appropriate by the School District Designee will perform Monthly
inspections of each school (1) to ensure tasks are completed according to the Cleaning Frequency
Requirements, (2) to ensure that the quality of work is satisfactory, and (3) to ensure the
Contractor's compliance with other terms of the Contract. The Contractor will maintain historic
inspections of each area(s) the employee is responsible for. The Contract supervisor(s) will use the
required inspection forms or pre-printed forms mutually agreed upon between The School District of
the City of Saginaw and the Contractor. Upon completion of each inspection, the Contractor will
provide a copy of the inspection form to the School District administrator(s) present during the
inspection before leaving the school.
An inspection of all Facilities will be conducted prior to the start of each school year by a team of
Saginaw Public School personnel. This requirement is not intended to limit the Contractors
responsibility to inspect or control its own work, nor does it limit The School District of the City of
Saginaw’s right to inspect any Facility at any time.
Failure to complete any required inspections (and failure to re-schedule and complete the inspection
within three business days) will result in the issuance of a non-inspection penalty as provided for in
the “Penalties” section of this RFP.
The School District of the City of Saginaw Superintendent, the School District Director of Facility
Services, the Operations Manager, and the Principals may also periodically inspect the schools and
will report any deficiencies and all unsatisfactory performance to the Contractor.
The Contractor will be granted a reasonable time to correct the deficiencies. Where it is necessary,
in the School District designee’s opinion, to correct unsatisfactory performance to conduct school
activities in a clean and safe environment, all costs incurred by The School District of the City of
Saginaw to correct the deficiencies will be deducted from the monthly payment to the Contractor.
The duties of the Project manager shall not be performed by productive hourly employees, nor shall
the project manager perform cleaning duties except in the case of an emergency.