REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

3.5 SUPPLIES
The Contractor is responsible for procuring and maintaining all supplies, and related expenses for
items necessary to provide the services called for in this Contract, unless otherwise noted in the
award of this Contract. Found in Appendix F.
3.6 CONTRACTOR’S RECORDS AND REPORTING REQUIREMENTS
The Contractor shall make available at any time to The School District of the City of Saginaw all
operating records that the School District may request. Additionally, the Contractor will provide
certain regular reports to The School District of the City of Saginaw as specified in this section and
others as mutually agreed on by the School District and Contractor.
3.6.1 Records to be maintained by the Contractor
3.6.1.1 Operating Records: The Contractor shall maintain, for a minimum of one
(1) academic year, daily records indicating absenteeism per building, supplies
used per building, employee hours per Facility, accident occurrences and
building complaints.
3.6.1.2 Personnel Records: The Contractor shall maintain records for seven (7)
years, at no cost to the School District: that include documentation of all
facilities management, and support staff compliance with all legal requirements
and with all standards and requirements set forth in this Contract.
3.6.2 Reports to be submitted regularly to The School District of the City of
Saginaw by the Contractor: If any of the following events occur during the
Contractor’s performance of this Contract, the Contractor shall report to The School
District of the City of Saginaw the described information within a period of two (2) working
days.
3.6.2.1 MIOSHA: Before bringing any new chemicals on site, the contractor must
provide one copy of the Material Safety Data Sheets (MSDS) to The School
District of the City of Saginaw designee.
The Contractor must maintain a complete and up-to-date inventory of Material
Safety Data Sheets (MSDS’s) for all chemicals used in each Facility. This
inventory must be stored in two duplicate notebooks labeled “MSDS”, one
stored in the principal’s office and one stored in the custodial office area. In
addition, a master MSDS notebook with a section for each Facility in the School
District of the City of Saginaw must be provided and kept current at the
Operations Manager’s office. The MSDS notebook must also include Michigan’s
Right-To-Know procedures.
3.6.2.2 Procedures: The Contractor will maintain, in each Facility, a Procedures
Manual, indexed and containing the following sections, specific for that Facility
that will include, at a minimum:
1. Contractor’s standard policies and procedures
2. Daily routines or schedules for custodians assigned to the Facility.
3. Emergency and safety procedures
4. List of equipment maintained in the Facility.
5. Maintenance and use manuals for all custodian equipment in the Facility
6. List of all custodians assigned to each school (for contact purposes)
7. Standard cleaning procedures
3.6.2.3 Accident Reports
All accidents or incidents involving The School District of the City of Saginaw
students, staff, and equipment shall be verbally reported to the School District
immediately. A verbal notification to the Operations Manager of the incident