REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

3.1 MANAGEMENT
The Contractor will provide management and clerical staff to coordinate all Contractor functions
described in the RFP and Contract. In the year 2011/2012, Saginaw Schools’ oversight
management staff shall be retained for its own use, so as to ensure a smooth transition. These staff
members shall ensure that Contractor meets the needs and/or exceeds the current service level
currently maintained by the School District. In addition to such other personnel as may be required
to administer the Contract, the Contractor shall employ and assign a responsible project manager to
act as the Contractor’s designee in all matters relating to the Contract and to the work to be done.
At a minimum the Contractor’s operations office shall be adequately staffed from 5:30 a.m. to 5:30
p.m. during all days that school is in session. The Contractor agrees to advise The School District
of the City of Saginaw on a mutually agreed upon monthly schedule regarding organization and
operations matters concerning custodial services. At Saginaw Public Schools expense, suitable
office space, phone, computer and furniture will be provided for clerical staff and one manager.
Space will also be made available for the Contractor’s employees to have lunch and secure
personal items.
3.2 OPERATIONS
3.2.1 Operating Requirements: The Contractor shall provide all custodial services
necessary to meet Saginaw Public Schools routine needs. Service shall be provided on
school days and on other days designated by the School District.
3.2.2 Scheduling: The Contractor will schedule custodians determined by The School
District of the City of Saginaw needs in years one, two and three and every subsequent
year of the Contract.
3.2.2.1 Changes in Assignments: Custodians shall be permanently assigned to
the same Facility whenever possible. If a change is made to a permanent
assignment during the course of the academic year, the Contractor shall notify
the School District as soon as possible.
3.2.2.2 Changes in Established Facility Time Schedules: Changes to
schedules shall be implemented by the Contractor as soon as possible but in no
case more than five calendar days later than notification of the change is
received by the Contract manager responsible for service to The School District
of the City of Saginaw.
3.2.2.3 Changes in School Schedules: It is expected the Contractor will work
when the schools are closed due to inclement weather or other facility related
closings. If the Superintendent of The School District of the City of Saginaw
does close to ensure the health and safety of any person or for any other lawful
reason, then the School District shall not be obligated to pay for any services
hereunder provided the School District has notified the Contractor by 5:30 a.m.
of the day the District and/or individual schools are to be closed.
3.3 CUSTODIAL TRAINING REQUIREMENTS
The Contractor will provide or arrange for any such legally required or other training as is needed to
ensure that qualified custodians are available to provide services described in the Contract.
3.3.1 Pre-service Training and on-going Training: Once a year the School District
of the City of Saginaw maintains a formal training program with regularly scheduled
sessions, individual tests for competency and training records is a necessary ingredient in
the delivery of effective custodial services. The contractor is to have in-place, an ongoing,
effective and documented training program that consists of two parts, each of
which provides all local, state and federally mandated training and contains, at a
minimum: