REQUEST FOR PROPOSALS FOR FACILITIES MANAGMENT ...

REQUEST FOR PROPOSALS
FOR
FACILITIES MANAGMENT SERVICES
June 2, 2011
School District of the City of Saginaw
Attention: Daniel J La Pan, AIA
Director of Facility Services
550 Millard Street
Saginaw, Michigan 48607
Telephone: (989) 399-6571
Fax: (989) 399-6639
E-mail: dlapan@spsd.net

1. OVERVIEW
1.1 SUBMISSION DEADLINE AND REQUIREMENTS
1.2 THE SCHOOL DISTRICT OF THE CITY OF SAGINAW PROFILE
1.3 OBJECTIVE OF RFP
1.4 PURPOSE
1.5 TERM OF THE CONTRACT
1.6 SELECTION TIMELINE
1.7 SCOPE OF SERVICES
1.8 ABSENTEEISM
1.9 PROPOSAL REQUIREMENTS
1.10 PROPOSAL FORMAT
1.11 PROOF OF QUALIFICATIONS
1.12 EMPLOYEES
1.13 CONTRACTOR’S RESPONSIBILITY
1.14 ORAL INTERVIEW
1.15 EVALUATION OF PROPOSALS
2. GENERAL PROVISIONS
2.1 CONTRACT DURATION AND CHARACTERISTICS
2.2 THE SCHOOL DISTRICT OF THE CITY OF SAGINAW CONTRACTOR
COMMUNICATIONS AND BILLING
2.3 PROVISION
2.4 CONTRACTOR’S GENERAL CONDITIONS
2.5 STAFFING REQUIREMENTS
2.6 FACILITY ALARM CODES
2.7 THE SCHOOL DISTRICT OF THE CITY OF SAGINAW DESIGNEE
2.8 KEYS AND FOBS
2.9 PROPERTY DAMAGE PROTECTION
2.10 THE SCHOOL DISTRICT OF THE CITY OF SAGINAW RIGHTS AND
RESPONSIBILITIES
2.11 NONDISCRIMINATION
2.12 PAYMENTS
2.13 DISPUTE RESOLUTION
2.14 CONTRACTOR’S REPRESENTATIONS
Page ii

2.15 CHANGE OF LAW
2.16 SEVERABILITY
2.17 TERMINATION
2.18 TERMINATION FOR CONVENIENCE
3. CONTRACTOR’S CUSTODIAL OBLIGATIONS
3.1 MANAGEMENT
3.2 OPERATIONS
3.3 CUSTODIAL TRAINING REQUIREMENTS
3.4 MAINTENANCE STANDARDS
3.5 SUPPLIES
3.6 CONTRACTOR’S RECORDS AND REPORTING REQUIREMENTS
3.6 QUALITY CONTROL/INSPECTIONS
4. CONTRACTOR’S MAINTENANCE OBLIGATIONS
4.1 EMERGENCY OPERATIONS
4.2 FACILITY OPERATIONS BASIC SERVICES
4.3 PERSONNEL
4.4 POSITION SPECIFICS
4.5 SAFETY
4.6 MEDICAL
4.7 TRAINING REQUIREMENTS
4.8 SAFETY
4.9 ENVIRONMENTAL REQUIREMENTS
4.10 PHYSICAL SECURITY
4.11 HOURS and DAYS of OPERATION
4.12 AIR EMISSIONS
4.13 TRANSITION
4.14 QUALITY CONTROL PLAN (QCP):
4.15 QUALITY ASSURANCE
4.16 WORK PERFORMANCE, COORDINATION and SCHEDULING
4.17 REQUIRED REPORTS and SUBMITTALS/DELIVERABLES
4.18 WARRANTIES
4.19 DISTRICT FURNISHED PROPERTY
4.20 DISTRICT PROVIDED SERVICES
Page iii

4.21 CONTRACTOR PROVIDER FURNISHED ITEMS
4.22 RECORDKEEPING
5. CONTRACTORS GROUNDS OBLIGATIONS
5.1 SCOPE OF WORK
5.2 SUMMER MONTHS
5.3 FALL MONTHS
5.4 PRIORITY LOCATIONS
5.5 CHEMICALS &COMBUSTIBALES
5.6 EQUIPMENT
5.7 PROOF OF EXECUTION AND INSPECTION
5.8 EXPECTATIONS
5.9 PROPERTY DAMAGE
5.10 SUSPENSION AND TERMINATION
5.11 INDEMNIFICATION
6 COST PROPOSAL
6.1 Overview
7 APPENDICES A-H
Page iv

FACILITIES MANAGEMENT SERVICES
1 OVERVIEW
1.1 SUBMISSION DEADLINE AND REQUIREMENTS
Proposals shall be addressed to and received at the:
School District of the City of Saginaw
Attention: Daniel J La Pan, AIA
Director of Facility Services
550 Millard Street
Saginaw, Michigan 48607
Telephone: (989) 399-6572
Fax: (989) 399-6639
E-mail: dlapan@spsd.net
1.1.1 The envelope containing your Proposal should be marked in the lower left hand corner:
“PROPOSAL – FACILITIES MANAGEMENT SERVICES.
1.1.2 Each Proposer is responsible for the submission of its Proposal. Proposals or Proposal
revisions after the date and time specified will not be considered.
1.1.3 Proposals will be received by the Purchasing Department, School District of the City of
Saginaw, 550 Millard Street, Saginaw, Michigan 48607 by 2:00 p.m., Thursday, July 7,
2011. All Proposals received after the time and date above will be returned unopened.
1.1.4 Signed Original Proposal: Each Proposal must be an original and hard copy, and
signed by an authorized member of the Proposer’s firm. This member should be the
highest-ranking officer at the local level. Faxed or e-mailed Proposals will not be
accepted.
1.1.5 The Proposer shall also submit with its signed original Proposal, three (3) complete copies
of the signed original Proposal.
1.1.6 All Bid Proposals shall be accompanied by a sworn and notarized statement disclosing
any familial relationship that exists between the owner(s) and/or any employee of the
Proposer and any member of the Board of Education of the School District of the City of
Saginaw or the Superintendent of the School District. Bid Proposals that do not include
this sworn and notarized familial relationship disclosure statement will not be considered
or accepted by the Board of Education.
1.1.7 Opening of Proposals: At the specified time and date stated above, all submitted
Proposals shall be opened and dated. Any interested parties may attend. No immediate
decision will be rendered. All information received will be confidential until after final
action taken by the School District of the City of Saginaw, except as required by law.
1.1.8 Proprietary Information: The information provided in the RFP is intended solely for
internal use by the Proposer in its Proposal preparation. All information contained herein
is proprietary and shall not be distributed to any third party, except as required by law.
1.1.9 Intent to Respond: Any party who intends to respond to this RFP shall submit an
Intent to Respond, including the name of contact person and address, with fax number
and e-mail address, to Anitra Sweeney, Purchasing Agent, asweeny@spsd.net no later
than June 9, 2011. Except for the Proposal itself, Proposers may submit Intent to
Respond and other communications to the School District of the City of Saginaw, by e-
mail. The School District of the City of Saginaw intends to communicate (e.g., RFP
clarifications and addenda) with Proposers by e-mail, except for any Proposer not listing

or declining such means of communication in its Intent to Respond. Except for the
Proposal itself, references in this RFP to “written” form of communications include e-mail.
1.1.10 Mandatory Pre-Proposal Meeting: Due to the complexity of the Scope of Work
the pre-Proposal meeting is mandatory. Representative site visits are planned for
representative buildings, which are, Saginaw High School, Thompson Middle School,
Arthur Eddy K-8 School, Herig Elementary. The meeting will be on June 16, 2011 at
1:00 p.m. This meeting and site visits are mandatory and all Proposers are required to
familiarize themselves with the other facilities so they are conversant with the facilities.
Proposers may only visit Saginaw Public School Facilities with permission from the
districts Facility Director. Failure to familiarize themselves with The School District
of the City of Saginaw Facilities will not be a reason to withdraw or change a
proposer’s bid.
1.1.11 Additional Requests for Clarification: Prospective Proposers may request that
the School District clarify information contained in the RFP. All such requests must be
made in writing to Daniel La Pan, Director of Facility Services. The School District will
provide a written response to all written requests for clarification within five (5) business
days after the receipt of such request. The School District will not respond to any request
for clarification received after the close of business on June 23, 2011. The districts
response to any request for clarification will be provided to all parties who have submitted
an Intent to Respond to the RFP.
1.1.12 Restrictions on Communication: From the issue date of the RFP until a
Contract is awarded, Proposers shall not communicate about the subject of the RFP or a
Proposer’s Proposal with the School District of the City of Saginaw, Board of Education,
administrators, faculty, staff, students, or employees, except for Requests for Clarification
in accordance with Section 1.1.11.
1.1.13 Addenda to the RFP: If it becomes necessary to revise any part of the RFP, notice
of the revision will be emailed in the form of an addendum to all parties who have
submitted an Intent to Respond. All addenda shall become a part of the RFP. Each
Proposer should in its Proposal (to avoid any miscommunication), acknowledge all
addenda which it has received. The failure of a Proposer to receive or acknowledge
receipt of any addendum shall not relieve the Proposer of the responsibility to comply with
the terms thereof. Acknowledgment by the Proposer should consist of returning an email
verifying receipt of the addenda, as part of the Proposal.
1.1.14 RFP/Proposal Information Controlling: The School District of the City of
Saginaw intends that all Proposers have equal access to information relative to the RFP,
and that the RFP contains adequate information. Part of the RFP preparation has
included discussions with selected prospective Proposers; however each Proposer shall
prepare its Proposal based only on the information contained in the RFP, notwithstanding
any information that may have been previously provided. A prospective Proposer noting
any inconsistency between the information contained in the RFP and any information
previously provided to it should request clarification (refer to Section 1.1.11). No
information communicated, either verbally or in writing, to or from a Proposer shall be
effective unless confirmed by written communication contained in the RFP, an addendum
to the RFP, a request for clarification or written response thereto, or in the Proposal.
1.1.15 Good Faith Deposit: Each Proposal shall be accompanied by a surety or bid bond
or certified check in a form satisfactory to the School District of the City of Saginaw in an
amount of 5% of the first year’s total amount of the Contract, as a guarantee of Proposer’s
good faith on the part of the Proposer, to be forfeited as liquidated damages if the
Proposer withdraws its Proposal or, upon acceptance of its Proposal by the School
District of the City of Saginaw, fails to execute a form of Contract, acceptable to the
School District, substantially evidencing and incorporating the RFP and its Proposal.
Good faith deposits shall be returned to all Proposers upon the award of a Contract to a

Proposer no later than one (1) week following the Board of Education’s approval of a
Proposal. Upon request of a Proposer, the School District shall endeavor to enable, as
the District deems reasonable and at no cost, liability or risk to itself, the conversion of a
certified check to a surety or bid bond, or vice versa, or the deposit of any certified check,
with any interest thereon for the benefit of that Proposer.
1.1.16 Contractor Experience: Proposals are limited to Contractors with at least five (5)
years of experience providing facilities management services for public K-12 school
districts with similar size facilities management operations and with demonstrated ability in
starting up operations of this scope.
1.1.17 Finality of Decision: Any decision made by The School District of the City of
Saginaw, including Contractor selection, shall be final.
1.1.18 The School District of the City of Saginaw Reservation of Rights: On
May 18, 2011, The School District of the City of Saginaw’s Board of Education
unanimously approved a resolution to request Proposals in order to outsource Facilities
Management Services. If the Board of Education should so decide to Contract for
services, the School District reserves the right in its sole discretion (for this and the other
provisions of this RFP) to accept or reject any or all Proposals, in whole or in part, with or
without cause. The School District of the City of Saginaw reserves the right to waive any
irregularity or informality in the RFP process, and the right to award the Contract to other
than the Proposer submitting the best financial Proposal. The School District reserves the
right to request additional information from any or all Proposers. The School District
reserves the right to negotiate with the Proposers concerning their Proposals.
1.1.19 Release of Claims: Each Proposer by its submission of its Proposal releases The
School District of the City of Saginaw from any claims arising out of, and related to, the
RFP process and selection of a Contractor.
1.1.20 Proposer Bears Proposal Costs: A recipient of the RFP is responsible for any
and all costs incurred by it or others acting on its behalf in preparing or submitting a
Proposal, or otherwise responding to the RFP, or any negotiations incidental to its
Proposal or the RFP.
1.1.21 Irrevocability of Bidding: All Proposals submitted shall not be withdrawn and shall
be irrevocable for a minimum period of one hundred twenty (120) calendar days following
the date and time for receipt of Proposals set forth above.
1.1.22 Collusive Bidding: The Proposer certifies that their Proposal is made without any
previous understanding, Contract or connection with any person, firm or corporation
making a Proposal for the same project and is in all respects fair, without outside control,
collusion, fraud or otherwise illegal action.
1.2 SCHOOL DISTRICT OF THE CITY OF SAGINAW PROFILE
The School District of the City of Saginaw covers an area of more than 35.6 square miles. The
entire School District is located within Saginaw County. For this Proposal, there are 26 operational
School Facilities and 13 closed facilities that require grounds work. Of the 26 school facilities, two of
these are new, and five have been recently renovated within the last 6 years. A listing of each
facility is attached as Appendix J detailing buildings and square footages. Also referenced as
Appendix A are scalable drawings of each Facility.
THE SCHOOL DISTRICT OF THE CITY OF SAGINAW INFORMATION
(See attachment for more details)
Facilities
− Elementary .......................................................................................... 13

−
K-8 ………………………………………………………… ................. ……2
− Middle .................................................................................................... 2
− High School ........................................................................................... 3
− Centers .................................................................................................. 2
− Administration .................................................................................... …4
− Closed Facilities……………………………………………………………..13
Students/Staff
− 2011/2012 Projected Enrollment .................................................... 8,000
− Staff Members ................................................................................... 950
1.3 OBJECTIVE OF RFP
The objective of this Request for Proposal (RFP) is to offer experienced professional facilities
management companies the opportunity to present a thoroughly detailed Proposal of their expertise
and qualifications to The School District of the City of Saginaw. The subsequent Proposal will detail
the Contractor’s experience and expertise in assisting districts of similar size and scope as The
School District of the City of Saginaw with their facilities management services outsourcing process.
This Proposal specifically requests that Proposers present their qualifications and experience in
facilities management services. Refer to Proposal Format Section 1.9
The School District of the City of Saginaw will select the Proposal that it deems most qualified to
serve the best interests of the District. The Contract will be awarded, if at all, to the lowest
responsible Contractor who provides the best value, while meeting specifications as determined by
the Board of Education. Proposals should be submitted on the premise that The School District of
the City of Saginaw intends to Contract as a single unit, and that the Proposal must be acceptable to
the Board. Acceptance of a Proposal by the School District does not constitute a Contract. The
final Contract document will be subject to negotiation and the Board will approve execution of a
Contract. While the financial responsibility of the Contractor is a significant concern, the Board is
equally concerned with the proven ability of the Contractor to satisfactorily perform the Contract so
that the services will be provided in accordance with the proposed Contract. Refer to proposed
Contract; Appendix H.
The School District of the City of Saginaw expects the Contractor to continuously use its expertise in
order to streamline operations and costs while maintaining service levels and complying with Board
policy and safety guidelines. Periodically, The School District of the City of Saginaw will request the
Contractor to identify and implement operational efficiencies that will lead to cost reductions in
facilities management services as cost reductions are pursued in other School District services.
Savings will accrue to The School District of the City of Saginaw in accordance with a decrease in
facilities management staffing. All Proposers are required at a minimum to submit a base bid.
The RFP will be based on the premise that The School District of the City of Saginaw will loan all
equipment as listed in Appendix E & G to the Contractor and the School District will hold title to all
such equipment. The Contractor will have access to this equipment for such things as cleaning,
grass cutting, trimming and snow removal. This equipment will be maintained by the Contractor.
The Contractor should include all repairs necessary to keep the listed equipment in an “As Is
Condition” subject to normal wear and tear. The Proposal should include an allowance of $35,000
to purchase new equipment in each year of the Contract. The School District of the City of Saginaw
shall hold title to all such equipment and the Contractor shall be required to provide repairs as
necessary to the new equipment. Requests for all new equipment shall be submitted for approval to
The School District of the City of Saginaw Operations Manager or his/her designee. In the event the
allowance is not spent, the remaining funds will be returned to the School District. The Contractor
shall be liable for any misuse or injury caused by the operation of the equipment. If the Contractor

wishes to purchase equipment in excess of the allowance, the Contractor may do so at their own
expense. The Contractor will maintain ownership of the additionally purchased equipment. For
purposes of this Proposal, equipment shall mean items that have a life expectancy of more than one
year, have a model and serial number and would normally be a depreciable item. For example,
vacuum cleaners, floor scrubbers, mowers etc. The Contractor will be given access to The School
District of the City of Saginaw’s small hand tools. Small hand tools are such things like pliers, drills,
hammers, etc. The Contractor will be required to replace any such hand tools due to loss or theft by
Contractor employees or by misuse.
The successful Contractor will be allowed to use The School District of the City of Saginaw’s existing
inventory of consumable supplies, which will be at no initial cost. Once consumable supplies have
been exhausted, it shall be the Contractor’s responsibility to purchase all supplies required to
maintain cleanliness standards. These will be included in the base bid. For a portion of the
consumable (Core) supplies, the Contractor will be required to use products only listed as
referenced in Appendix F. For these supplies, the Contractor may choose to use the School
District’s existing supplier or utilize their own. If the Contractor requests any product deviation from
core supplies listed in Appendix F, the Contractor must submit to the Operations Manager that the
supply meets or exceeds current District specifications. The Operations Manager must approve any
changes to the supply list in writing and prior to any such changes. Appendix F also contains a list
of consumable supplies the Contractor is responsible for purchasing. For these items, the
contractor may choose other brands. This list is simply being provided to show each school’s
quantity of use. For both types, the Contractor must keep track of all supplies consumed by each
Facility and have an order process system that will provide The School District of the City of
Saginaw a monthly report on each Facility’s consumption. The report must detail quantity, product
name, and cost. The Contractor will be required to keep an adequate inventory of supplies at each
building.
For 2011/12 and subsequent years, the base bid pricing for Facilities Management Services shall
include 246 days of normal service during the school year. During this time, the Contractor will be
required to staff the Facilities so as to allow for proper cleaning, and to have the staff accommodate
after school activities, do setups and teardowns, snow removal around the buildings and sidewalks,
grounds work in courtyards, flower beds, and alongside the Facility, furniture moves, maintenance,
salting of walks, along with dealing with teacher requests. At a minimum the Contractor will staff
during the hours listed at each Facility, and all Secondary Facilities will remain open until at least 11
p.m. on the weekdays with elementary buildings open until 9 p.m. The Facilities will be closed on
the following holidays, and the Contractor will not be paid for these days:
New Years Day
Martin Luther King Jr. Day
Good Friday
Monday after Easter
Memorial Day
Independence Day
Friday before Labor Day
Labor Day
Thanksgiving
Friday after Thanksgiving
Christmas Eve Day
Christmas Day
New Years Eve Day
or as negotiated annually.
The Contractor should be aware there are many activities that occur after school, on weekends and
during the summer months. The hours and dates listed are an example of after school activities,
weekend activities and summer school, and are referenced in Appendix B. While the data listed is
from the 2010-11 school year, the Contractor shall assume similar use would occur over the life of
the project. The Contractors shall include in the base bid all work necessary to provide time for setup,
clean-up, and tear down for such activities. During the summer school activities, the Contractor

will be required to perform daily cleaning duties at the used Facilities as well as those noted for
summer work.
1.4 PURPOSE
The School District of the City of Saginaw will select one or more qualified Facilities Management
Contractors to proceed with the negotiation process from those submitting Proposals. The process
will include the review and evaluation of methods and procedures used to provide facilities
management services within the scope of this RFP. Past experience will also be judged by the
references of each Contractor. A major portion of the negotiations will include the financial terms of
the Contract.
The intent and purpose of this Request for Proposal is to allow The School District of the City of
Saginaw to optimize resources and save costs by sub-contracting with an expert contractor to
provide facilities management services providing all personnel, taxes, licenses, training,
management, repairs, consumable and small supplies and added equipment required for the
facilities management service function at the Facilities.
1.5 TERM OF CONTRACT
The term of this Contract shall be for three (3) years. The School District of the City of Saginaw
reserves the right to negotiate two additional one (1) year terms with cost savings.
1.6 SELECTION TIMELINE
The School District of the City of Saginaw’s anticipated timeline for its selection process is:
Advertisement date (RFP) May 29, 2011
RFP made available on District’s website June 1, 2011
Intent to Respond due to district June 9, 2011
Mandatory Pre-RFP Conference 1:00 PM June 16, 2011
Foster B Gibbs Administration Center
Board Room
550 Millard Street
Saginaw, MI 48607
Deadline for written requests for clarifications June 23, 2011
Deadline for Proposals Received at July 7, 2011
The School District of the City of Saginaw
at 2:00 p.m.
Foster B Gibbs Administration Center, Board Room
Interviews and presentations to the School District of the City of Saginaw
Foster B Gibbs Administration Center
To be scheduled the Week of July 11, 2011
Presentation to the Finance Committee July 20, 2011
Board of Education Contract Approval July 20, 2011
Proposed Implementation of Contract August 15, 2011
The School District of the City of Saginaw reserves the right to modify any part of the above
identified schedule.
1.7 SCOPE OF SERVICES
1.7.1 Facilities Management Services provided shall include cleaning services, maintenance,
warehouse duties, grounds work, snow removal and other daily tasks.
1.7.2 Except as provided in Sections 1.7.3 and 1.7.4 below Facilities Management Services shall
include all labor, materials, taxes, permits, equipment repairs, licenses, management and

clerical support necessary to clean and maintain the Facilities and Grounds as specified in
this RFP.
1.7.3 The Contractor will clean, maintain, provide setups on a nightly basis and perform summer
cleaning as noted. In addition, besides cleaning and minor maintenance duties, all
custodians will be required to perform snow removal and salting on sidewalks and entrances
as required.
1.7.4 The Contractor will provide minor maintenance typically performed with small hand tools in
addition to routine cleaning services. Examples of routine minor maintenance is small scale
painting, normal light bulb replacement, repair of toilet blockages, locker repairs, changing
of ceiling tiles, etc. In these cases The School District of the City of Saginaw will provide the
required supplies and materials.
1.7.5 The Contractor shall base cost projections on performing a full cleaning and maintenance
service. This service shall be as per all specifications of the RFP. The Contractor shall
read and review the following Appendixes as provided in order to assist in formulating their
Proposal. Additionally; the successful Contractor shall use their demonstrated expertise to
further optimize the current facilities management operations in an effort to improve services
and reduce costs.
1.8 ABSENTEEISM
Employee absenteeism can significantly and adversely affect the quality of services received by The
School District of the City of Saginaw. The successful Contractor must maintain a pool of trained
and qualified substitutes with the required background checks, available at short notice, to ensure
that the School District is adequately staffed in the event of illness or injury. It is expected the
Contractor will always operate with a full compliment of staff. Days that are not fully staffed, the
Contractors invoice will be deducted by the hourly rate of the employee. The Contractor must also
keep track of its absenteeism rate, and upon request, this data must be provided to the School
District. If the School District does not utilize the hours as bid, The School District of the City of
Saginaw will receive credit for those hours multiplied by the hourly rate. These requests for daytime
substitutes may be on short notice. If a change of an employee is needed, the successful
Contractor is required to inform the Facility Principal and the School District Operations Manager or
designee when there will be a change of employees for absence purposes. If the absence is
expected to last more than three consecutive workdays, the Contractor is also required to inform the
Director of Facility Services.
If the Contractor’s supervisor/project manager is unavailable for work under the Contract for any
substantial period of time (i.e., more than three consecutive work days), the Contractor will
immediately inform The School District of the City of Saginaw’s designee of the absence, the reason
for the absence, and how the Contractor will ensure completion of the supervisor’s/project
manager’s work.
The School District of the City of Saginaw reserves the right to audit payroll records and/or time
cards of the Contractor and its employees. The Contractor must have some system in place such
as a phone stamp or other monitoring system to ensure the employees are on site at the Facilities
and that the duration of the time indicated matches that noted in the invoice.
1.9 PROPOSAL REQUIREMENTS
This outlines the information that must be provided by each Proposer and the required format for the
Proposal. Any Proposal not providing the required information, or not conforming to the format
specified, may be disqualified. Please refer also to the SUBMISSION DEADLINE AND
REQUIREMENTS section (Section 1.1) of the RFP for additional Proposal requirements.
Proposals must demonstrate an understanding of the Scope of Work and the ability to accomplish
the tasks set forth and must include information that will enable The School District of the City of
Saginaw to determine the Proposer’s overall qualifications. Each Proposal shall also include any

other information that the Proposer feels is significant with respect to the School District making an
informed decision relative to the Proposal.
Any exceptions to the terms and conditions contained in the RFP, or the Contract or any other
special considerations or conditions requested or required by the Proposer shall be enumerated by
the Proposer and be submitted as part of its Proposal, together with an explanation as to the reason
such terms and conditions cannot be met. Each Proposer shall be required and expected to meet
the RFP requirements in its entirety, except to the extent exceptions are expressly noted in
Schedule 3 of the Proposal. All pricing factors must be clearly indicated in the Proposer’s Pricing
Schedule provided.
Each Proposer shall submit its Proposal for a 3-year term. Each Proposal shall include a transition
plan.
1.10 PROPOSAL FORMAT
With this RFP are requested Schedules 1-20. The Schedules provide the format for the Proposal
and each Schedule must be completed and submitted for your Proposal to be considered.
1.10.1 Proposers must provide information, which will serve as an introduction of your Contractor
on business letterhead.
1.10.2 Proposers must provide background and qualifications of the personnel who would be
involved with The School District of the City of Saginaw. Describe the chain of command
and reporting relationships. Include a proposed staffing chart and number of full and parttime
employees with titles. (To be referenced as Schedule 1).
1.10.3 Proposers shall complete the point by point response to RFP Requirements/Contract
Specifications/Signatures. (To be referenced as Schedule 2).
1.10.4 Proposers shall state exceptions, including explanations, to RFP Requirements/Contract
and Specifications. (To be referenced as Schedule 3).
1.10.5 Proposers shall provide a Summary Explanation of Proposer’s Pricing/Signatures. (To be
referenced as Schedule 4).
1.10.6 Proposers must provide detailed evidence that they are currently providing Facilities
Management Services for other K-12 schools. Proposers must provide a minimum of
three (3) K-12 Public School references, including contact name, address, phone number,
and email address. (To be referenced as Schedule 5).
1.10.7 Proposers must provide a three year Hourly Pay Rate Table of Contractor employees
placed in The School District of the City of Saginaw. In addition, proposers must include
starting salary rates for new employees. (To be referenced as Schedule 6).
1.10.8 Proposers must provide a three year Salary Pay Rate Table of Contractor employees
placed in The School District of the City of Saginaw. In addition, proposers must include
starting salary rates for new employees. (To be referenced as Schedule 7).
1.10.9 Proposers shall provide an Employee Benefit Table listing eligibility criteria, and level of
Contractor coverage, including, but not limited to, medical, dental, vision, life, short and
long term disability, retirement, etc. Proposer should also indicate the percentage of
employee/employer contribution for each. (To be referenced as Schedule 8).
1.10.10 Proposers must provide a transition plan of action (outline form acceptable) to transfer
from The School District of the City of Saginaw operated facilities management service to
Contractor operated facilities management service. (To be referenced as Schedule 9).
1.10.11 Proposers must provide a Staff continuity plan showing expected turnover rates for staff
and how the Contractor will address the need to prevent excessive turnover of staff. The

Contractor will also show how it will address absences in the event an employee is not
available. (To be referenced as Schedule 10).
1.10.12 Proposers must provide a worker’s compensation experience modification factor on a
document from Contractor’s worker’s compensation insurance Contractor. (To be
referenced as Schedule 11).
1.10.13 Proposers must demonstrate the ability to secure necessary and adequate cleaning
materials to perform the scope of work within their proposed start up time. (To be
referenced as Schedule 12).
1.10.14 Proposers must provide evidence of all aspects of their facilities management and
technical capabilities. These should include human resources services, computer
systems and capabilities, training programs for management and non-management
personnel. The Proposers initial and on-going training program shall include an itemized
list of topics and the number of hours per year each of the Contractor’s employees are
required to complete. (To be referenced as Schedule 13).
1.10.15 Proposers must provide a sworn and notarized Familial Statement. (To be referenced as
Schedule 14).
1.10.16 Proposers must provide a Bid Bond in the amount equal to 5% of the first year total
amount of the Contract. (To be referenced as Schedule 15).
1.10.17 Proposers shall provide evidence of ability to provide adequate insurance coverage to
protect the interests of themselves and The School District of the City of Saginaw.
Proposers must provide evidence of insurance in the amount of $5 Million. Such
insurance coverage shall include and provide protection to The School District of the City
of Saginaw for environmental hazards. (To be referenced as Schedule 16).
1.10.18 Proposers shall provide documentation of sufficient financial resources which shall include
a recent audited Financial Report to provide management services for a district of this
size and complexity. (To be referenced as Schedule 17).
1.10.19 Proposers must describe any other resources to be provided by your Contractor, not listed
above, which would result in safe and efficient facilities management services. (To be
referenced as Schedule 18).
1.10.20 Proposers must provide a letter agreeing to be bound by the terms and conditions in this
RFP and Proposer’s Proposal and the Contract. (To be referenced as Schedule 19).
1.10.21 Listing of all litigation or regulatory proceedings within the United States within the past
five years as it pertains to (i) school districts in which the Proposer has been a party to
Contracts similar to this Contract, (ii) supplies, equipment or services of the type which
are the subject of the proposed Contract/Signatures, or (iii) non-compliance of the
Proposer’s supplies, equipment and services or the Proposer’s working conditions and
employment practices with the Occupational Safety and Health Act and other applicable
state and federal requirements. (To be referenced as Schedule 20).
1.11 PROOF OF QUALIFICATIONS
The School District of the City of Saginaw will ensure compliance with the above by checking
references listed in the Proposals, and conducting on-site visitation as deemed necessary by The
School District of the City of Saginaw; as well as other sources.
1.12 EMPLOYEES
It must be understood that this RFP provides for the selection of a professional Contractor to provide
facilities management services, including any applicable extracurricular or nighttime activities, for all
eligible students within The School District of the City of Saginaw. It will be incumbent upon the
Proposer to staff the operation as required to perform the facilities management services as listed. If

the contractor so chooses, any current School District employee may be given the opportunity to apply
for available positions. The Proposer will be required to interview all current district employees and
they should be given preference in hiring. The assigned Manager who will be responsible for the
performance of the Contract will be assigned to the Saginaw Public School District as long as the
employee is employed by the Contractor.
1.13 CONTRACTOR’S RESPONSIBILITY
All experienced and qualified Proposers are requested to submit a Proposal based on its experience
and capability. The School District of the City of Saginaw will select the Proposer deemed to serve the
best interests of the School District to proceed with the negotiation process. Saginaw Public Schools
in its sole discretion reserves the right to request Post-Proposal interviews from all, some or none of
the Proposers.
1.14 ORAL INTERVIEW
The School District of the City of Saginaw will require qualified companies to participate in an interview
and negotiation process to discuss their Proposal and to answer any questions the School District may
have regarding the RFP and the Contract. In that case, The School District of the City of Saginaw will
notify the qualified Contractor contact as listed in the Proposal. As per the RFP timeline, interviews
will be scheduled the week of July 11, 2011.
1.15 EVALUATION OF PROPOSALS
Each Proposer submitting a Proposal should understand that the nature of The School District of the
City of Saginaw's facilities management operation is so complex that each and every facet of the
operation may not be detailed in this RFP. The Proposer must document their expertise, experience,
and approach based on their grasp of the School District’s requirements. The mandatory Pre-
Proposal meeting and site visits will afford the Proposer to ask the necessary questions. The
Proposal must be complete, clear and concise. The following categories, not listed by rank, are the
principal criteria by which Proposals will be evaluated:
• Cost – 50%
• Experience and Reliability – 30%
• Turnover Rate – 10%
• Other Factors – 10%
The School District of the City of Saginaw will evaluate the Proposals, based on the above criteria as
well as other methods. Saginaw Public Schools will select the Contractor that it deems most qualified
to serve the interests of the School District to proceed to the negotiation process.

2 GENERAL PROVISIONS
2.1 CONTRACT DURATION AND CHARACTERISTICS
2.1.1 Term: The Contract, attached hereto as Appendix H, shall serve as a draft contract
between the Contractor and The School District of the City of Saginaw. It will contain details
relative to the facilities management services of The School District of the City of Saginaw
and the terms and conditions under which the facilities management services shall be
provided by the successful Proposer. Any exceptions to the terms and conditions contained
in the Contract, or any other special considerations or conditions requested or required by
the Proposer relative to this RFP and the Contract shall be enumerated by the Proposer and
be submitted as part of its Proposal; as referenced in Schedule 3 of the Proposal. Following
selection of the successful Proposer by the School District, the Contract will be finalized by
the parties. Below are various pieces of information relative to selected provisions of the
Contract and/or the expectations of The School District of the City of Saginaw relative to the
provision of facilities management services. This information is provided to assist the
Proposer in evaluating the School District and submitting a Proposal, and should neither
supplant the terms and conditions of the Contract nor a careful review of the Contract by the
Proposer. To the extent Capitalized terms are used throughout the remainder of this RFP,
those terms shall have the same meaning as defined in the Contract. The Contract period
shall begin on August 15, 2011. At that time, the Proposer will have all necessary
employees hired and ready to begin work.
2.1.2 Renewal Provisions: The School District of the City of Saginaw plans to award a
Contract to the Contractor as a result of this RFP for a term of three (3) years. The School
District of the City of Saginaw reserves the right to negotiate two additional one (1) year
terms with cost savings; upon the successful annual review of performance at the sole
discretion of the Saginaw Board of Education.
2.1.3 Cost Indexing: Compensation for the facilities management services described herein
shall be fixed for years one, two and three and negotiable for years four and five.
Compensation for each subsequent year of the Term of the Contract shall be adjusted by
the percentage increase or decrease, if any, between the index number, as established by
the Consumer Price Index, All Items, for the Saginaw Metropolitan Area, published by the
United States Department of Labor, Bureau of Labor Statistics. Any such increase,
however, shall not exceed three (3) percent in any subsequent year of the Contract.
2.1.4 Unusual Cost Increases: As per section 2.1.3 The School District of the City of
Saginaw is not responsible for any unexpected cost increases.
2.1.5 Target and Non-target Services: The School District of the City of Saginaw is
seeking costs expressed in two (2) ways:
Target: Each Proposer shall quote the overall target price for meeting the School District’s
facilities management needs by delineating the target costs. This pricing shall contain all
known and anticipated services set forth in the RFP, the Contract, and information provided
by The School District of the City of Saginaw and on-site visits, and shall be quoted in a
lump sum, to not exceed form by major function (cleaning, maintenance, supplies etc.).
Note: It is the goal of the School District that 99% of the costs of this Contract be anticipated
and quoted as a target price. For non-target pricing, Proposers must quote unit costs such
as staff cost per hour, etc.
Non-target: Non-target pricing will be for services needed for non-school activities.

2.2 SAGINAW PUBLIC SCHOOLS - CONTRACTOR COMMUNICATIONS
2.2.1 Saginaw Public Schools - Contractor Liaison: The Contractor shall designate
a liaison to be available to communicate with the School District and Administrators as per
all specifications described herein. The School District of the City of Saginaw liaison shall
be the Director of Facility Services. Any notices or other communication hereunder shall be
in writing, shall be hand-delivered or sent via messenger or courier or registered or certified
mail, and shall be deemed given when received, when delivered and addressed to each
party; the awarded Contractor and the School District.
2.2.2 Provision of Notice: All notices given pursuant to this Contract shall be in writing and
may be hand delivered, or shall be deemed when received. If any notice is sent by
facsimile, confirmation copies must be sent by mail or hand delivery to the specified
address. Either party may from time to time change its Notice Address by written notice to
the other party.
2.2.3 Saginaw Public Schools Obligation and Non-appropriation of Funds:
Subject to the State of Michigan funding, and enrollment statistics, The School District of the
City of Saginaw represents that it has adequate funds to meet its obligations under any
Contract awarded as a result of this RFP during the current fiscal year; that it intends to
maintain any Contract awarded as a result of this RFP for the full period set forth herein;
and that it has no reason to believe that it will not have sufficient funds to enable it to make
all payments due hereunder during such said Contract period. However, if adequate funds
become unavailable at anytime during such Contract period(s) to continue funding for any
Contract award as a result of this RFP, the School Districts obligation under such
Contract(s) will terminate as of the date that the funding expires without further obligation to
the awarded Contractor.
2.3 LEGAL INTREPRETATION PROVISION
2.3.1 Definitions:
“Contract”
“Facilities”
“Proposal”
“Proposer”
“Contractor”
“Contract” means the Contract attached here to in Appendix H, which
incorporated this RFP and the Contractor’s Proposal.
“Facilities” means any equipment, facility, and land or real estate owned
or controlled by Saginaw Public Schools.
“Proposal” means a response to this RFP submitted in accordance with
the RFP.
“Proposer” means any Facilities Management Contractor submitting an
Intent to Respond, and submitting a Proposal to The School District of
the City of Saginaw for Facilities Management Services by the specified
due date in accordance with the RFP.
“Contractor” shall mean the Facilities Management Services Proposer
awarded a Contract to provide Facilities Management Services for The
School District of the City of Saginaw in accordance with the RFP and
the successful Contractor’s Proposal.
2.3.2 Severability: If any provision or provisions of this RFP and resulting Contract shall be
held to be invalid, illegal, unenforceable or in conflict with the law of any jurisdiction, the
validity, legality and enforceability of the remaining provisions shall not, in any way be
affected or impaired thereby.
2.3.3 Amendments to this Contract: No modifications or claimed waiver of any
provision of the Contract shall be valid except by written amendment signed by authorized
representatives of The School District of the City of Saginaw and the Contractor.

2.4 CONTRACTORS GENERAL CONDITIONS
2.4.1 Performance Bond: The successful Proposer may be required to furnish The
School District of the City of Saginaw with a satisfactory performance bond equivalent to
the first year base bid. If the School District accepts the required alternate, the successful
Proposer may bill The School District of the City of Saginaw a lump sum early in the Initial
Term of the Contract and with no price mark-up. The cost for the performance bond shall
be included as an “add alternate” on the Proposal. The cost quoted should be the first
cost, with no price mark-up.
The purpose of the performance bond requirement is to secure the faithful performance of
the Contract specifications and to financially protect The School District of the City of
Saginaw against the cost to hire a different Contractor to fulfill the Contract requirements
unfulfilled by the original Contractor.
If required the performance bond must be issued by a quality surety licensed to do
business in the state of Michigan, and the bonding companies must be limited to those
listed on the U.S. Department of Treasury Circular 570. The U.S. Department of Treasury
Circular 570 can be viewed at the following web site: http://fms.treas.gov/c570/index.html.
The School District of the City of Saginaw shall be listed as the obligee on the
performance bond.
If The School District of the City of Saginaw requests the Contractor to provide a
performance bond in one or more subsequent years of the Contract, the price increase
will be limited to 3% per year.
The awarded Contractor will deliver the required performance bond to the School District
at the time of the execution of the Contract.
2.4.2 Federal, State and Local Law Compliance, and Saginaw Public School
Policies: The Contractor will comply with all federal, State, or local laws rules,
ordinances, regulations, licenses and permits. The Contractor, including their employees
and agents, shall be responsible for knowing The School District of the City of Saginaw
policies concerning appropriate behavior of persons in schools and on its Facilities,
including for example, the prohibitions of sexual harassment and smoking, and shall
comply with such policies. The Contractor will also comply with all applicable Federal and
State laws, and all MIOSHA and EPA standards for cleaning and maintaining public
facilities.
The School District of the City of Saginaw shall use its best efforts as reasonably
requested by the Contractor to assist the Contractor to comply with any applicable
Federal, State or local laws, rules and regulations. The Contractor shall in the
performance of Facilities Management Services pursuant to this RFP and Contract, fully
comply with all applicable federal, state, or local laws, rules and regulations, and shall
hold The School District of the City of Saginaw harmless from any liability from failure of
such compliance.
2.4.3 Governing Law: The Contract shall be governed by and construed in accordance
with the laws of the State of Michigan and the parties agree to the exclusive jurisdiction
and venue of courts sitting in Saginaw County, Michigan.
2.4.4 Taxes: Contractor is responsible for sales taxes and any other applicable taxes related
to the goods and services provided under the Contract.
2.4.5 Repairs to Property Damage: Any damage to Saginaw Public School Facilities or
persons, caused by the Contractor, its agents or employees shall be repaired or made
whole so that the Facilities are in as good condition as found. All repairs shall be
accomplished at no cost to The School District of the City of Saginaw.

2.4.6 MIOSHA & OSHA Compliance: All goods or services to be furnished by the
Contractor and the Contractor’s working conditions and employment practices shall
comply with all applicable state and federal requirements, including the Occupational
Safety and Health Act.
2.4.7 Insurance Requirements: The Contractor shall maintain the following insurance in
force at all times during the term of the Contract, with an “A” rated Best insurance carrier
acceptable to The School District of the City of Saginaw. Saginaw Public Schools shall be
named as an additional insured for the minimum limits listed below. Commercial General
Liability and Motor Vehicle Liability Insurance, as described herein, shall include an
endorsement stating the following shall be Additional Insured’s: The School District of the
City of Saginaw, all elected and appointed officials, all employees and volunteers, all
boards, commissions and/or authorities and board members, including employees and
volunteers thereof.
Policy
(a) Workers Compensation
Minimum Limits
Statutory
(b) Comprehensive General Liability
(1) Bodily Injury Liability $1,000,000 each person
$1,000,000each occurrence
$2,000,000 aggregate
(2) Property Damage Liability $1,000,000 each occurrence
(c) Comprehensive Automobile Liability
(1) Bodily Injury Liability $1,000,000 each person
$1,000,000 each occurrence
(2) Property Damage Liability $1,000,000 each occurrence
(d) Excess Umbrella Liability
Combined Single
$5,000,000 each occurrence
Limit Bodily Injury and/or
$5,000,000 aggregate
Property Damage
Note: Comprehensive Liability to include, but not limited to:
ii)Existence of vehicles on Location.
iii)Contractual obligations.
The insurance carrier must notify the School District and the Contractor 30 days prior to
the expiration, termination or material change of such insurance coverage.
These coverage’s and limits are to be considered minimum requirements under the
Contract and shall in no way limit the liability or obligations of the Contractor under the
Contract.
The successful Contractor shall not commence operations under the Contract until the
Contractor has obtained all insurance stated in these requirements, all insurance has
been reviewed by The School District of the City of Saginaw, and Certificates of such
insurance have been made available to the School District.
2.4.8 Hold Harmless/Indemnification Contract, General Indemnification:
Contractor agrees to indemnify, defend and hold harmless Saginaw Public Schools, and
its Board members in their official and individual capacities, its successors, assignees,
employees, Contractors and agents from and against any and all claims, costs, expenses,
damages, and liabilities, including reasonable attorney’s fees, arising out of (i) the
negligent acts or willful misconduct of the Contractor and/or its officers, directors and
employees, agents subcontractors, successors or assigns; (ii) any breach of the terms of

the Contract by Contractor; (iii) any violation of applicable State and/or Federal law,
regulation, or requirement; or (iv) any breach of any representation or warranty made by
the Contractor under the Contract. The Contractor agrees to notify The School District of
the City of Saginaw by certified mail, return receipt requested, immediately upon
knowledge of any claim, suit, action or proceeding for which it may be entitled to
indemnification under the Contract.
2.4.9 Force Majeure: The Contractor agrees that its failure to comply with any of the terms
and conditions of this Contract shall be grounds for termination of this Contract by the
District. Notwithstanding the foregoing, if the performance by either party hereto of its
respective non-monetary obligations of this Contract is delayed or prevented in whole or
in parts by acts of God, fire, floods, storms, explosions, accidents, epidemics, war, civil
disorder, strikes or other labor difficulties, or any law, rule regulation, order or other action
adopted or taken by any federal, state or local government authority, or any other cause
not reasonably within said Party’s control, whether or not specifically mentioned herein,
such party shall be excused, discharged and released of performance only to the extent
such performance or obligation is so delayed or prevented by such occurrence without
liability of any kind.
The District shall have the right to take over the operation of Custodial and/or
Maintenance Services if the Contractor is prevented from operating for the reasons
described above. The District may operate with school employees or other persons, as
the District may deem appropriate until Contractor is able to resume its regular operations.
The District shall pay to Contractor for the use of such supplies the compensation which
would be due in accordance with the Contract had Contractor operated, less all expenses
and costs incurred in securing the services of operating personnel and other such costs of
operation; provided, however, that District’s deduction of such costs and expenses shall
not exceed the difference between the total compensation paid to Contractor less
Contractor’s fixed costs of operation.
2.4.10 Contract Assignment or Sub-Contract: The resulting Contract shall not be
assigned, transferred, or sublet by the Contractor in whole or in part without the prior
written approval of The School District of the City of Saginaw.
2.4.11 Contractor Independence: The successful Proposer shall provide all labor and
ancillary staff to coordinate all functions under the Contract as to ensure the safe and
timely cleaning operations of all eligible Saginaw Public School Facilities. In addition to
such other personnel as may be required to administer this Contract, the successful
Proposer shall employ and assign a Manager to act as the successful Proposer’s
designee in all matters relating to the Contract. The School District of the City of Saginaw
shall be part of the selection process for the successful Proposer’s assigned Manager.
2.4.12 Covenant against Contingent Fees: The Contractor warrants that no person or
agency has been employed or retained to solicit or obtain this Contract upon a Contract or
understanding for a contingent fee, except a bona fide employee or agency. For breach
or violation of this warranty, the School District shall have the right to annul this Contract
without liability or, in its discretion, to deduct from the Contract price or consideration, or
otherwise recover, the full amount of the contingent fee.
2.5 STAFFING REQUIREMENTS
2.5.1 The School District of the City of Saginaw Philosophy: It is The School
District of the City of Saginaw’s intent to provide high-quality facilities management
service and to ensure the safety and comfort of the School Districts staff and students.
The Contractor hereby recognizes and agrees to uphold the following general standards
for personnel.

• For the protection of students, persons who have contact with pupils and their
families must be of stable personality good moral character, and shall meet or
exceed all state mandated certifications. Additionally, all employees shall be
conversant in the English language and be able to take direction accordingly.
• The Contractor shall allow no person to provide facilities management services if that
person’s conduct might in any way expose a child to any impropriety of word or
conduct, nor shall the Contractor allow any person to provide facilities management
services who is not, at any time, in a condition of mental and emotional stability.
• The use of tobacco and the possession or use by any person of alcohol, controlled
substances, illegal drugs, firearms, knives, or other weapons are prohibited on school
property.
2.5.2 Pre-Employment Screening: The Contractor shall develop and implement a preemployment
interview and/or screening program for all candidates for employment who
will be on District Property or in a District Facility. The screening program shall be
designed to assist the Contractor in determining the candidates’ qualifications for work
with students in the facility setting. This procedure must be reviewed and approved in
advance by the District to ensure compliance with any and all applicable federal and state
laws, rules, ordinances, District policies and regulations, licensing and permitting
requirement applicable to providing Facilities Management Services contemplated in this
Contract, including, but not limited to:
2.5.2.1 Establishing tests acceptable to, and approved by, the District that are designed
to determine the presence of illegal drugs, controlled substances, or alcohol.
The Contractor shall conduct random and reasonable suspicion drug and
alcohol testing for all safety sensitive employees according to Federal and
Michigan law, rules and regulations and District policy. The Contractor shall
have a zero tolerance policy for testing positive to drugs and alcohol and shall
immediately remove an employee if they refuse to submit to a drug test, tests
positive for illegal drugs, controlled substances or alcohol or violates the law,
possesses, sells or consumes illegal drugs, controlled substances or alcohol on
District property.
2.5.2.2 Meeting the requirements of the School Safety Initiative Legislation, being MCL
380.1230, 380.1230a, 380.1230c, 380.1230d and 380.1230g. The Contractor
acknowledges and agrees that unless the District notifies the Contractor that it
is not subject to the provisions of Michigan Public Act 84 of 2006, as amended,
the Contractor will have any and all of its agents, employees or representatives
who will be on any District premises to carry out the Facilities Management
Services contemplated by the Contract Documents, fingerprinted and subjected
to criminal history and background checks through the Michigan State Police
and Federal Bureau of Investigation, as detailed in Public Act 84 of 2006, as
amended, prior to commencing any work under this Contract by presenting
themselves, or any of its agents, employees or representatives, for proper
fingerprinting and criminal backgrounds checks, as directed by the District, or
provide written notification to the District that Contractor or its employee(s) has
previously completed fingerprinting and a criminal history and background
check in connection with contracting or working for another Michigan school
district, intermediate school district, public school academy or nonpublic school
(each an “Agency”) and consents to the sharing or transferring of the
appropriate fingerprinting and criminal history background report from the other
Agency. If Contractor wishes to receive a copy of any report, it shall have the
employee provide written consent to the District acknowledging its consent to
provide Contractor with a copy of the report at the time fingerprinting and
background checks are initiated. Additionally, unless notified it is not subject to
Michigan Public Act 84 of 2006, as amended, the Contractor represents and

warrants to the District that it will at all times during the Initial Term or any
Renewal Term of this Contract be in compliance with the provisions of Michigan
Public Act 84 of 2006, as amended, including, but not limited to, reporting to the
District within 3 business days of when any of its agents, employees or
representatives who will be on the District’s premises to carry out the Facilities
Management Services contemplated by the Contract Documents, is/are
charged with a crime listed in Section 1535a(1) or 1539b(1) of the Revised
School Code, being MCL 380.1535a(1) and 380.1539b(1), or a substantially
similar law, and to immediately report to the District if that person is
subsequently convicted, plead guilty or plead no contest to that crime. The
Contractor shall indemnify, defend and hold the District, its employees, Board of
Education, and each member thereof, agents and consultants, harmless from
and against any and all claims, counter-claims, suits, debts, demands, actions,
judgments, liens, liabilities, costs, expenses, including actual attorneys fees and
actual expert witness fees, arising out of or in connection with any violation of,
or the Contractor’s failure to comply with, the requirements of Michigan Public
Act 84 of 2006, as amended, or this paragraph. The Contractor shall be
responsible for all costs and expenses associated with the above-required
fingerprinting and background checks. The Contractor shall supply all
necessary data and information, as requested by the District, to enable the
District to properly submit Contractor and its employees and agents for
inclusion in the State of Michigan Department of Education’s list of “registered
educational personnel.”
2.5.3 Drug Use Prevention
2.5.3.1 Grounds for Testing: The Contractor shall conduct or cause to be
conducted tests acceptable to The School District of the City of Saginaw that
are designed to determine the presence of illegal drugs, controlled substances,
or alcohol. Such tests shall be administered to:
• All permanent, temporary, or substitute facilities management staff before
their first day of work under this Contract; Test results must be obtained
before the custodian begins work; and
• Any person whom the Contractor or the School District has reasonable
cause to believe has reported to work or is at work or is on the School
District property under the influence of drugs or alcohol.
2.5.3.2 Grounds for Removal from Service: The Contractor must remove a
trainee or employee from the training program or from service, as applicable,
under the following circumstances:
• If a trainee or employee refuses to submit to a drug test in one of the above
described situations;
• If a trainee or employee possesses, consumes, sells, or dispenses alcoholic
beverages, illegal drugs, or controlled substances on The School District of
the City of Saginaw property or during the course of providing facilities
management services to Saginaw Public Schools;
• If a trainee or employee violates the laws pertaining to drugs, controlled
substances, or alcoholic beverages during the course of providing facilities
management services to The School District of the City of Saginaw or
• If a trainee or employee violates the laws pertaining to drugs, controlled
substances, or alcoholic beverages at any time, if doing so adversely
affects the School District, its pupils, or its property;

• If a trainee or employee tests positive for the presence of illegal drugs,
controlled substances, or alcohol.
2.5.4 Other Requirements: All employees must be at least 18 years of age, be a legal
U.S. resident and must be conversant with the English Language and meet all other
checks as required by law prior to being placed in a position with the Contractor to work in
The School District of the City of Saginaw.
2.6 BUILDING ALARM CODES
The School District of the City of Saginaw will provide the Contractor with alarm codes for each
Facility. A set of security codes for all Facilities will be issued to the Contract Manager. Alarm
codes must not be traded between or shared among employees. Previously assigned alarm codes
must not be forwarded by the Contractor to new employees. Notification to the School District will
be immediate with the reassignment or termination of any individual who has been assigned an
alarm code.
2.7 SCHOOL DISTRICT OF THE CITY OF SAGINAW DESIGNEE:
The School District of the City of Saginaw designee referred to throughout this RFP will refer to the
Director of Facility Services or his/her designee. The Saginaw Public School Superintendent is
authorized to modify this designation.
2.8 KEYS AND FOBS:
Keys and Fobs to the Facilities will be supplied by The School District of the City of Saginaw. All
keys/fobs will be issued to, and must be signed out by the Contractor’s supervisor/project manager.
2.8.1 Initial Issuing of Keys and Fobs:
The School District of the City of Saginaw will provide the Contract supervisor with
appropriate keys and fobs for all Facilities.
2.8.2 Copying of Keys and Fobs:
At no time will copies be made of any keys or fobs issued. If additional copies are needed,
the Contractor must obtain keys from the Director of Facility Services or his/her designee.
2.8.3 Key and Fob Replacement:
There will be a $50.00 charge for the replacement of any lost or stolen key or fob.
2.8.4 Key and Fob Inventory:
The School District of the City of Saginaw reserves the right to inventory the Contractor’s
keys or fobs at any time.
2.8.5 Lost Keys and Fobs:
All lost Facility keys and fobs assigned to the Contractor or to any of the Contractor’s
employees, (whether interior or exterior keys or fobs), must be reported, to The School
District of the City of Saginaw’s Director of Facility Services immediately of discovery of the
loss.
2.8.6 Re-keying of Locks:
If The School District of the City of Saginaw deems it necessary to re-key any locks due to
inadequate key or fob control/management by the Contractor, the total re-keying cost will
be deducted from the monthly payment.
2.8.7 Security of Keys and Fobs:
The Contractor is prohibited from lending School District Facility keys and fobs to anyone.
The Contractor and its employees are also prohibited from leaving key and fob rings in
janitor closets or from lying on custodial carts, or otherwise out of their possession. Each
instance of The School District of the City of Saginaw observed non-compliance will result
in a non-compliance penalty of $50.

2.8.8 Termination of Contract:
All keys and fobs assigned to a Contractor’s employee will be returned to The School
District of the City of Saginaw’s designee when his/her services in the assigned school
end. All keys and fobs will be returned to the School Districts Director of Facility Services
at the termination of this Contract.
2.8.9 Trading of Keys and Fobs:
Keys and fobs will not be traded between employees nor forwarded to new employees;
instead, the keys and fobs must be returned to the School District to be re-issued.
2.9 PROPERTY DAMAGE AND PROTECTION:
The Contractor will be responsible for reporting and paying for any damages to any of the School
District Facilities, equipment, and/or contents caused by the Contractor’s employees. The
Contractor will report, in writing, any damage that occurs.
The Contractor will inform the applicable principal (or in his/her absence, the School District
designee) of any vandalism, evidence of attempts to force entry, and all other damages to any
Facilities.
In addition, the Contractor will report, in writing, any items that they did not damage but that require
maintenance or repair. All repairs to The School District of the City of Saginaw facilities will be
made or facilitated by the Saginaw School District and then reimbursed by the Contractor if
appropriate.
The Contractor will continuously maintain adequate protection of all work covered by the Contract
from damage or loss and will protect the property from injury or loss arising in connection with this
Contract, and will make good any such damage, injury or loss.
The Contractor is to secure each section of the school as it is completed.
The Contractor is responsible for the conduct of its personnel. The Contractor will cooperate fully
with The School District of the City of Saginaw and with any Law Enforcement authorities in the
investigation of any unlawful activities suspected of the Contractor’s employees while working on the
School District’s sites.
If personnel employed by the Contractor are found to have committed theft or other unlawful
activities on any of the School Districts sites, the Contractor will be responsible to The School
District of the City of Saginaw for restitution which will include, but not be limited to, all actual losses,
damages, costs of investigation, and costs of prosecution.
2.10 THE SCHOOL DISTRICT OF THE CITY OF SAGINAW’S RIGHTS AND
RESPONSIBILITIES
2.10.1 Discipline:
The Contractor shall report to The School District of the City of Saginaw any incidents of
misconduct of the facilities management staff and any corrective action taken. Every staff
member shall at all times adhere to The School District of the City of Saginaw’s
established policies and regulations.
2.10.2 Authority to Remove Equipment from Service:
At the request of The School District of the City of Saginaw, the Contractor shall remove
immediately from Saginaw Public Schools service any and all District or Contractor
equipment that is determined unfit for service by the School District. The School District
of the City of Saginaw will provide specific reasons for such requests to remove
equipment from service.
2.10.3 Authority to Approve, Reject, and to Require Removal of Custodians
from The School District of the City of Saginaw Service:
The School District of the City of Saginaw reserves the right to approve or reject for
School District service under this Contract any and all proposed facilities management

staff who may be providing services at any time during the duration of this Contract.
Further, at the request of the School District, the Contractor shall immediately remove
from service to The School District of the City of Saginaw, any or all facilities management
staff, whether permanent, substitute or temporary.
2.10.4 Deductions for Temporary School Closures:
If one or more Facilities are closed for more than three consecutive work days for “acts of
God”, Facility renovations, and/or a problem with the Facility, The School District of the
City of Saginaw’s Director of Facility Services may request that cleaning services be
temporarily suspended in the applicable Facility(s). If this occurs, the School Districts bill
for that month will be reduced by 1/20th for each day of work that cleaning services are
cancelled in the applicable school(s). If any such service reductions can be reasonably
anticipated by the School District, the Districts designee will provide as much lead time to
the Contractor as possible.
2.10.5 Liquidated Damages:
To recover losses it suffers (which may be immeasurable) and to discourage poor
performance, The School District of the City of Saginaw may assess liquidated damages.
These damages accrue in addition to The School District of the City of Saginaw’s
expectation that it will not pay for any service that has not been provided. The damages
will be assessed against the Contractor regardless of whether the actual failure to perform
was caused by the Contractor or by sub-contractors.
2.10.6 Facility Alarm Code Replacements:
There will be a $50 charge for the replacement or sharing of Facility alarm codes.
2.10.7 Equipment:
All specified District equipment must remain on site at each site at all times. Failure to
provide the equipment listed as per Appendix E & G of the Contract documented on the
premises will result in a non-compliance deduction of $100 for each occurrence.
2.10.8 Excessive Staff Turnover:
Managerial positions will not be re-assigned to other Contractor accounts without prior
written consent from The School District of the City of Saginaw’s Director of Facility
Services or his/her designee.
2.10.9 ID Badges/Uniforms:
If a Contract employee is observed at the work site without wearing the Contractor issued
ID badge or uniform, the Contractor will be in non-compliance with the Contract.
2.10.10 Fines for MIOSHA Violations:
If The School District of the City of Saginaw is assessed any fines for MIOSHA violations
arising out of these Contracted services and attributable to the Contractor, the Contractor
will reimburse the School District for these fines by commensurately reducing the charges
on the monthly invoice.
2.10.11 Improper Chemical Use:
If the Contractor uses chemicals or methods that damage The School District of the City
of Saginaw property, the Contractor will pay for the cost to restore the School Districts
property and/or replacement.
2.10.12 Improperly Securing Facilities:
If the Contractor fails to properly secure any Facility, a non-compliance penalty of $250
per incident will be deducted from the next monthly payment. If the police are dispatched,
the Contractor is responsible for the false alarm fee, which will be deducted from the next
monthly payment.

2.10.13 Non-answering of Cell Phone Calls or Pages:
Calls placed by The School District of the City of Saginaw Superintendent, the School
District Director of Facility Services, the Operations Manager, or Principal to the
Contractor’s supervisor that are not answered or returned within 30 minutes after the call
is placed will be assessed a $25 penalty per incident. The deduction will be made on the
next month’s invoice.
2.10.14 Non-approved Personnel:
If a Contractor’s employee is observed working in The School District of the City of
Saginaw and has not been authorized by the School District’s designee to work in the
School District, the Contractor will be in non-compliance with the Contract. The
unauthorized employee will immediately vacate the District’s property.
2.10.15 Non-inspection:
Failure to complete any required inspections, as specified in the “Quality
Control/Inspections” as per Section 3.13 of this RFP and failure to re-schedule and
complete the inspection within three business days will result in the issuance of a noninspection
penalty of $100 per instance.
2.10.16 Services Provided By The School District of the City of Saginaw:
The School District of the City of Saginaw is responsible for and shall provide the
following:
• Yearly District Calendar
• Hours of Operation
• Necessary space and computer equipment for staff
• List of District Management Personnel and School District retained personnel
• Emergency procedures
• Student Handbook and Saginaw Public School District Policies and Regulations
• Other items mutually agreeable to The School District of the City of Saginaw and the
Contractor
2.11 NONDISCRIMINATION
2.11.1 Nondiscrimination in Employment: The Contractor shall comply with
Equal Employment Opportunity and Affirmative Action requirements as stipulated in
Executive Order 11246 and Executive Order 11375 and all subsequent amendments
thereto and superseding orders.
2.12 PAYMENTS
Contractor will invoice The School District of the City of Saginaw on the first of each month for
Facilities Management Services and supplies provided during the previous month. Payment by
Saginaw Public Schools will be due no later than 30 days following receipt of invoice. Invoices for
additional work must include the date and times of the work, the name of the school, the type of the
work performed, the number of hours worked, and the name of the authorized School District person
who approved the work to be performed. Only disputed portions of any payment will be withheld
until resolved. Once approved invoices are usually paid within 30 days.
2.13 DISPUTE RESOLUTION
In the event of a dispute between The School District of the City of Saginaw and the Contractor, with
respect to the Contractors failure to meet the requirements of this Contract, the following steps will
be taken:

a. The School District of the City of Saginaw will provide the Contractor a letter stating the nature
of the violation.
b. The Contractor will have seven (7) calendar days after receipt of letter to rectify and respond to
the violation in writing. The response must include the nature of the violation, how it was
resolved and what steps are being taken to prevent this violation from occurring again.
c. If the Contractor has not resolved the violation within the above referenced seven (7) day period
or has repeated a similar past violation, the School District will have the right to terminate the
Contract upon thirty (30) days written notice of intent to do so.
The Contractor will be liable for any difference in cost between agreed price and price paid to an
alternate Contractor, including expenses incurred to solicit other Contractor.
2.14 CONTRACTOR’S REPRESENTATIONS
The Contractor will at all times observe and comply with all laws, ordinances, regulations and codes
of the federal, state, county and other local government agencies, which may in any manner affect
the performance of this Contract and in particular any such laws pertaining to safety. The
Contractor, in performing under this Contract will not discriminate against any worker, employee or
applicant, or any member of the public because of race, creed, color, age, sex or national origin, nor
otherwise commit an unfair employment practice.
The Contractor will be responsible for all the cost of reports including, inventory reports, reports
required by the Saginaw Public School District, the state, and federal government for funding or any
other legal purpose. All reports will be completed and submitted to the School District for review
and submission no later than seven (7) work days prior to the submission deadline date. The
Contractor will reimburse The School District of the City of Saginaw for any expenses or loss of
funds resulting from errors, omissions, or late submission of reports due to the fault of the
Contractor.
2.15 CHANGE OF LAW
Notwithstanding anything else to the contrary, in the event any federal, state, local or other
governmental body's statutes, laws, rules or regulations are changed, enacted/promulgated, or in
the event there are other material changes in the requirements of the Board (such as major
enrollment changes or additions, which require added equipment), and the impact of such changes
materially impacts the methods and/or costs of the Contractor in connection with providing the
Facilities Management Service hereunder, then, in that event, upon written notice to The School
District of the City of Saginaw Superintendent or Designee, Contractor may request a renegotiation
of this Contract. Such renegotiation will include, but not be limited to, the rates, the payment
schedule, duration of the Contract, and levels of service. The Contractor and the School District
representatives agree to negotiate in good faith and with due diligence. Any modifications to this
Contract resulting from such negotiation(s) will become effective only as of the beginning of the next
anniversary date of the Contract after such written notice is given by the Contractor.
In the event the Contractor and the School District are unable to reach a satisfactory Contract within
sixty (60) days after such written request, Contractor will have the right to cancel this Contract by
written notice to The School District of the City of Saginaw Superintendent or Designee, on or before
the next anniversary date, whereupon, effective on such next anniversary date, this Contract will be
null and void.
2.16 SEVERABILITY
In the event any provision(s) of the Contract will be illegal or invalid for any reason, said provision(s)
will be deemed to be fully severable without affecting the remaining provisions of this Contract and
the Contract will be construed and enforced as if said illegal or invalid provision(s) had never been
inserted herein.
Contractor's policy is to recruit and select applicants for employment solely on the basis of their
qualifications. The Contractor's decision to employ is based, first, on whether any positions are
available; and, second, on which applicant best meets the requirements of the open position.

2.17 TERMINATION
In the event the Contractor fails, at any time, to comply with, fully perform and strictly adhere to the
terms and conditions contained in the Contract and all specifications as described herein; to be
performed by the Contractor, its agents or employees, The School District of the City of Saginaw
shall give forty-eight (48) hours notice, in writing, to the Contractor of said failure and, in the event
the Contractor does not remedy such failure within forty-eight (48) hours from the receipt of such
notice by it (except if such failure be impossible to remedy within forty-eight (48) hours, only
because of weather conditions making roads impassable or other acts of God, or strikes) then, at
the option of the School District, the Contract may be terminated by delivery to the Contractor of
written notice of such election to terminate, but the Contractor shall remain liable to the School
District for any costs to the School District for facilities management services. Failure to exercise
the School District’s rights within forty-eight (48) hours does not preclude any subsequent right to
exercise at a later date. If the Contract is terminated in accordance with any of the provisions
contained herein, all rights of the Contractor under the Contract shall cease.
2.18 Termination for Convenience
Notwithstanding anything herein contained, this Contract may be terminated by The School District
of the City of Saginaw, without cause, upon ninety (90) days advance written notice to the
Contractor.

3 CONTRACTORS CUSTODIAL OBLIGATIONS
The Contractor shall perform all of the services described in the RFP and in the Contract and make any
arrangements that may not be described but that are necessary to perform these services. Contractor will
provide all services throughout the term of this Contract. In addition, Contractor will require all employees to
follow all applicable Board policies.
The Contractor will provide an adequate staff of experienced personnel, capable of and devoted to the
successful accomplishment of the work to be performed under this Contract. The Contractor will use its best
efforts to provide clean Facilities for each school day to begin.
The Base Contract will be staffed according to what the Contractor believes is necessary to complete the
cleaning tasks as well as to take care of all the weekday events and setups and to keep each Facility open
for the hours noted. Safety of students and staff and unimpeded delivery of the instructional programs will
determine the authorized work periods. The Base Contract must also include all cleaning chemicals, paper
products, small hand tools and consumable cleaning equipment.
The Contractor is required to quote and provide staffing and scheduling as required. For the afternoon shift
it is expected that at each Facility, one of the employees must be able to take direction and give direction to
others. As such he/she would be the individual Saginaw Public School personnel would provide daily
information to about setups, teacher concerns etc.
No visitors, spouses or children of the Contractor's employees will be allowed at the Facilities during working
hours unless they are bona fide employees of the Contractor at that Facility or they receive prior approval
from The School District of the City of Saginaw designee.
It is the Contractor’s responsibility to maintain the standard of cleanliness specified in the Contract. It is the
responsibility of the Contractor to provide sufficient personnel to ensure that the requirements are met and
that each Facility is effectively cleaned on a daily basis.
The Contractor will provide, and all of the Contractor’s employees are required to wear, uniforms approved
by The School District of the City of Saginaw on all work days. Logo and names on uniform shirts are
required. Uniforms must be worn by all regular and substitute employees while performing under this
Contract or working in Saginaw Public School Facilities and on the School Districts grounds.
The uniforms must be as follows:
• Collared shirts are required for men and women. The shirts may be short sleeve or long sleeve. Shirt
colors and styles should be the same for all employees.
In addition to uniforms, all contractor personnel are also required to wear a Contractor-issued ID badge,
approved by The School District of the City of Saginaw. The ID badge is to be clearly visible at all times
while performing work at Saginaw Public Schools. ID badges are to be worn above the waist.
The Contractor will be responsible for furniture setup and take-down (when appropriate) for extracurricular
activity needs, sporting events, or rental Contracts that occur at any Saginaw Public School Facility during
the normal week. These events are numerous and may occur after school hours. These functions are part
of the base Contract.
All areas that are identified as “Permit Required” such as asbestos removal - Confined Space, by a sign or
tag, require proper entrance in accordance with The School District of the City of Saginaw confined space
entry program. Entry into these areas is permitted only by persons who meet the following requirements:
• Completed confined space training* Comply with any applicable requirements for confined space
permits
• Wear required personal protection equipment
Periodic special events will require the Contractor to modify the cleaning schedule to accomplish set up and
breakdown of those special events (parent teacher conferences, ice cream socials, a play in the auditorium,
home football game, etc.).

The Contractor may choose to schedule support clean up on the day after the event if the delaying of the
clean up does not detract or interfere with the overall look or environment of the school Facility or other
scheduled activity.
Scheduled use of the Facilities on the weekends will routinely occur. This is relatively common for The
School District of the City of Saginaw. The Contractor will be responsible to open and prepare the Facility
for scheduled use on a Saturday or Sunday and may include the concession Facilities at the high schools.
The Contractor will sometimes be required to provide extra or special coverage on Saturdays and/or
Sundays with very short notice. These scheduled events may be related to Saginaw Public School rental
Contracts or administrative and staff needs. Services for such work will be billed as extra. Request for extra
hours will be agreed upon in advanced with the School District Director of Facility Services or the Operations
Manager and invoiced separately.
The Contracted custodians are to be scheduled in such a way that:
1. In the Elementary schools, any space, used for an after-school activity, will be cleaned after the end of
that activity, provided the activity ends by 9:00 p.m. This is in addition to making sure the rest of the
school is clean and available for the next day.
2. In the Middle School and the High School, any space, used for an after-school activity, will be cleaned
after the end of that activity, provided it ends by 11:00 p.m.
3. Spaces that are to be used for after-school activities are cleaned and set-up at the scheduled times, and
efforts are made to ensure that the routine cleaning of the remainder of the Facility does not interfere
with the scheduled activity.
The School District of the City of Saginaw reserves the right to change any and all of the work schedules
and to notify the Contractor of such changes.
The Contractor will notify the School District immediately of conditions, which will limit hours or decrease the
daily work crews, such as illness or injury. In addition, the Contractor will notify The School District of the
City of Saginaw designee in advance of any condition or situation, which will affect the performance of the
work under this Contract. In either case, the Contractor will communicate how the affected work will be
rescheduled.
The School District of the City of Saginaw normally has two custodial work schedules, one for during-school
periods, and one for break periods (i.e., winter break, spring vacation, and summer vacation). During break
periods, including the summer (mid-June to Labor Day weekend), the School District designee and the
Contractor will jointly agree upon an appropriate schedule of cleaning and other activities and may permit or
require the Contractor’s employees to work during the 7:00 a.m. to 6:00 p.m. time window. In any event,
activities particularly in the High Schools and Middle Schools could require staffing later than 6:00 p.m.
during break periods and since a number of Facilities have summer activities, the Contractor must schedule
summer cleaning around these activities. During the summer months, the Contractor will be required to
adequately staff to finish all summer cleaning tasks two weeks prior to the start of school. At a minimum the
Contractor must staff each Facility so the hours of operation are consistent with the existing hours as well as
staffing to provide the services needed.
During times of construction, The School District of the City of Saginaw designee may re-assign the
custodial work normally performed in these areas.
The Contractor is responsible for the security of the Facility during the cleaning operation. If any of the
Contractor’s employees are scheduled to open or close the Facility, then that employee should have
knowledge of where breakers, alarm panels for resetting fire alarms are, lighting controls and equipment is,
and the water main shut off valves are located. It is incumbent on the Contractor to secure the Facility at the
end of each shift and set the alarm (secure all doors, turn off all but designated lights, turn off ceiling fans,
and close all windows). Office, classroom, and other doors are to be unlocked or opened only during the
time that cleaning is actually being done and all are to be relocked as soon as the service has been
completed. For the safety of students and the public at large, storage and custodial closet doors are to be
kept shut and locked when not present.

Exterior doors are to be unlocked and locked at the times specified by The School District of the City of
Saginaw buildings administrator or designee. If the Contractor fails to properly secure any Facility, a noncompliance
penalty as provided in the “Deductions and Penalties” section of this RFP will be applied and will
be deducted from the next month’s payment. The Contractor is required to have someone who will be
available to answer emergency calls, and to send someone to secure a Facility. The cost of the emergency
response for these calls and actions will be at the Contractor’s expense.
Some of the Contractor’s most important customers will be the School Districts Facility administrators. To
ensure customer satisfaction, the Contractor’s employees will be required to maintain regular, open
communication with the individuals.
The Contractor agrees to respond to any emergency requests, including but not limited to, water pick-ups
and/or mop-ups made necessary by rain, plumbing failure, leaks, or accidents; 24 hours per day, 7 days per
week, 365 days per year. Hourly pricing for this after-hours, emergency service will be requested as per the
Proposal format, Schedule 4.
Any additional services of this nature must be pre-approved by the School District designated administrator
on call. Any invoice for this type of service must include the school, date, area(s) affected, scope of work
performed, hours expended by Contract personnel, and name of person authorizing the work.
Every effort will be made to conserve energy whenever possible throughout the cleaning schedule. Only
areas in use will have lights on and doors and windows will remain closed whenever the heating or cooling
systems are operating. There shall be no overriding of the heating or cooling units except for needs of after
school activities. During the summer months the Facilities will not be air conditioned except areas used for
breaks or when in need to extract carpet. The Contractor, in coordination with the School District Director of
Facility Services will review utility use on a monthly basis to make sure the School District policies are being
followed. At each Facility and during each shift, there shall be at least one person who will be able to be
trained on the proper use to override certain controls.
The Contractor will ensure that any substances defined as hazardous by state or federal law will be properly
labeled and delivered or used in a way that does not comply with state or federal laws.
The School District of the City of Saginaw reserves the right to require some work on any and all declared
holidays. If such work is requested by the School District designee, the Contractor may bill The School
District of the City of Saginaw for this work at the hourly rate quoted as per the Proposal Format, Schedule
4.
The Contractor will obtain and maintain at its own expense any necessary licenses and permits to provide
the services specified in this Contract. Some examples include pool operator license and a driver’s license.
The Contractor will ensure that all applicable equipment manufacturers’ recommendations on cleaning are
followed. Some examples include wood floor care in gyms, rubber floors, terrazzo flooring, new furniture
cleaning, etc.
The Contractor will be responsible for clearing snow and ice, and for distributing ice-melt around doorway
entrances and on all sidewalks leading from the District Facilities. This will be on an as needed basis to
assure maximum safety for Facility users. The School District may have new concrete surfaces that must
be treated with appropriate ice melters other than salt. Assigned staff, where available, will also be
responsible for the operation of powered snow removal equipment. The purchase of ice melt and gasoline
for the snow removal equipment is considered a consumable supply and is the responsibility of the
Contractor.
Custodians are required to work on all “acts of God” days. In addition to snow removal around school
entrances, they will be required to perform select other tasks listed on the Cleaning Frequency
Requirements. On “acts of God” days, The School District of the City of Saginaw’s designee in consultation
with the Contractor may permit the afternoon shift custodians to begin work earlier in the day instead of their
afternoon start time.
Custodians are also required to work on all other days that school is closed due to other inclement weather
or due to boiler failure, electrical outages, etc. On these days, they should expect to work their regular
schedule unless otherwise directed by the Saginaw Schools designee.

3.1 MANAGEMENT
The Contractor will provide management and clerical staff to coordinate all Contractor functions
described in the RFP and Contract. In the year 2011/2012, Saginaw Schools’ oversight
management staff shall be retained for its own use, so as to ensure a smooth transition. These staff
members shall ensure that Contractor meets the needs and/or exceeds the current service level
currently maintained by the School District. In addition to such other personnel as may be required
to administer the Contract, the Contractor shall employ and assign a responsible project manager to
act as the Contractor’s designee in all matters relating to the Contract and to the work to be done.
At a minimum the Contractor’s operations office shall be adequately staffed from 5:30 a.m. to 5:30
p.m. during all days that school is in session. The Contractor agrees to advise The School District
of the City of Saginaw on a mutually agreed upon monthly schedule regarding organization and
operations matters concerning custodial services. At Saginaw Public Schools expense, suitable
office space, phone, computer and furniture will be provided for clerical staff and one manager.
Space will also be made available for the Contractor’s employees to have lunch and secure
personal items.
3.2 OPERATIONS
3.2.1 Operating Requirements: The Contractor shall provide all custodial services
necessary to meet Saginaw Public Schools routine needs. Service shall be provided on
school days and on other days designated by the School District.
3.2.2 Scheduling: The Contractor will schedule custodians determined by The School
District of the City of Saginaw needs in years one, two and three and every subsequent
year of the Contract.
3.2.2.1 Changes in Assignments: Custodians shall be permanently assigned to
the same Facility whenever possible. If a change is made to a permanent
assignment during the course of the academic year, the Contractor shall notify
the School District as soon as possible.
3.2.2.2 Changes in Established Facility Time Schedules: Changes to
schedules shall be implemented by the Contractor as soon as possible but in no
case more than five calendar days later than notification of the change is
received by the Contract manager responsible for service to The School District
of the City of Saginaw.
3.2.2.3 Changes in School Schedules: It is expected the Contractor will work
when the schools are closed due to inclement weather or other facility related
closings. If the Superintendent of The School District of the City of Saginaw
does close to ensure the health and safety of any person or for any other lawful
reason, then the School District shall not be obligated to pay for any services
hereunder provided the School District has notified the Contractor by 5:30 a.m.
of the day the District and/or individual schools are to be closed.
3.3 CUSTODIAL TRAINING REQUIREMENTS
The Contractor will provide or arrange for any such legally required or other training as is needed to
ensure that qualified custodians are available to provide services described in the Contract.
3.3.1 Pre-service Training and on-going Training: Once a year the School District
of the City of Saginaw maintains a formal training program with regularly scheduled
sessions, individual tests for competency and training records is a necessary ingredient in
the delivery of effective custodial services. The contractor is to have in-place, an ongoing,
effective and documented training program that consists of two parts, each of
which provides all local, state and federally mandated training and contains, at a
minimum:

ORIENTATION PROGRAM BEFORE PLACEMENT IN THE SAGINAW
PUBLIC SCHOOL DISTRICT:
AHERA
Asbestos Floor Tile Care
Basic General Cleaning Procedures
Blood-borne Pathogens
Carpet Care and Cleaning
Custodial Handbook Review
Hard Floor Care and Cleaning
Lock-out/Tag-out Procedures
Infection Control
Ladder Safety
Personal Grooming
Right-to-Know including Material Safety Data Sheets (MSDS)
Safety
Sexual Harassment
Wood Floor Care and Cleaning
The Contractor will provide written documentation of Contract employees who have
attended such a program, including date and time, to The School District of the City of
Saginaw designee prior to being placed in the School District.
ONGOING TRAINING PROGRAM AFTER PLACEMENT IN SAGINAW
PUBLIC SCHOOLS:
The Contractor will provide at least 12 hours of job-related training per year to each
employee. Recommended topics are as follows:
American Disabilities Act
Asbestos Floor Tile Care
Auto Scrubbing
Basic Restroom Cleaning
Blood-borne Pathogens
Carpet Extraction
Carpet Spot Removal
Carpet Vacuuming
Ceiling/Wall Washing
Chemical Safety
Cleaning Standards
Confined Spaces
Daily Restroom Cleaning
Damp/Wet Mopping
Dust Mopping
Equipment Checks
Equipment Usage
Ergonomics
Fabric/Upholstery Cleaning
Furniture Cleaning
Infection Control
Job Preparation and Clean up
Ladder Safety
Lifting Techniques
Lock-out/Tag-out Procedures
Office Cleaning
Right to Know Safety Including Material Safety Data Sheets (MSDS)
Sexual Harassment

Slips/Trips/Falls
Spray Buffing
Stripping/Refinishing Floors
Team Facility
Window Blind Cleaning
Window Washing
Wood Floor Care and Cleaning
The Contractor must show proof that it has provided all trainings to its personnel as
required by applicable codes and standards. The Contractor will provide The School
District of the City of Saginaw designee with training logs and, if requested, training
verification.
3.3.2 Safety Program: Safety is a paramount concern of The School District of the City of
Saginaw. In recognition of this priority, the Contractor shall plan and implement a
comprehensive safety program. This program shall include but not be limited to regularly
scheduled safety meetings for custodians. The Contractor shall conduct a minimum of
four (4) safety meetings each school year, and custodians shall be required to attend. In
the event a custodian fails to attend two (2) or more of these safety meetings, the
custodian will be subject to suspension. The agendas of the meetings shall be available
for inspection by Saginaw Public Schools on request.
3.3.3 Employee Training Participation: At no cost to The School District of the City of
Saginaw, the Contractor shall make all custodians assigned to the School District
available to The School District of the City of Saginaw personnel for at least two (2) two
hour sessions per year in addition to training programs. The purpose of these sessions is
to solicit the staff’s suggestions and their evaluations of policies and practices and other
School District concerns.
3.3.4 Mandated and Requested Equipment Modifications: If, during the period
of the Contract, any installation or modification of equipment is required due to a change
in the law or applicable rules and/or regulations, or if special equipment or devices are
required or requested by The School District of the City of Saginaw; such modifications or
installations shall be made by the Contractor after notification and approval from the
School District. The cost of providing such apparatus, and of modification and installation,
shall be mutually agreed upon by The School District of the City of Saginaw and the
Contractor on a non-target unit cost basis. The Contractor shall be responsible for the
maintenance of such apparatus, as described herein.
3.3.5 Physical Locations and Control of Equipment: Equipment shall remain at
any respective locations or Facilities, and shall not be moved to another location or
Facility, unless approval is granted in advance and in writing by Saginaw Public Schools.
3.4 MAINTENANCE STANDARDS
The Contractor shall maintain in good and safe mechanical and operating condition all custodial
equipment listed in Appendix E. The Contractor will complete a written inspection form detailing the
condition of all equipment before the beginning of each school year for the School District to review.
The Contractor shall maintain the equipment so that their condition remains equal to or exceeds that
condition recorded on the written inspection form, normal wear and tear excepted. Mechanically,
equipment shall be maintained in a condition approximating that set out by the original
manufacturer. Failure to maintain equipment in a condition acceptable to The School District of the
City of Saginaw will constitute a default of Contract performance.
3.4.1 Responsible Party: The Contractor shall be the responsible party with respect to any
applicable annual required or mandated inspections of the equipment, maintenance and
related issues.

3.5 SUPPLIES
The Contractor is responsible for procuring and maintaining all supplies, and related expenses for
items necessary to provide the services called for in this Contract, unless otherwise noted in the
award of this Contract. Found in Appendix F.
3.6 CONTRACTOR’S RECORDS AND REPORTING REQUIREMENTS
The Contractor shall make available at any time to The School District of the City of Saginaw all
operating records that the School District may request. Additionally, the Contractor will provide
certain regular reports to The School District of the City of Saginaw as specified in this section and
others as mutually agreed on by the School District and Contractor.
3.6.1 Records to be maintained by the Contractor
3.6.1.1 Operating Records: The Contractor shall maintain, for a minimum of one
(1) academic year, daily records indicating absenteeism per building, supplies
used per building, employee hours per Facility, accident occurrences and
building complaints.
3.6.1.2 Personnel Records: The Contractor shall maintain records for seven (7)
years, at no cost to the School District: that include documentation of all
facilities management, and support staff compliance with all legal requirements
and with all standards and requirements set forth in this Contract.
3.6.2 Reports to be submitted regularly to The School District of the City of
Saginaw by the Contractor: If any of the following events occur during the
Contractor’s performance of this Contract, the Contractor shall report to The School
District of the City of Saginaw the described information within a period of two (2) working
days.
3.6.2.1 MIOSHA: Before bringing any new chemicals on site, the contractor must
provide one copy of the Material Safety Data Sheets (MSDS) to The School
District of the City of Saginaw designee.
The Contractor must maintain a complete and up-to-date inventory of Material
Safety Data Sheets (MSDS’s) for all chemicals used in each Facility. This
inventory must be stored in two duplicate notebooks labeled “MSDS”, one
stored in the principal’s office and one stored in the custodial office area. In
addition, a master MSDS notebook with a section for each Facility in the School
District of the City of Saginaw must be provided and kept current at the
Operations Manager’s office. The MSDS notebook must also include Michigan’s
Right-To-Know procedures.
3.6.2.2 Procedures: The Contractor will maintain, in each Facility, a Procedures
Manual, indexed and containing the following sections, specific for that Facility
that will include, at a minimum:
1. Contractor’s standard policies and procedures
2. Daily routines or schedules for custodians assigned to the Facility.
3. Emergency and safety procedures
4. List of equipment maintained in the Facility.
5. Maintenance and use manuals for all custodian equipment in the Facility
6. List of all custodians assigned to each school (for contact purposes)
7. Standard cleaning procedures
3.6.2.3 Accident Reports
All accidents or incidents involving The School District of the City of Saginaw
students, staff, and equipment shall be verbally reported to the School District
immediately. A verbal notification to the Operations Manager of the incident

shall be reported immediately. A written report shall be submitted to Saginaw
Public Schools by the Contractor within two (2) working days.
Accident reports shall make clear or provide at a minimum the following:
• Whether students or staff were involved in the accident;
• Whether any injury occurred;
• The facilities management staff, location, involvement of equipment, and
nature and extent of any property damage;
• The Contractor’s assessment of chargeability of the accident; and
• Accident and incident reports completed by the Contractor’s management
and by drivers.
The Contractor shall provide to The School District of the City of Saginaw any
accident reports obtained from the Michigan State Police or from any other law
enforcement agency as soon after the accident as they become available.
The Contractor shall use the Michigan MDE form as mandated by the State of
Michigan.
3.7 QUALITY CONTROL/INSPECTIONS:
The Contractor’s supervisor/project manager, The School District of the City of Saginaw Designee
and other personnel as deemed appropriate by the School District Designee will perform Monthly
inspections of each school (1) to ensure tasks are completed according to the Cleaning Frequency
Requirements, (2) to ensure that the quality of work is satisfactory, and (3) to ensure the
Contractor's compliance with other terms of the Contract. The Contractor will maintain historic
inspections of each area(s) the employee is responsible for. The Contract supervisor(s) will use the
required inspection forms or pre-printed forms mutually agreed upon between The School District of
the City of Saginaw and the Contractor. Upon completion of each inspection, the Contractor will
provide a copy of the inspection form to the School District administrator(s) present during the
inspection before leaving the school.
An inspection of all Facilities will be conducted prior to the start of each school year by a team of
Saginaw Public School personnel. This requirement is not intended to limit the Contractors
responsibility to inspect or control its own work, nor does it limit The School District of the City of
Saginaw’s right to inspect any Facility at any time.
Failure to complete any required inspections (and failure to re-schedule and complete the inspection
within three business days) will result in the issuance of a non-inspection penalty as provided for in
the “Penalties” section of this RFP.
The School District of the City of Saginaw Superintendent, the School District Director of Facility
Services, the Operations Manager, and the Principals may also periodically inspect the schools and
will report any deficiencies and all unsatisfactory performance to the Contractor.
The Contractor will be granted a reasonable time to correct the deficiencies. Where it is necessary,
in the School District designee’s opinion, to correct unsatisfactory performance to conduct school
activities in a clean and safe environment, all costs incurred by The School District of the City of
Saginaw to correct the deficiencies will be deducted from the monthly payment to the Contractor.
The duties of the Project manager shall not be performed by productive hourly employees, nor shall
the project manager perform cleaning duties except in the case of an emergency.

4 CONTRACTORS MAINTENANCE OBLIGATIONS
The Contractor shall provide all personnel, supervision, management, transportation and personal use
safety equipment required to perform the facilities and equipment maintenance and support services
required by this scope of work. Office space, warehouse space, non-management transportation,
equipment, and maintenance supplies required to perform services will be furnished by the District as set
forth in the scope of work.
4.1 EMERGENCY OPERATIONS
The Contractor shall be required to operate the facilities covered by this contract during all
emergency situations such as fires, accident and rescue operations, strikes, civil disturbances,
natural disasters, and the like. The Contractor and staff shall become thoroughly familiar with the
occupancy emergency plans at each site. Participation in emergency plans shall be mandatory
during the event of a related emergency situation regardless of the time of occurrence. The
Contractor shall be responsible for supporting the emergency plans by performing specific actions
as required by the District.
4.2 FACILITY OPERATIONS BASIC SERVICES
The basic services portion of this requirement is intended to encompass performance of all services
to:
• Operate and maintain the facilities
• Perform all service calls and repairs issued by Work Order Requests
• Perform preventive maintenance and certification
• Provide the services to manage the work at each location
• Assist in project planning, proposal development activities, and cost estimating of all work as
requested by the District for outsourcing work
• Maintain compliance with all local, state and federal requirements and applicable industry
standards.
The Contractor shall provide all services to operate the facilities as described below.
4.2.1 Building Maintenance Plan:
The Contractor shall update as called for below and successfully implement a Building
Maintenance Plan for each facility at each site. The Contractor shall review these plans at
least annually (within the first 30 days of each option period) and revise the plans as
necessary. All revised plans shall be submitted to the Director of Facility Services or
designee prior to implementing a revised Building Maintenance Plan. The Director of
Facility Services will provide written acceptance or reject the plan within 30 days.
4.2.2 Instructions:
Within thirty (30) days of the award of the contract, the Contractor shall develop specific
written Standard Operating Procedures for Contractor personnel to implement the accepted
Building Maintenance Plan. These instructions shall be used by Contractor personnel in
daily performance of work and shall be made available to the Director of Facility Services
and other District personnel upon request.
4.2.3 Equipment Checks:
The Contractor shall perform periodic unscheduled and scheduled checks of the building
equipment to verify the equipment is in good working order in accordance with District’s
authorized preventive maintenance schedule.
4.2.3.1System Equipment Configuration, Set Points, and Operating
Parameters:
The Contractor shall make necessary changes to the established equipment
configuration or the programming/operating sequence of control systems for fire
alarm, HVAC, mechanical, or electrical systems in facilities. Any changes in such

systems shall not interfere with the recommended manufacturers’ specifications or
warranty requirements so as to not impair or cause unnecessary wear and tear on
equipment. Upon completion of any maintenance or repair work, the equipment
and its components shall be clean and shall have no missing or damaged parts. All
replaced parts and equipment shall be removed from the site immediately and
disposed of properly. Work areas shall be broom swept/vacuumed clean prior to
departure. The equipment shall operate within the equipment manufacturer’s
design criteria levels. Any major changes in operations should be brought to the
attention of the Director of Facility Services or designee.
4.2.3.2Equipment Condition Report:
The Contractor shall log in the work order system by description and date all
equipment that is not fully operational, the action taken to remedy the situation and
a proposed estimated time for the equipment to be returned to operational status.
4.2.4 Maintenance of Equipment Rooms and Contractor Spaces:
The Contractor shall maintain building equipment, equipment machine rooms, shops, and
office spaces in a manner that results in a neat and clean appearance as identified during
the initial phase-in inspection. All areas shall be kept free of extraneous materials, swept,
and dusted. Any Contractor damage to walls, ceilings, floors, pipes, ducts, or exteriors of
equipment shall be repaired and the finish shall be returned to match the existing condition.
4.2.5 Painting and Corrosion Control:
Painting included in the basic services portion of this contract is limited to, touching up
interior and exterior structural surfaces including but not limited to walls, ceilings, doors,
trim, windows, floors, hand railings, metal surfaces, installed building equipment, road and
parking lot striping, and surfaces disrupted during the performance of maintenance,
including but not limited to mechanical equipment, piping and insulation, duct work, machine
room walls, ceilings, and floors.
Additional painting may be ordered under additional services and may require interior
coatings including all surfaces in the interior of a building, including ceilings, walls, partitions,
doors and trim, windows, and floors. All applications of paint shall match the existing paint
and meet the paint standards established by the District.
4.2.6 Service Calls:
The Contractor shall receive, respond to, complete, and document all service calls received
by the District through the work order system in a timely manner.
4.2.6.1Service Call Database:
The Contractor shall maintain a Service Call database containing the following
information:
(1) Details of Customer request
(2) Description of Work Performed
(3) Predominant Trade of Work used
(4) Date and Time of Arrival at the Service Call site
(5) Date and Time Service Call completed
(6) Number of Labor Hours
(7) Cost of Materials (purchase price)
(8) District Point of Contact (POC) name and phone number
(9) Name and Signature of Craftsman
(10) Additional comments on work
(11) Warranty information
4.2.6.2 General Service Call Requirements:
Service Calls are initiated by District personnel and are defined as unscheduled
building related problems. Examples include, but are not limited to taking measures
to respond to and correct building related deficiencies such as malfunctioning HVAC

systems resulting in hot/cold complaints, miscellaneous electrical, plumbing,
architectural, carpentry, and structural system repairs, etc. The Contractor shall
respond to and correct these problems as specified herein, including any needed
repairs. Service Calls are typically brief in scope, and do not usually require
detailed job planning. Should the Contractor identify additional repair/service call
work that is needed in the course of performing other work under this contract such
as quality control inspections, preventive maintenance, or other service calls, the
Contractor shall immediately take care of such issues. The Contractor shall identify
repair work as follows: description of work, location of work, and a Contractor pointof-contact.
While awaiting service call documentation, the Contractor shall diligently
perform all required work discovered in a timely manner and shall remain fully
responsible for maintaining effective maintenance and repairs of all building
systems and equipment.
4.2.6.3 Service Call Reception:
4.2.6.3.1 Service Call Reception During Regular Work Hours:
The Contractor’s personnel will perform Service Call reception during
regular working hours, obtain a description of the problem or requested
work, date and time received, location, point of contact with telephone
number, and other appropriate information and classify each call with a
Task Priority of I, II or III as described below. If the call is classified as
Emergency or Urgent, the Contractor’s personnel will notify the
Operations Manager by phone or voice communication that an
emergency or urgent work order ticket has been issued.
4.2.6.3.2 Service Call Reception after Normal District Working Hours:
The Contractor shall provide the District with a list of qualified personnel
(and pager and cell phone numbers) to be called when emergency
service is required after normal District working hours. The Contractor’s
telephone service shall also have a voice mail message providing the
emergency number to those called after hours. The Contractor shall
respond to the emergency within two hours and shall work the emergency
requirement until completion. The following day, the Contractor shall fill
out a Work Order Form to include a description of the after hours work or
problem, date and time received, date and time responded to, location,
and caller’s name and telephone number for each call received. These
forms shall be maintained at the Contractor’s facility but may be
requested by the District from time to time.
4.2.6.3.3 Emergency Service Calls (Priority I):
Emergency Service Calls consist of correcting failures on equipment or
structures which would immediately threaten personnel and property and
may result in a work stoppage until the support service or repair work is
successfully completed. Examples include, broken water pipes, electrical
outages, HVAC outages on critical equipment, clogged drains where
sewage backup/overflow exists, oil or gas leaks, inoperable pumps,
electrical hazards which may cause fire or shock, repairs to critical
mechanical systems, roof leaks, security concerns such as locking and
unlocking of exterior locks and doors, etc. The Contractor shall respond
immediately and be on the job site and working within 10 minutes after
receipt of an Emergency Service Call. The Contractor shall work
continuously without interruption and shall correct or secure the
emergency condition before departing the job site. All work on the
service call shall be completed in two calendar days or less. However, if
the situation is impacting school operations, is considered a safety hazard
or may result in detrimental damage to the facility or equipment, the
Contractor shall work continuously without stopping until the repairs are

successfully made and or there is no longer any impact on school
operations or employees.
4.2.6.3.4 Urgent Service Calls (Priority II):
Urgent Service Calls correct failures which do not immediately threaten
personnel or property, but which could soon inconvenience and/or affect
the health of personnel, lead to property damage, increase the risk of
equipment failure, or lead to disruptions in school operations. The
Contractor shall respond and be on the job site and working within 2
working hours after receipt of an Urgent Service Call when the call is
received during regular working hours. The Contractor shall respond on
the next business day if the urgent service call is issued after normal work
hours. Note: Urgent calls carried over to the following workday must be
responded to within one hour of the start of the next workday. Once
begun, the work shall be performed to completion within 3 calendar days.
Urgent Calls shall normally be accomplished during normal District work
hours.
4.2.6.3.5 Routine Service Calls (Priority III):
Service Calls will be classified as Routine when the work does not qualify
as an Emergency or Urgent call. Examples of Routine Service Calls
include: loose baseboard trim, dripping faucets, broken interior locksets,
floor tile, damaged wall, etc. The Contractor shall contact the school
reporting the need for service condition within 2 days of receipt of the
routine service call. Routine Service Calls shall be completed and closed
within 10 work days.
Service Call Response/Completion Requirements:
Emergency: Respond within 10 minutes of notification and work to
completion or contain the emergency. Complete all
work in 2 days.
Temperature: Respond within 1 hour and alleviate the discomfort.
Work to completion.
Urgent: Respond within 2 hours of notification during normal
work hours or start of next workday. Complete all work
within 3 days.
Routine: Respond to customer within 2 days of notification
received. Complete work within 10 work days.
The Contractor shall perform service calls in accordance with the abovementioned
requirements to ensure quality customer service and continuity
of operations and/or to return equipment to operational service as soon
as possible. If repairs cannot be accomplished within these time frames
due to circumstances beyond the Contractor’s control, the Contractor
shall provide within 24 hours the following to the Operations Manager:
• A written explanation for the delay
• The estimated time for completion
• Evidence showing that the Contractor has made every effort to
comply with the contract service call time frames.
4.2.7 Request for Issue of District Furnished Supplies:
The Contractor shall identify supplies needed to perform tasks by filing a "Requisition" in the
District’s database. Upon receipt of the Operations Managers approval of the request, (i.e.,
a Purchase Order) the required supplies shall be obtained.
4.2.8 Task Planning and Control:
The Contractor shall proactively generate work orders, plan, prioritize, and distribute tasks
based on generated work orders. The Contractor shall document the next day’s

unscheduled task requirements not later than the normal duty day close of business. These
daily task requirements shall be distributed to appropriate Contractor personnel in time for
work the next day. The Contractor shall generate and maintain a record of work requests
and resulting accomplished tasks. The Contractor shall provide a summary of completed
work requests by location to the Director of Facility Services or designee twice per month.
4.2.9 Technical Assistance:
The Contractor shall provide technical assistance, to answer technical questions, escort and
work with consultants (hired by the District or Contractor) on building related projects, draw
technical sketches, review technical drawings, and provide advice to District representatives
in all operation, maintenance, repair, and building or system upgrades relating to the
buildings covered by this contract.
4.2.10 Maintenance Management System:
The Contractor shall also be responsible to maintain an equipment history for all service
calls (work orders), repairs, and Preventive Maintenance (PM) performed on each piece of
building equipment in inventory. The Contractor shall update all equipment history records
within 7 days after service calls, repairs, or PM activities have occurred.
4.2.10.1 Changes in Equipment Inventory:
The Contractor shall maintain and update building equipment data.
4.2.10.2 New Facilities:
Following the acceptance of a newly constructed facility (or following major
renovation), all facilities shall be entered into the Contractor's recordkeeping
systems within thirty (30) days.
4.2.11 Preventive Maintenance (PM) and Certification:
The Contractor shall schedule, perform, and document all required PM and equipment
certifications. The Contractor shall be required to provide this log to the District upon
request. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration,
corrosion control, touch-up painting, and minor part/component replacement (e.g. filters,
belts, hoses, fluids, hardware) as required to increase the reliability and effectiveness of
equipment by minimizing malfunction, breakdown, and deterioration of equipment; and the
identifying of any repairs required to bring the equipment up to the manufacturer’s operating
standards. Preventive maintenance checklists adopted from the R.S. Means recommended
standards, shall serve as the minimum acceptable preventive maintenance performed by
the Contractor. In the absence of checklist being available for a particular piece of
equipment or system, the Contractor shall follow the manufacturer's documented preventive
maintenance standards.
4.2.12 Preventive Maintenance Performance and Scheduling:
4.2.12.1 General Preventive Maintenance:
The Contractor shall perform all PM services required to effectively maintain all
building equipment and systems in accordance with the standards adopted by the
District. The Contractor shall document all PM tasks and activities. The
Contractor shall provide a new PM schedule and task lists and/or modify the
current PM schedule based on current contract requirements and the up-to-date
equipment inventory during the first 30 days of the equipment’s phase-in period.
The Contractor shall produce PM work orders in accordance with the approved
schedule. Subsequently, the Contractor shall review the PM schedule and
equipment inventory on an annual basis and make appropriate adjustments to the
schedule and records accordingly.
4.2.12.2 Special Preventive Maintenance:
The Contractor shall prepare a separate PM schedule for all building equipment
that requires a substantial outage of building systems before PM can be

performed. The schedule shall include all equipment such as switchgear, HVAC,
Uninterrupted Power Supply (UPS), etc. that can only be accomplished with a
substantial outage that will shut down operations. The PM for this equipment
shall be scheduled and accomplished as approved during the Holidays and/or on
the weekends.
It is the Contractor’s responsibility to maintain all of the building's
equipment/systems. Therefore, in the absence of a specific PM guide/checklist
being available for certain equipment, the Contractor shall perform preventive
maintenance in accordance with the manufacturer's recommendations. The
Contractor shall develop and submit a written proposed guide within seven (7)
calendar days after the discovery that PM guides/checklists are not available for
certain equipment to be maintained.
4.2.12.3 Change in Preventive Maintenance Schedule:
If the Contractor believes that any provided PM guide/checklist included in this
contract provides a lower quantity and or quality of PM than is required either by
the equipment manufacturer, the Contractor may develop and use revised PM
guides. The Contractor shall notify the District when it has done so. Upon
request, the District shall be provided copies of these guides. These guide(s)
must be in the same format as the District adopted guides and include similar
information regarding a description of work to be done, amount of time required to
perform the work, and the frequency at which the work must be performed.
4.2.12.4 PM Documentation:
After PM work is completed, the Contractor shall document the results of such PM
on the PM work order. The Contractor shall maintain each completed PM work
order in an orderly filing system for the duration of the contract. Defects or
deficiencies identified by the Contractor during PM activities that may result in risk
to persons or property shall be noted. Other defects or deficiencies identified
during performance of the PM shall be reported on the daily equipment condition
report for subsequent issuance of a service call for correction of the defects or
deficiencies. The following minimum information shall be entered on the PM work
order form by the Contractor:
(1) Date of PM work completed
(2) Actual man-hours expended
(3) Employee ID that performed the PM
(4) List of materials used
(5) Cost estimate of materials used
(6) List of defects or deficiencies noted during PM and corrected
(7) List of defects not corrected
(8) Service Order required to correct deficiencies not corrected during PM
(YES / NO)
(9) Working estimate of man-hours and materials needed to correct defect or
deficiency
(10) Equipment ID number (for equipment history records)
4.2.13 Inventory and Warehouse:
Contractor will operate and maintain District owned inventory system.
4.2.14 Certification Inspection and Testing:
Certification testing of grounding systems, fire detection, alarm, and suppression systems,
backflow preventers, etc. shall be conducted such that all equipment certification is current.
All certification testing shall be coordinated by the Contractor but shall be accomplished by
an independent testing firm not affiliated with the Contractor at no additional cost to the
District.

The Contractor shall schedule certification testing such that all equipment or facilities remain
in certification. All certifications required less frequently than annually (i.e., every 2 years,
every 3 years, every 5 years, etc.) shall be scheduled and performed initially during the
Base Year. The Contractor may request to delay the initial performance into option years by
developing and submitting to the Director of Facility Services, specific justification for the
delay and a detailed schedule for all performance years.
4.2.15 Miscellaneous:
As part of basic services, the Contractor shall move furniture and equipment in the
immediate area of the worksite(s) if required to accomplish any services included in this
contract. In addition, the furniture and/or equipment shall also be relocated back into the
original location after work has been completed. All work shall be done with minimum
interference to District personnel and school operations.
4.3 PERSONNEL
All employees will be under the employment of the Contractor.
4.3.1 Authority:
The Director of Facility Services and Operations Manager shall have full authority to act for
the Contractor on all matters relating to this contract.
4.3.2 Contractor Employees:
The Contractor shall provide adequate numbers of qualified personnel to assure satisfactory
performance of the services required by this contract. The minimum acceptable personnel
qualifications for the positions are shown below. The Contractor shall adhere to any special
certification, licenses, or training requirements required by Federal, State or Local
Jurisdictions. The Contractor shall submit evidence of personnel qualifications to the District
in their Proposal.
Resumes of all other personnel shall be provided to the District 30 days prior to the contract
start date and subsequently any key replacement personnel resumes shall be provided to
the District for approval/ consideration at least twenty one (21) days in advance of when the
Contractor wants the employee to begin work. All replacement personnel shall meet or
exceed all of the original personnel qualification requirements.
The Contractor shall not employ persons for work on this contract who are identified or
suspect to the Contractor as a potential threat to the health, safety, security, general well
being or operational mission of the facilities.
District retains the right to request a replacement of any employee hired by the Contractor.
Job descriptions must be presented to the District 30 days prior to the start of contract and
maintained for each position. Employees hired must meet the necessary qualifications
listed in each of the job descriptions.
4.3.3 Identification:
Contractor employees shall present a neat appearance and be easily recognized as
Contractor employees. This will be accomplished by wearing distinctive clothing bearing the
name of the Contractor, and by wearing badges bearing the Contractor’s name and the
employee’s name. Employees shall be able to read, write, speak, and understand English.
4.3.4 Notification of Key Employee Change:
Contractor shall notify the District prior to key employee replacement.
4.3.5 Replacement Employees:
The Contractor at its cost shall ensure that replacement employees are assigned to cover all
employee absences, such as extended vacation leave, sick leave or separation.

4.4 POSITION SPECIFICS
4.4.1 Director of Maintenance:
The Contractor shall provide an on-site Director of Maintenance who shall be responsible for
the performance of the services required by this contract. The District shall have input in the
selection of a Director to be assigned to its facilities and shall also retain the right to request
a replacement of said Director. The name of the Director of Maintenance and an alternate,
who shall act for the Contractor when the Director of Maintenance is absent, shall be
submitted to the District in writing at contract start and when changes occur. The Director of
Maintenance shall be dedicated solely to this contract. The Director of Maintenance shall
be available on-site from 7:00 AM to 4:00 PM, Monday-Friday and at any other times
required to effectively manage all contract work. During normal District working hours, the
Director of Maintenance shall respond to questions from the Director of Facility Services or
his/her designee within 30 minutes of the request. The Contractor shall, in writing to the
Director of Facility Services, designate another on-site person to act for the Director of
Maintenance during any temporary absence of the Director of Maintenance. As a minimum,
the Director of Maintenance shall possess at least five (5) years of recent experience (within
the past 10 years) as a first line supervisor in directing personnel responsible for
accomplishment of similar operations, maintenance, and repair work of equal or greater
complexity. Experience shall be in buildings of at least the similar size and characteristics of
the building(s) to be operated and maintained. This includes, but is not limited to
experience in accomplishing preventive maintenance management and repairs to the
following types of systems with similar rated capacities: Uninterruptible Power Supply (UPS)
systems, large chiller plants, low pressure boilers, packaged rooftop air conditioning
equipment, computerized fire alarm systems, emergency generators, high voltage
switchgear, and computerized building automation systems. The Director shall also have
experience with building construction similar to the District’s facilities (roofs, wall systems,
etc.). The pager or cell phone shall enable District personnel to be able to contact the
Director of Maintenance 24 hours per day, 365 days per year. Any key management
substitutions shall meet or exceed the qualifications of the original person proposed and
shall be approved by the District.
4.4.2 Electricians:
4.4.2.1 General Requirements:
All certification testing of electrical power distribution equipment shall be
performed by Master/Journeyman electricians who are accredited by the National
Electrical Testing Association (NETA) or equivalent and have a minimum of five
(5) years of field experience. All certification testing of switchgear and breakers
shall be performed by an independent bonded testing firm specializing in the type
of work.
4.4.2.2 Master Electrician:
The Contractor shall have available to them, a Master Electrician who shall have
a Master commercial/industrial license issued by the State of Michigan or other
accredited board. The Master Electrician performing Contractor work shall have
at least five (5) years experience at the Master level obtained within the past
seven (7) years in the field of inspection, testing, troubleshooting, repairing,
operating, and performing preventive maintenance on complex electrical power
distribution systems. The Master Electrician shall pull electrical permits for the
district as required by state or federal law for maintenance repairs.
4.4.2.3 Electrician:
The Contractor shall provide electricians who shall have a journeyman
commercial/industrial license issued by a State or other accredited board.
Electricians performing Contractor work shall have at least five (5) years
experience at the journeyman level obtained within the past seven (7) years in the
field of inspection, testing, troubleshooting, repairing, operating, and performing

preventive maintenance on complex electrical power distribution systems. The
Electrician shall have skills in: reading and interpreting blueprints and working
drawings.
4.4.3 HVAC Mechanics:
At a minimum, HVAC mechanics performing Contractor work shall have at least five (5)
years experience at the journeyman level obtained within the past seven (7) years in a trade
or occupation in maintenance, repair and operation of buildings such as: air conditioning
equipment mechanic, refrigeration equipment mechanic, HVAC control systems mechanic,
etc. These qualification standards apply to both initial and replacement maintenance
mechanics. Personnel engaged in the maintenance, servicing, and repair of refrigerantcontaining
equipment/systems shall be trained and certified by an Environmental Protection
Agency (EPA)-approved source in the proper handling, recovery, recycling of CFC
refrigerants.
The Contractor shall provide an HVAC mechanic dedicated to operation and ongoing
maintenance of the building automation system (BAS). This individual shall have a
minimum of 5 years experience with a BAS of similar size and technical complexity to the
District’s current system. This individual shall also be qualified to provide technical
assistance and input on new construction and new equipment purchases. Must have
demonstrated experience in reading and interpreting blueprints and working drawings and
developing, implementing, and managing an energy management program with an
emphasis of reducing energy costs.
4.4.4 Maintenance Mechanics:
At a minimum, mechanics shall have five (5) years of experience obtained within the past
seven (7) years in a trade or occupation in maintenance, repair, and operation of complex
buildings equipment and systems such as performed by a stationary engineer, air
conditioning equipment mechanic, maintenance electrician, and/ or maintenance
plumber/pipe fitter. The experience shall have included journeyman level experience in at
least two of the following trades/activities and relevant knowledge of the remaining trade
activities.
(1) Operating/adjusting building HVAC systems for efficiency and comfort,
(2) Maintaining/trouble shooting/repairing the following systems/equipment:
Chillers and chilled water systems,
Large Commercial Building HVAC equipment
Boilers and hot water heating systems,
Domestic water and plumbing systems,
Electrical systems including lighting, motors, starters, contactors, etc.
4.4.5 Specialized Equipment Maintenance:
The Contractor shall utilize the manufacturer, manufacturer certified service firm, or
representatives/specialists who are factory-trained certified technicians to accomplish all
scheduled and unscheduled preventive maintenance and repair services on the systems
noted below. If the Contractor chooses not to use the manufacturer, or manufacturer
certified service firms to perform the work, the Contractor shall provide to the Director of
Facility Services, at the start of the phase-in period, certification(s) by the manufacturer, on
manufacturer’s letterhead, signed by the appropriate company official, that certain (listed by
name) Contractor employee(s) have been trained and certified by the manufacturer to
maintain and/or service the equipment for which they will work on. Certifications shall have
been within the past three years. Systems requiring specialized maintenance are as
follows:
(1) Fire Alarm Systems
(2) Emergency diesel and natural gas engine driven generators (annual PM and repairs)
(3) UPS and RUPS Systems including paralleling switch-gear
(4) Building Automation Systems

Personnel responsible for the operation of the heating, ventilation and air conditioning
systems may be required to be available at earlier or later times other than specified for start
up and shut down of HVAC equipment in accordance with the Building Maintenance Plans
to ensure that all buildings are within temperature guidelines during normal District work
hours, or at times when requests for additional services are granted.
4.4.6 Plumbers:
At a minimum, Contractor shall provide staff with 3 years demonstrated skills in: reading and
interpreting blueprints and working drawings; performing plumbing work; use in care of
plumbing tools and equipment; planning and layout of the installation of a plumbing system,
as well as knowledge of: methods, practices and safety precautions of the plumbing trade;
plumbing codes and building regulations; boiler/water heater controls and safety; building
sprinkler and fire water systems; and irrigation and back flow compliance. Contractor shall
have accessibility to a state certified Master Plumber to pull permits as reqired by state or
federal law for maintenance repairs.
4.4.7 Carpenters:
At a minimum, Contractor shall provide staff with 3 years demonstrated skills and
knowledge in reading and interpreting blueprints and working drawings, construction,
remodeling, and casework trades, practices, procedures, techniques, tools and equipment,
materials, specifications, quality control, cost control and safety. Carpenters will need to be
skilled at constructing, erecting, installing or repairing finish carpentry, structures and
fixtures made of wood, including; building frameworks, partitions, joists, studding, rafters;
wood stairways, windows, doors, frames and hardware; cabinets; shelving; siding; or
drywall, etc.
4.4.8 General Maintenance:
At a minimum, Contractor shall provide staff with 3 years demonstrated skills and
knowledge in general maintenance work. General Maintenance staff shall be versed in
mowing, mower repair, snow plowing, plow repair, welding practices, grounds procedures,
techniques, tools and equipment, materials, specifications, quality control, cost control and
safety. General Maintenance staff will be required to assist the warehouse in furniture
transfers and other deliveries and pick-ups as required and other responsibilities listed in
the Appendices.
4.5 SAFETY
4.5.1 Vehicle and Traffic Safety:
Contractor’s employees who lease or own private vehicles to drive on duty shall comply with
licensing laws and regulations and adhere to insurance requirements as required by the
State of Michigan. Contractor’s vehicles or employee personal vehicles are the
responsibility of the Contractor and owner. The District shall not be held liable for any
damage.
4.5.2 Accident Reports:
On the job accidents, involving Contractor employees or vehicles shall be reported to the
District immediately. A Contractor written report shall be provided within 1 day of the
accident to the Director of Facility Services.
4.6 MEDICAL
In case of on-the-job injury, obtaining medical assistance shall be the Contractor’s responsibility.
The District will not furnish medical services except as may be needed to temporarily ease pain and
suffering in extreme cases of on-the-job injury pending arrival of Contractor arranged evacuation.
The District will not be liable for services performed.
The Contractor shall conduct the following training for Contractor personnel at the frequency
indicated. Documentation of required training shall be made available to the District upon request.

4.7 TRAINING REQUIREMENTS
Planned annual training must be submitted to the Director of Facility Services at the beginning of
each new year.
4.7.1 Safety Training:
The Contractor shall conduct monthly safety meetings with Contractor employees to ensure
compliance with all safety rules, directives and regulations.
4.7.2 Lockout/Tag out Training:
The Contractor shall ensure all personnel performing lockout/tag out (LO/TO) of energy
sources, such as electricians and HVAC mechanics are fully trained and the procedures for
lockout/tag out are in accordance with current laws and regulations. Required training shall
consist of initial training and bi-annual refresher training. Procedures for LO/TO must be
adhered to.
4.7.3 Respiratory Protection Training:
The Contractor shall develop and maintain a respiratory protection program in accordance
with current laws and regulations.
4.7.4 Sexual Harassment and Equal Employment Opportunity Training:
All Contractor personnel shall receive specific training on prevention of sexual harassment
and Federal Equal Employment Opportunity regulations and laws for the work place on an
annual basis.
4.8 SAFETY
4.8.1 Occupational Health and Safety Agency (OSHA) Program:
All work shall be conducted in a safe manner in accordance with Occupational Health and
Safety Agency (OSHA) current laws and regulations. The Contractor employees shall wear
the required Personal Protective Equipment (PPE), including, but not limited to, safety
shoes, and head, ear, and eye protection when and where required. It is the Contractor’s
responsibility to provide employees with PPE and to replace worn or defective equipment as
required by Federal and State Occupational Health Agency (OSHA) standards.
4.8.2 OSHA Inspections:
The Contractor’s workspace may be inspected periodically by the Safety Department and/or
Federal or State Inspectors for OSHA violations. Abatement of violations shall be the
responsibility of the Contractor. The Contractor shall provide assistance by escorting and
cooperating with Federal or State OSHA inspectors if a complaint is filed. The Contractor
shall pay any fines levied on the Contractor by Federal or State OSHA Offices.
4.9 ENVIRONMENTAL REQUIREMENTS
4.9.1 Hazardous Waste Management:
The Contractor shall conduct all operations in a manner that reduces or eliminates the
generation of waste; and shall reuse, reclaim, or recycle material to the maximum extent
possible; and shall manage and dispose of hazardous waste in accordance with specific
State Regulations and current EPA guidance. Hazardous wastes are solid wastes that
meet the definition of a hazardous waste in 40 CFR 261. These may include, but are not
limited to, PCBs (primarily in light ballasts); oil, batteries, lead and lead-contaminated debris;
solvents and solvent-contaminated rags; spent lithium, mercury and alkaline batteries; and
fluorescent light bulbs.
4.9.2 Less-than-30-Day Accumulation Site:
The Contractor shall not store hazardous waste on site any longer than 30 days.
Hazardous wastes generated by the performance of this contract shall accumulate in limited

quantity at the site for up to 30 days until the waste can be picked up by a contractor
qualified to dispose of hazardous waste. The Contractor shall designate a Site Manager
who shall inspect the Accumulation Site, at least weekly, to ensure all requirements of the
Hazardous Waste Management Plan are being met.
4.9.3 Hazardous Waste Disposal:
Waste that is generated by the Contractor in performance of this contract shall be picked up
from the designated storage site(s) and transported to disposal facilities and discarded in
accordance with all applicable Local, State, and Federal laws. This waste shall be disposed
at the District’s expense and all such waste must be treated as District property due to
assignment of liabilities placed through applicable laws and regulations. Documentation
showing the date, commercial firm performing the disposal and method of disposal shall be
maintained a minimum of five (5) years and made available to the District upon request.
4.9.4 Spill Reporting:
The Contractor shall notify the Director of Facility Services immediately when any amount of
hazardous material or waste is released to the environment or if a spill occurs.
4.9.5 Environmental Inspections:
The Contractor’s workspace may be periodically inspected by Federal or State
environmental inspectors from EPA. Abatement of violations shall be the responsibility of
the Contractor or the District as determined by the Director of Facility Services based on
documentation and evidence presented by both parties. The Contractor shall provide
assistance to the Safety Department escort and the Federal or State inspectors if a
complaint is filed. The Contractor shall promptly pay any fines levied on the Contractor by
Federal or State Offices that are due to environmental protection violations and without
reimbursement from the District. The Contractor may be held personally liable for any
violations in this area.
4.9.6 General Trash:
The District will provide general trash removal services. General trash wastes are nonhazardous,
non-controlled wastes and cannot be recycled. Examples of general trash
wastes include food wastes and small amounts of petroleum products, paper, or greases on
rags. These wastes can be disposed of in the general trash dumpsters. In case of bulk
trash such as construction debris, the Contractor shall notify the Operations Manager for
proper disposal.
4.10 PHYSICAL SECURITY
4.10.1 General:
The Contractor shall be responsible for safeguarding all District property furnished for
Contractor use as well as Contractor property. At the close of each normal duty day, District
property shall be accounted for.
4.10.2 Badges:
Contractor personnel shall wear Contractor Identification (ID) badges at all times while
working during contract hours and while providing emergency/urgent services during nonworking
hours.
4.10.3 Key Control:
The Contractor shall establish and implement procedures for ensuring that District furnished
keys are not lost, damaged, destroyed, duplicated, or used by unauthorized persons.
These procedures shall be subject to review by the District. The Contractor shall prohibit
the use of District furnished keys by persons other than the Contractor’s employees. The
Contractor shall prohibit the opening of the locked areas by the Contractor's employees to
permit entrance of persons other than the Contractors employees engaging in performance
of assigned work in those areas. The Contractor will insure that those doors in buildings

that have electronic key control mechanisms are secured and all numbers when provided to
access the buildings are safeguarded for confidentiality.
4.10.4 Key Reporting Requirements:
The Contractor shall maintain a log of the occurrence of lost, damaged or duplicated District
furnished keys.
4.10.5 Replacement of Keys and Locks and Re-keying:
In the event keys, other than master keys or locks are lost, damaged, destroyed or
duplicated, the Contractor may be required to re-key or replace the affected lock or locks.
However, at the District’s option, the District may elect to replace the affected lock or locks
or perform re-keying. When the District performs the replacement of keys and locks or rekeying,
the total cost of replacement keys and locks or of re-keying will be deducted from
the monthly payment due the Contractor. In the event that a master key is lost, destroyed or
duplicated, all locks and keys for that system will be replaced by the District and the total
cost of replacement will be deducted from the monthly payment due the Contractor.
4.11 HOURS and DAYS of OPERATION
4.11.1 Contractor Services:
The Contractor shall perform the services required by this contract during an eight hour duty
day, Monday through Friday at normal daytime hours set by the Contractor and approved by
the Director of Facility Services. Any overtime unrelated to emergency or urgent services
calls will be preapproved by the Director of Facility Services or his/her designee.
4.11.2 District Holidays:
The Contractor is not required to provide service on the following District holidays not
withstanding emergency calls: (see objective 1.3)
4.11.3 Emergency Closure:
Unless otherwise notified by the Director of Facility Services, the Contractor shall perform
the services required by this contract during severe weather, during normal duty hours.
Should the District’s facilities close early due to severe weather, the Contractor may, upon
verbal notification from the Director of Facility Services, and after completing safety,
security, and severe weather closure tasks, dismiss its employees on the same basis.
Unscheduled work in progress, but uncompleted prior to closure, shall be performed upon
return to normal hours of operation.
4.12 AIR EMISSIONS
The air emission standards in the performance of work are described below.
4.12.1 Refrigerants:
The Contractor shall follow all regulations and practices for service methods, technician,
systems, and recovery equipment certification, disposal of equipment and appliances, and
record keeping in accordance with current laws and regulations.
4.12.2 Inventory of Refrigerants:
The Contractor shall develop a Refrigerant Management Plan for this contract in
accordance with Federal, State and/or Local regulations within 30 days after contract award.
The Contractor shall use the Refrigerant Compliance Manager (RCM) (EPA-compliant
software program for data management of refrigerant usage and tracking. The Contractor
shall update and maintain RCM concurrent with any Service Call and/or preventive
maintenance performed on refrigeration systems. The Contractor shall produce any records
or documentation for EPA inspections as required to validate EPA compliance.
4.12.3 The Contractor shall enter data into the database any time:
(1) a leak is detected

(2) 30 day verification inspection is performed indicating refrigerant is not leaking,
(3) refrigerant is added or,
(4) refrigerant is removed.
4.12.3.1 Reclamation of Refrigerants:
The Contractor shall use certified evacuation and recovery equipment in the
reclamation of refrigerants. Refrigeration equipment turned in for disposal shall
be completely emptied of refrigerants and labeled in accordance with State and
EPA regulations. Proper documentation shall be maintained for each piece of
refrigeration equipment prepared for disposal.
4.12.3.2 Accountability for Refrigerants:
The Contractor shall account for all refrigerants used. Audits of on-hand
refrigerants and RCM shall be periodically conducted by the Contractor to verify
that all refrigerants can be properly accounted for. The accountability records of
refrigerants shall be provided to the District at contract close out.
4.12.4 Hazardous Materials Management:
4.12.4.1 Emergency Planning and Community Right-to-Know Act:
The Contractor shall maintain records of all hazardous materials brought onsite in
accordance with current laws and regulations. The supporting records shall be
maintained for a period of five years for auditing purposes. These records shall
include a Material Safety Data Sheet (MSDS) for each hazardous material as well
as the following information:
(1) Maximum amount of the material onsite on any one day of the year
(2) Average amount of the material stored onsite
(3) Quantity of material used during the calendar year
(4) Type of container used to store the hazardous material
(5) Storage location of the hazardous material.
4.12.4.2 Hazardous Materials Storage:
The Contractor shall store hazardous materials in accordance with current laws
and regulations. The Contractor shall limit quantity of hazardous materials to a
30-day supply. Flammable lockers shall be used for storage. Containers of
hazardous materials shall be tightly sealed when not in use. Housekeeping shall
be strictly enforced. Storage areas and lockers shall be maintained in a neat and
orderly manner.
4.12.4.3 Environmental Compliance:
The Contractor shall comply with all applicable Federal, State, and local
environmental regulations and permits.
4.12.4.4 Asbestos Containing Materials (ACM):
The building(s) covered by this contract may have asbestos-containing material
(ACM). The requirements of this paragraph shall also apply to any other asbestos
containing material discovered during the term of this contract. Any suspected
ACM found during the course of this contract shall be immediately reported to the
Director of Facility Services. Any repair or removal of asbestos-containing
material shall follow OSHA and EPA regulations. If the District becomes aware or
receives notice or other communication concerning the presence of hazardous
levels of asbestos, or asbestos containing materials at its buildings, the District
will deliver to the Contractor within fifteen (15) days of receipt of such notice, a
copy of the notice or communication received. The District will, at its expense,
promptly take all actions required to mitigate and abate the presence of asbestos
or asbestos containing materials.
The District hereby indemnifies and agrees to reimburse, defend and hold the

Contractor harmless against any and all liabilities, losses or claims resulting from
the presence of asbestos or asbestos containing material in its buildings. This
obligation includes the burden and expense of defending all claims, suits and
administrative proceedings (even if such claims, suits and administrative
proceedings are groundless, false or fraudulent) resulting from the presence of
asbestos or asbestos containing materials in the buildings. Such obligation will
not be affected by any investigation by or on behalf of the Contractor or by the
matter indemnified by the District hereunder.
4.12.4.4.1 Repairs Where ACM is Present:
The Contractor is not responsible for asbestos removal or abatement
work for the sole purpose of asbestos removal or abatement but, if a
repair requires that ACM be removed to obtain access to the work, the
Contractor shall remove the asbestos or arrange for its removal. The
repair task shall be performed in two distinct phases: first, remove the
asbestos in accordance with EPA and OSHA regulations and second,
perform the original task. The repair task shall not be started until the
interfering asbestos material has been properly removed.
4.12.4.4.2 ACM Removal Standards:
The Contractor shall be responsible for the removal or abatement of all
asbestos-containing materials, such as sediment dust, sprayed on
applications or insulation, which are encountered, and are incidental to
the performance of repairs of a particular piece of equipment (as part of
the basic services portion of this contract). This removal or abatement
shall include the acquisition of all required permits (and payment of fees),
as well as all protective procedures, air and bulk sampling, isolating the
work area(s), protective clothing, asbestos training and certification,
record keeping etc. All asbestos materials removed during the course of
the maintenance or repair work shall be disposed of in accordance with
EPA regulations and shall be replaced with non-asbestos materials of
equal insulating and fire retardant properties (i.e., pipe lagging).
4.12.4.4.3 ACM Removal Documentation:
All asbestos removed shall be properly documented and records kept in
a permanent file. Upon final expiration/termination of the contract, all
records will be turned over to the Director of Facility Services.
4.12.4.4.4 Coordination and Reporting:
The Contractor shall coordinate, in advance, all repair work in areas
where ACM is present with all parties involved.
4.13 TRANSITION
4.13.1 Inspection Process:
The Contractor or his designee(s) and the Director of Facilities Services or his/her designee
shall together make a complete and systematic initial inspection of all buildings and systems
to be maintained under the terms of this contract on a mutually agreeable date during the
first 30 calendar days of the transition period. This inspection will include but is not limited
to all mechanical, electrical, plumbing, and utility systems and equipment, windows, doors
and any other system or structural features requiring maintenance and repair under the
requirements of this contract. In addition, all District-furnished spaces, equipment and
mechanical rooms will be jointly inspected.
4.13.2 Responsibility for Normal Operations and Maintenance:
The Contractor shall assume full responsibility for normal operations and maintenance of all
building systems and equipment whether they are included on the deficiency report or not at
the beginning of the base performance period. The Contractor shall immediately bring to

the attention of the Director of Facility Services or his/her designee during the joint
inspection any systems or equipment that are considered inoperable and thus it is deemed
impossible to provide normal operations and maintenance on such systems and/or
equipment. The Contractor shall correct an inoperable deficiency listed in the Deficiency
Report and shall assume full responsibility of the equipment.
4.13.3 Contract Start:
The Contractor shall assume full responsibility for normal operations and maintenance of all
building systems and equipment at the beginning of the base performance period; hence,
the Contractor shall provide a work force that is fully qualified and capable of performing all
work required under this contract at this time.
4.13.4 Phase-Out Transition:
During the 60 calendar day period immediately prior to the end of the contract (if the current
Contractor is not awarded the subsequent contract for this service), the Contractor shall
permit the successor Contractor (and the successor Contractor's employees) to observe
and become familiar with any and all operations under the contract. The Contractor shall
prepare and submit to the Director of Facility Services any changes to the Phase-out portion
of the Transition plan submitted as part of the original proposal. The Contractor shall not
defer any needed repairs or maintenance for the purpose of transferring responsibility to the
successor Contractor. The Contractor shall fully cooperate with the successor Contractor
and the District so as not to interfere with their work or duties.
4.13.5 Contract Close-out Inspection:
On a date not later than sixty (60) calendar days prior to the expiration of the contract, the
Director of Facility Services or his/her designee and the Contractor shall make a complete
and systematic joint inspection of the Contractor’s areas, District furnished equipment,
mechanical rooms, and building systems and equipment covered by this contract. The
Director of Facility Services or his designee and the Contractor shall identify all deficiencies
other than normal wear and tear that needs to be corrected by the Contractor before the
expiration of this contract. The Contractor shall ensure that these
areas/equipment/mechanical rooms are in a condition equal to or better than when the
Contractor began this contract.
4.13.5.1 Final Inspection Close-out Report:
The Contractor shall submit a copy of the Final Inspection Close-out Report
(signed by both parties) listing all required repairs to be completed by the
Contractor not less than 30 calendar days before the expiration of the final
contract period.
4.13.5.2 Deficiency Correction:
The Contractor shall correct all of the cited deficiencies noted in the Final
Inspection Close-out Report before the expiration of this contract. Final payment
to the Contractor may be withheld until all cited deficiencies are corrected.
4.14 QUALITY CONTROL PLAN (QCP):
The Contractor shall develop and execute a proactive Quality Control Plan. The Contractor will
assure that all contract requirements are satisfied as specified. The Contractor shall submit any
changes made to the QCP to the Director of Facility Services. The QCP is of paramount
importance. The program shall include, but not be limited to the following:
4.14.1 Description of Inspection System:
A description of the inspection system tailored to the specific schools and equipment
covered under the terms of this contract and which covers all services specified and the
methods used for proactively identifying and preventing defects in the quality of service
performed. The inspection system description shall include specifics as to the areas to be
inspected on both a scheduled and unscheduled basis, the frequency of inspection, and the
title and organizational placement of the employees involved in the inspection.

4.14.2 Inspection Schedule:
The Contractor shall devise a monthly inspection schedule and checklists to be used by its
staff/personnel in regularly scheduled and unscheduled QCP inspections. The schedule
shall identify what equipment will be checked and the checklist shall identify what items will
be inspected on each type of equipment as the checks are being performed. Once
completed, the checklist used shall be signed and dated by the individual performing the
inspection at the time that the inspection is completed.
4.15.3 QCP Documentation of Inspections:
A local file of all inspections conducted by Contractor personnel, including corrective or
preventative actions taken, shall be maintained by the Contractor throughout the term of this
contract. Records of inspections shall be maintained and made available to the District
throughout the contract performance period and for the period after contract completion until
final settlement of any claims under this contract.
4.15 QUALITY ASSURANCE
The District will evaluate the Contractor’s performance using quarterly surveys and periodic
inspections. The Director of Facility Services will oversee the contract. When an observation
indicates defective performance, the Director of Facility Services or his/her designee will require the
Director of Maintenance to initial the observation. The initialing of the observation does not
necessarily constitute concurrence with the observation; only acknowledgment of the defective
performance. Any action taken by the District as a result of surveillance will be in accordance with
the terms of the contract.
4.15.1 Performance Evaluation Meetings:
The Director of Facility Services may require the Director of Maintenance to meet with the
other District personnel as deemed necessary. The Contractor may also request a meeting
with the Director of Facility Services when the Contractor deems a meeting to be necessary.
Meetings shall be recorded by written minutes signed by the Director of Facility Services
and the Director of Maintenance. Should the Contractor not concur in the minutes, such
nonoccurrence shall be provided in writing to the Director of Maintenance within ten
calendar days of receipt of the minutes.
4.16 WORK PERFORMANCE, COORDINATION and SCHEDULING
The Contractor shall schedule and arrange work so as to cause no interference with the normal
occurrence of District operations. In those cases where some interference may be essentially
unavoidable, the Contractor shall minimize any impacts on District operations.
4.16.1 Routine Work Coordination:
For routine work and project support work that will cause minor disruption to customers (i.e.,
minor power outages, loss of heat or cooling for a short duration, dust, noise), the
Contractor shall notify the Director of Facility Services or his/her designee and coordinate a
time period for performing the work a minimum of 24 hours prior to the desired start of work.
4.16.2 Facility Outages Coordination:
Certain preventive maintenance and certifications require a complete facility power outage
and total disruption of work by customers. These outages should be scheduled during
breaks in the school calendar or holiday weekends, if possible.
4.16.3 Unscheduled Outages:
If unscheduled facility or equipment outages or additional damage to equipment occurs that
can be attributed to the failure of the Contractor to accurately and timely report equipment
conditions, the Contractor will be assessed all actual costs incurred by the District. This will
include but is not limited to the actual cost of the District to repair or correct the damaged
building, equipment and/or systems.

4.17 REQUIRED REPORTS and SUBMITTALS/DELIVERABLES
The Contractor shall submit to the Director of Facility Services the data, reports, schedules, plans,
as identified in the SOW for approval and/or action as applicable, no later than the dates specified.
In addition, the Contractor shall submit a Monthly Report that includes the data as shown following
by the 5th workday of the following month.
The Monthly Report shall include:
(1) Current staffing and any changes
(2) Labor productivity
(3) Energy management data
(4) Work performed (e.g. number of work orders completed, number outstanding, etc.)
(5) Achievements
(6) Training accomplished
(7) Upcoming training
(8) Goals for next month
Failure to provide any required report may result in the monthly payments being delayed until the
District receives such reports.
4.18 WARRANTIES
The Contractor shall serve as the point-of-contact (POC) and coordinate all building and equipment
related warranty issues. The Contractor shall be fully responsible to execute all warranties that are
building related and to keep the District advised in writing of any warranty issues in dispute by the
manufacturer. Should the Contractor’s action nullify a warranty, the Contractor shall assume
responsibility for all systems, equipment, and related work until the warranty expires.
4.19 DISTRICT FURNISHED PROPERTY
4.19.1 General:
The premises and equipment provided by the District for use in the Maintenance services
operation will be in good condition and maintained by the District to ensure compliance with
applicable laws concerning building conditions, sanitation, safety and health in accordance
with OSHA regulations.
4.19.2 Facilities:
The District will make available space for each one contract employee assigned
permanently in District’s facility. No alterations to the District provided facilities shall be
made. This facility shall be for the exclusive use of the Contractor to perform work
associated with this contract. The Contractor shall maintain and repair such facility and
equipment to ensure that they remain in proper and reliable operating condition. The
District will provide the office furnishings, minor hand tools, and shop fixtures currently in
use by the Maintenance employees. During execution of the work, the Contractor shall
protect District property from damage. The Contractor shall repair any damage to District
property resulting from work performed under this contract at no cost to the District. The
Contractor shall repair damage to District property resulting from operational errors or failure
to maintain, repair, or inspect equipment as required under this contract at no cost to the
District. The total or partial breakdown or failure of the District furnished equipment shall not
relieve the Contractor of responsibility to fully perform the work of the contract. Upon
completion or termination of the contract, all District owned equipment shall be returned to
the District in the same condition as received, except for normal wear and tear. Equipment,
which has become worn out due to normal wear and tear, also shall be returned to the
District. The Contractor shall be responsible for the cost of any repairs or replacements
caused by negligence or abuse by the Contractor or Contractor’s employees.
4.19.3 Supplies:
The District will make available for the Contractor’s use on a co-use (share with the District
basis), all hand tools, dollies, carts, hand trucks, and all supplies such as paints, sandpaper,

caulks, nuts, bolts, screws, tape, adhesive and repair and replacement parts. Requests for
additional tools and or supplies may be provided at the District’s expense via requisition
requests for the Director of Facility Services and the Purchasing Agent’s approval.
4.19.4 Keys to District Facilities:
The Contractor will be given keys and combinations to the facilities locks to facilitate
performance of work. The Contractor shall establish a key control system to ensure that no
keys issued to the Contractor by the District are lost, misplaced, or used by unauthorized
persons. The Contractor shall reimburse the District for replacement of locks or for rekeying
required as a result of the Contractor losing any key.
4.19.5 Authorized Use and Access to Spaces:
The Contractor shall prohibit the use of District-issued keys by any person other than
authorized Contractor employees. The Contractor shall not permit entrance to locked areas
of any person other than Contractor personnel engaged in the performance of work in those
areas, or personnel assigned to the activity where the Contractor is performing work.
4.19.6 Technical Publications:
The District will provide the Contractor with all available technical manuals and bulletins
associated with the installation of new equipment. The Contractor shall update and
maintain the technical publications, obtain and insert any changes or updates issued by the
manufactures, add technical publications for any newly installed or replaced equipment, and
shall return all technical publications (with changes, updates and added publications) to the
District 30 days prior to contract completion.
4.19.7 Equipment/Material Inventory:
The on-hand equipment (including equipment being made available as noted in § 1.30 of
this RFP) and materials that belong to the District will be made available to the Contractor.
The Contractor and the Director of Facility Services his/her designee shall conduct a joint
inventory before commencing work under this contract. The Contractor shall then certify the
findings of this inventory and assume accounting responsibility for all equipment and
materials inventoried. Upon completion or termination of this contract, a second joint
inventory shall be conducted to ensure all District furnished equipment and materials are
accounted for. The Contractor shall be held liable for any missing equipment/materials
listed in the initial inventory. The Contractor shall regularly update the Inventory and the
Director of Facility Services may inspect the Inventory at any time.
4.19.8 Computers:
Computer workstations with network connections will be made available to the Contractor
for use in the performance of this contract. Regardless of the serviceability of the
abovementioned District Furnished Equipment, the Contractor shall remain fully responsible
for accomplishing all work requirements identified in this contract. The Contractor is
responsible to furnish all additional equipment as may be required in order to accomplish all
contract requirements.
4.19.9 Vehicles and Vehicle Maintenance:
Contractor will ensure proper maintenance of District provided vehicles. District vehicles
shall not be used for personal travel and must remain on premises after normal work hours
unless approved by the Director of Facility Services or his/her designee.
4.19.10 Communication Equipment:
All necessary mobile communications equipment shall be the responsibility of the
Contractor.
4.20 DISTRICT PROVIDED SERVICES
The District will provide the following service to the Contractor:

4.20.1 Utilities:
Utilities for District furnished facilities will be provided at no cost to the Contractor. Utilities
are limited to electricity, water, heat, air conditioning, local telephone service with access to
the local area network, and Internet connectivity. All refuse removal services will be
provided by the District with the exception of the removal of hazardous waste generated by
the Contractor. Telephones, Internet access, and Internet connectivity are for official use
only. All applicable Contractor employees will sign a District Acceptable Use Policy upon
employment with the Contractor. The Contractor shall instruct employees in utilities
conservation practices. The Contractor shall be responsible for operating under conditions
that preclude the waste of utilities. Lights shall be used only in areas, where and when work
is actually being performed, unless the lights are to remain on for safety, educational, or
security reasons. Water faucets shall be turned off after usage, and mechanical equipment
temperature controls shall be maintained in a non-waste mode of operation.
4.21 CONTRACTOR PROVIDER FURNISHED ITEMS
The Contractor shall furnish the following:
4.21.1 Vehicles and Vehicle Maintenance:
Contractor shall provide vehicles for all management staff and all vehicles supplementary to
any provided by the District. Maintenance and fuel for vehicles will be at the sole cost of the
Contractor. Management staff will include: Director, Assistant Director, Managers,
Supervisors and any other exempt employees hired by the Contractor.
4.21.2 Drawings:
Any and all drawings and/or schematics developed by the Contractor for any of the
equipment, systems, or subsystems covered by the contract shall become the property of
the District, and shall be supplied to the Director of Facility Services upon completion. In
addition, the Contractor shall update (“red line”) current District facility drawings to reflect
any changes resulting from repair work.
4.21.3 Personal Protective Equipment:
The Contractor shall supply proper employee protective clothing, footwear, gloves, head
gear, ear plugs, safety eye wear (not prescription lenses), etc., as required for the
maintenance tasks required under this contract.
4.21.4 Uniforms:
The Contractor shall furnish the required uniforms (shirt, long pants) with the Contractors’
and employees’ names permanently attached to the shirt. All Contractor personnel
performing under the contract shall wear the approved uniforms at all times while on duty.
Additionally, these uniforms shall be worn in a manner that they present a neat and orderly
appearance at the beginning of each workday.
The Contractor shall warrant all workmanship, materials, equipment, and services provided
under the terms of this contract for a minimum of one year or the manufacturer's period of
warranty, whichever is longer. Proper logs shall be maintained including service date from
which warranty commences. Any rework or repair due to poor workmanship will be at the
Contractor’s expense.
4.22 RECORDKEEPING
The Contractor shall be responsible for creating and maintaining any District required records that
are specifically cited in this contract. When such records are requested by the District, the
Contractor shall provide the original record or a reproducible copy of the original record not later
than five duty days (weekdays) after the receipt of the request. All records generated will become
the exclusive property of the District and shall remain with the District upon Contract termination.

5 CONTRACTORS GROUNDS OBLIGATIONS
Contractor acknowledges and understands that any charges involving any additional services or products,
not specifically provided for below, WILL NOT be paid without specific written authorization from The School
District of the City of Saginaw Director of Facility Services or his/her designee.
5.1 SCOPE OF WORK:
Contractor will provide a list of supervisory personnel who will be on call to the School District in
case of emergency (storm cleanup, damaged foliage, etc). Contractor will have a 12 hour response
time to react and provide such services at no added cost to Saginaw Public Schools.
Contractor shall not engage in any cleaning project that would affect the productivity of the facility
without prior permission from The School District of the City of Saginaw.
Grass areas should be maintained and neatly trimmed and edged on a weekly basis. Plants should
be weed-free and mulched. Trees and scrubs should be pruned and trimmed to promote healthy
and attractive growth. Trimming techniques must be employed to prevent dangers or obstacles to
employees, vendors and visitors. All trash, trimmings and other debris shall be removed from the
site by the Contractor and disposed off at an authorized site. The Contractor will trim around all road
signs, building entries, access roads, building walls, fence lines and the like and will maintain
visibility of road signs to assure safe traffic flow. The Contractor will also assure accessibility of
buildings, access roads and alleys, and on an as needed basis, the Contractor will remove and
dispose of all debris that has accumulated on lawns, bed areas, and fence lines, such as paper,
cardboard etc.
5.1.1 Irrigated Turf Areas:
Lawn care including mowing and trimming. Lawn to be mowed and trimmed bi-weekly or as
needed. This includes sidewalk/curb edging, and weed whipping of poles, fences, walls,
trees, adjacent city sidewalk trees, and along bed edges. All debris is to be removed with
each cutting. Paper and refuse shall be pick up prior to cutting is required.
5.1.2 Non-Irrigated Areas:
Lawn care including mowing and trimming. Lawn to be mowed and trimmed weekly or as
needed. This includes sidewalk/curb edging, and weed whipping of poles, fences, walls,
trees, adjacent city sidewalk trees, and along bed edges. All debris is to be removed with
each cutting. Paper pick up prior to cutting is required.
5.1.3 Outside perimeter fence line:
Lawn care including mowing and trimming. Lawn to be mowed and trimmed weekly or as
needed. This includes sidewalk/curb edging, and weed whipping of poles, fences, walls,
trees, adjacent sidewalk trees, and along bed edges. All debris is to be removed with each
cutting. Paper pick up prior to cutting is required.
5.1.4 Closed Facilities:
Lawn care including mowing and trimming. Lawn to be mowed and trimmed once every two
weeks or as needed. This includes weed whipping of poles, fences, walls, trees, adjacent
city sidewalk trees, and along bed edges. All debris is to be removed with each cutting.
Paper and refuse shall be pick up prior to cutting is required.
5.1.5 Weed Control:
Broad leaf weed control shall be applied to the front lawns of all open facilities one time per
year. Application shall be sprayed on between May 15 and June 30 with a 90% guarantee.
Any additional required spray shall be at no cost to the School District.
General weed control products may be applied in early, mid and late summer. Weed control
along fences shall be maintained, whether it be mechanically controlled or chemically
controlled.

5.1.6 Garden Care:
Cultivate weeds and define turf edges of all beds. All debris is to be removed.
Condition shrubbery beds including ground cover areas with peat moss or mulch (all beds).
5.1.7 Trimming of Shrubs:
Trimming and shaping of evergreens, shrubbery and hedges.
5.1.8 Seed Placement:
General care repairing of damaged lawn areas with the “FX Method” of 50/50 soil mixture
together with seed blown to damaged areas.
5.1.9 Catch Basin Cleaning:
Monthly, general care, cleaning of catch basin/swales, adjacent to turf and tree beds.
5.1.10 Irrigation:
Start-up, adjusting and winterization of the irrigation systems. Contractor will be responsible
for the winterization of all irrigation systems and their re-start in the spring. Contractor will
reset and adjust watering heads as needed. The irrigation system shall be winterized no
later than November 1 st and have them resume operation no later than May 15th. Repairs
to the irrigation system will be based on a time and material basis. Such repair must be preapproved
by The School District of the City of Saginaw.
5.1.11 Cigarette Butts and Trash:
The School District of the City of Saginaw facility grounds must be free of cigarette butts and
debris. Any trash and debris on the School District property will be picked up and disposed
of on a weekly basis. Parking lots, sidewalks, stairs, loading areas, alleys shall be kept
clear of trash and debris.
5.1.12 Parking Lot Sweeping:
Parking lots, sidewalks, stairs, loading areas, alleys shall be kept clear of trash and debris.
Due to the size of some the School Districts facilities, the Contractor may use automated
(street sweepers) equipment to accomplish this task. Sidewalks, parking lots, outside stairs,
outdoor recreation areas to be sweep and kept free of debris a minimum of twice per year.
Road sweeping material must be dumped at an approved site. Contractor may not use any
of The School District of the City of Saginaw’s trash dumpsters without permission.
5.1.13 Spring/Fall Cleanup:
Remove and dispose of all debris that has accumulated on the outside grounds of The
School District of the City of Saginaw property twice per year (2 times per year; Spring and
Fall). Debris shall be considered, but not be limited to, trash, paper, leaves, dead foliage,
etc. Raking of the beds and lawns as needed. Contractor shall repair any damage to the
grass or beds damaged during their operations.
5.1.14 Snow Removal:
The School District of the City of Saginaw uses a two inch rule during the winter months.
The district does not begin plowing until a minimum of two inches of snow has fallen. No
plowing of parking lots will be allowed when employee’s vehicles are present. Contractor
shall adjust the hours of employees during snow days to minimize overtime. All plowing
shall occur during evening hours on school days. When the superintendent of schools has
chosen to close school due to inclement weather, the snow crew may plow during the
daytime hours, realizing there may be employees present. The contractor will be held liable
for any damage to district property and employee’s vehicles.
5.2 SUMMER MONTHS:
During the months of June, July and August (this period may be extended due to climate), all
ornamental trees and shrubs shall be inspected for pests, fungus, rust and other blights that may

occur. Sprays shall be applied as needed to minimize these blights. Mature, non-ornamental trees
and trees on municipal right-of–ways are not to be treated except at the facilities’ request.
5.3 FALL MONTHS
Raking of lawn and beds as needed, leaf removal shall be performed after all the leaves fall from
deciduous trees by October 20 (may be adjusted due to climate).
5.4 PRIORITY LOCATIONS:
All athletic areas defined are high priority. All other areas are general priority.
5.5 CHEMICALS & CONSUMABLES:
The Contractor is responsible for the purchase of all necessary chemicals and consumable
materials. All consumable materials used, whether they are liquid or solid, must be approved for
use by the Director of Facility Services or his/her designee. All School District and Contractor
personnel must have access to all current MSDS’s and control numbers, where applicable, at all
times. Consumables must be used in conjunction with the manufacturer’s directions, and all
applicable EPA rules must be adhered to.
Chemicals may be stored on School District property in pre-designated areas.
Contractor is to follow all manufacturer guidelines, MSDS, warning labels, and all local, state &
federal rules and guidelines in the application of all chemicals. All MSDS are to be provided to the
Director of Facility Services of The School District of the City of Saginaw or his/her designee.
Contractor should take special care in not allowing chemicals to flow into any waste water drains.
Contractor shall be held responsible for any fertilizer, weed killers, etc that may be found in
waterways. This must and will include any fines incurred by The School District of the City of
Saginaw.
5.6 EQUIPMENT:
Refer to Section 4.19 for District furnished equipment. All grounds equipment will be supplied by
The School District of the City of Saginaw. The Contractor will set aside $30,000.00 each year of
the contract for the purchase of new equipment to fulfill this contract. No equipment purchase will
be allowed without the written approval of the Director of Facility Services. Any unused portion of
the equipment fund will be returned to the School District.
Contractor vehicles provided must have the provider’s name clearly visible on the sides of the
vehicle. All Contractor vehicles must have appropriate operating lighting, safety lighting and reverse
warning noise indicator.
5.7 PROOF OF EXECUTION AND INSPECTION:
The Contractor is obligated to provide proof of execution for the maintenance program and is
obligated to keep detailed records of services performed. A detailed and signed proof of
performance sheet must accompany each invoice. Such records shall be available for inspection by
The School District of the City of Saginaw at any given time
5.8 EXPECTATIONS:
Contractor must make this location their top priority. Landscaping must be maintained at all times.
The Contractor will spot repair small damaged grassy areas. Large damaged areas that require
hydro seeding will be done only after a PO is issued by the School District. If the damage is
reoccurring on a regular basis, the Contractor is to notify the Director of Facility Services, who will
see if there is a way to prevent/minimize ongoing damage.
Contractor will be responsible for the collection of any waste material created in landscaping or site
operations at the site. Waste, including any greenery, shall be collected and disposed of in an
environmentally safe manner; Contractor shall be responsible for any waste hauling or dumping

fees. The use of the facilities’ trash bins or services, by the Contractor, is strictly forbidden.
Contractor agrees to use an authorized site to dispose of materials. The dumping or sweeping of
any matter into a storm drain is forbidden.
Mulching of lawn clippings will be permitted if the process does not negatively impact the overall
lawn appearance. Mulching must be done with proper equipment and must not create excessive
thatch.
5.9 PROPERTY DAMAGE:
The contract shall protect any adjoining properties, trees, shrubs and existing vegetation from
damage and shall repair any damage caused by the contractor or any agents of the contractor
promptly at his own expense. Damage must be reported by contractor or customer immediately
upon discovery and documentation provided (photo’s) for expense reimbursement.
5.10 SUSPENSION AND TERMINATION:
Contractor acknowledges and agrees that this contract is performance-based due to the time
sensitive nature of the work and the potential for injury attendant to a lack of timely and professional
performance. Contractor acknowledges that by written notification this Agreement may be
suspended and/or terminated at any time for any reason. Contractor agrees to accept notice of said
suspension and/or termination by fax or e-mail.
5.11 INDEMNIFICATION:
Contractor agrees that it is solely responsible for any fines incurred by either The School District of
the City of Saginaw for any Contractor applied substances or chemicals found in any water or earth
surrounding School District property.
Contractor independently and unconditionally agrees that in conjunction with any work performed
under this Agreement on School District property, the Contractor shall indemnify and hold The
School District of the City of Saginaw harmless from and against any liability, claims, demands, or
expense (including attorney’s and other professional fees) for damages to the property of or injuries
(including death) to Saginaw Public School employees or any other person arising from or in
connection with Contractors performance of work or use of The School District of the City of
Saginaw property and to assume the defense of the School District upon written demand.
6 COST PROPOSAL
6.1 Overview
The School District of the City of Saginaw is interested in Proposals from qualified Contractors to
maintain the School Districts custodial services. Accordingly, Saginaw Public Schools is interested
in securing price quotations in the following three formats.
6.1.1 Target Price
Contractor will quote the overall target price for meeting The School District of the City of
Saginaw’s custodial needs by delineating the target cost. This number shall contain all
known and anticipated services reviewed in the RFP and on site visits and will be quoted
in a lump sum.
6.1.2 Non-target Unit Cost
The School District of the City of Saginaw is looking for quotations from Proposers with
respect to the unit price (typically cost per hour) for directed work authorized by the
School District that is not anticipated or contemplated at this time.

APPENDIX A

Elementary (Including K-8)
Before the Bell
After the Bell
APPENDIX B
Building Activity Schedule
1 June 2011
6:30 AM - 8:00 AM
3:15 PM – 6:30 PM
21 st Century 3:15 PM – 6:30 PM
Community Ed Sports
Parent Teacher Organizations
Weekend Activities
3:30 PM – 5:30 PM
4:00 PM – 7:00 PM (Varies with Building)
As Scheduled
Middle Schools
Before the Bell
6:30 AM - 8:00 AM
After the Bell
3:15 PM – 6:30 PM
21 st Century 3:15 PM – 6:30 PM
Community Ed Sports
3:30 PM – 5:30 PM
Parent Teacher Organizations
4:00 PM – 7:00 PM (Varies with Building)
Interscholastic Sports
4:00 PM – 7:00 PM
Weekend Activities
As Scheduled
High Schools
Breakfast
Study Table
Parent Teacher Organizations
Interscholastic Sports
Weekend Activities
6:00 AM – 7:30 AM
2:30 PM – 5:00 PM
6:00 PM – 8:00 PM (Varies with Building)
2:30 PM – 10:00 PM
As Scheduled

APPENDIX C
CLEANING GUIDE
AUDITORIUM
PROCEDURE EQUIPMENT MATERIALS FREQUENCY
1. Remove food, gum etc.
from all areas empty waste
containers
Putty knife
Gum remover
DAILY
X
W
EE
K
MO
N
2. Put equipment and chairs
into storage unless
otherwise request
Chair racks
As
needed
3. Clean seats and beneath
seats when used
Broom, putty
knife, cleaning
cloth
Gum remover
As
needed
4. Spot clean seats and walls
Wiping cloth,
paper towel
All purpose
cleaner
As
needed
5. Sweep or vacuum floor
(aisle, stage)
Broom, dry mop
vacuum
As
needed
6. Spot clean floor
18 oz to 24 oz
mop, cleaning
cloth, putty knife
Floor detergent,
gum remover
As
needed
7. Check lights and exits
Replace burned out lights
non-metallic
ladder, light pole
Proper lamps
X
Stage and auditorium equipment is very sensitive and very expensive. Turn off stage
lights and sound equipment only if you have been properly trained to do so. Remove
props only upon request.

CLEANING GUIDE
CARETERIA
PROCEDURE EQUIPMENT MATERIALS FREQUENCY
8. Collect and remove
garbage
None
Trash bags
DAIL
Y
X
WEE
K
MO
N
9. Sanitize drinking fountain
Cleaning cloth
Disinfectant
solution
X
10. Wipe tables, spot clean
chairs as needed
Cleaning cloth
Disinfectant
solution
X
11. Place chairs on tables or
fold collapsible tables and
store
None
None
X
12. Sweep floor
Treated dust
mop
none
X
13. Mop floor
18 of 24 oz mop
Disinfectant
solution
14. Spot clean walls and
doors as needed
Paper towel or
cleaning cloth
Properly mixed all
purpose cleaner
X
15. Clean mirrors, windows,
glass
Paper towel or
cleaning cloth
Glass cleaner
X
16. Check lights and windows
Replace burned out lights
non-metallic
ladder, light pole
Proper lamps
X
Place chairs back on floor if directed to do so.

CLEANING GUIDE
CLASSROOM
PROCEDURE EQUIPMENT MATERIALS FREQUENCY
1. Clean chalk rail
Damp cloth
lightly oiled
None
DAIL
Y
X
WEE
K
MO
N
2. Clean chalk rail and if
assigned
As directed for
type of chalkboard
X
3. Empty pencil sharpener into
wastebasket
none
none
X
4. Empty wastebasket(s)
none
none
X
5. Dust desks, ledges and sills
beginning at the highest
point and working down
Bench brush or
damp cloth
none
2X
6. Spot clean walls, doors,
desks and chairs
Cleaning cloth
Properly mixed all
purpose cleaner
X
7. Clean door glass and
windows
8. Dust mop tile, wood or
terrazzo floors. Vacuum
carpeting, move furniture
and spot treat as necessary
Cleaning cloth,
paper towel
Treated dust
mop
Vacuum
Glass cleaner
none
Spot
clean
X
X
9. If room has sink or
restroom, follow wash room
procedures
10. Check windows, shades
and lights, replace burned
out lamps
11. Polish wooden cabinets
and woodwork
Lightly oiled
cloth
X
X
X
Desks are usually arranged in rows with approximately two feet between each row. These are
normally in rows running from the front of the classroom to the back with an aisle on either side.
The aisle furthest from the door should be swept first, and the row of desks next to the aisle
moved over into the aisle space. Then the empty space where that row had been is swept and
the next row of desks moved over again. Continue until the entire classroom is swept or
vacuumed. Using this method leaves an aisle moving form one side of the room to the other
each day on the outside edge. This eliminates double handling of desks reducing the
custodian’s expended energy.

CLEANING GUIDE
GYMNASIUM
PROCEDURE EQUIPMENT MATERIALS FREQUENCY
17. Remove food, gum etc.
from all areas empty waste
containers
Putty knife
Gum remover
DAILY
X
W
EE
K
MO
N
18. Clean bleachers and
behind bleachers when
used
Broom, putty
knife
Gum remover
X
19. Spot clean bleachers and
walls
Wiping cloth,
paper towel
All purpose
cleaner
X
20. Sweep or vacuum floor
Broom, dry mop
vacuum
X
21. Spot clean floor
18 oz to 24 oz
mop, cleaning
cloth, putty knife
Floor detergent,
gum remover
X
22. Sanitize drinking fountain
Paper towel,
cleaning cloth
Disinfectant
solution
X
23. Check lights and exits
Replace burned out lights
non-metallic
ladder, light pole
Proper lamps
X
Inspect gym facilities while servicing and report any deficiencies, e.g. damaged or
improperly operating bleachers, damaged backboards, damaged scoreboards.

CLEANING GUIDE
CORRIDORS AND STAIRWELLS
PROCEDURE EQUIPMENT MATERIALS FREQUENCY
DAILY WEEK MON
12. Pick up litter
None
None
X
13. Dust locker tops, sills and
ledges
Bench brush or
damp cloth
None
2X
14. Clean display windows
and entry glass
Cleaning cloth
paper towel
Glass cleaner
Spot
clean
X
15. Spot clean walls, doors
Cleaning cloth
paper towel
None
X
16. Sweep door mats
Broom/vacuum
None
X
17. Clean under door mats
Broom/vacuum
All purpose
cleaner properly
mixed
X
18. Dust mop vacuum, floors
and stairwells.
Treated dust
mop, broom
vacuum
None
X
19. Spot mop spillage or wet
mop.
18 or 24 oz mop
Appropriate floor
cleaner
As
needed
20. Total wet mopping. For
stairwell begin at top and
work down.
18 or 24 oz mop
Appropriate floor
cleaner
As
needed
X
21. Replace burned out lights
non-metallic
ladder, light pole
Appropriate
lamps
As
needed
22. Check windows, and
entries
None
None
X
Hall care should be one of the last tasks performed.

CLEANING GUIDE
STUDENT LABS(SCIENCE, SHOP, ART, HOME ETC.)
PROCEDURE EQUIPMENT MATERIALS FREQUENCY
DAILY WEEK MON
23. Clean chalk rail
Damp cloth
lightly oiled
None
X
24. Clean chalk rail and if
assigned
As directed for
type of chalkboard
X
25. Empty pencil sharpener into
wastebasket
none
none
X
26. Empty wastebasket(s)
remove trash
none
none
X
27. Dust desks, ledges and sills
beginning at the highest
point and working down
Bench brush or
damp cloth
none
2X
28. Spot clean walls, doors,
desks and chairs
Cleaning cloth
Properly mixed all
purpose cleaner
X
29. Clean door glass and
windows
Cleaning cloth,
paper towel
Glass cleaner
Spot
clean
X
30. Dust mop tile, wood or
terrazzo floors. Vacuum
carpeting, move furniture
and spot treat as necessary
Treated dust
mop
Vacuum
none
X
31. If room has sink or
restroom, follow wash room
procedures
X
32. Check windows, shades
and lights, replace burned
out lamps
X
33. Polish wooden cabinets
and woodwork
Lightly oiled
cloth
X
34. Spot clean spillage as
needed
18 or 24 oz. mop
In these areas it is understood that there is a division in cleaning between teacher/students and custodial staff. Class
participants are responsible for cleaning all work surfaces and equipment.
Teacher/student responsibility
Check for debris and dispose in appropriate manner
Clean all horizontal surfaces
Anything on the floor is assumed trash by custodian
Clean countertops as needed
X

CLEANING GUIDE
MEDIA CENTER
PROCEDURE EQUIPMENT MATERIALS FREQUENCY
DAILY WEEK MON
35. Empty pencil sharpener into
wastebasket
None
None
X
36. Empty wastebasket(s)
None
None
X
37. Dust desks, ledges and sills
beginning at the highest
point and working down
Cleaning cloth
X
38. Spot clean walls, doors,
desks and chairs
Cleaning cloth
Properly mixed all
purpose cleaner
X
39. Dust mop tile, wood or
terrazzo floors. Vacuum
carpeting, move furniture
and spot treat as necessary
Treated dust
mop
Vacuum
None
X
40. Clean door glass and
windows
Cleaning cloth,
paper towel
Glass cleaner
X
41. Check windows, shades
and lights, replace burned
out lamps
Non-metallic
ladder, light pole
Proper lamps
X
42. Polish wooden cabinets
and woodwork
Lightly oiled
cloth
X
Computers in the media centers and elsewhere are to be turned off at the end of the day. Any
terminals found running should be shut down unless otherwise requested.

CLEANING GUIDE
LOCKERROOMS
PROCEDURE EQUIPMENT MATERIALS FREQUENCY
DAILY WEEK MON
24. Fill all dispensers: soap,
towels tissue, sanitary
napkin, seat covers etc.
Proper key for
proper dispenser
Proper products
X
25. Pick up litter empty all
waste receptacles
None
Trash bags
X
26. Sweep floor
Treated mop or
broom
None
X
27. Wipe outside of dispensers
Paper towel or
cleaning cloth
Disinfectant
solution
X
28. Dust horizontal surfaces
Paper towel or
cleaning cloth
3X
29. Clean sinks and faucets
(let drip dry)
Cleaning cloth
paper towel
Disinfectant
solution
X
7. Clean toilets and urinal
from top down (top toilet
seat bottom toilet seat,
inside fixtures outside
fixtures, let drip dry)
Johnny-mop
All purpose
cleaner properly
mixed
X
8. Clean mirrors
Paper towel or
cleaning cloth
Glass cleaner
X
9. Spot clean walls, patricians
and doors (remove graffiti)
Paper towel or
cleaning cloth
Disinfectant
solution
X
10. Use bowl acid in toilets and
urinals, follow label
directions
Bowl acid
X
11. Check lights and windows
Replace burned out lights
non-metallic
ladder, light pole
Appropriate lamps
X
12. Damp mop floor (start
opposite entry door work
back toward door)
18 of 24 oz mop
Disinfectant floor
cleaner
Do not rinse surfaces washed with disinfectant solution. Allow to air dry to maximize disinfecting action.
Do not use powder or liquid cleaners on plumbing fixtures as this will damage chrome or porcelain finishes.
Daily cleaning with disinfectant solution will keep them clean and eventually remove green discoloration from
chrome.
X

CLEANING GUIDE
RESTROOMS
PROCEDURE EQUIPMENT MATERIALS FREQUENCY
DAILY WEEK MON
43. Pick up litter
None
None
X
44. Dust locker tops, sills and
ledges
Bench brush or
damp cloth
None
2X
45. Clean display windows
and entry glass
Cleaning cloth
paper towel
Glass cleaner
Spot
clean
X
46. Spot clean walls, doors
Cleaning cloth
paper towel
None
X
47. Sweep door mats
Broom/vacuum
None
X
48. Clean under door mats
Broom/vacuum
All purpose cleaner
properly mixed
X
49. Dust mop vacuum, floors
and stairwells.
Treated dust
mop, broom
vacuum
None
X
50. Spot mop spillage or wet
mop.
18 or 24 oz mop
Appropriate floor
cleaner
As
needed
51. Total wet mopping. For
stairwell begin at top and
work down.
18 or 24 oz mop
Appropriate floor
cleaner
As
needed
X
52. Replace burned out lights
non-metallic
ladder, light pole
Appropriate lamps
As
needed
53. Check windows, and
entries
None
None
X
Hall care should be one of the last tasks performed.

CLEANING GUIDE
SWIMMING POOLS
PROCEDURE EQUIPMENT MATERIALS FREQUENCY
DAILY WEEK MON
30. Collect and remove
garbage
None
Trash bags
X
31. Sanitize drinking fountain
Cleaning cloth
Disinfectant
solution
X
32. Wipe tables, spot clean
chairs as needed
Cleaning cloth
Disinfectant
solution
X
33. Place chairs on tables or
fold collapsible tables and
store
None
None
X
34. Sweep floor
Treated
mop
dust
none
X
35. Mop floor
18 of 24 oz mop
Disinfectant
solution
36. Spot clean walls and doors
as needed
Paper towel or
cleaning cloth
Properly mixed all
purpose cleaner
X
37. Clean mirrors, windows,
glass
Paper towel or
cleaning cloth
Glass cleaner
X
38. Check lights and windows
Replace burned out lights
non-metallic
ladder, light pole
Proper lamps
X
Place chairs back on floor if directed to do so.

APPENDIX D
Gross Square Footage Data
6/2/2011
No. Bldg. No. Building Name Yr. Built Renov. Bsment First Second Third Bldg.Total Stu. Cap Stu. Cap Property Acres Playgrnd Parking Sidewalk
25/Full CR Compact Paved Features
Instructional
High School
1 10 Arthur Hill 1940 2007 38,578 114,744 93,426 29,596 276,344 1,500 2,286 2,763,787 63.4 360,541 81,922
2 11 Saginaw High 1954 2007 36,930 119,137 83,696 30,281 270,044 1,425 2,018 2,941,905 67.5 313,693 36,241
Middle School
3 13 Daniels Middle 1983 63,923 64,227 128,150 725 982 275,080 6.3 48,779 26,574
4 Thompson Middle 2008 75,595 33,593 36,619 145,807 900
K-8
5 14 Arthur Eddy Acad. 1955 2003 89,570 89,570 550 622 627,722 14.4 79,000 17,436
6 48 Zilwaukee 1954 2010 49,195 49,195 375 507 712,274 18.7 33,368 19,788 16,603
Elementary
7 51 Coulter 1971 19,668 19,705 39,373 275 343 276,742 6.4 4,550 24,895 6,502
8 16 Handley (South) 1922 ?,??? 64,043 45,583 109,626 650 753 194,757 4.5 59,418 29,519
9 26 Heavenrich 1961 1998 45,589 45,589 525 642 340,220 7.8 36,927 8,879
10 27 Herig 1973 2006 35,044 16,744 51,788 475 492 107,658 2.5 15,046 17,554
11 28 Houghton 1956 2010 46,051 15,392 61,443 625 704 233,379 5.4 4,200 43,244 13,005
12 30 Jerome 1976 20,738 19,416 2,296 42,450 375 402 87,315 2.0 2,101 19,546 7,948
13 32 Kempton 1962 2006 46,082 46,082 450 496 189,689 4.4 33,545 10,029
14 34 Longfellow 1965 2000 42,655 16,081 58,736 450 582 231,426 5.3 31,930 17,552
15 36 Loomis 2006 44,400 12,886 57,286 450 582 199,632 4.6 9,342 24,938 13,849
16 37 Merrill Park 1960 24,621 15,311 39,932 450 552 74,384 1.7 17,686 7,385
17 38 Miller 1963 23,258 11,109 34,367 325 404 134,096 3.1 14,476 8,076
18 42 Rouse 1955 29,682 20,168 49,850 375 452 212,310 4.9 7,348 29,278 10,878
19 44 Stone 1970 2006 37,073 15,862 52,935 450 492 125,910 2.9 29,627 13,585
Centers
20 8 SCC Unit A 1972 29,078 29,078 125 776,766 17.8 161,742 30,315
SCC Unit B 1972 40,354 40,354 225 Information is included w/ SCC Unit A
SCC Unit C 1972 49,599 49,599 225 Information is included w/ SCC Unit A
21 57 SASA 1965 2010 112,860 112,860 1,200 403,595 9.3 263,557 30,792
22 Hillier 1993* 5,916 5,916 75 29,010 0.7 11,273 693
Sub Total (Educ.) 1,886,374 253.4 60,909 1,638,929 405,337

APPENDIX D
Gross Square Footage Data
6/2/2011
No. Bldg. No. Building Name Yr. Built Bsment First Second Third Bldg.Total Stu. Cap Stu. Cap Property Acres Playgrnd Parking Sidewalk
25/Full CR Compact
Non-Instructional
23 60 Administration 1966 12,456 12,450 1,280 26,186 50,876 1.2 15,923 7,905
24 Warehouse I 1966 14,856 9,824 24,680 35,391 0.8 18,327 1,893
25 80 Service Center II 1985 16,711 16,711 82,997 1.9 38,842 5,492
26 58 Maint/Trans 1930 26,417 26,417 133,887 3.1 109,751 6,092
27 59 Maint. II (Annex) 1930 4,620 4,620 Information is included w/ Maint/ Trans
28 Staff Develop. Cntr. 1956 25,589 25,589 0.0
29 Grounds Storage ?
Sub Total (Non Inst.) 124,203 7.0 182,843 21,382
Total Used 2,010,577 260.3 1,821,772 426,719
Offlined Facilities
Offlined
30 21 Bailie 1957 Feb-03 38,312 38,312 450 522 791,667 18.2 42,644 5,736
31 22 Emerson 1967 Jun-04 26,721 20,700 47,421 475 612 105,213 2.4 8,466 19,917 13,557
32 23 Fuerbringer 1931 Jun-06 17,970 11,949 29,919 350 426 160,766 3.7 44,416 10,231
33 24 Haley 1957 Jun-07 33,778 33,778 425 492 314,380 7.2 27,269 12,597
34 31 Jones 1960 Jun-06 21,782 12,311 34,093 400 492 95,403 2.2
35 35 Longstreet 1953 Jun-07 46,940 46,940 375 456 71,819 1.6 26,879 24,328
36 39 Moore 1963 Jun-04 20,018 13,524 33,542 300 358 85,006 2.0 15,339 24,823 11,095
37 40 Morley 1936 Jun-05 19,614 14,411 34,025 400 462 731,333 16.8 22,170 7,990
38 15 North 1922 Jun-08 60,959 52,930 113,889 950 1,210 146,800 3.4 45,562 27,011
39 20 Webber El. 1966 Jun-08 36,840 8,073 44,913 550 662 Information is included w/Webber K-8
40 17 Webber 1922 Jun-09 102,588 36,722 139,310 1,075 1,504 441,033 10.1 27,346 67,785 29,438
41 Nelle Haley Annex I 1960 Jun-04
42 Nelle Haley Annex I 1960 Jun-04
SubTotal (Closed) 596,142 67.6 51,151 321,465 141,983
Total District 2,606,719 327.9 112,060 2,143,237 568,702
Demolished Facilities Demo
43 25 Handley (Thompsn) 1929 Sep-06 26,866 21,989 48,855 550 656 534,254 12.3 7,596 40,570 9,149
44 43 Salina (Vacant) 1958 Jun-08 43,774 43,774 400 492 271,753 6.2 15,795 11,667

Appendix E
Custodial Equipment
2-Jun-2011
Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Ad.Building 2 Wheel Cart N/A N/A C-1157
Ad.Building Carpet Dryer Minuteman C42000 ZC43000000899 C-1163
Ad.Building Cust.Cart N/A N/A C-1156
Ad.Building Cust.Cart N/A N/A C-1160
Ad.Building Hedger B/D Elec HT400 N/A Y-0855
Ad.Building Nobles Carpet 1701-3 2292 C-0399
Ad.Building Power Eagle Nobles 1002556 10099714 C-1158
Ad.Building Salt Spreader Earthway N/A N/A Y-0856
Ad.Building Saturn High Speed 20HS1500-SS FHF8632140 C-1166
Ad.Building Scrubber Merit Floor MP20X 10006289 C-1165
Ad.Building Snow Blower Ariens 938006 003421 Y-0857
Ad.Building Spot X Cleaner N/A 655 C-1159
Ad.Building Vacuum Tennent 3220 1463cu C-1154
Ad.Building Vacuum Tornado CV30/1 014689 C-1155
Ad.Building Vacuum Tornado VSE-1/3 014723 C-1160
Ad.Building Vacuum Windsor VSE-1/3 M01002001 C-1153
Ad.Building Weed Eater Red Max BCZ24015 50302302 Y-0754
Ad.Building Wet&Dry Nobles WD1692 WD169000010548BQ C-0394
Ad.Building Wet&Dry Nobles 608688 10102632 C-1162
Ad.Building Wet&Dry Nobles 608688 10235428 C-1164
AHHS 2 Wheel Cart N.A. N.A. C-0924
AHHS 2 Wheel Cart N.A. N.A. C-0927
AHHS 2 Wheel Cart N.A. N.A. C-0933
AHHS 2 Wheel Cart N.A. N.A. C-0951
AHHS 4 Wheel Cart N.A. N.A. C-0942
AHHS 4 Wheel Cart N.A. N.A. C-0943
AHHS Air Compresser N/A N/A Y-0809
AHHS Carpet Cleaner Tornado 98166BCDCDO3167 C-0946
AHHS Cust. Cart N.A. N.A. C-0219
AHHS Cust. Cart N.A. N.A. C-0221
AHHS Cust. Cart N.A. N.A. C-0324
AHHS Cust. Cart N.A. N.A. C-0928
AHHS Cust. Cart N.A. N.A. C-0932
AHHS Cust. Cart n.a. N.A. C-0935
AHHS Desk Mover N/A N/A C-0155
AHHS Desk Mover N/A N/A C-0945
AHHS Dolphin Dynamic 100612BX15 C-0950
AHHS Dumpster N/A N/A C-0930
AHHS Dumpster N/A N/A C-0933
AHHS Dumpster N/A N/A C-0948
AHHS Edger Gas J.D. E35 M00E35X598351 Y-0774
AHHS Floor Jack Y-0806
AHHS Hedger Red Max CHT2200 60308905 Y-0802
AHHS Hi Speed Eagle Propane Onan 27" N/A C-0941
AHHS Hi Speed Tornado Propane 97450 BKH1163 C-0936
AHHS KaiVac N/A KV1628 C-

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
AHHS Leaf Blower Red Max EB4401 50913426 Y-0811
AHHS Multi Sprayer C-0926
AHHS Noble Speed Scrub 2601 SS26100004285CT C-0939
AHHS Nobles EZ Rider 391020 391020/10031189 C-0947
AHHS Power Eagle Castex 1500 WP20000003688 C-0944
AHHS Power Washer Karcher HD525S 031301 Y-0810
AHHS Rain Train 400 G0163 Y-0805
AHHS Scrubber Nobles SP20RB SP20000060592GQ C-0528
AHHS Scrubber Nobles 2001 S201B00011430CQ C-0938
AHHS Scrubber Nobles SP220RB SP20000060588GQ C-0949
AHHS Tractor J.D. 316 M00316X596663 Y-0108
AHHS Tractor J.D. F-935 M0935X010422 Y-0803
AHHS Tractor J.D. 1445 TC1445D010134 Y-0812
AHHS Vacuum Panasonic MCV5504 M42902116 C-0931
AHHS Vacuum Panasonic MCB11001 M22601504 C-0937
AHHS Vacuum Tennent 3220 11252CU C-0925
AHHS Vacuum Tennent 3220 11215CU C-0929
AHHS Water Pump Gas 01704D HP2630920 Y-0808
AHHS Weed Eater J.D. T105S JA0261224 Y-0807
AHHS Weed Eater Stihl FS85RX 261424016 Y-0772
AHHS Weed Eater Stihl FS85RX 262236226 Y-0773
AHHS Wet&Dry Nobles WD1692 WD16900010580BQ C-0040
AHHS Wet&Dry Nobles WD1692 WD16900010573BQ C-0531
AHHS Wet&Dry Nobles 608688 1018094B C-0940
AHHS Lawn Mower MTD 11A020B000 1A162K51893 Y-0804
AHHS Mower Deck J.D. 60" M001013X564238 Y-0107
Arthur Eddy 2 Wheel Cart N/A N/A C-0903
Arthur Eddy 4 Wheel Cart N/A N/A C-0892
Arthur Eddy 4 Wheel Cart N/A N/A C-0896
Arthur Eddy Carpet Dryer Euro Clean ML2500 00354422 C-0897
Arthur Eddy Cust. Cart N/A N/A C-0154
Arthur Eddy Cust. Cart N/A N/A C-0900
Arthur Eddy Cust. Cart N/A N/A C-0901
Arthur Eddy Cust. Cart N/A N/A C-0904
Arthur Eddy Dumpster N/A N/A C-0888
Arthur Eddy Edger Gas J.D. E35 M00E35X626931 Y-0768
Arthur Eddy Fome It F1-10 8HF N/A C-1288
Arthur Eddy Hedger Gas Stihl HS45 260744963 Y-0763
Arthur Eddy Hegder Trimmer N/A N/A Y-0771
Arthur Eddy Hi Speed Eagle Propane C-0891
Arthur Eddy Hi-Speed Minuetman M2400 TM04000000870 C-0898
Arthur Eddy Hi-Speed Nobles BR20 BR2000001422 C-0894
Arthur Eddy KaiVac C-0906
Arthur Eddy L.P. Eagle Buffere C-0890
Arthur Eddy ladder 8 FT N/A C-1292
Arthur Eddy Lawn Mower MTD 1A038A729 1D136KC259 Y-0764
Arthur Eddy Leaf Blower 45BP Y-0766
Arthur Eddy Multie Sprayer C-0907
Arthur Eddy Nobles EZ Rider 391020 1188 C-0893
Arthur Eddy Power Eagle Nobles 1020 10025510097491 C-0889
Arthur Eddy Salt Spreader Earthway 2170 N/A Y-0769

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Arthur Eddy Scrubber Edic 20LS2-SS EHD8629353 C-0909
Arthur Eddy Snow Blower Toro 38064 230003712 Y-0767
Arthur Eddy Vacuum Panasonic MCV11001 M23403033 C-0895
Arthur Eddy Vacuum Tennent C-0899
Arthur Eddy Vacuum Torando CV30/1 014731 C-1287
Arthur Eddy Weed Eater Redmax GZ23N 50302188 Y-0765
Arthur Eddy Wet&Dry Nobles WD1592EX 00018178GR C-0564
Arthur Eddy Wet&Dry Nobles C-0902
Arthur Eddy Wet&Dry Nobles 608688 10102636 C-0908
Arthur Eddy Wheel Barrow N/A N/A Y-0770
Bus Garage Hi Speed Decathlon U1500 10021828 C-
Bus Garage Lawn Mower MTD 11A-038A729 407 1D136KC2604 Y-0753
Bus Garage Power Eagle Minuteman C46000 YC46000001211 C-
Bus Garage Scrubber Minuteman M20120 120120011117 C-
Bus Garage Scrubber Minuteman M20120-03 T1903020991 C-
Bus Garage Vacuum Euro Clean UZ934 043400156 C-
Bus Garage Wet&Dry Nobles 608688 EV 10180948 C-
Bus Garage Wet&Dry Nobles WD1592EV W159E0001489OLQ C-
Bus Garage Wet&Dry Nobles WD1592EV W159E00028855BT C-
C O C Dewalt Drill 14.4 DW991 47145 C-1295
Carpenter Arrow Stapler ETF50PBN NA M-029
Carpenter Bosch Jig Saw 1590EVS 889000207 M-004
Carpenter Bosch Router PR20EVS 789004674 M-007
Carpenter Bosch Sander B7001 NA M-022
Carpenter Dewalt Drill 18 DC 925 989211 M-102
Carpenter DeWalt Angle Drill DW966 982626 M-033
Carpenter DeWalt Belt Sander DW433 998138 M-023
Carpenter DeWalt Circular Saw DW359 5955 M-034
Carpenter DeWalt Cut Out DW660 999380 M-003
Carpenter DeWalt Drill DW222 89418720074049 M-024
Carpenter DeWalt Drill 14.4 DC935 967101 M-025
Carpenter Dewalt head shear DW890 92836 2007 46-49 M-101
Carpenter DeWalt Palm Sander D26451 995226 M-032
Carpenter DeWalt Right Angle DW960 802738 M-011
Carpenter DeWalt Sander DW443 9687 M-026
Carpenter Freud CE82 NA M-031
Carpenter Hilti SNI55 1000300141C01 M-025
Carpenter Hilti Drill TE65 343323P M-001
Carpenter Hilti nailer CHN9033 CHN90337069717002 M-024
Carpenter Hilti Saw WSR651A 3267000303819 M-028
Carpenter Hitchi Drill W6V2 SD10005 M-019
Carpenter lazer chalk line M62579 NA M-023
Carpenter Makita MD2000 NA M-026
Carpenter Makita Belt Sander 9401 2777404 M-016
Carpenter Makita Timer 3700B 215577E M-012
Carpenter Makita Timer 3700B 215580E M-013
Carpenter Milwaukee Belt Sander 1FM-1700 0047612880 M-017
Carpenter Milwaukee Drill 5392 0665163012 M-020
Carpenter Milwaukee Drill 5372-1 007149259 M-030
Carpenter Milwaukee Heat Gun 8975 731668515 M-006
Carpenter Milwaukee Router 5650 452-49233 M-027

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Carpenter Porter Cable 7519 04959120080409 M-010
Carpenter Porter Cable Belt Sander 362 201820082849 M-005
Carpenter Porter Cable Joiner 557 8439 M-027
Carpenter Porter Cable Router 1002 99516220072049 M-008
Carpenter Porter Cable Sander PTS3 200815BA2134 M-028
Carpenter Porter Cable Saw 845 130570a5024 M-035
Carpenter Poslode Stapler 501260 0801f0194 M-009
Carpenter Poslode Stapler 315038N18 403223NT M-015
Carpenter Puma Nailer NA 202417 M-018
Carpenter Ramiset D45 02606 M-021
Carpenter Ridgid Sander R2610 AE034036044 M-014
Central Mid. 2 Wheel Cart N/A N/A C-0973
Central Mid. 2 Wheel Cart N/A N/A C-0979
Central Mid. 4 Wheel Cart N/A N/A C-0972
Central Mid. 4 Wheel Cart N/A N/A C-0977
Central Mid. Bleacher Mule M201 1053 C-0993
Central Mid. Carpet Dryer Euro Clean 00354416 C-0981
Central Mid. Carpet Dryer Euro Clean ML2500 0210015610 C-1114
Central Mid. Cust. Cart N/A N/A C-0438
Central Mid. Cust. Cart N/A N/A C-0440
Central Mid. Cust. Cart N/A N/A C-0443
Central Mid. Desk Mover N/A N/A C-0320
Central Mid. Desk Mover N/A N/A C-0448
Central Mid. Dumpster N/A N/A C-0982
Central Mid. Edger Gas McLane 4G7p N/A Y-0783
Central Mid. Hedger Gas Stihl HS45 262222571 Y-0781
Central Mid. Hi Speed Eagle Propane BC2400 040528602 C-0979
Central Mid. Hi-Speed Nobles BR20 BR2000001294 C-0990
Central Mid. Lawn Mower MTD 11A084D000 1A173K30768 Y-0784
Central Mid. Leaf Blower Gas J.D. BH30 40811 Y-0776
Central Mid. Leaf Blower Craftsman N/A N/A Y-0775
Central Mid. Power Eagle Tornado 1200 98168BKB02308 C-0985
Central Mid. Power Washer 1300E Y-0777
Central Mid. Scrubber Deic Saturn EHD8628298 C-0983
Central Mid. Scrubber Merit Floor MP20 10014821 C-0991
Central Mid. Scrubber Nobles 2601 SS260100001204ER C-0976
Central Mid. Scrubber Nobles 2000HD 5164HTV C-0988
Central Mid. Snow Blade J.D. 54" M00054X576680 Y-0139
Central Mid. Snow Blower J.D. 522 TY0522A007301 Y-0196
Central Mid. SSS Rotary Carpet SS15 56801 C-0426
Central Mid. Tractor J.D. 318 M00318X481972 Y-0782
Central Mid. Tractor J.D. 180 Y-0789
Central Mid. Trailer J.D. #10 Y-0780
Central Mid. Vacuum Castex 28"Vacuum MT3000 MT3000007899CT C-0992
Central Mid. Vacuum Panasonic mcv120 34603936 C-0989
Central Mid. Vacuum Pantom F11055 012723 C-0975
Central Mid. Vacuum Royal 1020DZ J96A00001267 C-0974
Central Mid. Vacuum SelectVac 12DC 1819046 C-0980
Central Mid. Vacuum Tennent 3220 607876-11258CUC C-0987
Central Mid. Vacuum Torando CV30/1 014729 C-1283
Central Mid. Vacuum Torando CV30/1 014736 C-1284

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Central Mid. Vacuum Torando CV30/1 036004 C-1285
Central Mid. Vacuum Tornado CV30/1 014726 C-0986
Central Mid. Weed Eater Red Max GZ23N 503002353 Y-0778
Central Mid. Wet&Dry Nobles 1230 1434 C-0425
Central Mid. Wet&Dry Nobles 608688 EV 10180946 C-0984
Central Mid. Wheel Barrow Y-0779
Chester Miller 2 Wheel Cart N/A N/A C-0766
Chester Miller 2 Wheel Cart N/A N/A C-0767
Chester Miller 2 Wheel Cart N/A N/A C-0772
Chester Miller 2 Wheel Cart N/A N/A C-0772
Chester Miller 4 Wheel Cart N/A N/A C-0764
Chester Miller 4 Wheel Cart N/A N/A C-1007
Chester Miller Carpet Dryer Betco 85505 46020100 C-0774
Chester Miller Cust. Cart N/A N/A C-0010
Chester Miller Cust. Cart N/A N/A C-0011
Chester Miller Desk Mover N/A N/A C-0007
Chester Miller Desk Mover N/A N/A C-0094
Chester Miller Floor Scrubber General GF19 901177F C-0015
Chester Miller Hedger B/D Elec TR1800 N/A Y-0725
Chester Miller Hi-Speed Nobles 20 DDU 1018 C-0006
Chester Miller Lawn Mower MTD 11A504D022 1K141K31210 Y-0725
Chester Miller Lawn Roller N/A N/A Y-0728
Chester Miller Lawn Sweeper Huskee 42" N/A Y-0726
Chester Miller Leaf Blower Gas J.D. 2LS SX012638 Y-0724
Chester Miller Power Eagle Minuteman C46000 C-0760
Chester Miller Power Washer Bradson 1301 K132484 C-0776
Chester Miller Rubbermaid Dumpster C-0765
Chester Miller Salt Spreader Earthway N/A N/A Y-0729
Chester Miller Scrubber Minuteman M20120 YM20120011083 C-0761
Chester Miller Scrubber Nobles SS20 SS2000001163 C-0008
Chester Miller Scrubber Nobles 2001 NS20B00025790FU C-0768
Chester Miller Snow Blade J.D. 42" Y-0723
Chester Miller Snow Blower J.D. 522 M00522X100525 Y-0088
Chester Miller Snow Blower Toro 38515 270023335 Y-0866
Chester Miller Spyker Salt Spreader 93 N/A Y-0015
Chester Miller Tire Pump N/A N/A Y-0728
Chester Miller Tractor J.D. 180 M00180B430032 Y-0747
Chester Miller Trailer J.D. #10 N/A Y-0008
Chester Miller Vacuum Hoover C1633 129900002295 C-0758
Chester Miller Vacuum Hoover C1633 129900002292 C-0770
Chester Miller Vacuum SelectVac 12DC 1629080 C-0763
Chester Miller Vacuum Tennent 3220 11279cu C-0771
Chester Miller Vacuum Tennent 608669 10136429 C-0773
Chester Miller Weed Eater Stihl FS55RC 261602626 Y-0727
Chester Miller Wet&Dry Nobles WD1592EV W159E00014884LQ C-0560
Chester Miller Wet&Dry Nobles 608688 10102637 C-0759
Chester Miller Wet&Dry Nobles 608688 10041360 C-0762
Chester Miller Wet&Dry Shop Vav 4025 52721-95 C-0769
Coulter 2 Wheel Cart N/A N/A C-1120
Coulter Carpet Dryer Minuteman C42000 ZC42000000952 C-1122
Coulter Cust. Cart N/A N/A C-0024

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Coulter Desk Mover N/A N/A C-1125
Coulter Desk Mover N/A N/A C-1126
Coulter Hi-Speed Nobles BR20 BR200000051890 C-1118
Coulter Leaf Blower Stihl BG55 260174200 Y-0843
Coulter Power Eagle Nobles PF1000 PE1010049653SIQ C-0540
Coulter Power Eagle Nobles 1002556 100255-10234021 c-1119
Coulter Power Eagle NSS 8SC 484812A24J84306 C-0513
Coulter Salt Spreader J.D. N/A N/A Y-0841
Coulter Scrubber Merit Floor MP20 10006279 C-1121
Coulter Tractor J.D. LX173 M0L173X181765 Y-0842
Coulter Vacuum Royal 7700Z 694337788 C-1123
Coulter Vacuum SelectVac 12DC 1668701 C-1124
Coulter Vacuum Tennent 3220 11228cu C-1097
Coulter Weed Eater J.D. TL20PFD-T8J 276808 Y-0840
Coulter Wheel Barrow N/A N/A Y-0007
ELEC Dewalt Drill 14.4 DC935 968730 M-100
Grounds Dept Estate Trimmer 971 A4167 Y-
Grounds Dept Estate Trimmer 971 A4168 Y-
Grounds Dept Hedger Tanaka THT2120 003621 Y-
Handley 2 wheel Cart N/A N/A C-0825
Handley 2 wheel Cart N/A N/A C-1141
Handley Agri-Fab Trailer #10 45-017141143 Y-0850
Handley Carpet Dryer Minuteman C42000 2C42000000951 C-0820
Handley Carpet Dryer Minuteman C42000 C-0830
Handley Cust. Cart N/A N/A C-0019
Handley Cust. Cart N/A N/A C-0141
Handley Cust. Cart N/A N/A C-0143
Handley Cust. Cart N/A N/A C-0146
Handley Cust. Cart N/A N/A C-0147
Handley Cust. Cart N/A N/A C-0160
Handley Cust. Cart N/A N/A C-0290
Handley Cust. Cart N/A N/A C-0395
Handley Cust. Cart N/A N/A C-1149
Handley Desk Mover N/A N/A C-0016
Handley Edger Gas J.D. E35 M00E35X604108 Y-0852
Handley Hedger B/D Elec 20030749 Y-0849
Handley High Speed NSS 2500 5225002A29F??? C0430
Handley High Speed NSS 2500 C-1144
Handley Hi-Speed Nobles SPR2000H SP20H00065224ILQ C-0145
Handley Hi-Speed Nobles BR2000 BR20000005577DR C-0578
Handley Hi-Speed Nobles BR20 BR2000001297 C-0823
Handley Lawn Mower MTD 11A-020B000 1K178K82157 Y-0847
Handley Lawn Mower MTD 11A-020B352 1F308K11746 Y-0847
Handley Lawn SweeperJ.D. 38T TY138TB18782 Y-0853
Handley Leaf Blower Gas J.D. BH30 J82651162 Y-0844
Handley Power Eagle Castex PE1000 PE101000509113 C-1142
Handley Power Eagle Nobles 1002556 10234019 C-0821
Handley Power Eagle Tornado 200 98168BKB02309 C-0568
Handley Scrubber Merit Floor MP20 10014968 C-1143
Handley Scrubber Minuteman C-1140
Handley Scrubber Minuteman C-1152

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Handley Snow Blower J.D. 522 TY0522A00 Y-0045
Handley SPREDER Y-0851
Handley Tractor J.D. LX173 M0L173X151292 Y-0845
Handley Vacuum Hoover C1633 109900001409 C-1151
Handley Vacuum Panasonic MCV120 M34603935 C-1145
Handley Vacuum Panasonic MCV120 M34603920 C-1150
Handley Vacuum SelectVac 12DC 1629081 C-0830
Handley Vacuum Tornado CV30/1 034641 C-1138
Handley Weed Eater Stihl FS85X 260444091 Y-0846
Handley Wet&Dry Nobles WD1692 WD16900010541BQ C-0331
Handley Wet&Dry Nobles 608688 608688 10236381 C-1146
Handley Wet&Dry Nobles WD1562EV W159E00018177GR C-1147
Handley Wet&Dry Shop Vav QUL625 C-1180
Handley Wheel Barrow N/A N/A Y-0854
Handley Windsor Grout Hog GH3 264872 C-1148
Heavenrich 2 Wheel Cart N/A N/A C-0729
Heavenrich 2 Wheel Cart N/A N/A C-0730
Heavenrich 2 Wheel Cart N/A N/A C-0885
Heavenrich 4 Wheel Cart N/A N/A C-0778
Heavenrich 4 Wheel Cart N/A N/A C-0886
Heavenrich 4 Wheel Cart N/A N/A C-0887
Heavenrich Cust. Cart N/A N/A C-0197
Heavenrich Cust. Cart N/A N/A C-0199
Heavenrich Desk mover N/A N/A C-0166
Heavenrich Floor Scrubber General GF19 901175F C-0731
Heavenrich Hedger B/D Elec HT400 N/A Y-0241
Heavenrich Hedger Gas Stihl HS45 262222562 Y-0720
Heavenrich Hi-Speed Merit MB1500 10007970 C-0725
Heavenrich Hi-Speed Nobles BR20 BR2000001072 C-0727
Heavenrich Lawn Mower MTD 11A-020B352 1F308K117441 Y-0707
Heavenrich Leaf Blower Stihl BG55 257039081 Y-0703
Heavenrich Pecific Steamer ME6 17943 C-0723
Heavenrich Power Eagle Castex PE1000 1010004902SGQ C-0524
Heavenrich Power Eagle Castex PE1000 PE10100050904SLQ C-0551
Heavenrich Scrubber Merit Floor MP20X 10006271 C-0724
Heavenrich Scrubber Minuteman MC20024 SMC200240950 C-0726
Heavenrich Snow Blower J.D. TRS21 M0TR21A1A171952 Y-0284
Heavenrich Tractor J.D. LX173 MOL173X151702 Y-0704
Heavenrich Trailer J.D. #10 Y-0706
Heavenrich Vacuum Tennent 3220 11210cu C-0720
Heavenrich Vapor Blitz 0303201942 C-0722
Heavenrich Weed Eater Stihl FS85 Y-0755
Heavenrich Wet&Dry Nobles WD1592EV W159E000137471Q C-0198
Heavenrich Wet&Dry Nobles 608688 10051397 C-0721
Herig 2 Wheel Cart N/A N/A C-1106
Herig 2 Wheel Cart N/A N/A C-1107
Herig Certified Carpet N/A 966004 [rotary] C-0044
Herig Cust. Cart N/A N/A C-0027
Herig Cust. Cart N/A N/A C-0047
Herig Desk Mover N/A N/A C-0050
Herig Edger Gas J.D. #3 TY003EB121521 Y-0837

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Herig Hedger Weed Eater GHT220 00277N201504-2 Y-0836
Herig Hi-Speed Machine Edic 20LS2-SS EHD8629355 C-1108
Herig Hi-Speed Nobles 1500 525232A25C38577 C0038
Herig Lawn Mower MTD 20" 1A245B60561 Y-0834
Herig Leaf Blower Gas J.D. 2BV M002BVX073629 Y-0248
Herig Power Eagle Castex PE1000 PE10100056566SBS C-0575
Herig Salt Spreader Earthway N/A N/A Y-0833
Herig Salt Spreader J.D. N/A N/A Y-0838
Herig Scrubber Mercury Floor N/A N/A C-0041
Herig Scrubber Minuteman MC20024 SMC200240951 C-0577
Herig Snow Blower J.D. 522 TY0522A00 Y-0153
Herig Tractor J.D. STX30 M00STXA104342 Y-0832
Herig Trailer J.D. #10 N/A Y-0835
Herig Vacuum Dayton 5H489B 00018383 C-1110
Herig Vacuum Panasonic MCV110 D05006323 C-1102
Herig Vacuum Tennent 3220 10024 C-1103
Herig Vacuum Tennent 3220 876 C-1109
Herig Weed Eater Stihl FS85X 256705953 Y-0839
Herig Wet&Dry Nobles 608688 608688-10147533 C-1105
Herig Wet&Dry Ridgid WD16650 06202C0865 C-1104
Hillier 2 Wheel Cart N/A N/A C-1054
Hillier Desk Mover N/A N/A C-0519
Hillier Lawn Mower Lawn Chief N/A N/A Y-0824
Hillier Power Eagle Castex PE1000 PE10100049044 C-1051
Hillier Scrubber Minuteman M20120 T1903020991 C-1055
Hillier Vacuum Tennent 608669 10164210 C-1050
Hillier Wet&Dry Hako C29285 29120452 C-1052
Hillier Wet&DryCraftman QPV14 N/A C-1053
Houghton 2 Wheel Cart N/A N/A C-1056
Houghton 4 Wheel Cart N/A N/A C-1057
Houghton Certified Blower N/A CD-8B5-132 C-
Houghton Cust. Cart N/A N/A C-0168
Houghton Cust. Cart N/A N/A C-0169
Houghton Cust. Cart N/A N/A C-0171
Houghton Cust.Cart N/A N/A C-1062
Houghton Desk Mover N/A N/A C-0166
Houghton Edger Gas J.D. E35 M00E35X622225 Y-0561
Houghton Hi-Speed Merit MB1500 10008057 C-1065
Houghton Hi-Speed Nobles BR20 1836 C-0165
Houghton Lawn Mower MTD 20" 133040R205 Y-0090
Houghton Leaf Blower Gas J.D. 2BV M002BVX073579 Y-0825
Houghton Power Eagle Nobles 1020 100255-10099723 C-1059
Houghton Power Washer Bradson PWE01300 09-00140-98 C-1060
Houghton Salt Spreader N/A 24-615 Y-0091
Houghton Scrubber Nobles SS20 1912 C-1066
Houghton Scrubber Torando DS7586 97585EFN1294 C-1031
Houghton Snow Blower Ariens SS322 003662 Y-0826
Houghton Tractor J.D. LX173 MOL173X181850 Y-0827
Houghton Vacuum Hoover C1492 029800078836 C-1061
Houghton Vacuum Royal 560 188CO14217 C-1064
Houghton Vacuum Tornado CV30-1 034649 C-1063

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Houghton Weed Eater Stihl FS85 254812344 Y-0601
Houghton Wet&Dry Nobles WD1592EV W159E00013748IQ C-0027
Houghton Wet&Dry Nobles WD1692 WD16900010576BQ C-0247
Houghton Wet&Dry Nobles 608688 10102635 C-1067
Jerome 2 Wheel Cart N/A N/A C-0850
Jerome Certified Carpet 087 83383 C-0077
Jerome Cust. Cart N/A N/A C-0079
Jerome Cust. Cart N/A N/A C-0822
Jerome Cust. Cart N/A N/A C-0823
Jerome Desk Mover N/A N/A C-0082
Jerome Hi-Speed Nobles BR2000 BR20000002925 C-0573
Jerome Lawn Mower MTD 11A504E700 1C094K80562 Y-0753
Jerome Power Eagle Castex PE1000 PE10100056698SCS C-0824
Jerome Scrubber Lincoln 5721 N/A C-0083
Jerome Scrubber Minuteman MC20024 RMC200241079 C-0821
Jerome Scrubber Minuteman M20120-01 ????0185 C-0825
Jerome Snow Blower J.D. 522 TY0522A004362 Y-0103
Jerome Snow Blower Toro 38515 270011466 Y-0870
Jerome Tractor J.D. LX173 M0L173X180791 Y-0754
Jerome Vacuum Panasonic MCV110 M3460392 C-0736
Jerome Vacuum Panasonic MCV110 D05006318 C-0826
Jerome Vacuum Tennent 3220 11194cu C-0827
Jerome Vacuum Torando CV30/1 C-1286
Jerome Weed Eater Stihl FS100RX 262482285 Y-0882
Jerome Wet&Dry Nobles WD1692 WB16900010542BC C-0526
Jerome Wet&Dry Nobles WD1692 WD16900010562BQ C-0534
Jessie Loomis 2 Wheel Cart N/A N/A C-0740
Jessie Loomis 4 Wheel Cart N/A N/A C-0741
Jessie Loomis Carpet Dryer Minuteman C42000 2C42000000904 C-0748
Jessie Loomis Cust. Cart N/A N/A C-0739
Jessie Loomis Cust. Cart N/A N/A C-0743
Jessie Loomis Cust. Cart N/A N/A C-0743
Jessie Loomis Decathlon U1500 10021828 C-0742
Jessie Loomis Desk Mover N/A N/A C-0746
Jessie Loomis Desk Mover N/A N/A C-0749
Jessie Loomis Hedger B/D Elec HT200 2003049 Y-0711
Jessie Loomis Hi-Speed Nobles BR2000 BR20005318LQ C-0737
Jessie Loomis Lawn Mower MTD 11A504D022 1K141K31174 Y-0708
Jessie Loomis Leaf Blower J.D. 2LS SX012481 Y-0712
Jessie Loomis Power Eagle Castex PE1000 PE10100049695SIQ C-0542
Jessie Loomis Power Eagle Nobles 1002556 10234014 C-0747
Jessie Loomis Scrubber Merit Floor MP20X 10006902 C-0738
Jessie Loomis Scrubber Merit Floor MP20X 10005549 C-0745
Jessie Loomis Snow Blower Toro 38515 270001656 Y-0864
Jessie Loomis Tractor J.D. 180 M00180B486416 Y-0709
Jessie Loomis Vacuum Hoover C1633 129900002296 C-0135
Jessie Loomis Vacuum Pro Grade PRO9000 0000654 05/05 C-1200
Jessie Loomis Vacuum Royal 7500 1763 C-0188
Jessie Loomis Vacuum Royal M1030D K95B00002151 C-0744
Jessie Loomis Vacuum Royal M1028Z G08C00000044 C-1293
Jessie Loomis Vacuum SelectVac 12DC 1629087 C-0734

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Jessie Loomis Vacuum SelectVac 12DC 1668705 C-0819
Jessie Loomis Vacuum Tennent 3220 11030CU C-0733
Jessie Loomis Vacuum Tornado CV30/1 018193 C-1201
Jessie Loomis Weed Eater Red Max BCZ2401S 50605905 Y-0880
Jessie Loomis Weed Eater Stihl FS85 253816653 Y-0710
Jessie Loomis Wet&Dry Hako C29285 29120454 C-0118
Jessie Loomis Wet&Dry Nobles WD1592EV W159E00028857BT C-0732
Jessie Loomis Wheel Barrow N/A N/A Y-0097
Jessie Rouse 4 Wheel Cart N/A N/A C-0799
Jessie Rouse Broadcast Spreader 2950B N/A Y-0745
Jessie Rouse Carpet Dryer Minuteman C42000 2C420000900 C-0809
Jessie Rouse Cust. Cart N/A N/A C-0334
Jessie Rouse Cust. Cart N/A N/A C-0818
Jessie Rouse Hi-Speed Minuetman 2300 ? C-0812
Jessie Rouse Hi-Speed Nobles 608347 NS20H010561IDU C-0811
Jessie Rouse Lawn Mower MTD 11A504D022 1K141K31171 Y-0742
Jessie Rouse Leaf Blower Gas J.D. 3000HB GR3450071 Y-0744
Jessie Rouse Noblis Super Vacuum SER 1473 C-0003
Jessie Rouse Power Eagle Nobles 1002556 10234012 C-0810
Jessie Rouse Scrubber Merit Floor MP20X 10006866 C-0801
Jessie Rouse Scrubber Nobles SS2001 S201B00003084 C-0797
Jessie Rouse Snow Blower J.D. 522 TY0522A004363 Y-0017
Jessie Rouse Snow Blower Toro 38515 270020297 Y-0867
Jessie Rouse Tractor J.D. 180 M00180B370052 Y-0746
Jessie Rouse Vacuum Castex 28"Vacuum MT3000 MT30000013876AR C-0800
Jessie Rouse Vacuum Hoover C1633 129900002277 C-0802
Jessie Rouse Vacuum Panasonic V100 DO5006310 C-0815
Jessie Rouse Vacuum Royal 1050 l85b00001354 C-0803
Jessie Rouse Vacuum Royal 660 188C014150 C-0805
Jessie Rouse Vacuum Royal 1020D 0DZ00001303 C-1036
Jessie Rouse Vacuum SelectVac 12DC 1619044 C-0816
Jessie Rouse Vacuum Tennent 3220 11221cu C-0817
Jessie Rouse Weed Eater Stihl FS85 2548122233 Y-0743
Jessie Rouse Wet&Dry Nobles WD1592EV W159e00013754IQ C-0541
Jessie Rouse Wet&Dry Nobles WD1592EV W159e00013749IQ C-0813
Jessie Rouse Wet&Dry Shop Vav 86777-73 C-0814
Kempton 2 Wheel Cart N/A N/A C-0790
Kempton 4 Wheel Cart N/A N/A C-0791
Kempton Cust. Cart N/A N/A C-0788
Kempton Desk mover N/A 2001 C-0793
Kempton Dumpster N/A N/A C-0883
Kempton Hi-Speed Nobles BR2000 5314LQ C-0796
Kempton Lawn Mower MTD 11A020B000 1K178K82146 Y-0737
Kempton Leaf Blower Gas J.D. BH30 JA1040799 Y-0738
Kempton Power Eagle Nobles 1002556 10099715 C-0794
Kempton Scrubber Merit Floor MP20X 10006287 C-0884
Kempton Scrubber Minuteman 200 79660502 C-0549
Kempton Snow Blower MTD 31B14000 1F141B20452 Y-0733
Kempton Vacuum Tennent 3220 11253cu C-0789
Kempton Vacuum Tennent 3220 11269cu C-0792
Kempton Weed Eater Stihl FS 55 RC 261647132 Y-0735

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Kempton Wheel barrow N/A N/A Y-0734
Longfellow 2 Wheel Cart N/A N/A C-0753
Longfellow 2 Wheel Cart N/A N/A C-1130
Longfellow 4 Wheel Cart N/A N/A C-1131
Longfellow Chalker N/A N/A Y-0713
Longfellow Cust. Cart N/A N/A C-0167
Longfellow Cust. Cart N/A N/A C-0266
Longfellow Desk Mover N/A N/A C-0257
Longfellow Hi-Speed Nobles SPR2000H SP20H000652371 C-0755
Longfellow Lawn Mower MTD 11A-504D022 1K141K31174 Y-0708
Longfellow Lawn Mower MTD 11A504D022 1A130C11389 Y-0714
Longfellow Leaf Blower Craftsman N/A N/A Y-0721
Longfellow Power Eagle Castex PE1000 PE1010050908SLQ C-0554
Longfellow Power Eagle Castex PE1000 PE10100050908SLQ C-1129
Longfellow Scrubber Minuteman M20120-01 19030????? C-1128
Longfellow Scrubber Nobles 2401 3929l7 C-0752
Longfellow Snow Blower J.D. TRS21 MOTR21B13094 Y-0722
Longfellow Snow Blower Toro 38515 270022282 Y-0869
Longfellow Vacuum Panasonic MCU5504 M43703271 C-0750
Longfellow Vacuum SelectVac 12DC 1536625 C-0757
Longfellow Vacuum SelectVac 12DC 1619037 C-0820
Longfellow Weed Eater Stihl FS85X 257025515 Y-0715
Longfellow Wet&Dry Nobles WD1592EV W15900023359DS C-0256
Longfellow Wet&Dry Nobles WD1592EV W159E00023357DS C-0754
Longfellow Wet&Dry Shop Vav 4025 52721-95 C-0756
Merrill Park 2 Wheel Cart N/A N/A C-0995
Merrill Park 4 Wheel Cart N/A N/A C-1002
Merrill Park 4 Wheel Cart N/A N/A C-1094
Merrill Park Cust. Cart N/A N/A C-0088
Merrill Park Cust. Cart N/A N/A C-0090
Merrill Park Desk Mover N/A N/A C-0038
Merrill Park Hi-Speed Nobles BR20 BR20000001634 C-0997
Merrill Park Hi-Speed Nobles 608347 NS20H00100031IBU C-1000
Merrill Park Hi-Speed Nobles BR20 BR20000005818GR C-1004
Merrill Park Lawn Mower MTD 11A020B000 1A162K51906 Y-0600
Merrill Park Scrubber Merit Floor MP20X 10005555 C-1005
Merrill Park Scrubber Minuteman MC20024 SMC200240947 C-0999
Merrill Park Scrubber Nobles SS20 SS2000001500 C-1003
Merrill Park Snow Blower J.D. TRS21 Y-0799
Merrill Park Snow Blower Toro 38515 270022283 Y-0868
Merrill Park Tractor J.D. SX85 M0SX85X115892 Y-0798
Merrill Park Vacuum Panasonic V215 M22909643 C-0996
Merrill Park Vacuum Panasonic MCV120 M22909631 C-1006
Merrill Park Vacuum Royal M1028Z GO8C00000001 C-1294
Merrill Park Vacuum Tennent 3220 226 C-1001
Merrill Park Weed Eater Stihl FS85 Y-0800
Merrill Park Wet&Dry Nobles WD1592EV W159E00023360DS C-0998
NFG Vacuum SelectVac 12DC 1629113 C-1127
Plumbing Dewalt Drill 14.4 DC930 966614 M-105
Plumbing Milwaukee Sawzall 18 6514-20 672A507440249 M-103
RDLLC 2 Wheel Cart N/A N/A C-1075

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
RDLLC 4 Wheel Cart N/A N/A C-1070
RDLLC 4 Wheel Cart N/A N/A C-1072
RDLLC 4 Wheel Cart N/A N/A C-1082
RDLLC 4 Wheel Cart N/A N/A C-1094
RDLLC Cust. Cart N/A N/A C-0414
RDLLC Cust. Cart N/A N/A C-1071
RDLLC Cust. Cart N/A N/A C-1085
RDLLC Cust. Cart N/A N/A C-1093
RDLLC Desk Mover N/A N/A C-0402
RDLLC Dumpster N/A N/A C-1084
RDLLC Edger Gas J.D. E35 M00E35X626928 Y-0829
RDLLC Fantom Vacuum F1105501 2747 C-1075
RDLLC Hedger B/D Elec HT400 Y-0275
RDLLC Hi-Speed Minuetman M26036TDQP 0802C1080 C-1080
RDLLC Hi-Speed Nobles BR20 342200000116B C-1086
RDLLC KaiVac KVJR L627 C-1096
RDLLC Lawn Mower MTD 20" 11050R314D050B2 Y-0194
RDLLC Lawn Mower MTD 116-031A00 ED96121072 Y-0249
RDLLC Leaf Blower Stihl BG85 261837856 Y-0831
RDLLC Makita Drill 14.4 v C-1099
RDLLC Makita Flashlight 14.4v C-1098
RDLLC Nobles Carpet 28 SCV-20 1437 C-0409
RDLLC Nobles EZ Rider 391020 191020-10041507 C-1068
RDLLC Power Eagle Castex PE1000 50904SLQ C-1090
RDLLC Power Washer 5500 C-1076
RDLLC Salt Spreader Earthway 2100T N/A Y-0263
RDLLC Scrubber Merit Floor MP20X 100006265 C-1088
RDLLC Scrubber Merit Floor MP20 10014897 C-1091
RDLLC Scrubber Minuteman C4200 CZ42000000898 C-1073
RDLLC Scrubber Nobles ACS20 VC8401150943 C-1077
RDLLC Snow Blower J.D. 522 M00522X10067 Y-0032
RDLLC Tractor J.D. 180 M00180B430319 Y-0828
RDLLC Trailer J.D. #3 N/A Y-0830
RDLLC Vacuum Hoover C1633 129900002280 C-1083
RDLLC Vacuum Royal C-1092
RDLLC Vacuum Tennent 3220 11230cu C-1081
RDLLC Vacuum Tornado CV30/1 034642 C-1069
RDLLC Vacuum Tornado CV30/1 304640 C-1095
RDLLC Weed Eater J.D. 21S Y-0823
RDLLC Wet&Dry Nobles 1230 1241 C-0422
RDLLC Wet&Dry Nobles 1592EV W159E0023364DS C-1082
RDLLC Wet&Dry Nobles C-1090
RDLLC Wet&Dry Shop Vav 16 gal C-1074
SCC 2 Wheel Cart N/A N/A C-0354
SCC 2 Wheel Cart N/A N/A C-0870
SCC 2 Wheel Cart N/A N/A C-0877
SCC 2 Wheel Cart N/A N/A C-0879
SCC 4 Wheel Cart N/A N/A C-0878
SCC Carpet Dryer Betco 85505 34020001 C-0868
SCC Carpet Machine 94652 C-0863
SCC Cust. Cart N/A N/A C-0364

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
SCC Cust. Cart N/A N/A C-0372
SCC Cust. Cart N/A N/A C-0847
SCC Cust. Cart N/A N/A C-0881
SCC Desk Mover N/A N/A C-0352
SCC Desk Mover N/A N/A C-0353
SCC Edger J.D. 4G7P GC01-3337999 Y-0758
SCC Floor Scruber 88400026 N/A C-0859
SCC Ford Tractor 3400 N/A Y-0187
SCC Hedger B/D Elec 9446-E Y-0759
SCC Hedger Gas Stihl HS45 261707491 Y-0760
SCC Hi-Speed Nobles SPR2000H SP20H00064802LQ C-0546
SCC Hi-Speed Nobles Gleam Machine C-0860
SCC Hi-Speed Nobles 1500 10021823 C-0862
SCC Lawn Mower J.D. JX85 GXJX85X038767 Y-0762
SCC Lawn Mower Power Tech Y-0757
SCC Leaf Blower Gas J.D. 5E M005EX103619 Y-0756
SCC Leaf Blower 265731678 Y-0761
SCC Leaf Blower Gas Craftman VA11317753 94059V1117 C-0857
SCC Lot Marker N/A N/A Y-0181
SCC Mercury Carpet N/A 8406598 [rotary] C-0349
SCC Pallet Jack C-0864
SCC Power Eagle Nobles 1016 2946 C-0858
SCC Scrubber Minuteman N/A N/A C-0548
SCC Scrubber Nobles SS20 SS2000001503 C-0856
SCC Vacuum Royal 7700Z F92178029A C-0869
SCC Vacuum Royal 7700Z G932608569 C-0872
SCC Vacuum Royal 7900 F92175843AC C-0873
SCC Vacuum Royal 7900 E91088512A C-0880
SCC Vacuum Royal 7500 D90B001765 C-0882
SCC Vacuum SelectVac 12DC 162086 C-0875
SCC Vacuum Tennent 3220 11034CU C-0861
SCC Vacuum Tennent 608669 10157356 C-0871
SCC Vacuum Tennent 3220 607876u-c C-0876
SCC Weed Eater N/A Y-0756
SCC Wet&Dry Nobles WD1592EV W159E00014889LQ C-0547
SCC Wet&Dry Nobles WD1592EV W159E00028850BIC C-0702
SCC Wet&Dry Nobles WD1592EV 00030254DT C-0855
SCC Wet&Dry Shop Vav 932 52704-04 C-0369
SHS 2 Wheel Cart N.A. N.A. C-0952
SHS 2 Wheel Cart N.A. N.A. C-0970
SHS 4 Wheel Cart N.A. N.A. C-0953
SHS 4 Wheel Cart N.A. N.A. C-0961
SHS 4 Wheel Cart N.A. N.A. C-0965
SHS 4 Wheel Cart N.A. N.A. C-0969
SHS Car Cuest Battery Charger N/A N/A Y-0793
SHS Carpet Dryer Minuteman C42000 ZC4200000949 C-1111
SHS Carpet Dryer Minuteman C42000 ZC4200000903 C-1112
SHS Cust. Cart N.A. N.A. C-0032
SHS Cust. Cart N.A. N.A. C-0191
SHS Cust. Cart N.A. N.A. C-0397
SHS Cust. Cart N.A. N.A. C-0496

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
SHS Cust. Cart N.A. N.A. C-0960
SHS Cust. Cart N.A. N.A. C-0966
SHS Desk Mover N/A N.A. C-0483
SHS Dewalt Drill Right Angle 14.4 N/A C-0001
SHS Dewalt Drill Hammer 14.4 06122 C-0002
SHS Edger J.D. N/A N/A Y-0231
SHS Estate Trimmer N/A N/A Y-0788
SHS Floor Jack N/A N/A Y-0792
SHS Floor Jack N/A N/A Y-0794
SHS Ford Tractor 2600 D8nn4024LA Y-0216
SHS Hedger Gas Stihl HS45 253794288 Y-0786
SHS Hi Speed Eagle Propane Onan 27" N/A C-0963
SHS KaiVac N/A N/A C-0962
SHS Lawn Mower MTD 22" 1B174K30922 Y-0701
SHS Lawn Sweeper Huskee 45-0221-205 N/A Y-0246
SHS Leaf Blower Craftsman N/A N/A Y-0785
SHS Leaf Blower J.D. Backpack PB50 JU0860131 Y-0787
SHS NSS Wrangler Scrubber 606108 PVL2700008739KSU C-0971
SHS Pallet Jack N/A N/A C-0964
SHS Panasonic Metal Cutter N/A C-0003
SHS Power Eagle Nobles N/A N.A. C-0954
SHS Power Wash Landa X117 N/A C-0972
SHS Ranch King N/A 145-02221-205-6113 Y-0246
SHS Scrubber Minuteman 2600 YMC2600269 C-0955
SHS Toro Sand Pro 08870 58867-60222 Y-0230
SHS Tractor J.D. 180 M00180B370048 Y-0796
SHS Tractor J.D. F-935 M0F935X596686 Y-0797
SHS Tractor J.D. F-935 MOF935X475933 Y-0798
SHS Trailer 17Cu.Ft N.A. Y-0795
SHS Vacuum Panasonic MCV110 M22601505 C-0959
SHS Vacuum Royal 7700Z G9326100413 C-0957
SHS Vacuum Royal M1028Z A08C00001287 C-1291
SHS Vacuum Tornado CV30/1 304645 C-0968
SHS Vacuum Tornado BRV5400 025626 C-1061
SHS Weed Eater Stihl FS85R 251183257 Y-0790
SHS Weed Eater Stihl FS85R 250092179 Y-0791
SHS Wet&Dry Nobles 608688 6086688-10102638 C-0956
SHS Wet&Dry Nobles 608688 608688-102335492 C-1113
SHS Wet&Dry Vacuum 290085 R2900852516 C-0958
Small Vacuum Royal M77002 792118028A C-1139
Small Engine Dewalt Drill 14.4 DC930 944038 M-106
Small Engine 1/2 IR impact 2135TIMAX AD8J150319 M-037
Small Engine 3/8 IR impact 2115TIMAX A08J15026N M-036
Small Engine Chain Saw Poulan 260 Pro 03316D300340 Y-
Small Engine DeWalt Right Angle DW966 09865 M-029
Small Engine HI Speed Propane 24 11127740982107 C-
Small Engine HI Speed Propane 27 54329 C-
Small Engine HI Speed Propane 27 54330 C-
Small Engine HI Speed Propane 27 883257708227 C-
Small Engine Lawn Mower Lawnboy 680531 L038C0361 Y-
Small Engine Scrubber Merit Floor MP20X 10005544 C-

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Small Engine Tractor Craftsman 502.256210 7332517472D00208 C-
Small Engine Vacuum Royal 1030D C-1191
Small Engine Vacuum Royal M1028Z A08C00000326 C-1292
Small Engine Weed Eater Red Max BCZ2601S 70719929 Y-0881
Small Engine Wet&Dry Shop Vav QPV N/A C-
Small Engine Wet&Dry Shop Vav QPV N/A
Small Engine Wet&Dry Shop Vav QPV N/A
Small Engine Windsor Grout Hog GH3 264872-BM C-
South Middle 2 Wheel Cart N/A N/A C-1183
South Middle 2 Wheel Cart N/A N/A C-1186
South Middle 4 Wheel Cart N/A N/A C-1181
South Middle 4 Wheel Cart N/A N/A C-1182
South Middle 4 Wheel Cart N/A N/A C-1184
South Middle 4 Wheel Cart N/A N/A C-1188
South Middle 4 Wheel Cart N/A N/A C-1189
South Middle Advanced Rider 2600D 1649257 C-1187
South Middle Bolt Cutters C-1195
South Middle Bumpster C-1194
South Middle Craftsman Lawn Sweeper 32" N/A Y-0061
South Middle Cust. Cart N/A N/A C-0101
South Middle Cust. Cart N/A N/A C-0104
South Middle Cust. Cart N/A N/A C-0107
South Middle Cust. Cart N/A N/A C-0112
South Middle Desk mover N/A N/A C-0098
South Middle Field Marker N/A N/A Y-0861
South Middle Field Marker N/A N/A Y-0862
South Middle Hi-Speed Nobles BR20 BR2000001231 C-1201
South Middle KaiVac KVJR L629 C-1199
South Middle Leaf Blower Gas J.D. 2BV 073606 Y-0839
South Middle Nobles Carpet Scrubber 70-3 2328 Rotary C-0110
South Middle NSS Pig Vacuum M-1 M0101020B4B066815 C-0115
South Middle Ortho Salt Spreader N/A N/A Y-0059
South Middle Power Eagle Minuteman C46000 C-1200
South Middle Rubbermaid Trailer #10 N/A Y-0858
South Middle Scrubber Nobles SS20 SS2000001462 C-0374
South Middle ScrubberMaster Craft 3576-2 C-1202
South Middle Snow Blower J.D. 522 M0522X100522 Y-0055
South Middle Snow Blower MTD 31A150000 1K121B20298 Y-0848
South Middle Tractor J.D. LX255 M0L255B021365 Y-0273
South Middle Vacuum Bissill 3576-2 0516400307 C-1192
South Middle Vacuum Bissill 3576-2 0516401900 C-1197
South Middle Vacuum Bissill 3576-2 0516400224 C-1198
South Middle Vacuum Royal 7700Z F92178042A C-1109
South Middle Vacuum Royal 1030D 00002174 C-1196
South Middle Vacuum Tennent 3220 11254CU C-1185
South Middle Vacuum Torando CV30/1 014693 C-1193
South Middle Vapor Blitz C-1190
South Middle Weed Eater Echo SMR-210 05007614 Y-0860
South Middle Wet&Dry Nobles WD1592EV W159E00014885LQ C-0111
Staff SSS Rotary Carpet SSS15 56800 C-0848
Staff 2 Wheel cart N-A N-A C-0845

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Staff 4 Wheel Cart N/A N/A C-1132
Staff 4 Wheel Cart N/A N/A C-1133
Staff Com Vacuum Kurby 2400 8324000609 C-0517
Staff Cust. Cart N/A N/A C-0844
Staff DAYTON C-1136
Staff Hi-Speed General 2000DC-1 884050G C-0117
Staff Hi-Speed Idic 20HS1500 FHF8632141 C-0847
Staff Hi-Speed Minuetman M26036TDQP ZM26036TDQP0808 C-1137
Staff Nobles SS2001 S201B000003232 C0836
Staff Power Eagle Nobles SS2001 S201B00003232 C-0536
Staff Scrubber Minuteman M20120 YM20120011121 C-0849
Staff Snow Blower J.D. 522 N-A Y-0304
Staff Vacuum Royal 7500 B90B001779 C-0121
Staff Wet&Dry Nobles WD1592EV W159E00028851BT C-0846
Staff Wet&DryCraftman 113177890 99102V2744 C-1135
Stone 2 Wheel Cart N/A N/A C-0784
Stone 4 Wheel Cart N/A N/A C-0785
Stone Carpet Dryer Minuteman C42000 C-0783
Stone Cust. Cart N/A N/A C-0053
Stone Cust. Cart N/A N/A C-0054
Stone Desk Mover N/A N/A C-0786
Stone Desk Mover N/A N/A C-0789
Stone Dumpster N/A N/A C-1100
Stone Edger Gas J.D. E35 M00E35X626932 Y-0281
Stone Hedger B/D Elec TR355 N/A Y-0244
Stone Hi-Speed Nobles BR20 001414 C-0777
Stone Lawn Mower MTD 11A-020B 0001K178K82157 Y-0747
Stone Leaf Blower Gas J.D. 3000HB GR3450074 Y-0730
Stone Power Eagle Nobles 1002556 10235250 C-0778
Stone Power Washer Bradson 1301 N/A C-0787
Stone Scrubber Merit Floor MP20X 10006858 C-0780
Stone Scrubber Minuteman SS20 1074CL C0452
Stone Snow Blower J.D. 522 TY0500A007291 Y-0027
Stone Tractor J.D. 180 M00180B022504 Y-0732
Stone Trailer J.D. #10 N/A Y-0731
Stone Vacuum Royal 1020DZ J96A00001272 C-0917
Stone Vacuum SelectVac 12DC 1619038 C-0782
Stone Vacuum Tennent C-0781
Stone Weed Eater Stihl FS85R 261424032 Y-0748
Stone Wet&Dry Nobles WD1592EV W15900028862BT C-0779
Stone Wet&Dry Ridgid WD16650 06202C0866 C-1101
Warehouse 2 Wheel Cart N/A N/A C-0392
Warehouse 2 Wheel Cart N/A N/A C-1167
Warehouse 2 Wheel Cart N/A N/A C-1168
Warehouse 4 Wheel Cart N/A N/A C-1170
Warehouse 4 Wheel Cart N/A N/A C-1171
Warehouse 4 Wheel Cart N/A N/A C-1174
Warehouse 4 Wheel Cart N/A N/A C-1178
Warehouse Challenger Scrubber N/A N/A C-1179
Warehouse Pallet jack N/A N/A C-1169
Warehouse Rubbermaid Carpet Vac 4211 N/A C-0375

Building Equip. Description Serial No. Attachement Serial No. Dist. Inv.
Warehouse Scrubber Merit Floor MP20X 10006848 C-1177
Warehouse SPOP VACUUM 86731-42 N/A C-1175
Warehouse Vacuum Royal 611 20024 C-1172
Warehouse Vacuum Tennent 3220 11197cu C-1173
Zilwaukee 2 Wheel Cart N/A N/A C-0711
Zilwaukee 2 Wheel Cart N/A N/A C-0714
Zilwaukee 2 Wheel Cart N/A N/A C-0850
Zilwaukee 4 Wheel Cart N/A N/A C-0712
Zilwaukee Agri-Fab Salt Speader 175 45-01875 6263 Y-0266
Zilwaukee Cust. Cart N/A N/A C-0709
Zilwaukee Cust. Cart N/A N/A C-0715
Zilwaukee Desk Mover N/A N/A C-0123
Zilwaukee Field Marker 3450 N/A Y-0071
Zilwaukee Hi-Speed Nobles BR20 BR20000005306LQ C-0701
Zilwaukee Lawn Mower MTD 1A504D022 K141K31170 Y-0717
Zilwaukee Nobles EZ Rider 391020 1265 C-0700
Zilwaukee Power Eagle Castex PE1000 PE10100050096SJQ C-0553
Zilwaukee Power Eagle Nobles 1020 10234014 C-0747
Zilwaukee Power Flite PD2500 KX30130 C-0705
Zilwaukee Scrubber Merit Floor MP20X 10014894 C-0854
Zilwaukee Snow Blower J.D. TRS-21 M0TR21A111107 Y-0070
Zilwaukee Snow Blower J.D. TRS 24 M0TR24A100318 Y-0700
Zilwaukee Tractor J.D. LX173 M0L173X181766 Y-0716
Zilwaukee trailer #10 N/A Y-0719
Zilwaukee Vacuum Power Flite 1866 037 C-0707
Zilwaukee Vacuum Royal M1028Z A08C00000909 C-1290
Zilwaukee Vacuum SelectVac 12DC 1619041 C-0708
Zilwaukee Vacuum SelectVac 12DC 1629078 C-0804
Zilwaukee Vacuum Torando 91449 028322 C-0710
Zilwaukee Vacuum Tornado CV30-1 014734 C-
Zilwaukee Vacuum Tornado CV30-1 014737 C-1211
Zilwaukee Weed Eater Stihl F55C 260323030 Y-0718
Zilwaukee Wet&Dry Hako C02820-01 283793 C-0131
Zilwaukee Wet&Dry Nobles 608688 10051388 C-0703
Zilwaukee Wet&Dry Nobles 608688 1011163T C-0704
Zilwaukee Wet&Dry Shop Vav 4025 401-04-62 C-0716

12. Mint 64 Disinfectant Cleaner
13. HealthCare Disinfectant Spray
14. Furniture Polish Aerosol
15. Claire Baseboard Cleaner Aerosol
16. Germicidal Foaming Disinfectant Cleaner Aerosol
17. Dust Mop Treatment Aerosol
18. Carpet Cleaner
19. RX80 Carpet Shampoo
20. Chewing Gum Remover
21. Claire Aerosol Carpet Spotter
22. Foaming Glass Cleaner Aerosol
23. Pull Out Carpet Spotter
24. RSB Gloss Restorer
25. Oust Air Freshener Aerosol
26. Amplify Floor Finish
27. HealthCare Defoamer
28. NQC 128 Neutral Disinfectant
29. C-460 Floor Sealer
30. New Image Floor Finish
31. MV 963 Stripper
32. Wintergreen Disinfectant
33. Command Performance Cleaner
34. Cherry Water Soluble Deodorant
35. RTU Pink Hand Soap
36. Luxury Foaming Hand Soap
37. Natural Orange Hand Cleaner
38. Luxury Foaming Hand Soap
39. GOJO 7255 Orange Hand Cleaner
40. Fresh Breeze Floor Cleaner
41. H2Orange 2 Cleaner
42. Ultra Laundry Detergent
43. Ultra Break Laundry Detergent
44. Ultra Chorine Brightner
45. GC-4 Glass Cleaner
46. GP-23 Shop Degreaser
47. GC-3 One Step Cleaner
Supplier #3
1. 103100_EA Aero H1055-54 Sup Hil-Aire EA
2. 103114_EA Aero H1043-54 Air Fresh Sug/Sp
3. 103705_EA Aero H1135-54 D. Mop Treatment
4. 103900_EA Aero H1050-54 Jel Graffiti Rem
5. 104312_CS Aero H1036-54 B.Board Stripper
6. 104400_CS Aero H1031-54 Lustre-Mist Furn
7. 104913_CS Aero H1045-54 Air Fresh Vanill
8. 111305_EA Aero H1027-54 Spray Cleaner Ea

9. 111900_BIB H140,Super Shine All 5 GL BIB
10. 112800_CS Clnr H153 Assurance 4Gl/Cs
11. 112900_BIB Clnr H153 Assurance 5 Gl BIB
12. 113100_BIB Clnr H144 Top Clean 5GL BIB
13. 113200_CS Clnr H144 Top Clean 4Gl/Cs
14. 114600_PL H219,Nutra-Rinse,5Gl/Pl
15. 116900_GL H475,Tile/Grout Renovator,Gl
16. 140505_BIB Stripper H151 Power Strip 5 Gl
17. 120175_CS Arsenal Jr H826-29 Stripper CS
18. 120148_EA Arsenal Jr H810-22 Top Clean
19. 111203_QT Clnr H1018 Spray Clean HD QT
20. 117200_CS H1009-04 AFRC 12/Cs Acid Free
21. 122275_GL H192 Non-Acid RRoom Cln/Dis GL
22. 132900_BIB Disinf H166 ReJuvNal 5 GL BIB
23. 134351_GL Disinf H179 Lemon Gallon
24. 134352_BIB Disinf H179 Lemon 5 GL BIB
25. 134600_CS Disinf H185 PineOCide II 4GlCs
26. 145200_PL H284,450 Gym Finish,5Gl/P
27. 150288_BIB H522 Top Shape 5 GL BIB
28. 154000_PL H539 Restorer 5 Gal. Pail
29. 154002_GL H539 Restorer Gallon
30. 159400_BIB Seal H341 341 Seal 5 gl BIB
31. 159800_BIB Seal H344 Hil-Tex 5 Gal BIB
32. 169900_CS H905 Clean Release, 4/1 Gal CS
33. 170200_GL H914 HD Extraction Gallon
34. 175401_CS H910 Carpet Spotter 4/1/G
35. 175750_CS H183,Defoamer II, 4/1 Gal
36. 180100_QT H187 Odor Counteractant QUART
37. 186400_CS H470,Liquid Enzyme II,4/Gl/Cs
38. 198495_CS H385-23 Lotion Hand Soap CASE
39. 198505_GL H396 Pink Pearl Hand Soap GL
40. 198520_CS HIL0123203 DGA+ FOAM Antimic.

APPENDIX F
District Approved Custodial Supplies
1 June 2011
Supplier #1
1. AF/315 Disf/Deod/Det #315 5gl
2. Arrest Antifoam Defoam4c
3. Ax-It Baseboard 20z #9923 12Cs
4. Betco 1 Coat Finish #69905 5gl
5. Betco Express One Step#618 5gl
6. Diamond Works Ultra Finsh 5gl
7. Enza-Clean AllSurfClnr660 1gl
8. FireWorks N/A Stripper 5gl
9. Fix-It Ntrl Rinse Agent 4g/Cs
10. Graffiti Remover #01523 12/Cs
11. Greasinator Degr #143-04B 4gCs
12. H2Orange2 Conc.#117-04B 4g/Cs
13. HP Gym Coat Fnsh #655 5gl
14. Hydroforce Detrgnt 4gl/Cs
15. InterSealer 5gl
16. Liquid Snow Shovel 5gl Pail
17. Marathane Wood Fnsh 693 Pl
18. Mission Impossible 4gl/Cs
19. Odor-Out #200 1gl
20. PH7 Neutral Clnr#138 5gl
21. PL-ChewingGumRmvr CA002 7z 12C
22. PL-Single Pass Extrct Clnr 4Cs
23. PL-Stainless Stl WB KA006 12Cs
24. Purell 12oz #9659-12 12/Cs
25. Top Flite #150 5gl
26. Waterless Clnr/Betco #117 5gl
27. WaterWorks Ntl Ph Detrg 5gl
28. Whitewater OxyMultiClnr 1gl
Supplier #2
1. No Rinse Neutral Cleaner
2. Spray Kleen Degreaser
3. Warp Speed Wax Stripper
4. Sani Steam Carpet Extraction Cleaner
5. Sno San Green Bowl Cleaner
6. Health Care Non Acid Bathroom Cleaner
7. Gleme Glass Cleaner
8. Alkaline Drain Cleaner
9. Suds Down Deep Cleaner
10. Maxima 128 Disinfectant
11. Simonize Ultra Line Floor Finish

Appendix G
Maintenance Equipment
2-Jun-2011
Building Equip. Description Serial No. Attachment Serial No. Dist. Inv.
Bus Garage Hi Speed Decathlon U1500 10021828 C-
Bus Garage Lawn Mower MTD 11A-038A729 407 1D136KC2604 Y-0753
Bus Garage Power Eagle Minuteman C46000 YC46000001211 C-
Bus Garage Scrubber Minuteman M20120 120120011117 C-
Bus Garage Scrubber Minuteman M20120-03 T1903020991 C-
Bus Garage Vacuum Euro Clean UZ934 043400156 C-
Bus Garage Wet&Dry Nobles 608688 EV 10180948 C-
Bus Garage Wet&Dry Nobles WD1592EV W159E0001489OLQ C-
Bus Garage Wet&Dry Nobles WD1592EV W159E00028855BT C-
Carpenter Arrow Stapler ETF50PBN NA M-029
Carpenter Bosch Jig Saw 1590EVS 889000207 M-004
Carpenter Bosch Router PR20EVS 789004674 M-007
Carpenter Bosch Sander B7001 NA M-022
Carpenter Dewalt Drill 18 DC 925 989211 M-102
Carpenter DeWalt Angle Drill DW966 982626 M-033
Carpenter DeWalt Belt Sander DW433 998138 M-023
Carpenter DeWalt Circular Saw DW359 5955 M-034
Carpenter DeWalt Cut Out DW660 999380 M-003
Carpenter DeWalt Drill DW222 89418720074049 M-024
Carpenter DeWalt Drill 14.4 DC935 967101 M-025
Carpenter Dewalt head shear DW890 92836 2007 46-49 M-101
Carpenter DeWalt Palm Sander D26451 995226 M-032
Carpenter DeWalt Right Angle DW960 802738 M-011
Carpenter DeWalt Sander DW443 9687 M-026
Carpenter Freud CE82 NA M-031
Carpenter Hilti SNI55 1000300141C01 M-025
Carpenter Hilti Drill TE65 343323P M-001
Carpenter Hilti nailer CHN9033 CHN90337069717002 M-024
Carpenter Hilti Saw WSR651A 3267000303819 M-028
Carpenter Hitchi Drill W6V2 SD10005 M-019
Carpenter lazer chalk line M62579 NA M-023
Carpenter Makita MD2000 NA M-026
Carpenter Makita Belt Sander 9401 2777404 M-016
Carpenter Makita Timer 3700B 215577E M-012
Carpenter Makita Timer 3700B 215580E M-013
Carpenter Milwaukee Belt Sander 1FM-1700 0047612880 M-017
Carpenter Milwaukee Drill 5392 0665163012 M-020
Carpenter Milwaukee Drill 5372-1 007149259 M-030
Carpenter Milwaukee Heat Gun 8975 731668515 M-006
Carpenter Milwaukee Router 5650 452-49233 M-027
Carpenter Porter Cable 7519 04959120080409 M-010
Carpenter Porter Cable Belt Sander 362 201820082849 M-005
Carpenter Porter Cable Joiner 557 8439 M-027
Carpenter Porter Cable Router 1002 99516220072049 M-008
Carpenter Porter Cable Sander PTS3 200815BA2134 M-028

Building Equip. Description Serial No. Attachment Serial No. Dist. Inv.
Carpenter Porter Cable Saw 845 130570a5024 M-035
Carpenter Poslode Stapler 501260 0801f0194 M-009
Carpenter Poslode Stapler 315038N18 403223NT M-015
Carpenter Puma Nailer NA 202417 M-018
Carpenter Ramiset D45 02606 M-021
Carpenter Ridgid Sander R2610 AE034036044 M-014
ELEC Dewalt Drill 14.4 DC935 968730 M-100
Grounds Dept Estate Trimmer 971 A4167 Y-
Grounds Dept Estate Trimmer 971 A4168 Y-
Grounds Dept Hedger Tanaka THT2120 003621 Y-
Plumbing Dewalt Drill 14.4 DC930 966614 M-105
Plumbing Milwaukee Sawzall 18 6514-20 672A507440249 M-103
Small Engine Dewalt Drill 14.4 DC930 944038 M-106
Small Engine 1/2 IR impact 2135TIMAX AD8J150319 M-037
Small Engine 3/8 IR impact 2115TIMAX A08J15026N M-036
Small Engine Chain Saw Poulan 260 Pro 03316D300340 Y-
Small Engine DeWalt Right Angle DW966 09865 M-029
Small Engine HI Speed Propane 24 11127740982107 C-
Small Engine HI Speed Propane 27 54329 C-
Small Engine HI Speed Propane 27 54330 C-
Small Engine HI Speed Propane 27 883257708227 C-
Small Engine Lawn Mower Lawnboy 680531 L038C0361 Y-
Small Engine Scrubber Merit Floor MP20X 10005544 C-
Small Engine Tractor Craftsman 502.256210 7332517472D00208 C-
Small Engine Vacuum Royal 1030D C-1191
Small Engine Vacuum Royal M1028Z A08C00000326 C-1292
Small Engine Weed Eater Red Max BCZ2601S 70719929 Y-0881
Small Engine Wet&Dry Shop Vav QPV N/A C-
Small Engine Wet&Dry Shop Vav QPV N/A
Small Engine Wet&Dry Shop Vav QPV N/A
Small Engine Windsor Grout Hog GH3 264872-BM C-

Appendix H
FACILITIES MANAGEMENT SERVICES CONTRACT
THIS FACILITIES MANAGEMENT SERVICES CONTRACT, (the “Contract”)
entered into this ________ day of ____________, 2011 (the “Effective Date”) by and
between The School District of the City of Saginaw, a Michigan general powers
school district, whose address is 550 Millard Street, Saginaw, Michigan 48607
(hereinafter the “S.P.S.D.”) and __________________, a _____________________,
whose address is _____________________________ (hereafter the “Contractor”)
(collectively the “Parties”).
RECITALS
A. The S.P.S.D. issued a Request For Proposals for Facilities Management
Services dated June 1, 2011 (the “RFP”), the purpose of which was to solicit proposals
from qualified contractors with the ability to deliver a Turnkey Solution for custodial
services, maintenance services, warehouse duties, grounds work, supplies and other
services requested by the S.P.S.D (the “Facilities Management Services”) at a more
cost effective price.
B. The Contractor submitted to the S.P.S.D. a Proposal to the RFP dated
__________, 2011 ( the “Proposal”) to provide all Facilities Management Services
contemplated by the RFP.
C. Pursuant to the terms of the RFP, the Contractor shall be required to enter
into a written contract with the S.P.S.D. following written acceptance of the Proposal by
the S.P.S.D.
D. The Parties agree that certain terms and provisions of the RFP and the
Proposal must be further clarified and that certain additional terms and conditions need
to be expressly set forth by way of this Contract.
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants
set forth herein, the Parties agree as follows:
1. RESTATEMENT CONSTITUTES THE CONTRACT
(a)
Incorporation By Reference.
The object of this Contract is to formalize in one document the complete
agreement between the Parties, and to do so by specifically incorporating
by reference into this Contract, the RFP, Addenda to the RFP, if any, the
Proposal and other related documents, and by including certain additional
necessary or appropriate Contract terms, particularly where the Contract

terms agreed to by the Parties during the RFP negotiation process do not
correspond with the RFP.
(b)
Order Of Precedence.
The Contract Documents, which all are incorporated herein by reference,
include the following:
i. This Contract;
ii. Exhibit A to this Contract – the RFP and Addenda
(if any);
iii. Exhibit B to this Contract – Contractor’s Proposal
Cost Sheet;
iv. Exhibit C to this Contract - Inventory of
Equipment and Hand Tools (the “Inventory”); and
v. Exhibit D to this Contract - Contractor’s Proposal.
To the extent that the terms and conditions of the Contract Documents are
in conflict, the terms and conditions shall be interpreted in the abovereferenced
order from (i) to (v). However, the Parties also agree that
where there is not a conflict between any of the terms and conditions
contained in the above-referenced Contract Documents, all of the Contract
Documents shall be binding upon both parties.
2. TERM AND TERMINATION
The term of this Contract shall be for a period of three (3) years, commencing on
________ (the “Initial Term”). The S.P.S.D. shall have the option to extend this
Contract by up to two (2) additional years on a year-to-year basis, subject to the written
approval of the S.P.S.D.’s Board of Education, in its sole discretion (each a “Renewal
Term”). Nothing in this Contract requires the S.P.S.D. to exercise its option for a
Renewal Term and Contractor has no expectation of a contract beyond the Initial Term,
or a Renewal Term if any are exercised. One Hundred and Twenty (120) days prior to
the end of the Initial Term, or any Renewal Term, Contractor shall provide the S.P.S.D.
in writing with a detailed fee schedule for the next fiscal year and the S.P.S.D. shall
notify the Contractor within sixty (60) days of its receipt of Contractor’s detailed fee
schedule for the next fiscal year as to whether the S.P.S.D. will exercise any option for a
Renewal Term. This Contract may be terminated in accordance with the provisions of
the RFP.
3. INVOICING AND PAYMENT TERMS
(a)
Invoices.
Contractor shall invoice the S.P.S.D. in equal installments on a once-permonth
basis for all Facilities Management Services rendered under the
Contract Documents. Invoices shall itemize charges for labor, equipment

and supplies for each Facility. Invoices shall be submitted to
__________________, School District of the City of Saginaw, 550 Millard
Street, Saginaw, Michigan 48607.
(b)
Additional Charges.
Any services outside the scope of the Custodial Services (“Additional
Services”) must receive prior written approval from the S.P.S.D.’s
______________ before rendering or invoicing for such Additional
Services. Invoices for approved Additional Services shall include the date
and times the Additional Services were completed, the name of the
Facility, the type of Additional Services performed and the number of
hours worked. Invoices for Additional Services shall be separate from the
regular monthly invoice but shall be sent to the S.P.S.D. together with the
regular monthly invoice. Charges for these Additional Services shall be in
accordance with Exhibit B.
(c)
Payments.
Payment of undisputed amounts in each invoice shall be made within 30
days of receipt of the invoice. The S.P.S.D. will issue one payment per
month. Disputes regarding amounts contained in any invoice will be
communicated to Contractor by the S.P.S.D., in writing, within ten (10)
business days of the receipt of the disputed invoice. Payments of
disputed amounts will be delayed unless Contractor is able to resolve the
matter to the S.P.S.D.’s satisfaction within ten (10) business days prior to
payment due date. The S.P.S.D. will not be assessed any late payment
penalties, fines or charges for disputed amounts not timely paid due to
Contractor’s failure to timely resolve the matter as set forth above.
4. SUPPLIES AND EQUIPMENT
(a)
Supplies.
Once the S.P.S.D.’s current supply inventory is exhausted, the Contractor
will assume responsibility for the procurement of any necessary cleaning,
maintenance and grounds supplies/materials and/or any necessary paper
products/supplies. The Contractor shall procure the necessary supplies,
material and/or equipment, in the amounts and quantities deemed
appropriate by the Contractor to perform the Facilities Management
Services and agreed to by the S.P.S.D. in writing. All “core supplies” (as
defined in the RFP) shall be procured in accordance with the
specifications set forth in the RFP, unless prior written approval is
received from the S.P.S.D. The Contractor shall submit to the S.P.S.D. a
monthly report detailing all consumption of supplies (including type,
quantity and cost) for each S.P.S.D. Facility. Additionally, any and all
procurements by Contractor must be in compliance with all applicable

laws, rules, regulations, policies and procedures, including, but not limited
to, compliance with MCL 380.1274 and applicable S.P.S.D. policy and
procedures.
(b)
Equipment.
The Contractor may utilize the S.P.S.D.’s existing Inventory of equipment
and small hand tools (the “Equipment”) to perform the Facilities
Management Services. Title to this Equipment shall remain with the
S.P.S.D. The S.P.S.D. and Contractor agree that the Inventory of
S.P.S.D.-owned Equipment as of the Effective Date is set forth on Exhibit
C. The Contractor shall be responsible for maintaining the Equipment, or
repairing it if it is damaged, at its sole cost and expense. The S.P.S.D. will
allot $33,000 per year of the Initial Term or any Renewal Term to the
Contractor for the purchase of new equipment and hand tools to be used
to replace retired Equipment. The Contractor shall submit a written
request to the S.P.S.D. for the approval of any such purchases and the
S.P.S.D. will issue payment in accordance with Section 3 above, upon
receipt of the actual invoice/purchase order for the S.P.S.D. approved new
equipment or hand tools. Title to this new equipment or hand tools shall
remain with the S.P.S.D., although the Contractor shall maintain and
repair such newly purchased equipment or hand tools at its sole cost and
expense. It is understood and agreed that the new equipment purchased
shall not be used to replace Equipment that is damaged due to the fault of
Contractor. The Inventory shall be updated annually to reflect any new
equipment purchased.
5. FINGERPRINTING AND CRIMINAL BACKGROUND CHECKS
The Contractor acknowledges and agrees that unless the S.P.S.D. notifies the
Contractor that it is not subject to the provisions of Michigan Public Act 84 of 2006, as
amended, the Contractor will have it, and any and all of its agents, employees or
representatives who will be on any S.P.S.D. premises to carry out the Facilities
Management Services contemplated by the Contract Documents, fingerprinted and
subjected to criminal history and background checks through the Michigan State Police
and Federal Bureau of Investigation, as detailed in Public Act 84 of 2006, as amended,
prior to commencing any work under this Contract by presenting themselves, or any of
its agents, employees or representatives, for proper fingerprinting and criminal
backgrounds checks, as directed by the S.P.S.D., or provide written notification to the
S.P.S.D. that Contractor or its employee(s) has previously completed fingerprinting and
a criminal history and background check in connection with contracting or working for
another school district, intermediate school district, public school academy or nonpublic
school (each an “Agency”) and consents to the sharing or transferring of the appropriate
fingerprinting and criminal history background report from the other Agency. If
Contractor wishes to receive a copy of any report, it shall have the employee provide
written consent to the S.P.S.D. acknowledging its consent to provide Contractor with a
copy of the report. Additionally, unless notified it is not subject to Michigan Public Act

84 of 2006, as amended, the Contractor represents and warrants to the S.P.S.D. that it
will at all times during the Initial Term or any Renewal Term of this Contract be in
compliance with the provisions of Michigan Public Act 84 of 2006, as amended,
including, but limited to, reporting to the S.P.S.D. within 3 business days of when it, or
any of its agents, employees or representatives who will be on S.P.S.D. premises to
carry out the Facilities Management Services contemplated by the Contract Documents,
is/are charged with a crime listed in Section 1535a(1) or 1539b(1) of the Revised School
Code, being MCL 380.1535a(1) and 380.1539b(1), or a substantially similar law, and to
immediately report to the S.P.S.D. if that person is subsequently convicted, plead guilty
or plead no contest to that crime. The Contractor shall indemnify, defend and hold the
S.P.S.D., its employees, Board of Education, and each member thereof, agents and
consultants, harmless from and against any and all claims, counter-claims, suits, debts,
demands, actions, judgments, liens, liabilities, costs, expenses, including actual
attorneys fees and actual expert witness fees, arising out of or in connection with any
violation of, or the Contractor’s failure to comply with, the requirements of Michigan
Public Act 84 of 2006, as amended, or this paragraph. The Contractor shall be
responsible for all costs and expenses associated with the above-required fingerprinting
and background checks. The Contractor shall supply all necessary data and
information, as requested by the S.P.S.D., to enable the S.P.S.D. to properly submit
Contractor and its employees and agents for inclusion in the State of Michigan
Department of Education’s list of “registered educational personnel.”
6. INDEMNIFICATION
(a)
General Indemnification.
Contractor agrees to indemnify, defend and hold harmless the S.P.S.D., its
Board of Education, in their official and individual capacities, administrators,
employees, agents, contractors, successors and assignees, from and against
any and all costs, expenses, damages, and liabilities, including reasonable
attorney’s fees, arising out of the: (i) negligent act or willful misconduct of the
Contractor, its officers, directors, employees, successors, assignees, contractors
and agents; (ii) any breach of the terms of this Contract by Contractor; (iii) any
breach of any applicable Federal, State or local law, rule, regulation or ordinance;
or (iv) any breach of any representation or warranty by Contractor under this
Contract. The Contractor agrees to notify the S.P.S.D. by certified mail, return
receipt requested, immediately upon actual knowledge of any claim, suit, action,
or proceeding for which the S.P.S.D. may be entitled to indemnification under this
Contract. This paragraph shall survive the expiration or earlier termination of this
Contract.
(b)
Environmental Indemnification.
Throughout the Initial Term, or any Renewal Term of this Contract, Contractor
shall not permit itself or any third party to use, generate, handle, store or dispose
of any Hazardous Substances in, on, under, upon or affecting any S.P.S.D.

property in violation of any applicable law or regulation. Without limiting any
other provisions of the Contract Documents, Contractor shall indemnify, defend
and hold harmless the S.P.S.D., its Board of Education, in their official and
individual capacities, administrators, employees, agents, contractors, successors
and assignees, from and against all liabilities, claims, losses, costs and expenses
(specifically including, without limitation, attorneys’, engineers’, consultants’ and
experts’ fees, costs and expenses) arising from (i) any breach of any
representation or warranty made in this paragraph and/or (ii) environmental
conditions or noncompliance with any applicable law or regulation that result, in
the case of Contractor, from operations or Facilities Management Services in or
about any S.P.S.D. property by Contractor or its agents or employees. As used
herein, the term “Hazardous Substances” shall mean (i) any hazardous or
regulated substance as defined by all federal, state and local environmental laws,
including, but not limited to, Federal Water Pollution Control Act (33 U.S.C. §§
1251 et seq.) (“Clean Water Act”), the Resource Conservation & Recovery Act
(42 U.S.C. §§ 6901 et seq.) (“RCRA”), Safe Drinking Water Act (42 U.S.C. §§
300f-j-26), Toxic Substances Control Act (15 U.S.C. §§ 2601 et seq.), Clean Air
Act (42 U.S.C. §§ 7401 et seq.), the Comprehensive Environmental Response,
Compensation and Liability Act (42 U.S.C. §§ 9601 et seq.) (“CERCLA”), the
Emergency Planning and Community Right to Know Act, 42 U.S.C. §§ 11001 et
seq. (“EPCRA”), the Michigan Natural Resources and Environmental Protection
Act (MCL § 324.101 et seq.) the administrative rules and regulations
promulgated under such statutes, or any other similar federal, state or local law
or administrative rule or regulation of similar effect, each as amended and as in
effect and as adopted as of the date of execution of this Lease, (ii) any other
pollutant, contaminant, hazardous substance, solid waste, hazardous material,
radioactive substance, toxic substance, noxious substance, hazardous waste,
particulate matter, airborne or otherwise, chemical waste, medical waste, crude
oil or any fraction thereof, radioactive waste, petroleum or petroleum-derived
substance or waste, asbestos, PCBs, radon gas, all forms of natural gas, or any
hazardous or toxic constituent of any of the foregoing, whether such substance is
in liquid, solid or gaseous form, or (iii) any such substance the release, discharge
or spill of which requires activity to achieve compliance with applicable law. This
paragraph shall survive the expiration or earlier termination of this Contract.
7. MEETINGS
The Supervisor/Project Manager for the Facilities Management Services, as
designated by the Contractor pursuant to the Contract Documents, shall schedule
monthly meetings with the ________________ of the S.P.S.D. to discuss the provision
of the Facilities Management Services, or more frequent as requested by the S.P.S.D..
IN WITNESS WHEREOF: the Parties hereto on this day execute this Contract as
of the Effective Date.

SAGINAW PUBLIC SCHOOL DISTRICT
By:_______________________________
_
Its:
_______________________________
Date:
______________________________
[CONTRACTOR]
By:_______________________________
_
Its:
_______________________________
Date:
______________________________
5715299.1 21942/093575

APPENDIX I
Facility Management
Federal – State – Local Compliance, Policies, Regulations & Programs
14 May 2010
• DELEG – Regulatory Compliance Reviews,
Permits, Inspections: Electrical, plumbing,
Mechanical, Structural, etc.
• DEQ – Wetlands
Identification: Protection, Remediation,
Mitigation etc.
• Boiler Testing & Cert.
(CSD-1)
• Pool Operation Certification
• Pool P&P Response Plans
(Drains)
• A.H.E.R.A. – Asbestos
2/8/16 Hr Training
• IAQ – Indoor Air Quality
(routine testing)
• Mold Remediation
• Michigan Right to Know Training
• MSDS Documentation & Training
• State & Federal Labor
Posting/Notifications (work with HR)
• ADA Compliance, OCR Audit
• Emergency Management Plans
• Confined Space Entry
• Recycling
(paper, batteries, lights, ballasts, glass,
Styrofoam, metals, etc.) When cost
productive. May cost $$
• Insurance
Property/Casualty & Risk
Management– Builders Risk
Ins.
Terrorism,
Environmental, Specialty,
etc. (Moved to Finance last
year))
• Playgrounds – Safety/Inspections
• Storm Water Management Plan
Water Shed/Permits/Illicit Discharge/Drains,
etc.
• Spill Response Plan
• BBP’s – Bloodborne Pathogens
• I.P.M. Program
Pesticides, Herbicides, Organic Products –
Notifications
• OSHA Chemical Storage
• Facility Asset Management
• Purchasing – Collaborative, Bids & Specs
(Work with Purchasing)
• Disposal of school property
• Integrated Preventive Maintenance Plan &
Work Order system
• Warehouse (Assist as required)
• Storm Drains & Retention Ponds
• Alternative Energy (Wind, Solar,
Biomass)
• Salt/Ice Melt Purchase, Storage,
tracking
• Property – Phase One Inspections
• Closing Or Demolition school building
• Turf Management plan – Real/Artificial
• Fire & Life Safety Codes
• U.S.T Program
• Lead Paint assessment
• Lockout/Tagout Program
• Safety and Health Program
• Oxygen Supply – First Aid Supplies
• PPE’s - Personal Protection Equipt.
• CDL – Commercial Driver License (Drug
Alcohol Testing & Points)
• Utilities – Direct Purchase/Monitoring,
Easements, Fiber Optics, etc.
• Energy Management Systems
• Construction – Plans, Site
Surveys/Easements,
Operational
Manuals/Warranty Records, Contractor
Contacts
• Working & As Built Documents
• Contract Administration & Labor
Negotiations
• Hazardous/Bio-Medical Waste Un-used
medication disposal
• Homeland Security – Access Control,
Surveillance System Maintenance, Alarm
response
• Contracted Services
• Mercury Free Schools
Spill Response Plan
• Facility Use Scheduling
• Garage Operations & Fleet Maintenance
• Budget Development & Management

• Back Flow/Cross Connection Testing
• Records (Retention, Security, Storage)
• Energy Conservation - Policy
• Traffic Control – Signage, Devises, lights
• High Lift Equipment & Training
• Disinfectant/Sanitization Protocols
• Bulk Storage – Spill Containment/Plan
• Fire Extinguisher Inspections
• Fire Alarm Equipment Inspections
• Building Sprinkler Equipment Inspections
• Annual Bleacher Inspections

APPENDIX J
S.P.S.D. MAP

Mannion Rd
Corral Dr
Elm St
Hill St
Venoy Rd
5th Ave
19th St
Findley St
23rd St
Outer Dr
STATE OF MICHIGAN
DEPARTMENT OF INFORMATION TECHNOLOGY
CENTER FOR GEOGRAPHIC INFORMATION
Saginaw City School District
Saginaw ISD
MICHIGAN SCHOOL DISTRICT SERIES
(GEOGRAPHIC FRAMEWORK, v7)
Freeland Rd
SAGINAW COUNTY
7 Mile Rd
Freeland Rd
Freeland Rd
Freeland Rd
Frankenlust
Twp
Freeland Rd
3 Mile Rd
BAY COUNTY
Saginaw
River
Portsmouth Twp
Kraenzlein Rd
84
Davis Rd
Mackinaw Rd
Collings Dr
Crane Rd
Sunningdale Rd
Pierce Rd
Pierce Rd
Pierce Rd
Pierce Rd
Melbourne Rd
Freeland
Community
Sch. District
Lawndale Rd
Center Rd
Kochville
Twp
Liberty Rd
Davis Rd
Bay City
School
District
Zilwaukee
Twp
UnNamed # 2
Saginaw Co
Exit
155B
Sherman Rd
Mackinaw Rd
Kochville Rd
Adams St
Kochville Rd
Westervelt Rd
Loeffler Ln
13
Davis Rd
Commonwealth St
23
Edison Rd
Exit 154
Trautner Dr
North Saginaw
Charter Academy
Champagne Dr
Agricola Dr
75
I- 75
Zilwaukee
Towerline Rd
Michigan Rd
Bueker Dr
Jones St
Tittabawassee Rd
Tittabawassee Rd
Tittabawassee Rd
Tittabawassee Rd
Exit 6
Tittabawassee Rd
Zilwaukee
K-8 School
Exit 153
Fashion Square Mall
Mackinaw Rd
Westbay Dr
Michigan Ave
Towne Centre Rd
Ashwood Dr
Center Rd
Hospital Rd
Schust Rd
84
Lawndale Rd
McCarty Rd
McCarty Rd
Brookstone Dr
Center Rd
McCarty Rd
Hemmeter Rd
Mackinaw Rd
McCarty Rd
Cabaret Trl
Automotive Centre Rd
Fashion Square Blvd
Post Secondary
Transition
Barnard Rd
Saginaw ISD
Transitions Center
Hermansau Rd
Heathco
Lake
McCarty Rd
Rustic Dr
Nylon St
Carla Dr
Mapleridge Rd
Carrollton
Elementary School
Omni Adult and
Alternative Education
Carrollton
Middle School
Carrollton
School
District
Carrollton
High School
Carrollton
Twp
Polk St
Taylor Ave
Carrollton Rd
Saginaw
River
Seaway Dr
Buena
Vista Twp
Wolverine Secure
Treatment Center
Wolf Rd
Hack Rd
Lawndale Rd
Saginaw County
Juvenile Center
Shattuck Rd
Shattuck Rd
Heritage
High School
Saginaw Twp.
Community
Schools
Saginaw
Twp
Wintergreen Dr
Shattuck Rd
Sherwood
Elementary School
Mackinaw
Academy
Shattuck Rd
Plainfield
Elementary School
Plainview Dr
675
Michigan Ave
Tulane St
Atlanta St
Pioneer Trl
Meadowlawn St
Shattuck Rd
13
81
Exit 151
Commerce Centre Dr
Nodular Dr
Outer Dr
Wayside Dr
Weiss St
Weiss Elementary
School
Hemmeter Rd
Weiss St
Weiss St
Witters St
Deindorfer St
Career
Opportunities Center
Academy for Technology
& Enterprise
Stoker Dr
Weiss St
Carrollton Rd
1st St
5th Ave
6th Ave
Norman St
Arthur Eddy
K-8 Academy
Norman St
Michigan Ave
Schaefer St
Wieneke Rd
River Rd
State Rd
Adams Rd
47
Dutch Rd
Fox Glen Dr
Saint Andrews Rd
Frost Dr
58
Michigan Ave
Van Wagoner Dr
Colony Dr
Seminole Ln
Brockway Rd
Center Rd
Center Rd
46
Pheasant Run Dr
Center Woods Dr
Hemmeter Rd
Michigan Ave
Wilson Ave
Coolidge Ave
Brockway Rd
Mackinaw St
Brockway St
Wheeler St
Malzahn St
Morson St
Marquette St
Green St
Jordan St
Kendrick St
Mackinaw St
Maple St
Congress Ave
Holmes St
Genesee Ave
Court St
Michigan Ave
Cooper Ave
Vermont St
Salt St
Mason St
Brockway St
Fraser St
Bay St
Avon St
58
Carolina St
Carolina St
Michigan Ave
Hamilton St
Charles St
Woodbridge St
Gratiot Ave
Center St
Court St
Barnard St
Mason St
Wickes Park Dr
46
Remington St
Holland Ave
Congress Ave
Cooper Ave
Houghton Ave
Michigan Ave
Hamilton St
Ezra Rust Dr
Genesee Ave
Hess Ave
Harrison St
Niagara St
13
Webber St
Remington St
Hoyt Park Lower Dr
Atwater St
Jefferson Ave
Niagara St
Owen St
Water St
Franklin St
Thompson St
Euclid St
Gallagher St
Hess Ave
Baum St
Federal Ave
Jefferson Ave
Sheridan Ave
Holland Ave
Sheridan Ave
Millard St
Weadock Ave
Warren Ave
Fitzhugh St
2nd Ave
Park Ave
Cherry St
Hoyt Ave
Atwater St
Roberts St
Bagley St
Wadsworth Ave
Perkins St
Genesee Ave
Janes Ave
Webber St
14th St
Hess Ave
Veterans Memorial Pkwy
Gatesboro Dr
Ambassador Dr
Exit 3
Michael J
McGivney
Tittabawassee
River
Thomas
Twp
Shields
Elementary School
Braeburn Dr
Arrowwood
Elementary School
White Pine
Middle School
Westdale
Elementary School
Hemmeter
Elementary School
Pius St
Warwick St
Arthur Hill
High School
Chester F
Miller School
Handley
School
Merrill Park
Elementary School
Kempton
Elementary School
South Middle
School
Jerome
School
Fuerbringer
School
Herig
School
Woodbridge St
Mason St
Fordney St
Gallagher St
Ojibway
North Middle
School
Island Dr
Williamson St
Stone
School
Lake
Linton
Jessie
Rouse School
St
State
Ruben Daniels Lifelong
Learning Center
Saginaw Arts and
Sciences Academy
Saginaw
Water St
Saginaw
City School
District
Owen St
Francis
Reh PSA
Johnson St
Janes Ave
Longfellow
School
Owen St
Warren Ave
Webber
Elementary School
Webber
Middle School
Ruben Daniels Community
School-Longstreet
Exit 2B
Tuscola St
Genesee Ave
Hillier
Educational Center
Exit 2A
Elmwood Ave
6th Ave
Central
Middle School
Saginaw
High School
Exit 1
Houghton
Elementary School
Saginaw County
Transition Academy
Jones
School
Bancroft St
Brookwood Ln
17th St
Annesley St
Hartsuff St
Whittier St
Genesee Ave
Hosmer St
Ledyard St
Hammel St
Jessie
Loomis School
20th St
Morley
School
Heavenrich
School
Harold St
Dixie Hwy
Cumberland St
Perkins St
Hess Rd
Lapeer St
Janes Ave
46
Webber St
Outer Drive Ct
Henry
Doerr CDC
Michelle St
Outer Dr
Outer Dr
Brunkow
Elementary School
Wadsworth Ave
Buena Vista
School
District
Exit
150A
23
75
Exit 149
Buena Vista Twp
Ricker Community Center
Middle School
Buena Vista
High School
Hess Rd
Jefferson Ave
Nelle Haley
Elementary School
Mysylvia Dr
Sheridan Ave
Birchview Dr
James
Twp
Gabriel Rd
Williamson St
Treanor St
Farmer St
Longview Ave
Stroebel Rd
Swan Valley
School
District
Davids
Pond
Bullhead
Creek
Parkside Ct
Oregon Ave
California Ave
Williamson Rd
Dixie Hwy
Center Rd
Trinklein Rd
Bullhead
Creek
Shiawassee
River
Spaulding
Twp
CC Coulter
Elementary School
Sheridan Rd
Bridgeport-
Spaulding
Comm. SD
Iowa Ave
Kansas Ave
Bridgeport-Spaulding
Alternative Ed
Bridgeport
Twp
Mack Rd
Weigl Rd
Swan Creek Rd
Cass
River
Huntington Rd
Vestry
Dr
King Rd
King Rd
Meters
0 1,000 2,000 3,000 4,000
SCHOOL
SCHOOL DISTRICT BOUNDARY
Road System
HIGHWAY
CITY / VILLAGE
MAJOR ROAD
DISTRICT
LOCATION
Information provided is accurate to the best of our
knowledge and is subject to change on a regular
basis, without notice. While CGI makes every effort
to provide useful and accurate information, we do
not warrant the information to be authoritative,
complete, factual, or timely. Information is provided
on an "as is" and an "as available" basis. The State of
Michigan disclaims any liability, loss, injury, or damage
incurred as a consequence, directly or indirectly,
resulting from the use and application of any of the
contents of this map.
Please feel free to contact CGI with questions regarding
the boundary mapping process. However, it should be
known that school districts and ISDs are the official
authorities in determining school district boundaries. If
you believe that there may be an error in a boundary,
please contact the affected school districts and ISD(s)
for clarification and possible resolution. CGI will welcome
the opportunity to incorporate authorized boundary
changes into our map information when resolved.
0 1 2
Miles
Produced by: J. Shively
Michigan Center for Geographic Information
Department of Information Technology
Completion: March 2008
COUNTY BOUNDARY
WATER FEATURE
For more information:
Web: www.michigan.gov/cgi
Phone: 517.373.7910
LOCAL ROAD
RAILROAD