Husky - Purchasing Department - University of Connecticut

HUSKY
BUYER
Purchasing Department Winter 2005
Dell Computer Continues to Assist
University with AC Adapter Recall
In October 2004, Dell Computer issued a
recall on an AC adapter that poses a potential
fire or electrical shock risk. Dell provided a
report (Excel format) to assist in identifying
the units purchased by the University that are
potentially affected by the recall. The report
lists the Purchase Order number, ship date,
product description, service tag and delivery
address of the equipment. The link to the
Excel file is located at:
http://www.purchasing.uconn.edu.
Please check the report for units purchased
by your department
and follow
the instructions
on the websites
below to determine
if the
adapter on the
identified units
should be
replaced. A link
is also included
to the website that will guide you through the
replacement process.
The following systems are affected:
✔
Latitude CP, CPi, CPiA, CPtC, CPiR,
CPxH, CPtV, CS, CSx, CPxJ, CPtS,
C500, C510, C600, C610, C800,
C810, V700, C-Dock, C-Port
✔ Precision M40
✔ Inspiron 2500, 2600, 3700, 3800,
4000, 4100, 4150, 5000, 5000e, 7500,
7550, 8000, 8100, Advanced Port
Replicator, Docking Station
The adapters were shipped to customers
between September 1998 and February 2002.
The words "DELL," and either "P/N 9364U",
"P/N 7832D", or "P/N 4983D" are printed on
the back of the adapters. For more information
about this recall, see:
http://www.delladapterprogram.com/.
At this time, the only method for obtaining
the replacement part is by using the tool at
the following link.
https://www.delladapterprogram.com/multiorder.aspx.
This is a FREE process to obtain a
replacement adapter and have it shipped
directly to you. Return shipping will be
included for your affected part.
UITS and the Purchasing Department are
also working with Dell to determine any alternative
ways of obtaining replacement
adapters.
A FAQ sheet is posted at:
http://www.purchasing.uconn.edu.
Penny Guerin
Inside . . .
Office Supply News ..........2
New Commodity Listing....3
New Items Available from
Central Stores .................4
Configuring Non-Standard
Dell Computers.................4
University to Utilize State Contracting Portal
The University will be posting all publicly advertised bids on the Department of Administrative
Services (DAS) website. Purchasing Department staff will be trained by DAS to facilitate this
change. The change is being effected in response to Governor Jodi Rell’s Executive Order 3, dated
December 15, 2004. The complete text of the Governor’s order can be found at
http://www.ct.gov/governorrell/cwp/view.asp?A=1719&Q=287552
While bids will continue to be posted on the Purchasing website, the portal will provide
increased exposure, encourage broader vendor participation and engage more suppliers in the
University’s procurement process.
Penny Guerin

Husky Buyer • Winter 2005
News from Central Stores . . . .
2
Office Supply Procedures for Central
Stores and OfficeMax Explained
Central Stores and OfficeMax (formerly Boise) provide you
with the office supplies needed to keep your department operating
efficiently. While roles played by Central Stores and
OfficeMax are similar, there are procedural differences. Below
are general guidelines to use when ordering office supplies.
Supplies Available from Central Stores
Office supplies available directly from Central Stores
include copy paper, campus maps, forms, transparencies,
supplies for copiers, fax machines,
printers, and typewriters; shipping supplies,
basic boards (white, chalk, cork) and more.
Supplies Available from
OfficeMax
OfficeMax is the University's contracted office
supply vendor. OfficeMax supplies departments
with a multitude of "desktop consumables," including
pens, pencils, staplers, calendars, etc. and many other
office supplies.
How to Order
Both Central Stores and OfficeMax offer Internet
ordering, which is the most efficient way to order. In
addition, Central Stores has an Online Catalog available.
The OfficeMax web site has "Browse Only" access which
enables customers to search the catalog and check prices.
Both Central Stores and OfficeMax have printed product catalogs
available, updated on a yearly basis.
Ordering from Central Stores
University personnel who wish to order via the Central
Stores Internet Ordering System need to request login identification
by sending an e-mail to
wwwstore@uconnvm.uconn.edu.
Orders may also be placed via transfer vouchers and requisitions.
In addition, an Online Catalog is accessible to all customers
who want to check the products that Central Stores has
available without actually ordering. No logon identification is
required for the Online Catalog.
For more information and to obtain a copy of the printed
catalog, please visit the Central Stores website,
http://www.stores.uconn.edu and click on the link,
"Products/How to Order" or call Annemarie Ryan at 486-3626.
Ordering from OfficeMax
OfficeMax Internet Ordering is available to all departments
via Procard or FRS billing. Each person who will place orders
must fill out a registration form and receive training. Orders
may also be placed via office supply requisition forms provided
by OfficeMax free of charge. In addition, "Browse
Only" access is available to all customers who want to
search the catalog and check prices.
Not all OfficeMax products may be ordered via the
Internet. Restricted products are noted as such online.
For more information, please visit the
micro-site designed exclusively for
University customers:
http://www.boiseoffice.com/microsite/uc/
If you are interested in OfficeMax
Internet Ordering or to obtain a copy of
the printed catalog, contact the
OfficeMax on-site representative,
MaryAnne Brennan at 486-2607.
Delivery from Central Stores
All Central Stores orders are delivered to departments
unless customer pickup is specified. Items temporarily
out of stock are automatically backordered and so noted on
the packing slip/invoice.
Delivery from OfficeMax
All OfficeMax items in stock are picked, packed and delivered
the next business day to the Central Stores dock. Central
Stores delivers to your department on your regular schedule.
Most items are delivered the day after your order is placed.
Locations other than Storrs, including regional campuses and
cooperative extension locations, receive their orders directly
from OfficeMax drivers or from shipping companies contracted
with OfficeMax.
Annemarie Ryan and MaryAnne Brennan
Surplus Centers
Depot Campus
The Depot Campus Surplus Center is located
in the Old Mail Services Building, 6
Ahern Lane. Hours are Tuesdays and
Thursdays, 1:00 p.m. to 3:00 p.m. Surplus
available includes electronics (computers,
copiers, etc.), some furnishings and a variety
of other items.
Main Campus
The Main Campus Surplus Center is
located in the Old Warehouse Building,
behind Student Health Services, 181
Auditorium Road. Hours are Mondays and
Wednesdays, 1:00 p.m. to 3:00 p.m. Surplus
available includes furnishings--desks, file
cabinets and chairs.
The entrance is located on the first floor
at the front of the building—to the left of
the three dock doors, facing the construction
site of the new Pharmacy Building.
Note: there is NO parking at this Surplus
Center. Parking options include the North
Garage or meters next to the CLAS
Building. You may also take a shuttle bus to
Student Health Services.
To pick up tagged surplus, please call
us ahead of time at 486-3626 so that we
make arrangements to obtain access for
your vehicle.
Public Surplus Store
The Public Surplus Store, located at
Depot Campus in the Old Mail Services
Building, is open one day a month . For
more information about the Public Surplus
Store and the University's Surplus Program,
please visit the Central Stores website
http://www.stores.uconn.edu.
Annemarie Ryan

Husky Buyer • Winter 2005
Purchasing Reassigns Commodity Responsibilities
The University Purchasing
Department has reassigned commodity
responsibilities, effective
January 1, 2005. The new team
assignments are included here;
please use this list as a reference to
facilitate contacting the correct team
for your requirements. Commodity
listings are also at:
http://www.purchasing.uconn.edu
Team 1
Steve Grange (860) 486-4928
Philip Lang (860) 486-2626
Agriculture ES &S
Bldg & Grounds Landscaping
Clocks/Time Clocks
Elevators
Energy Mgmt Systems
Fire Alarm ES&S
Hardware
HVAC
Industrial ES&S
Janitorial ES&S
Locksmith ES&S
Lumber
Motor Vehicles
Moving Services
MRO
Paint ES&S
Power Plant ES&S
Renovations
Surveying ES&S
Tools
Transportation
Trash/Recycling
Welding ES&S
Team 2
Neil McCafferty (860) 486-4950
Athletic ES&S
Athletic Uniforms & Footwear
Audio-Visual ES&S
Awards, Plaques & Trophies
Flags & Banners
Fuel
Marine ES&S
Oceanography ES&S
Photographic ES&S
Promotional Items
Security Systems ES&S
Signage
Video Production
Team 3
Penny Guerin (860) 486-2621
Joyce Meehan (860) 486-1054
Computer Maintenance
Computer Peripherals
Computers, Laptop
Computers, Desktop ES&S
Engineering Workstations
Handheld devices: PDAs
Mainframe Computer Systems
Printers, Computer
Servers
Software, PC, Mainframe
and University Wide
Website Design
Team 4
Cathleen Paquette (860) 486-2620
Ellie Ouellette (860) 486-0955
Chemicals
Compressed Gas
Hazardous Waste
Lab & Class ES&S
Lab Animals
Medical ES&S
Pharmaceuticals
Safety ES&S
Scientific Refrigeration
Veterinary ES&S
Team 5
Kathy Joy (860) 486-4202
Kristin Allen (860) 486-0970
Jackie Clement (860) 486-0993
Appliance (Household)
Badges
Drafting ES&S
Fax ES&S (not paper)
Floor Coverings
Florist Services
Furniture
Greenhouse ES&S
Internet: Off-campus ISP
Laboratory Furniture
Library ES&S
Office ES&S
Pagers
Phones/2 Way Radio
Stamp Marking ES&S
Telecommunications:
Services & Hand Instruments
Tele/Cell Phones
Telephone Systems
Window Treatments
Team 7
Karen White (860) 486-2623
Ellie Ouellette (860) 486-0955
Binding ES&S
Blue/Blackline Printing
Books, Periodicals, etc.
Copy Services
Design Services - Publications
Graphic ES&S
Micrographics ES&S
Paper
Photocopier ES&S
Printing ES&S
Reprints
Stationery (Official Univ)
Writing, Pub Rel & Specialty
Team 8
Suzanne McDonald (860) 486-4992
Kristin Allen (860) 486-0955
Jackie Clement (860) 486-0993
Advertising (All)
Art ES&S
Catering, Conferences
& Hospitality Services
Clothing & Access. (Incl footwear)
Dry Cleaning
Dues, Fees & Registrations
Express Mail Services
Food ES&S
Food, Retail
Food Service Paper Supplies
Laundry ES&S
Lodging (over $600)
Mailing ES&S
Music ES&S
Textiles
Theatrical ES&S
Toys, Games and Educ Supplies
Travel: Student/Group
Water (Cooler Rentals & Supplies)
Team W
William Hill (860) 486-0991
Cable TV
Fiber Optic Cable
Internet: Master ISP ES&S
Purchased Services:
Consultants; Legal Services
Satellite Communication
Travel: Employee/Faculty
Telecommunications:
Infrastructure ES&S
3

Husky Buyer • Winter 2005
New Items Available
from Central Stores
Central Stores adds new items on a frequent basis. These
additions in most cases occur in response to requests from
customers. The printed catalog is
out of date before you get it. Our
online catalog has all the items in
it, but who has time to browse
through it looking for new items?
While all the new items are too
numerous to list, here is a small
sample.
We have added many safety
items to our stock including Tyvek
coveralls in sizes small to xxxl.
These items can be accessed in our
online catalog using tyvek in the
description field.
Unger has a line of high access tools. We have added several
of those including poles, bulb changers, cleaning brushes
and dusters. These items can be accessed online using Unger
in the Mfg Nbr field.
We have also added to our stock of Flo-Tech remanufactured
printer cartridges. The newest additions are cartridges
compatible with HP LaserJet 4300, 4200 and 1300 series
printers. These items can be found by placing flo-tech in the
Mfg Nbr field.
We will be stocking a new ceiling panel system for use in
areas with water leaks. It is a temporary
fix that redirects the water. The system
comes as either a 2’ x 2’ or 2’ x 4’ panel
complete with hose, clips and ties. If there
is anyone interested in a video showing
how the system works, we can get one.
While we respond to additions suggested
by customers, we also appreciate
information that would help us to reduce
excess stock. If we are stocking a particular
item for you, please let us know if
you will be making changes that would
reduce or eliminate the need for Central
Stores to stock that item.
We want to work together with you to provide an economical
supply for your needs.
Janice Nash
4
How Do I Configure My Non-Standard Dell Computer?
Guidelines for Ordering Non-Standard Dell Computers
When generating a quote for a Dimension or Inspiron to be
used for research or special teaching, the Dell.com Higher
Education site can be used to configure your system:
http://www1.us.dell.com/content/topics/segtopic.aspx/segmenter?c=us&cs=RC956904&l=en&s=hied
Follow the link for Higher Education Institutions, then link to
the appropriate category:
Desktops & Workstations or Notebooks & Mobile
Workstations. The e-quote you save on the Higher Ed site can
then be sent to Purchasing to be re-created by the University’s
Dell rep for order placement.
Although Dell’s on-site engineering support provided to
Husky PC owners is not available for non-standard configurations,
you will be entitled to the extended support available to
higher education customers. The re-created quote ensures that
you are eligible for this expanded technical support, which is
not available to Home/Office or Business customers.
Why can’t a quote from the Dell
Home/Office or Business site be used?
Following are some of the primary reasons:
❑ Technically, purchases from the Home/Office or
Business sites aren't available to higher education customers,
because this is not our market.
Conversely, benefits available to UConn as a higher
education customer and under our contract with Dell,
cannot be applied to purchases from the Home/Office
or Business sites for the same reason.
❑ Quantities are often limited and may not be available
when the order is placed.
❑ Offers are available for a limited time and may have
expired before an order is placed.
❑ Although free shipping may be offered on some specials,
it is usually additional. All UConn orders have
standard shipping included.
❑ Rebates offered as part of special deals cannot be sent
to individual University staff. They would be payable
to the University, as the equipment would be purchased
with University funds.
Although some offers on these other sites are doubtlessly
good deals for their markets, the programs for higher education
have been developed for the unique needs of our institutions.
Our Dell rep is available to answer any additional
questions you might have regarding this: Linda Boucher can
be reached by e-mail at Linda_Boucher@Dell.com.
Penny Guerin
Husky Buyer is the Newsletter of the
University of Connecticut Purchasing Department.
Editing, layout and design: Penny Guerin