View - The Municipality of Lambton Shores

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES 

Regular Meeting of Council 

Meeting Number: 04-2013 

Date of Meeting: Monday, January 28, 2013 

Time: 

Place of Meeting: 

07:00 p.m. 

Village Complex, Thedford 

AGENDA 

Pages 

1. Call to Order 

2. Declaration of Pecuniary or Conflict of Interest 

3. Confidential Business 

3.1 Closed Session Minutes - January 14, 2013 

4. Consent Agenda 

4.1 CL Report No. 10-2013 - Re: Letter to Bev Shipley - Re: Bell 

Communiciation Tower Installation - Port Franks 

1 - 2 

5. Confirmation of Minutes from Previous Meetings 

5.1 Regular Council Meeting - January 14, 2013 3 - 23 

6. Delegations, Public Meetings & Presentations 

6.1 7:00 p.m. Stephanie Hyde - The Work Place Group - Re: 

Overview and Projects 

24 - 24 

6.2 7:10 p.m. - Kathi Lomas-Magee & Ian Foss - YMCA - Re: The 

Shores Wellness Centre Operational Update (See TR Report No. 

13-2013) 

6.3 7:30 p.m. Ralph Romagnoli - Re: Issues Regarding the Placement 

of Snow Stakes in Port Franks (See D.C.S. Report No. 14-2013) 

6.4 7:40 p.m. - Sharon Weitzel - Grand Bend Community Association 

- Re: By-law Concerns 

25 - 55 

7. Correspondence & Petitions 

7.1 John Howard - Re: Vance Drive Road Conditions 56 - 58 

8. Consideration of Committee Minutes and Staff Reports 

Planning

8.1 PL Report No. 05-2013 - Re: Official Plan Amendmetn Application 

OP-04/2012 and Zoning By-law Amendment Application ZO- 

08/2012 for Martin Leenders - 6472 Cedar Point Line 

8.2 PL Report No. 06-2013 - Re: Suncor Energy Cedar Point Wind 

Power Project Draft Municipal Consultation Form 

8.3 PL Report No. 07-2013 - Re: Grant of Vehicular Access 

Easement over the King Street Parking Lot in Favour of Lands 

Owned by Tak-Shan (Eddie) Ho known as 75 Main Street West, 

Grand Bend 

59 - 86 

87 - 96 

97 - 98 

Community Services 

8.4 D.C.S. Report No. 08-2013 - Re: Heart & Stroke's Big Bike Event 

- Grand Bend 

8.5 D.C.S. Report No. 09-2013 - Re: Outdoor Sports Field Allocation 

Policy 

99 - 101 

102 - 115 

8.6 D.C.S. Report No. 10-2013 - Re: Fee Waiver Request 116 - 119 

8.7 D.C.S. Report No. 11-2013 - Re: Kaeden Brown Foundation 

Contribution Agreement 

8.8 D.C.S. Report No. 12-2013 - Re: Grand Bend Optimist Club Youth 

Centre Rental Agreement 

8.9 D.C.S. Report No. 13-2013 - Re: Legacy Centre LEED Gold 

Certfication 

8.10 D.C.S. Report No. 14-2013 - Re: Issues Regarding Property 

Owners and the Placement of Snow Stakes in Port Franks 

8.11 D.C.S. Report No. 15-2013 - Re: Municipal Drains - Thedford 

Marsh Drainage Request 

8.12 D.C.S. Report No. 16-2013 - Re:" DWQMS Update Quarter 4 

2012 and Annual Endorsement 

120 - 132 

133 - 141 

142 - 143 

144 - 145 

146 - 148 

149 - 162 

Finance & Administration 

8.13 TR Report No. 10-2013 - Education Tax Rates 2013 163 - 164 

8.14 TR Report No. 13-2013 - Re: The Shores Wellness Centre 

Operational Update 

165 - 181 

8.15 TR Report No. 14-2013 - Re: Communication Survey 182 - 219 

8.16 CL Report No. 05-2013 - Re: Extending the Term of the Interim 

Chief Administrative Officer 

8.17 CL Report No. 06-2013 - Re: 2013 Dream Lottery Program - 

10159 Pinery Bluff Road, Lambton Shores 

220 - 221 

222 - 223 

8.18 CL Report No. 07-2013 - Re: 2013 Grand Bend Winter Carnival 224 - 230

8.19 CL Report No. 08-2013 - Re: Delegation Request - 2013 OGRA- 

ROMA Conference 

231 - 233 

8.20 CL Report No. 09-2013 - Re: Integrity Commissioner 234 - 253 

9. By-laws & Resolutions 

9.1 By-law 10-2013 - Re: Appoint an Interim Chief Administrative 

Officer & Deputy Clerk (See CL Report No. 05-2013) 

9.2 By-law 11-2013 - Re: Authorizing Agreement with the Kaeden 

Brown Foundation (See D.C.S. Report No. 11-2013) 

9.3 By-law 12-2013 - Re: Authorizing Agreement with Grand Bend 

District Optimist Club for Use of Youth Centre (See D.C.S. Report 

No. 12-2013) 

9.4 By-law 13-2013 - Re: Official Plan Amendment for Leenders (See 

PL Report No. 05-2013) 

9.5 By-law 14-2013 - Re: Zone Amendment for Leenders (See PL 

Report No. 05-2013) 

9.6 By-law 15-2013 - Re: Confirming Resolutions to Date 254 - 254 

10. Accounts 

10.1 TR Report No. 11-2013 - Re: December, 2012 Cheque Listing 255 - 259 

11. Notice of Motion 

11.1 Notice of Motion from Deputy Mayor Davis-Dagg - Re: Full 

Accounting of the Expenditures for Engineering Services the 

Master Plan, EA's & Grand Bend Sewage Treatment Facility 

11.2 Notice of Motion from Deputy Mayor Davis-Dagg - Re: Council 

Approval & Endorsement of 2012 Year in Review 

260 - 260 

261 - 262 

12. New Business 

An opportunity for an emergent issue to be discussed by Council. 

13. Councillor Reports 

An opportunity for Members of Council to make a report. 

14. Opportunity for the Public to Seek Clarification 

Please Note: As per Byplaw 37-2012, Section 15, Subsection 13 - 

Questions must pertain to items on the agenda, and be for the 

purpose of clarification only, and not for the purpose of making 

statements.

15. Adjourn

THE MUNICIPALITY OF LAMBTON SHORES 

CL Report No. 10-2013 Tuesday, January 22, 2013 

TO: 

FROM: 

RE: 

Mayor Weber and Members of Council 

Carol McKenzie, Clerk 

Letter to Bev Shipley – Re: Bell Communication Tower 

Installation – Port Franks 

RECOMMENDATION: 

For information only. 

REPORT 

At the January 14, 2013 meeting, the following resolution was passed: 

13-0114-39 Moved by: Deputy Mayor Davis-Dagg 

Seconded by: Councillor Russell 

That Council instructs staff to send a letter to MP Bev Shipley 

immediately asking him to secure a cease-and-desist order for the 

proposed Port Franks cell tower which is contrary to Council’s 

non-concurrence resolution. Carried 

Attached for Council’s information is a copy of the correspondence sent (noted 

attachments not included with this report) 

Respectfully submitted, 

Carol McKenzie, 

Clerk 

1

January 21, 2013 

MP Bev Shipley 

Lambton-Kent Middlesex Riding 

380 Albert Street, Box 141 

Strathroy, Ontario N7G 3J1 

RE: Cellular Communications Tower – Port Franks 

Dear Sir: 

As you are aware, Bell Canada intends to construct a communication tower in the 

community of Port Franks. 

There is a segment of the community that feels very strongly that this is the wrong 

location for a communications tower, and Council has supported this concern in a 

number of ways: 

The Municipality researched and approved a “Protocol” for the installation of Cell towers 

within the Municipality (copy attached) and one of the main criteria was that the towers 

not be constructed in residential areas - This proposed tower is located centrally to the 

main population of Port Franks. 

This Municipality also sent letters to every municipality in Ontario and every MP in 

Canada, asking for support for changes to the Federal guidelines pertaining to 

telecommunication towers to address health issues pertaining to Electromagnetic 

Radiation, as Council feels that those current protocols are outdated and no longer valid 

Residents continue to feel strongly about this intrusion into their community, and have 

asked Council to once again work on their behalf to have Bell Canada abandon this 

location, similar to the recent decision in Barry, Ontario, (attached). At the most recent 

meeting, Council passed the following resolution: 





proposed Port Franks cell tower which is contrary to Council’s 

non-concurrence resolution. Carried 

Your assistance in this matter will be greatly appreciated. 

Yours truly 


2


Date of Meeting: January 14, 2012 

Regular Council Meeting 

Members Present: Mayor Bill Weber 

Deputy Mayor Elizabeth Davis-Dagg 

Councillor Dave Maguire 

Councillor Doug Bonesteel 

Councillor Lorie Scott 

Councillor Ken McRae 

Councillor Martin Underwood 

Councillor Doug Cook 

Councillor John Russell 

Staff Present: 

Acting C.A.O. / Treasurer Janet Ferguson 

Director of Community Services Brent Kittmer 

Planner Pattie Richardson 

Administrative Assistant Roberta Brandon 

1. CALL TO ORDER 

Mayor Weber called the meeting to order at 6:30 p.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

The Mayor asked members of Council to declare any pecuniary or conflict of interest 

that they may have with the business itemized on the agenda and Deputy Mayor Davis- 

Dagg declared a conflict with item # 8.4 being a planning report on the Suncor and 

Nextera Wind Energy projects as her husband is involved in a wind turbine project. 

Prior to proceeding with the agenda the Mayor made the following statement: 

“Concern has been raised regarding issues of safety and disrespect for the proceedings 

of this chamber. It is unfortunate that we have people that do not feel safe at these 

meeting or after the meetings have concluded. The safety of everyone that attends 

these meeting is of great importance to me. 

I do not want to have any one removed from the meetings and I do not want to 

request security. I truly hope we do not need to go to that next step. Section 15.8 of our 

procedure bylaw specifies what authority I have as Mayor. 

I will ask that in order for Council to continue to deal with the complex issues of 

Lambton Shores that the public in attendance at our meetings respect the process and 

the rights of others at the meeting, to respectfully express their opinions and would ask 

that you refrain from outbursts and disturbances. 

I have explained that proper procedures be followed regarding questions and comments 

3

Minutes of the January 14, 2013 Council Meeting 

at the end of the meeting and would ask that only questions relating to clarification of 

decisions made at the meeting are asked and that any issues outside of those on the 

agenda are raised using the proper procedures.” 

3. CONFIDENTIAL 

13-0114-01 Moved by: Councillor Scott 

Seconded by: Deputy Mayor Davis-Dagg 

That the Council meeting goes into a “Closed Session” at 6:30 

p.m. to discuss Closed Session minutes and a property matter 

under Section 239 (2) c of the Municipal Act. Carried 

Council rose from the “Closed Session” at 6:39 p.m. and there was nothing to report. 

4. CONSENT AGENDA 

4.1 Correspondence from the Honourable Michael Chan, Minister of 

Citizenship and Immigration – Re: Nominations for the Ontario Medal for 

Young Volunteers 

4.2 Correspondence from Roger Howard, Rice Development Corporation – Re: 

Appreciation for Planner 

4.3 2012 Highlights of the Lambton Shores Nature Trails Committee 

Accomplishments 

4.4 Highlights of the December 13, 2012 St. Clair Region Conservation 

Authority Meeting 

4.5 CL Report No. 04-2013 – Re: Applications to be heard by the Committee of 

Adjustment on January 24, 2013 

Council reviewed those items listed as part of the Consent agenda and it was noted that 

possible youth volunteer nominations could be brought forward through the Community 

Services Department. 

13-0114-02 Moved by: Councillor Cook 

Seconded by: Councillor Maguire 

That the following items on the Consent Agenda be received and 

filed: 

- 4.1 Correspondence from the Honourable Michael Chan, 

Minister of Citizenship and Immigration – Re: Nominations for 

the Ontario Medal for Young Volunteers; 

- 4.2 Correspondence from Roger Howard, Rice Development 

Corporation – Re: Appreciation for Planner; 

4


- 4.3 2012 Highlights of the Lambton Shores Nature Trails 

Committee Accomplishments; 

- 4.4 Highlights of the December 13, 2012 St. Clair Region 

Conservation Authority Meeting; and 

- 4.5 CL Report No. 04-2013 – Re: Applications to be heard by 

the Committee of Adjustment on January 24, 2013. 

Carried 

5. CONFIRMATION OF MINUTES FROM PREVIOUS MEETINGS 

5.1 Regular Council Meeting – December 11, 2012 

5.2 Special Council Meeting – December 14, 2012 

5.3 Regular Council Meeting – December 17, 2012 

The minutes of the regular Council meetings held the 11th and 17th day of December, 

2012 and the Special Council meeting held the 14th day of December, 2012 were 

reviewed and the Deputy Mayor asked that the minutes be amended to reflect that the 

Mayor indicated he had spoken with candidates for the position of Ward 4 Councillor in 

advance of the meeting and that there is no approved process that prevents Council 

members from speaking to candidates. 


Seconded by: Councillor Bonesteel 

That the minutes of the regular Council meeting held December 

11th and 17th, 2012 and the minutes of the special Council meeting 

held December 14th, 2012 be accepted as amended. Carried 

6. DELEGATIONS, PUBLIC MEETINGS & PRESENTATIONS 

6.1 Public Meeting on Proposed Water and Wastewater Rates By-law 


Seconded by: Councillor Underwood 

That the Public Meeting on the Proposed Water and Wastewater 

Rates By-law and open at 7:09 p.m. 

Carried 

The Treasurer Janet Ferguson advised that the required public meeting was being held 

to discuss the proposed water and wastewater rates for 2013 and 2014 as 

recommended by Council at the December 14, 2012 meeting. 

Mayor Weber asked for questions or comments from the audience and Council. 

Gerry Rupke asked if some of the capital costs associated with the proposed Grand 

Bend and Area Sewage Treatment Facility were reflected in these rates and it was 

confirmed that yes they were.. 

5


Discussion occurred on including capital costs for the Grand Bend and Area Sewage 

Treatment Facility into the proposed rates as no definitive answer has been received 

from the Ministry of Environment as to the status of this project and the importance of 

increasing the water and wastewater reserves to meeting future capital expenses. 

13-0114-05 Moved by: Councillor Russell 

Seconded by: Councillor Scott 

That the public meeting to review the proposed Water and 

Wastewater Rates By-law adjourns and the regular Council 

meeting reconvenes at 7:24 p.m. 

Carried 

Further debate was held as to whether or not those sewer rates proposed in TR Report 

No. 05-2013 should be tabled until such time as the costs associated with the Grand 

Bend and Area Sewage Treatment Facility have been calculated and a recorded vote 

was requested on the following motion. 



That the sewer rate increase as proposed in TR Report No. 05- 

2013 be tabled until such time as more accurate costs are known. 

Motion Defeated 

Those in support of the motion: 

Deputy Mayor Davis-Dagg 

Councillor Bonesteel 

Councillor Scott 

Councillor Russell 

Those opposed to the motion: 

Mayor Weber 

Councillor Maguire 

Councillor McRae 

Councillor Underwood 

Councillor Cook 

13-0114-06 Moved by: Councillor Maguire 

Seconded by: Councillor Cook 

That the 2013 and 2014 water and wastewater rates be adopted as 

outlined in Treasurer’s Report No. 05-2013 and that By-law 06- 

2013 be passed. Carried 

6


6.2 Public Meeting for a Zone Amendment Application ZO-10/2012 being a 

General Amendment for Location and Size of Accessory Buildings within 

the Municipality of Lambton Shores 



That the Council meeting adjourns at 7:25 p.m. p.m. for a Public 

Meeting held under the Planning Act to hear an application for a 

Zone Amendment being a general amendment for location and size 

of accessory buildings within the Municipality of Lambton Shores. 

Carried 

The Planner Ms. Richardson advised that the Committee of Adjustment has considered 

a large number of minor variance applications over the past five years relating to the 

size and height of detached accessory buildings and the location within the front yard 

and that this Zone Amendment Application was warranted to remedy this matter. 

Ms. Richardson noted that the recommendations of the Committee of Adjustment to 

amend the zoning by-law represent a reasonable approach to the trend in the area for 

larger accessory structures. In addition, locating of accessory buildings in front yards 

on property which abut a watercourse or Lake Huron results in buildings being located 

outside of hazardous areas associated with the Lake Huron shoreline and floodplains 

and seems more practical in these situations where access around the dwelling is 

usually restricted by the dwelling location, lot width, natural vegetation and topography. 

Mayor Weber asked for questions or comments from the audience and Council and 

Mrs. Jean Dorey noted her pleasure with the recommendation to allow accessory 

buildings within the front yard along a watercourse. 

13-0114-08 Moved by: Councillor Bonesteel 


That the public meeting adjourns and the regular Council meeting 

reconvenes at 7:31 p.m. 

Carried 



That Zoning By-law Amendment Application ZO-10/2012 initiated 

by the Municipality of Lambton Shores to amend: 

a) Section 3.3.4 of Zoning By-law 1 of 2003 to change the 

maximum lot coverage allowed for all detached accessory 

buildings or structures on a lot in any residential zone to 

93m2 or 10% of the area of the lot, whichever is less subject 

to the following restrictions: 

7


i) For buildings and structures of 67 m2 of lot coverage 

or less a maximum height of 5.5 metres shall be 

permitted; and 

ii) 

For buildings and structures with lot coverage 

between 68m2 to 93m2 a maximum height of 6.1 

metres shall be permitted. 

b) Section 3.3 of Zoning By-law 1 of 2003 to permit all 

accessory building and structures to be located in the front 

yard where a lot abuts a watercourse, provided it is not 

located any closer to the front lot line, side lot line or exterior 

side lot line than is permitted for a dwelling in the residential 

zone in which it is located 

be approved and the implementing by-law be enacted. 

Carried 

6.3 Public Meeting for a Zone Amendment Application ZO-1/12012 for Bruce 

Hiscott – 9983 Northville Crescent 



That the Council meeting adjourns at 7:32 p.m. for a Public Meeting 

held under the Planning Act to hear an application for a Zone 

Amendment submitted by Bruce Hiscott for property located at 

9983 Northville Crescent. Carried 

The Planner Ms. Richardson advised that the applicant, Bruce Hiscott was requesting 

an amendment to the Commercial 4 (C4) zoning on lands known as 9983 Northville 

Crescent to add as a permitted use on the lands a “Travel Trailer Sales Establishment”. 

Ms. Richardson recommended to Council that this application be tabled as insufficient 

information respecting development of the lands has been submitted to ensure proper 

site development in compliance with the zoning by-law, municipal site planning 

requirements and the requirements of the Ministry of Transportation. 

Mayor Weber asked for questions or comments from the audience and Council and Jeff 

Wilcocks noted that as a resident of the area he had no issues with the application and 

Marvin Childs noted his concerns with the need for a buffer between his and the 

applicant’s properties. 





Carried 

8


A recorded vote was requested on the following motion: 



That Zoning By-law Amendment Application ZO-11/2012, submitted 

by Bruce Hiscott, requesting amendments to the Lambton Shores 

Zoning By-law 1 of 2003, as it relates to lands known as 9983 

Northville Road be tabled until the February 11, 2013 Council 

Meeting to allow the applicant to meet with Municipal staff and the 

MTO to discuss in more detail the site setbacks and upgrades 

required to allow a trailer sales establishment to be located on the 

lands in order to ensure that the zoning provisions approved by 

Council provide for the proper development of the lands 

incompliance with proper site planning and the Ministry of 

Transportation requirements; and 

That the public hearing scheduled for January 14 proceed so that 

anyone in attendance can convey to Council their support or 

concerns respecting the application. 

Carried 

Those in favour of the motion: All Members of Council. 

6.4 Public Meeting for a Zone Amendment Application ZO-12/2012 for Michael 

and Jenna Beernink – 9 Water Street, Arkona 



That the Council meeting adjourns at 7:42 p.m. for a Public Meeting 

held under the Planning act to hear an application for a Zone 

Amendment submitted by Michael and Jenna Beernink for property 

located at 9 Water Street in Arkona. 

Carried 

The Planner Ms. Richardson advised that the applicants Michael and Jenna Beernink 

are requesting an amendment to Zoning by-law 1 of 2003 as it affects the south half of 

lands known as 9 Water Street in Arkona from Residential 3 (R3) to Residential (R1) to 

accommodate the construction of a new dwelling that would be situated on both lots that 

had been previously been deemed not to be lots in a registered plan. 





Carried 



9


That Zoning By-law Amendment Application ZO-12/2012 submitted 

by Michael and Jenna Beernink, requesting an amendment to the 

Lambton Shores Zoning By-law 1 of 2003, as it relates to the part of 

lands known as 9 Water Street described as lot 29, Registered Plan 

5 to amend the Zoning from Residential 3 (R3) to Residential 1 (R1) 

so that one signed detached dwelling can to constructed on the 

entire property be approved and the implementing by-law be 

enacted. 

Carried 

The order of the agenda was amended to accommodate the scheduled delegations. 

7. CORRESPONDENCE & PETITIONS 

Correspondence – Receive and File 

7.1 Laura M. McKeen, Lawyer with CohenHighley – Re: Kevin & Wayne 

Misselbrook – 11 and 13 Woodward Ave., Grand Bend (The Brookside 

Cottages) 

Correspondence from Laura M. McKeen, Lawyer with CohenHighley regarding Kevin 

and Wayne Misselbrook was briefly discussed and it was noted that the delegation from 

Sharon Weitzel dealing with this matter had been cancelled. 



That correspondence from Laura M. McKeen, Lawyer with 

CohenHighley regarding Kevin and Wayne Misselbrook be received 

and filed. 

Carried 

Correspondence – For Council Direction 

7.2 Sara Milne – Re: Cut to Transportation Subsidies by Lambton Elderly 

Outreach 

Council briefly discussed correspondence from Sara Milne regarding the cut to 

transportation subsidies by Lambton Elderly Outreach and agreed that this letter be 

forwarded to the County for their assistance in ensuring this subsidy is not eliminated. 



That correspondence from Sara Milne regarding her concerns with 

a cut to transportation subsidies by the Lambton Elderly Outreach 

be forwarded to the County of Lambton for their assistance in 

preventing such action. 

Carried 

10


7.3 Susan Mills, Manager of the Grand Bend & Area Chamber of Commerce – 

Re: Concerns Regarding Parking, Pedestrian Safety and Traffic Congestion 

in Grand Bend 

Council reviewed correspondence from the Manager of the Grand Bend and Area 

Chamber of Commerce regarding parking, pedestrian safety and traffic congestion in 

Grand Bend. It was noted that several of the issues brought forward in this letter are 

being discussed during the budget deliberations. 

13-0114-18 Moved by: 

Seconded by: 

That correspondence from Sue Mills, Manager of the Grand Bend 

and Area Chamber of commerce regarding concerns with parking, 

pedestrian safety and traffic congestion in Grand Bend be received 

and filed and that staff thank Ms. Mills for bringing these concerns 

to Council and acknowledge that these concerns are being 

addressed. 

Carried 

7.4 Dennis Dunkley, 1st Officer – Canadian Motorcycle Cruisers – Re: Request 

to the Municipality for Sponsorship 

A letter from Dennis Dunkley, 1st Officer of the CMC 016 Sarnia Canadian Motorcycle 

Cruisers inviting the Municipality to purchase a sponsorship package for the National 

Rally that is being held at the Fair Grounds in Forest August 2nd – 5th, 2013 was briefly 

reviewed by Council. 

This sponsorship would allow the Municipality to be showcased during the rally, the 

Municipality would be recognized for contributing to the event as well as helping in 

fostering civic pride within the community and a recorded vote was requested on the 

following motion: 



That the Municipality purchase a Gold Sponsorship for the National 

Rally of the CMC 016 Sarnia Canadian Motorcycle Cruisers to be 

held in Forest August 2 – 5, 2013 at a cost of $1,000.00. 

Carried 

Those in favour of the motion: 

Mayor Weber 

Councillor Bonesteel 

Councillor Scot 

Councillor McRae 

Councillor Underwood 

Councillor Cook 

Councillor Russell 

11


Those opposed to the motion: 


Councillor Maguire. 

The question of having a Municipal Policy for sponsoring event such that falls outside of 

the current grant policy was discussed. 



That staff draft a policy for Council approval on sponsoring events 

that do not qualify under the current Municipal grant policy. 

Carried 

6.5 Bob Sharen – Re: Public Conduct @ Meetings 

Bob Sharen appeared before Council to outline his concerns regarding the conduct of 

the public gallery at the Lambton Shores December 17, 2012 Council meeting. He 

noted that respect is deserved of those people who hold office and that those in 

attendance at the meeting should show some measure of decorum. 

6.6 Wayne Edlington – Re: Questions Regarding the Dismissal of John Byrne 

and the Proposed New Direction of Council 

Wayne Edlington appeared before Council to ask for additional information than that 

which has been already provided in the media and at Council meetings regarding the 

dismissal of C.A.O. John Byrne and what the new direction Council is proposing for the 

Municipality. He further noted the importance of democracy ,that it was important for 

Council to listen to the residents of Lambton Shores. 

6.7 Rob Taggert – Re: Review of Grand Bend Harbour Water Depth and 

Dredging Requirements and Hazards to Marine Navigations 

Mr. Rob Taggert addressed Council regarding concerns over the increasing issue of 

safety in the local harbour and river in Grand Bend due to the low water levels in the 

Great Lakes and lack of dredging for the Grand Bend Harbour. 

Mr. Taggert noted that Grand Bend Harbour is a very diverse and lucrative source of 

revenue generation for private business, and all levels of governments and that local 

business depends on the tourism revenue generated as a result of boaters coming to 

the area. 

In order to prevent boaters from leaving the area, Mr. Taggert asked Council for 

consideration of putting in place a sustainment plan and budget for the necessary action 

or requirements to address this issue. 

12


Council briefly discussed the issue of low water levels both in the Grand Bend and Port 

Franks areas and the need for partnerships to assist with dealing with this matter. 

6.8 Sharon Weitzel, Lambton Shores Community Association – Re: Concerns & 

Updates on Short Term Rental Committee Issues 

Mayor Weber advised Council that Sharon Weitzel had cancelled this delegation. 

8. CONSIDERATION OF COMMITTEE MINUTES AND STAFF REPORTS 

Planning 

Planning Reports No. 01, 02 & 03-2013 were dealt with during the public meetings. 

8.4 PL Report No. 04-2013 – Re: Suncor Energy Cedar Point Wind Power 

Project & Nextera Energy Canada Jericho Wind Power Project Municipal 

Consultation Form & Municipal Consultation Package 

The Planner Ms. Richardson advised Council that staff has been reviewing the reports 

submitted as part of the application for a Renewable Energy Approval for Suncor 

Energy’s Cedar Point Wind Power Project in order for Council review and submission to 

the Province. 

Ms. Richardson noted that staff has also reviewed other Municipalities’ comment forms 

for consideration and reference and it is anticipated that a draft of the Municipal 

comments for the Suncor Energy Cedar Point Power Project will be presented to 

Council for review at the January 28th, 2013 Council meeting. 

She further advised that staff is also reviewing the reports submitted as part of the 

application for a Renewable Energy Approval for the NextEra Energy Canada Jericho 

Wind Power Project and anticipate that a draft of the Municipal Comments for this 

project will be presented to Council for review at the February 7, 2013 Council meeting. 



That PL Report No. 04-2013 regarding the Suncor Energy Cedar 

Point Wind Power Project and the NextEra Energy Canada Jericho 

Wind Power Project Municipal Consultations Form and Municipal 

Consultation Package be received and filed. Carried 

Community Services 

8.5 D.C.S. Report No. 01-2013 – Re: Communities in Bloom Update 

In D.C.S Report No.01-2013 the Acting Manager of Recreation and Leisure Shannon 

Prout provids an update on the Communities in Bloom (CIB) program for the past five 

years and noted that this organization was looking for Council’s consent to continue on 

with the program in 2013. It was noted that these members of this organization should 

13


be commended and thanked for their efforts on behalf of the Municipality and a 

recorded vote was requested on the following motion. 



That D.C.S. Report No. 01-2013 be approved and the Lambton 

Shores Communities in Bloom Committee continue with their efforts 

in the program. 

Carried 


8.6 D.C.S. Report No. 04-2013 – Re: Former Military Camp Water Servicing 

Agreement 

In D.C.S. Report No. 04-2013 Jeff Wolfe, Project and Infrastructure Manager advising 

Council that the Department of National Defence (DND) has requested temporary water 

servicing for the former Military Camp on Army Camp Road. The site has an existing 

water treatment and distribution system, however the intake line for the water treatment 

plant 



That D.C.S. Report No. 04-2013 be approved; and further 

That the Municipality of Lambton Shores enter into an agreement 

with the Department of National Defence for the supply of water to 

the Former Military Camp on Army Camp Road; and further 

That By-law 04-2013 authorizing the Mayor and Clerk to sign the 

associated contract agreement be approved. Carried 

8.7 D.C.S. Report No. 05-2013 – Re: Harbour Depth Maintenance Program 

Review 

Council reviewed information respecting the current harbour depth maintenance 

program for the Grand Bend and Port Franks harbours, outlining the various challenges 

currently faced by the program and various suggested changes that can be made to the 

program. 

It was noted that presently Council is considering two distinct matters that are very 

much similar and at times get confused for one another. The first is the review of the 

annual dredging program completed for recreational boating purposes in each harbour 

and the second matter being river maintenance work upstream of the Municipal Marina 

in Port Franks for the purposes of ice management.. 

14


The background on these matters was presented in D.C.S. Report 05-2013 as well as 

the issues facing the harbour depth maintenance program, program funding, and 

considerations for improving the harbour depth maintenance program. 

Council discussed the current contract with Mitoi works and it was noted that in an effort 

to improve dredging activities Mitoi Works has procured a new vessel that dredges far 

better compared to the prop-washing method that is currently used. 

Council discussed a proposed amendment to the current contract with Mitoi that would 

change the maintenance program to fit this vessel at a cost of $60,000.for the remaining 

two years as well as discussing the possibility of allowing Mitoi Works to operate the 

Northside in Port Franks. 

A recorded vote was requested on the following motion: 



That the current contract with Mitoi Works be amended to change 

the current river maintenance program to accommodate using the 

new improved vessel purchased by Mitoi Works at a cost of 

$60,000. and when the water level in the river allow Mitoi Works 

would operate the Northside in Port Franks to maintain the harbour 

in Port Franks. 

Carried 


Council further discussed the challenges faced with the annual harbour depth 

maintenance program and the need to have a working group to come up with a 

resolution of dealing with and financing the issues that are impacting the Municipal 

harbour use. 

13-0114-25 Moved by: Councillor Underwood 


That staff draft terms of reference for a proposed working group to 

deal with the issue of long term maintenance of the Port Franks and 

Grand Bend Harbour. 

Carried 

8.8 D.C.S. Report No. 07-2013 – Re: Project Update: Grand Bend Sewage 

Treatment Facility (Status of Part II Orders and BCF Scope Change 

Application) 

A brief update respecting the status Part II orders received as a result of the ESR 

addendum undertaken for the Grand Bend Sewage Treatment Facility project and the 

status of the Build Canada Funding scope Change application was provided in D.cS.S. 

report No. 07-2013. 


15


Seconded by: Councillor Russell. 

That D.C.S. Report No. 07-2013 regarding a project update on the 

Grand Bend Sewage Treatment Facility be received and filed. 

Finance and Administration 

8.9 TR Report No. 02-2013 – Re: Signing Authority 

The current methodology regarding signing authority for the Municipality was outlined in 

TR Report No. 02-2013 and the Treasurer noted that in light of current staffing situation 

an update to the current by-law authorizing the signing authority for he Municipality was 

needed. 



That the position of Clerk be added to our cheque signing authority 

as outlined in Treasurer`s Report No. 02-2013. Carried 

8.10 TR Report No. 03-2013 – Re: Annual By-laws 

In TR Report No. 03-2013, Treasurer Janet Ferguson outlined the requirement to 

establish the interim tax levy billing due dates and to pass the by-law to approve the 

borrowing necessary to meet the current expenditures. 


Seconded by: Councillor McRae 

That Council passes the pertinent by-laws for the Interim Tax Billing 

and the Annual Borrowing for Current Expenditures as outlined in 

Treasurer’s Report No. 03-2013. 

Carried 

8.11 TR Report No. 04-2013 – Re: 2013 Supplemental Tax Billings and Write Offs 

TR Report No. 04-2013 provided an update to Council on the assessment changes 

received throughout the year and those write-offs of taxes originally levied. 



That Council approves the Supplemental Tax Billings and Write-offs 

process in 2012 as outlined in Treasurer’s Report No. 04-2013. 

Carried 

TR Report No. 05-2013 regarding the water and wastewater rates for 2013 and 2014 

was dealt with during the public meeting. 

8.13 TR Report No. 06-2013 – Re: Annual Audit Reporting Requirements 

16


In TR Report No. 06-2013, Treasurer Janet Ferguson provided information on the 

required Council Audit Questionnaire provided by the municipal auditors, and outlined 

the Council requirements to provide a response to the 3 questions in the letter regarding 

organizational risks. 



That Council, acting as the Committee of the Whole, provides the 

required responses to the Annual Audit Questionnaire. 

Carried 

8.14 TR Report No. 07-2013 – Re: 2013 Wages for Non-Union Staff 

The Treasurer Janet Ferguson advised that the past practice when it came to the cost 

of living adjustment to staff wages and salaries was to follow the adjustments negotiated 

in the Collective Agreement with our unionized staff. She noted that the Collective 

Agreement calls for a 1% adjustment effective January 1st, 1.5% effective July 1st and 

0.25% effective December 1st and asked for Council direction on this matter. 



That the 2013 wages for non-union staff be adjusted in accordance 

with the cost of living adjustment granted to unionized employees. 

Carried 

Council briefly reviewed C.A.O. Report No. 69-2012 outlining the Market Review Study 

that was completed by McDowall Associates. 



That C.A.O. Report No. 69-2012 outlining the Market Review Study 

be referred to the 2013 Budget discussion to determine the 

implications of implementing the Market Review and conducting a 

Pay Equity Review of Salaries and Wages in accordance with the 

Pay Equity Act. 

Carried 

8.15 TR Report No. 08-2013 – Re: Interim C.A.O. 

Further to a previous Council decision to hire an interim C.A.O. the Acting C.A.O. Janet 

Ferguson explained that further clarification from Council was needed on the intent and 

process. 

Ms. Ferguson provided options for Council consideration in dealing with the matter of 

hiring an Interim C.A.O. as well as providing the option of moving forward by fill the 

C.A.O. position on a permanent basis. 

17


Council discussed those options and agreed that Council move directly to filling the 

position of C.A.O. on a permanent basis with the assistant of a consultant. 

A lengthy discussion ensued as to what the purpose of the consultant would be, 

whether it would be the consultant`s job to review Municipal operations in addition to 

assisting with the hiring of a C.A.O. however it was agreed that the new C.A.O. would 

review Municipal operations once he/she has taken the position. 


Seconded by: Councillor Bonesteel 

That Council hire a consultant through the request for proposals 

process to assist in filling the C.A.O. position on a permanent 

basis. 

Carried 

8.16 CL Report No. 01-2013 – Re: Accountability and Transparency – Update on 

the 2012 Freedom of Information Requests and Requests for Information 

from the Ombudsman 

Council reviewed information provided by the Clerk Carol McKenzie on Freedom of 

Information and the Protection of Privacy Act requests and requests for information from 

the Ombudsman. 



That CL Report No. 01-2013 regarding accountability and 

transparency and an update on the 2012 Freedom of Information 

requests and requests for information from the Ombudsman be 

received and filed. Carried 



That Council establish the terms of reference for the Grand Bend 

and Area Sewage Treatment Oversight Committee prior to reenactment. 

Carried 

8.17 CL Report No. 02-2013 – Re: Good Neighbour Award – Wendy Hoy and 

Judy Watt 

Council reviewed an application for Good Neighbour Awards submitted by the 

“Lakeshore Coalition” for Wendy Hoy and Judy Watt for their efforts to raise awareness 

of the issues pertaining to the installation of cell towers and the possible impacts of 

electro magnetic radio emission on the citizens and the environmentally sensitive areas 

of Lambton Shores. 



18


That a “Good Neighbour” Award be presented to Wendy Hoy and 

Judy Watt at a dinner being held in their honour mid January for 

their efforts in raising awareness of issues concerning cell towers. 

Carried 

8.18 CL Report No. 03-2013 – Re: Short Term Rental Issue – Grand Bend 

As delegate Sharon Weitzel cancelled her appearance before Council it was decided 

that CL Report No. 03-2013 regarding the issue of short term rentals in Grand Bend be 

deferred to the January 28th, Council meeting. 

9. BY-LAWS & RESOLUTIONS 



That the following by-laws be read a first, second and third time, 

passed and numbered appropriately, signed by the Mayor and 

Clerk and engrossed in the by-law book: 

- By-law 01-2013 – Provide for an Interim Tax Levy and to Provide 

for the Payment of Taxes and to Provide for Penalty and Interest 

- By-law 02-2013 – Authorize the Borrowing of Money to Meet 

Current Expenditures of Council 

- By-law 03-2013 – Appoint Signing Authorities 

- By-law 04-2013 – Authorize Agreement with the Department of 

National Defence 

- By-law 06-2013 – Establish Water and Wastewater Usage and 

Consumption Rates for 2013 & 2014 

- By-law 07-2013 – Zone Amendment for Beernink 

- By-law 08-2013 – Zone Amendment for Lambton Shores 

- By-law 09-2013 – Confirming Resolutions to Date. Carried 

It was noted that the by-law appointing Janet Ferguson as Interim C.A.O. would need to 

be amended to accommodate a longer term and this amending by-law would come 

back to Council for approval. 

10. ACCOUNTS 

There were no Municipal accounts for Council to review. 

11. NOTICE OF MOTION 

11.1 Notice of Motion from Councillor Bonesteel – Re: Charitable Donation 

Boxes throughout the Municipality 

The question of charitable donation boxes popping up all over the Municipality and the 

validity of those charities was discussed. 

19




That staff be directed to prepare a strategy/protocol to 

regulate/manage the location of charitable donation boxes 

throughout the Municipality. 

Carried 

12. NEW BUSINESS 

D.C.S. Report No.06-2013 – Re: Port Franks Ice Management Emergency Dredging 

Award 

The results of the request for proposals by invite to open up the river mouth in Port 

franks were detailed in D.C.S. Report no. 06-2013 and Council agreed to award the 

contract to Babcock Marine and Shoreline Services. 



That D.C.S. Report No. 06-2013 be approved; and further that the 

Municipality of Lambton Shores enter into an agreement with Huron 

District Contracting to complete the proposed dredging of the 

Ausable Cut for the tendered upset limit amount of $100,000 

inclusive of HST; and further that By-law 05-2013 authorizing the 

Mayor and Clerk to sign the associated contract agreement be 

approved. 

Carried 

TR Report No. 09-2013 – Re: Municipal Delegation Request at OGRA Conference 

The Acting C.A.O. Janet Ferguson asked Council for input on the issues considered to 

be municipal priorities that should be presented as possible delegations with the 

Ministers at the OGRA/Good Roads. 

Council concurred that the Grand Bend Bridge upgrades and / or crosswalks, the Grand 

Bend Marina Dock upgrades and the MNR parking lot and disrepair and lack of 

cleanliness of the washrooms at Ipperwash were the Municipal priorities that should be 

presented. 



That the Grand Bend upgrades and / or Crosswalks, the Grand 

Bend Marina Dock upgrades and the MNR parking lot and disrepair 

and lack of cleanliness of the washroom be set as Municipal 

priorities for applications as delegates to the different Ministries at 

the upcoming OGRA/Good Roads Conference. Carried 

20


Deputy Mayor Davis-Dagg asked that a request to halt the erection of a Bell 

Communications Tower in Port Franks be brought forward as an emergent issue. 



That the issue of a request to halt the erection of a Bell 

Communications Tower in Port Franks be brought forward as an 

emergent issue. 

Carried 

Concerns regarding increased activity for the installation of a Bell Communications 

Tower in Port Franks were discussed and the Deputy Mayor presented the following 

motion: 





proposed Port Franks cell tower which is contrary to Council’s nonconcurrence 

resolution. 

Carried 



 

 

 

 

The Council direct staff to investigate the installation of hard-wired phones in Port 

Franks’ waterfront area for the increase of emergency services where cell phone 

service is diminished. 

The council direct staff to send inquiry letters to the residents of Port Franks 

proper (w/in the “bowl”) and request whether they would be supportive of 

establishing Port Franks as a “Frequency Reduced Environmental Enclave” 

(FREE) or “beige zone” as a refuge for those suffering from exposure to Electro- 

Magnetic Radiation (EMR). A summary of the recent Bio-Initiative Report (or 

comparable research) would be included to apprise residents of the potential 

impact of EMR to vulnerable individuals. A request would be made for a 

response within two weeks due to the time-sensitivity of the issue. 

If the majority of respondents indicate a support for this protective measure, 

council members John Russell and Lorie Scott along with Deputy Mayor 

Elizabeth Davis-Dagg would approach MP Bev Shipley and request his active 

support for a moratorium on further expansion of cell service in the Port Franks 

area for a minimum term of five years. Residents of the community at that time 

would have opportunity to reconsider this decision. 

If Bev Shipley’s support is secured, a meeting would be secured with our MP and 

Bell Canada executive(s) and/or Industry Canada where a formal request will be 

made face-to-face to halt progress on the proposed project for the next five 

years. 

NOT PASSED- LATER REWORDED 

21




That staff prepare a report on the possible installation of hard-wired 

phones in Port Franks’ waterfront area for the increase of 

emergency services where cellphone service is diminished and; 

That staff research and define for clarity what establishing a 

“Frequency Reduced Environmental Enclave” or “Beige Zone” 

would entail and how this would help those people with 

electromagnetic sensitivities and further; 

That this information be sent out to the residents of Port Franks for 

their input on the matter. 

Carried 

13. COUNCILLOR REPORTS 

Councillor Underwood reported that he and Councillor McRae have scheduled an Town 

Hall Meeting for January 29th l in Forest to provide an opportunity for the public to ask 

questions or bring up concerns. 

Councillor McRae reported that the local fundraising for the proposed Spray Pad in 

Forest was going great however the application for a grant from the Trillium Foundation 

for this project has been refused and that the International Silver Stock Tournament 

held the past weekend end Forest had been a great success. 

Councillor Cook reported that he had attended the Levy in Grand Bend on January 1st 

and that this had been a great event. 

Councillor Scott noted her appreciation to staff for recent repairs and improvements 

conducted at the Port Franks Community Centre. 

Councillor Bonesteel advised that with the comments and concerns raised recently on 

Council’s conduct and the need to restore the public’s confidence in its Municipal 

Council he, as empowered under the Municipal Act, would like to retain an Integrity 

Commission to investigate complaints against Council’s code of conduct to determine if 

there has been leaks and if so to deal with them. 



That Council retain an Integrity Commissioner under the Municipal 

Act to start an investigation to determine if allegations against 

Council have any grounds. 

Carried 

14. OPPORTUNITY FOR THE PUBLIC TO SEEK CLARIFICATION 

Jim Hansen inquired if there was an upset limit on the costs of hiring a consultant to 

assist with the hiring of a new C.A.O. 

22


Eugene Dorey asked if Council could advise him when concerns with the Ipperwash 

area washrooms and parking lots that had been raised previously would be addressed 

by the Ministry of Natural Resources. 

Syd Fraleigh asked the Deputy Mayor and those Council members who supported her 

amendment to the minutes of the December 17th Council meeting how can an elected 

officials not know the difference between a candidate seeking election speaking to 

ratepayers and an elected official seeking to meet candidates outside the advertised 

process. 

Dick Matzka made an inquiry regarding the water meter for the proposed water 

servicing of the former military camp at Ipperwash. 

Jeff Wilcocks asked Council if it was pro wind energy or not and how many wind energy 

projects would the Municipality allow in the area. 

Sarah Hornblower asked if Council would reconsider the date of February 7th for 

submission of the Municipal consultation form on the wind energy projects and how the 

consultation form for the NextEra wind energy project could be completed without the 

site information being submitted. 

Tom Hales asked if answers to the questions on the dismissal of the C.A.O. and 

Council new direction posed earlier in the meeting by Wayne Edlington would be 

forthcoming. 

Sarah Hornblower asked if Council would reconsider the date of February 7th for 

submission of the Municipal consultation form on the wind energy projects and how the 

consultation form for the NextEra wind energy project could be completed without the 

site information being submitted. 

Sheila Thompson asked who was acting as C.A.O. until such time as the new C.A.O. 

was hired and asked a question on the proposed Town Hall meeting planned by 

Councillor Underwood and Councillor McRae. 

Gerry Rupke made an inquiry on the water rate charged in the agreement with the 

Department of National Defence for servicing the former Army Camp. 

15. ADJOURN 



That the January 14, 2013 Council meeting adjourns at 10:24 p.m. 

Carried 

23

L A M B T O N S H O R E S C O M M U N I T Y A S S O C I A T I O N 

Lambton Shores Community Association 

P.O. Box 1016 

Grand Bend, ON 

N0M 1T0 

Jan. 11, 2013 

To the Mayor and all members of Council: 

Jan 7 th 2013 the Lambton Shores Community Association received further information from the 

from the Clerk’s office consisting of: 

1. Jan 3 rd letter advising us of the details of the municipality’s activities with their lawyer 

and the building inspector’s activities regarding the Committee of Adjustment 

2. Fence By-Law 80-2009 

3. Fence By-Law 80-2009 diagram 

4. By-Law Enforcement Update 134 -2012 November 7, 2012 

This information does not address the concerns of the Lambton Shores Community Association 

(LSCA). 

When this issue first came to our attention LSCA did review the Fence and Zoning Bylaws. 

The Clerk's letter says that the fences at 11 and 13 Woodward Avenue pre-exist the Fence Bylaw of 

2008. LSCA believes that incorrect. There were remnants of some fences along the back and 

interior side yards from years ago. They were replaced recently by 12' fences. 

These were lowered in the summer of 2012 to comply with the Bylaw and are now 6.5' according to 

those who approved them. 

There were never any gates or fences between the buildings at the front or exterior side yards until 

they were built in the spring of 2010. Neighbours can verify this and we have photos dated from 

2008 which show no fences there at that time. (See Exhibit 4 a and 4 b) 

With this information, we contend the fences there now are NOT "legal non-conforming". They 

were built after the Bylaw was passed. 

The Clerk believes this information was shared with several neighbours. Who received this 

information and in what format? There was no official letter from any authority like the Committee 

of Adjustment or the Municipality to anyone that LSCA is aware of. 

These discussions appear to have no official format and we are requesting that the municipality 

ensure in the future that such information is official and dealt with properly to all parties. 

P . O B O X 1016, G R A N D B E N D , O N , N 0 M 1 T 0 

• E M A I L L S C o m m u n i t y A s s o c @ g m a i l . c o m 

25

– 2 – 

On the Parking Enforcement issue in the Bylaw Officers' Report, it states that: "Parking regulations 

are enforced to ensure that area streets remain clear and unobstructed for safety reasons ..." and "the Bylaw 

Enforcement staff patrol the municipal roads and the parking lots (in the summer months) to ensure 

compliance with municipal by-laws and regulations." 

When Bylaw Officers allow vehicles to park perpendicular to the lot lines on Municipal property, 

they are not ensuring that the streets remain clear and unobstructed because these vehicles stick 

out into the traveled part of the street. 

When cars begin to park diagonally along Woodward where cars have always parked parallel, 

that creates a hazard on the narrow streets of Plan 24; complaints were made to the Municipality 

about it. 

When Bylaw Officers allow cars to park on streets that have posted signs that there is to be no 

parking on either side of the street, that is not ensuring compliance with municipal bylaws and 

regulations as the Bylaw Officers themselves are contravening the bylaws. 

It should be noted that on the narrow streets of Plan 24, we are seeing increased use by 

ambulances and rescue as they cannot get down Main Street during the busy summer season. The 

parking issues we are discussing could have serious safety consequences if parking is not properly 

enforced. 

Sincerely, 

Sharon Weitzel per 


P . O B O X 1 0 1 6 , G R A N D B E N D , O N , N 0 M 1 T 0 


26



P.O. Box 1016, 

47 Hill St. 

Grand Bend, ON 

N0M 1T0 

Jan. 2, 2013 

To the Mayor and all members of Council: 

At the Lambton Shores Community Association (LSCA) Annual meeting on 

July, 7, 2012, the Chair of the Plan 24 Committee submitted her report. 

Among other things the Report details the failure of by-law enforcement 

to follow through on two Committee of Adjustment meetings that required 

compliance by the owners of 11 and 13 Woodward Avenue. 

A re-cap of activities to date includes: 

November 10, 2011- neighbours received the Committee of Adjustment 

notice of the hearing to be held. 

Thursday, November 24, 2011- At least twelve letters were sent objecting 

to the minor variance application and six of those people were in 

attendance at the hearing. 

November 25, 2011 -The report given to Council was that "The Committee 

deferred this application in order for the Applicant to work with the 

neighbours who opposed the application to come up with a solution that 

would be suitable to all concerned. The Applicant was granted 60 days to 

submit a new proposal and should that 60 days lapse, the fence must be 

brought into compliance with the requirements of Fence By-law 80 of 

2008." 

February 10, 2012- a re-notification letter was sent to neighbours, 

indicating that another Committee of Adjustment hearing was being held 

on Thursday, February 23, 2012. 

February 29, 2012 -The report submitted to Council by the Committee 

stated "The Committee refused this application as, in the opinion of the 

Committee, the variances were not minor in nature, the intent of the 

fence by-law was not maintained, and the variances were not desirable 

for the appropriate development or use of the land." 

P . O B O X 1 0 1 6 , 4 7 H I L L S T . , G R A N D B E N D , O N , N 0 M 1 T 0 


27

– 2 – 

Neighbours were all sent a copy of the Decision of the Committee of 

Adjustment, restating that an application requesting a variance from the 

provisions of the Fence By-law to permit: 

a) A maximum fence height of 3.66 metres in the interior side and rear 

yards, whereas the maximum height permitted is 2 meters; and 

b) A maximum fence height of 2.74 metres in the front yard, whereas the 

maximum height permitted is 0.91 metres; was refused. 

The reasons were stated and the information regarding appealing the 

decision to the Ontario Municipal Board was given with the last date for 

an appeal being March 14th, 2012. There was no appeal made to the 

O.M.B. 

An inquiry by the Lambton Shores Community Association (LSCA) elicited 

the following information: Carol McKenzie confirmed that a letter has 

been sent to the Misselbrook’s requiring them to bring the fences and 

gates at 11 and 13 Woodward St. into compliance with the Committee of 

Adjustment ruling this past winter. 

They have been given a timeline to comply that is usually prescribed by 

the courts before action is taken (around two weeks) and have been 

notified that if the fences and gates are not in compliance by the 

demand date then by-law enforcement will charge them. 

The letter was sent out about July 9 th. 

According to the Clerk, on August 1 st , 2012, an inspection was done and 

the property and its fences were found to comply with the building code 

and “all areas at 2 metres high as per Bylaw”. 

It was understood by the LSCA prior to this, that front fences could 

not exceed a height of 0.91 metres. 

The Clerk explained that the definition of “front yard” was the distance 

from the property line to the foundation of the building and all of the 

outer fences at this property are even with the buildings, so they are 

“technically” not in the front yard. Since they are not in the front 

yard, they could be considered to be in an inner side yard and could 

therefore, be six and a half feet high. 

We question: 

1) The Municipality using this premise that the 6' fences were okay at 

the front; the Committee of Adjustment did not use this distinction as 

part of their decision. 



28

– 3 – 

2) After review of the bylaw by the LSCA, it details that a property on 

a corner, like the one in question, is required that both the front and 

the side exterior fences be no more than 3' high. 

3) LSCA has now been told by the Clerk that everything complies, with 

no change to the height of the outer fences, because they are in not in 

the "yard" as described in the Bylaw. 

4) The Fence Bylaw states under "8. b) Conflicts - other bylaws: In the 

event of any conflict between provisions of this bylaw and any 

provisions of any other Municipality of Lambton Shores Bylaws, relating 

to fencing, the provisions of this bylaw shall prevail. 

It appears the Municipality is allowing non compliance in spite of the 

existing by-law and despite all the people who have objected. 

It is the opinion of LSCA that at times the discretion given to the 

Bylaw Officer has been excessively and inappropriately applied. 

Lambton Shores Community Association is highly concerned that the 

Committee of Adjustment decision has been so completely undermined. 

Before reviewing our other concerns, the Lambton Shores Community 

Association would like to commend Council for initiating and supporting 

the efforts of the Short Term Rental Accommodation Committee. 

Other outstanding Issues: 

Illegal Parking: 

The Short Term Rental Accommodations Committee surveyed a couple of 

properties in Plan 24 in the fall of 2011 to establish Municipal 

property lines and then informed owners that there would be no parking 

on Municipal property in those instances. 

In the spring, instead of vehicles parked illegally in front of 11 & 13 

Woodward Avenue and on Centre Street (a fire route with no parking 

allowed on either side), one car was parked on Centre and one on 

Woodward. Permission to do this was given by the Bylaw Officer, contrary 

to the Councilors’ instructions. 

This situation proved to be confusing to visitors as in one disturbing 

incident; a car which parked beside the “allowed” car on Centre was 

ticketed and then towed by the Bylaw Officer, while leaving the 

illegally parked car there, without a ticket. This situation continued 



29

– 4 – 

all summer even though Councilors Bonesteel and Maguire were made aware 

of it at the LSCA AGM in early July. 

It should be noted that the gates and fences at the front and sides of 

those properties have made the parking problem worse. In the past with 

no fences, cars could pull up onto the property from the street between 

the buildings when the need arose. Now they are completely blocked out. 

This is because the owner chooses to use the property for excessive 

people instead of parking. Therefore, his parking problems are of his 

own making. 

Noise: 

Council made it a priority to make the village a place to be enjoyed by 

all not just by those who make a profit from rentals. They formed a 

committee and increased the by law budget by $5000.00 this year; despite 

this there is still a problem at several properties. 

According to 20 written LSCA members’ Calls for Service reports from 

this summer’s activities, there was a lot of noise at several addresses 

in Plan 24 plus property damage at Sam’s Playing Field, Village Green 

Mini Putt and Pizza Place & Dairy Dip, in May and June during prom 

parties and on the May 24 weekend. 

Even though there was improvement in July and August, there were also 

reports that other areas and cottages such as Shady Lane and Lakeside 

Circle in Gibbs Park were more noisy and disruptive than previous 

summers. On the Labour Day weekend things seemed to ramp up again and we 

got reports that the noise at the corner of Woodward and Centre was the 

worst it had been all summer. 

There were also reports that other areas and cottages such as Shady Lane 

and Lakeside Circle in Gibbs Park were more noisy and disruptive. On the 

Labour Day weekend a LSCA member got a report that the noise at the 

corner of Woodward and Centre was the worst it had been all 

summer. Other complaints were lodged with the OPP. There were also 

reports of disturbances in other parts of the village such as Southcott 

and Beach of Pines. 

Because this is a village wide issue, LSCA requests that the Short Term 

Rental Accommodations Committee also send their letter regarding noise 

/disturbances and consequences to ALL Lambton Shores residents. 



30

– 5 – 

Although Council’s Short Term Rental Accommodations Committee has made a 

good effort to educate and encourage cooperation from property owners 

who rent to too many disrespectful tenants, the lack of consistent bylaw 

enforcement is undermining all their good intentions. 

If Council fails to ensure that by-laws are being enforced it is our 

determination that the Municipality may have liability issues. 

Certainly, if any resulting fines are not a large enough deterrent 

Council needs to rethink its approach to all by-law enforcement issues. 

Council may also find itself with more by-law battles if enforcement 

does not follow through. 

If actions set in motion by the Short Term Rental Accommodations 

Committee and Council have no follow through, there can be no confidence 

that Council or By-laws have any teeth. 

The LSCA is asking Council to enforce its by-laws as requested by the 

Plan 24 Committee and the Lambton Shores Community Association. The LSCA 

has no confidence in the current contracted By Law enforcement firm 

and believes Council needs to rethink their service provider. 

I trust we will hear back from the Municipality on this matter as soon 

as possible. 

Sincerely, 

Sharon Weitzel per 


Attachments: 

Exhibits 1-6 



31


Exhibits: 

1) Parking on Municipal Property Summer of 2011 (pictures taken July 30, 2011) 

showing the many cars parked along Centre, Woodward and Elmwood - all 

illegal except that the bylaw officer "allows" it. A survey was done at 

Misselbrooks' and there was to be no parking along either street in 2012. 

However the by law officer allowed one car on Centre and one car on Woodward. 

They are now parking along Woodward between King and Centre, side by side 

diagonally, where they always had parked parallel. 

2) Red flags marking Municipal property at the corner of Center and Woodward 

Ave., Grand Bend. It also shows the single car parked on Center and the "Tow 

away Zone" sign on the post, the car being towed and renters on May 12, 2012. 

3) August 11, 2012 The New Compound at 11 & 13 Woodward Ave., Grand Bend - 

a variety of pictures showing the height of the fences now, from different angles 

including the fence at the side of 11 Woodward extending into the outer side 

yard. 

4 a) 11 Woodward from the 2008 Website predates by law 

4 b) Back of 11 Woodward from 2008 website predates by law 

5) Diagonal parking July 2, 2012 

6) Plan 24 Map with 11 & 13 Woodward identified with red numbers 

P . O B O X 1016, G R A N D B E N D , O N , N 0 M 1 T 0 


32


CL Report No. 03-2013 Wednesday, January 9, 2012 

TO: 

FROM: 

RE: 



Short Term Rental Issue – Grand Bend 



REPORT 

Representatives from the Lambton Shores Community Association have requested a 

delegation to discuss issues that arose in Grand Bend in 2012 related to Short Term 

Rental accommodations. Information received from the Association is included in the 

agenda, and also included is the information provided to the Associate that pertains to 

this issue. 


Carol McKenzie 

Clerk 

40


CL Report No. 134-2012 Wednesday, November 7,2012 

TO: 

FROM: 



RE: By-law Enforcement Update - 2012 



REPORT 

The Municipal by-law officers enforce a variety of by-laws that deal with property 

matters – standards of maintenance, parking restrictions, fencing, animal control, site 

alteration, zoning etc, or the health and safety of residents, such as open air burning, 

streets by-laws and sewage discharge by-laws. 

For By-law Enforcement purposes, Lambton Shores is divided into two service areas: 

The North Area includes Grand Bend, and all the subdivisions north of Klondyke Road. 

Keith Crawford, along with several part time staff, has been looking after Grand Bend 

and area for the past 35 years. 

The South area consists of the area south of Klondyke Road, including Port Franks, 

Ipperwash, Arkona, Forest, Thedford and all the areas in between. Glenn Bell has been 

with Lambton Shores since 2001, and prior to that, served the community with the 

O.P.P. for 30 years. Glen’s duties are the south area of the municipality, and he is also 

responsible for the canine control, grease trap inspections, weed inspection and 

livestock evaluation for the entire municipality. 

The following is a brief summary of the most common by-laws/issues enforced: 

Parking Enforcement 

Parking regulations are enforced to ensure that area streets remain clear and 

unobstructed for safety reasons and to facilitate winter snow clearing. While the By-law 

Enforcement staff patrol the municipal roads and the parking lots (in the summer 

months) to ensure compliance with municipal by-laws and regulations. 

Property Standards and Tidy Yard By-Laws 

41

The Property Standards and Tidy Yard by-laws prescribe the minimum standards for 

maintenance and physical condition of properties to ensure properties are kept in good 

repair, and are safe for inhabitants. 

It is important to note that at all stages of the enforcement process, the By-Law Officers 

works with the property owner to try to resolve the issues, which results in the majority 

of the properties being brought into compliance without legal action. When dealing with 

a person’s home or property, it is important to exhaust all opportunities for compliance 

prior to initiating legal action to ensure the person’s rights are protected. This process 

tends to take a significant amount of time before results are achieved, which can be 

frustrating for whoever lodged the complaint. 

On occasion, there are owners that refuse to comply with the by-law and legal action is 

required. 

Animal Control 

The most common complaints received pertain to animal control – either barking dogs, 

or dogs running at large. The South Area By-Law Enforcement Officer, Glenn Bell, 

undertakes animal control for the entire municipality, and to date, has responded to 42 

animal complaints, ranging from barking dogs to animals running at large. 9 dogs found 

running at large have been collected and taken to the Sarnia Humane Society, which is 

the organization that serves as the municipal “pound”. 

The number of animal control issues has been reducing each year, and may be 

attributed to the increase in fine amounts for repeat offences. 

SHORT TERM RENTAL ISSUES: 

In 2011, the issues and problems resulting from some properties offering “Short Term 

Rental Accommodation” in Plan 24 Grand Bend were studied in depth, with discussions 

on the appropriateness of municipal by-laws that have been enacted to regulate 

community issues such as the Parking, Noise, Streets and Beach usage. The 

enforcement officers provided information on the situations they are encountering, the 

current enforcement practices, and any impediments they have experienced when 

enforcing the regulations. 

Ways of protecting the rights of the residents, and ensuring a reasonable measured 

response to issues were debated, as well as some of the limitations that the By-law 

Officers face, such as the fact they cannot compel a person to provide the identification 

necessary to issue a ticket, or that peace officers (including Police Officers) do not have 

the right to enter a “Residence” without a warrant, unless there is a criminal activity in 

the works or a criminal activity in plain view. Additional funds were allocated in the 2012 

budget for enhanced patrols in the problem area, and the result was fewer infractions, 

and happier residents. A brief overview is included in the report from the North Area Bylaw 

Officer, and a full report on “Short Term Rental 2012” is pending. 

Report from the By-law Officers: 

42

Lambton Shores North- 2012 Bylaw Enforcement Report: 

Bylaw enforcement for Lambton Shores’ North during the summer of 2012 consisted of 

4 full time officers and 4 part time officers. As in the past, officers handled the needs of 

a tourist area with flexible judgment and common sense. The co-operation of the OPP 

officers, Lambton Shores’ staff and Council allowed officers to apply municipal bylaws in 

a fair but firm manner. Heightened enforcement in Plan 24 during peak periods 

achieved the desired result of fewer complaints and better behavior by tenants. 

Bylaw officers issued 2032 parking infractions, 447 of which were issued on Main Street 

Grand Bend. 

Bylaw officers issued 39 charges under the Provincial Offenses Act: 

Breakdown of P.O.A. charges: 

Public Nuisance 10 

Glass on Beach 10 

Safety on Beach 03 

Nuisance on Beach 02 

Noise 14 

Total 39 

This compares with 40 P.O.A. charges laid in 2011. Noise charges were down from 17 

last year with the biggest change occurring at the corner of Woodward and Centre 

Streets, which dropped from 09 charges in 2011 to only 02 charges in 2012. 5 charges 

were laid in the “Shady Lane” area, and the other 8 were spread throughout the 

community. 

P.O.A. charges on the beach were up from 09 in 2011 to 15 in 2012. Extra hours used 

for Plan 24 in 2012 totaled 146 at a cost of $3,212.00 out of the $5,000.00 budgeted. 

Breakdown of extra hours by month were: 

May 30 

June 49 

July 42 

August 15 

September 10 

May and June are Prom months and July is the busiest tourist/rental month. Extra staff 

was utilized on a perceived need basis with more frequently weekend day patrols, extra 

bodies at night and earlier start times. This created more enforcement visibility and in 

most cases nipped potential problems in the bud. The knowledge of the property lines 

and the controlled parking at Centre and Woodward were also factors in reducing 

problems at that location. Co-operation from the landlords at 11 and 13 Woodward was 

appreciated. 

43

There continues to be a need for more visible signage on Main Street, and a list of sign 

replacements and additions/alteration will be provided to the Community Services 

Department. This list will encompass parking lots, back and side streets in Plan 24 and 

entrance points to Grand Bend from all major links. 

We have 3 trials scheduled for November 2012, all related to noise charges. (Note: all 

charges were upheld) 

People sleeping in their vehicles especially during the long weekend in May increased 

this year. It is suggested that the fine for 2am – 6am overnight parking be increased 

from the current $40 or a separate category created on the ticket which levies a stiff fine 

for occupying a parked vehicle during restricted hours. Minor revisions are also needed 

to the “Streets Bylaw” to allow tickets to be issued anyone relieving themselves in our 

parking lots or on municipal property. 

Overall, I consider bylaw enforcement during the summer of 2012 successful. We were 

frequently at saturation with the excellent weather. In spite of the “over enforcement” 

comments received, crowds and full parking lots indicate that our community offers 

more than enough to compensate people for 1-3 hour drives and $20 parking fees. 

Most people love our safe, clean beach and beautiful Main Street and even comment 

positively on the helpfulness and visibility of OPP and bylaw patrols as well as the 

presence of lifeguards. We do our best, and to most visitors and residents that is good 

enough. 

(Report prepared by Keith Crawford, North Area By-Law Enforcement Officer) 

Lambton Shores South- 2012 Bylaw Enforcement Report: 

The summer of 2012 started in early April due to the warm weather and was busy until 

the Labour Day weekend. Most weekends had good weather resulting in numerous 

visitors to the beach especially on Holiday weekends. 

The revised boat launch area at Ipperwash worked very well with only two incidents of 

boaters parking and leaving their vehicles in the prohibited area. The usual parking 

problems in Windsor Park subdivision continue and meetings are being planned for 

early in the new year with the Windsor Park residents. 

The following complaints were investigated or infractions issued: 

Property Standards Investigations (major) 9 

Property Standards Investigations (minor) 13 

Property Standards Investigation follow-up 27 

Grass and Weed complaints (Tidy Yard) 10 

Fence By-law investigations 4 

Sign By-law investigations 7 

Giant Hog Weed investigations 4 

44

Parking exemption request re Council meetings 8 

Parking complaints 8 

Dog complaints (barking, strays etc.) 42 

Dogs taken to Sarnia Humane Society 9 

Zoning By-law investigations 7 

Zoning By-law investigations follow-up 3 

Burning Complaints 16 

Garbage dumping complaints 1 

Street Alteration investigations 2 

Noise By-law complaint investigations 3 

Chip wagon inspections 2 

Livestock Evaluations 1 

Weed Control Act investigations 1 

Training seminars 2 

Seminars attended 3 

Meetings attended 5 

General Occurrences 21 

Grease Trap inspections 5 

Dumpster By-law investigation 1 

(Report prepared by G.C. Bell, South Area By-Law Enforcement Officer) 

BY-LAW ENFORCEMENT SUMMARY 

Lambton Shores is extremely fortunate to employ By-Law Enforcement Officers who 

understand the issues, and the need to resolve situations to the benefit of all parties 

involved. This is especially challenging in Lambton Shores, as it is an area that serves 

both permanent residents and visitors to our area, groups that often have different goals 

and desires. 



Clerk 

45



c/o Sharon Weitzel 

2950 Line 29, R. R. # 2 

Tavistock, Ontario N0B 2R0 

Dear Mrs. Weitzel: 

I am in receipt of the delegation request to attend the Council meeting to discuss by-law 

issues in Grand Bend, more particularly, the fences at the corner of Woodward and 

Centre Streets in Grand Bend. 

As you are aware, these fences were the subject of Committee of Adjustment 

deliberation last year, and a decision was rendered that the fences were to conform to 

the requirement of the Lambton Shores Fence By-Law 80 of 2008. 

During the course of the enforcement of the ruling by the Committee of Adjustment, the 

matter was forwarded to and reviewed by the Municipal solicitor, and it was determined 

that there had been a misunderstanding in the interpretation of the “yard definitions” in 

the Fence By-law 80 of 2008 (copy attached) 

The Definitions in the by-law state: 

“Yard” means that part of a lot not covered or occupied by any building; 

“Yard, exterior side” means a side yard immediately adjoining a street, extending from a 

front yard to the rear lot line; 

“Yard, front” means a yard that extends across the full width of the lot from the front lot 

line to the nearest wall of the main building on the lot; 

“Yard, rear” means a yard that extends across the full width of the lot from the rear lot 


“Yard, side” means a yard that extends from the front yard to the rear yard and from the 

side line of a lot to the nearest wall of the main building on the lot. 

The drawing on the last page of the by-law provides a visual representation of the 

definitions. 

46

A “yard” is only the area from the structure to the property line. The fences at the 

properties at the corner of Centre and Woodward Street are parallel to and in line with 

the buildings and do not extend beyond the structure into the front or exterior side 

yards, and therefore are not subject to the additional requirements of section 2 (c) of the 

by-law. 

While this may not be visibly pleasing, it is in compliance with the Fence By-Law 

regulations. Situations such as this were not likely envisioned when the Fence By-law 

was drafted, and even if the by-law was to be modified to address this issue, these 

fences would be deemed to be “legal non conforming” as they were in existence prior to 

the passing of the by-law. ( Section 2 (b) explains this further. ) 

The Building Inspector did review the fences and required several modifications to the 

gates to ensure proper and safe egress from the property. These modifications were 

completed, and the lattice panels were removed from the interior side fence. At the 

conclusion of the inspection, the fence was deemed to be in compliance with the Fence 

By-law requirements. 

I apologize that, while this information was shared with several residents, it was not 

conveyed to the Association. 

With respect to the other By-law enforcement issues noted in the delegation request, 

would it be possible to outline the specific concerns, as based on the feedback we 

received during 2012, the enhanced patrols in the problem areas resulted in fewer 

infractions, and the residents were pleased with the results. 

A brief report on By-law Enforcement Issues was considered by Council earlier (copy 

attached) and it does note that there will be a more detailed report on the 2012 season 

in the near future. Our goal is to stay focused on the issues that impact our residents 

and continue with a program of additional patrols. In order to ensure all the issues are 

covered in the report, and any additional needs considered, would it be possible to meet 

with the Association and discuss any outstanding issues? 

If the Association still wishes to be a delegation at Council at the January 14 meeting, 

please let me know. 

Thank you 


Clerk 

47


BY-LAW 80-2008 

A By-law to Prescribe the Height and Type of Fences 

WHEREAS pursuant to the Municipal Act, S.O., 2001, C. 25, S. 11 a Council may pass a 

by-law respecting matters within the spheres of jurisdiction regulating structures, including 

fences and signs; 

AND WHEREAS it is deemed expedient and desirable to pass a by-law to regulated the 

erection and maintenance of fences: 

NOW THEREFORE the Municipal Council of the Corporation of the Municipality of 

Lambton Shores enacts as follows: 

1. DEFINITIONS 

For the purposes of this by-law, the following definitions shall apply: 

“Building Inspector” means a Building Inspector of the Corporation of the Municipality of 

Lambton Shores; 

“By-law Enforcement Officer” shall mean a By-law Enforcement Officer appointed by the 

Corporation of the Municipality of Lambton Shores; 

“Council” means the Council of the Municipality of Lambton Shores; 

“Corner Visibility Triangle” means the portion of a corner lot within the triangular area 

formed by measuring 7.5 metres (25 feet) in each direction from the point where two 

property lines intersect at the street lot line corner; (See “ Diagram 1”) 

“Driveway” means a vehicle access provided between a street and a parking area/space 

or a loading space; 

“Driveway Visibility Triangle” means the triangular area formed by measuring 4.5 metres 

(15 feet) down the driveway and 4.5 metres (15 feet) down the side lot line abutting a 

street, regardless of whether or not the DVT is on the subject lot or the adjacent 

neighbour’s property. (See “Diagram 1”) 

“Electrical Fence” means a fence through which electricity passes; 

“Erect” includes alter, construct, plant, grow, place and relocate; 

“Fence” includes a railing, wall, line of posts, wire, masonry, gate, boards or pickets or 

other similar substances, used to enclose or divide in whole or in part a yard or other land, 

or to establish a property boundary, and includes a continual hedge, but does not include 

a retaining wall; 

48

By-Law 80-2008 – Fence By-law Page 2 

“Fence – open type construction” means a fence constructed so that its vertical surface 

area is unobstructed, enabling motorists and pedestrians to have a clear view through 

such fence (e.g. a fence of chain link construction, wrought iron, etc); 

“Fence – solid type construction” means a fence constructed so that its vertical surface is 

obstructed, preventing motorists and pedestrians from having a clear view through such 

fence; 

“Height” is measured from the ground where the fence posts are embedded to the top of 

the fence. 

“Hydro Massage Pool” includes pools commonly referred to as hot tubs, whirlpools, a 

Jacuzzi or a spa; 

“Lot” means any parcel of land which can be occupied or used or otherwise disposed of 

separately and apart from any abutting lands, whether or not such parcel is described in a 

registered deed or shown on a registered plan of subdivision; 

“Owner” means the person who holds legal title to a piece of property or has an equitable 

interest in the same; 

“Pond” means a confined body of water (which may contain fish and/or plants) which is 

located in an area zoned to permit residential development but does not include farming 

areas or ponds located more than 150 metres (500 feet) from an area zoned to permit 

residential development. 

“Street” shall mean a public highway which provides the principal means of vehicular 

access to abutting lots and includes its sidewalks and boulevards; 

“Street Line” means the boundary between a street and a lot separating the lot from the 

abutting street; 

“Swimming Pool” means a privately-owned outdoor swimming pool, constructed or 

fabricated and located for swimming, wading, diving, and bathing and which when filled is 

capable of containing a depth of 75 cm (29.5”) or more of water, has a surface area of 

more than 1 square metre ( 10.8 sq. feet), but does not include a wading pool which is not 

capable of containing a depth of more than 75 cm (29.5”) of water and which may be 

emptied on a daily or frequent basis, not does it include a pond or reservoir utilized solely 

for farming purposes; 

“Swimming Pool Area” means the swimming pool plus any area which lie within the 

swimming pool enclosure; 

“Swimming pool enclosure” means the fence and gate or gates around a privately-owned 

outdoor swimming pool/pond restricting access, and includes the wall of a building or 

structure; 

“Yard” means that part of a lot not covered or occupied by any building; 

49


“Yard, exterior side” means a side yard immediately adjoining a street, extending from a 

front yard to the rear lot line; 

“Yard, front” means a yard that extends across the full width of the lot from the front lot 


“Yard, rear” means a yard that extends across the full width of the lot from the rear lot line 

to the nearest wall of the main building on the lot; 

“Yard, side” means a yard that extends from the front yard to the rear yard and from the 

side line of a lot to the nearest wall of the main building on the lot. 

2. GENERAL PROVISIONS 

The requirements of this by-law apply to all properties within the geographic limits of the 

Municipality of Lambton Shores, except where specified otherwise. No permit is required 

for a fence that complies with the requirements of this by-law. 

a) Visibility - Obstruction – prohibited 

Notwithstanding any of the regulations set out in this by-law, no person shall erect, 

construct or permit to be erected or constructed a fence that, in the opinion of the 

By-Law Enforcement Officer: 

(i) obstructs pedestrian or vehicular traffic; or 

(ii) obscures clear visibility of normal approaching pedestrian or 

vehicular traffic 

b) Erection – Fence- Non-compliance – Prohibited 

No person shall construct, erect, or permit to be erected or constructed any fence 

within the Municipality of Lambton Shores that does not comply with the provisions 

of this by-law. A fence that was erected prior to the passing of this by-law and was 

erected in compliance with the predecessor of this by-law and is not moved, 

replaced, altered or enlarged in any way shall be considered a “legal fence”. 

c) Maximum Height – Front Yards and Exterior Yards (See Diagram 1) 

No person shall erect, construct or permit to be erected or constructed, a fence in a 

front yard or an exterior side yard unless such fence: 

(ii) does not exceed a maximum height of 0.91metres (3 feet) measured from the 

ground level if a solid type construction or a maximum height of 2 metres (6.5 feet) 

measured from the ground level if of open type construction 

d) Maximum Height – All Other Yards (See Diagram 1) 

No person shall erect, construct, or permit to be erected or constructed a fence in 

an interior side yard or rear yard unless such fence: 

50


(i) does not exceed a height of 2 metres (6.5 feet) measured from the ground level; 

e) Fence – Condition of Development or Redevelopment 

Notwithstanding any other provision in this By-law, a fence, which is required and 

approved as a condition of a site plan agreement for the development or 

redevelopment of land, shall be deemed to be in conformity with the provisions of 

this by-law 

f) Variances 

Any person may apply to the Committee of Adjustment for a minor variance from 

the requirements of this by-law. 

i) The Committee may grant a minor variance if, in its opinion, the general intent 

and purpose of the Fence By-law are maintained or if the Committee is satisfied, 

after allowing input from the applicant and property owners within 60 metres (200 

feet), that the variance is appropriate. 

ii) The Committee may attach terms and conditions to the minor variance. 

iii) A minor variance shall be invalid if the terms and conditions are contravened. 

3. FENCES AND VEGETATION WITHIN A CORNER VISIBILITY TRIANGLE 

AND/OR A DRIVEWAY VISIBILITY TRIANGLE 

a) No person shall erect or cause to be erected a fence, hedge or shrubs within 

a Corner Visibility Triangle or a Driveway Visibility Triangle as shown on 

Diagram 1, unless: 

i) it is of open-type construction and does not obstruct the visibility of 

motorists and pedestrians; or 

ii) 

it is of solid-type construction and does not exceed 0.9 m (30 inches) 

in height above effective ground level. 

4. FENCES WITH BARBED WIRE OR OTHER BARBED MATERIAL 

a) No person shall erect or cause to be erected on any land used for residential 

or commercial purposes, a fence which either contains, or is constructed of, 

barbed wire or other barbed or sharp material. 

b) Barbed wire or other barbed or sharp material may be used on the top and 

to the outside of fences that are erected on a lot, which meet all the 

following criteria: 

i) the lot is zoned Industrial in the Zoning By-law; 

51


ii) the barbed wire is located not less than 1.52 metres (5 feet) above 

ground level; 

iii) the outward projection of the barbed wire does not project onto a 

neighboring property; 

c) Barbed wire may be used on fences lawfully used for agricultural purposes 

on land zoned Agricultural, as long as such fence does not abut a residential 

zone. 

5. ELECTRICAL FENCES 

a) Except as provided in section (b), no person shall erect or cause to be 

erected an electrical fence on any land; 

b) An electrical fence using direct current only may be erected on land while it 

is being lawfully used for agricultural purposes, provided such fence: 

i) is designed and erected solely to contain animals; 

ii) does not abut a residential zone. 

6. FENCES AROUND A HYRDO MASSAGE POOL AND SWIMMING POOLS 

a) A “Hydro Massage Pools” must be adequately secured by a cover with a 

locking device and locked when not in use. 

b) The owner and/or occupant of any lands on which a pool is located shall 

erect and maintain a “swimming pool enclosure” that complies with the 

provisions of this by-law, either around the entire yard containing the 

pool or the “swimming pool area”. 

c) A swimming pool enclosure shall extend from a maximum of no more than 5 

cm (2 inches) vertically above ground level to a height that is at least 150 cm 

(5 feet), above ground level; 

d) Fences forming part of the prescribed swimming pool enclosure shall not 

contain barbed wire, electrical wiring, sharp projections or any other 

dangerous characteristics either on the outside or the inside; 

e) If an above-ground swimming pool has as an integral part of its 

construction, a deck that is level with the top of the pool and a Fence around 

the deck which has an effective combined height of 150 cm (5 feet) above 

grade, the fence may be considered as being part of the required swimming 

pool enclosure; 

f) The walls of an above-ground swimming pool may be used as part of the 

fence. 

GATES AND ENTRANCES TO THE POOL AREA 

g) Gates which form part of the swimming pool enclosure shall be: 

52


i) of such construction as will provide a degree of safety and 

rigidity equivalent to or greater than that of a required fence; 

ii) 

iii) 

supported on substantial hinges; and 

self-closing and self-latching with the latching device a minimum of 

1.2 metres (4 feet) from grade and on the inside of the Gate; 

h) Any gate which forms part of the swimming pool enclosure shall be kept 

closed and locked at all times when not attended by a responsible, adult 

person. 

7. LINE FENCES IN AN AGRICULTURAL AREA 

The requirements of the Line Fences Act are to be used for fences on lands 

designated “Agricultural” in the Official Plan and Zoning By-law. 

8. GENERAL 

a) In this by-law, unless the context otherwise requires, words imparting the 

singular number shall include the plural, and words imparting the feminine 

gender shall include the masculine and, further, the converse of the 

foregoing also applies where the context so requires. 

b 

Conflicts – other by-laws 

In the event of any conflict between provisions of this by-law and any 

provisions of any other Municipality of Lambton Shores By-laws, relating to 

fencing, the provisions of this by-law shall prevail. 

9. ADMINISTRATION AND ENFORCEMENT 

a) In the event that the Municipality receives complaints regarding a fence, the Bylaw 

Enforcement Officer shall inspect such fence. If, in the opinion of the Bylaw 

Enforcement Officer, the fence does not meet provisions of the by-law, the 

By-law Enforcement Officer shall require, in writing, the owner, agent or person 

responsible for the fence to comply with the provisions of this by-law. Failure to 

comply shall be considered a contravention of the by-law which is subject to the 

penalty set out in Section 10 of this by-law. 

Notice in writing is deemed delivered when it has been: 

i) personally served; 

ii) sent by regular mail to the address of the owner, as shown on the last 

revised assessment roll, on the seventh day after mailing; and/or 

iii) when posted on the offending fence. 

53


10. PENALTY 

Every person who contravenes any provisions of this by-law is guilty of an offence 

and subject to the provisions of The Provincial Offences Act. 

11. SEVERABILITY 

If a court of competent jurisdiction declares any Section or Subsection of this bylaw 

invalid, the remainder of this by-law shall continue in force unless the court 

makes an order to the contrary. 

12. TITLE 

The short title of this by-law is the “Lambton Shores Fence By-law”. 

13. REPEAL OF PREVIOUS BY-LAWS 

By-laws passed by the Municipality of Lambton Shores and the former 

municipalities including the Village of Arkona, the Town of Bosanquet, the Village 

of Grand Bend, the Town of Forest and the Village of Thedford that are 

inconsistent with the provisions of this by-law are hereby repealed. 

14. DATE BY-LAW COMES INTO FORCE 

This by-law comes into force and effect when finally passed. 

Read a FIRST and SECOND time this 17 th day of November, 2008. 

READ A THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF NOVEMBER 2008. 

“Gord Minielly” 

MAYOR 

“Carol McKenzie” 

CLERK 

54

By-Law 80-2008 

Diagram 1. 

55

THE MUNCIPALITY OF LAMBTON SHORES 

PL Report No. 05-2013 Tuesday, January 22, 2013 

TO: 

FROM: 

RE: 


Patti Richardson, Senior Planner 

OFFICIAL PLAN AMENDMENT APPLICATION OP-04/2012 

ZONING BY-LAW AMENDMENT APPLICATION ZO-08/2012 

LOCATION: 6472 Cedar Point Line 

OWNER: Martin Leenders 


That Official Plan Amendment Application OP-04/2012, 

submitted by Martin Leenders requesting an amendment to 

the Lambton Shores Official Plan and Zoning By-law as it 

relates to lands known as 6472 Cedar Point Line, to allow the 

creation of a new non-farm dwelling lot for a dwelling which is 

surplus to a farming operation as result of a farm consolidation 

be APPROVED. 

That Zoning By-law Amendment Application ZO-04/2012, 

submitted Martin Leenders, requesting an amendment to the 

Lambton Shores Zoning By-law 1 of 2003 as it relates to lands 

known as 6472 Cedar Point Line to: 

a) prohibit the construction of a new dwelling on the 

remnant farm parcel after the severance of the surplus 

dwelling; 

b) allow a 201 m² accessory building to remain on the 

proposed non-farm dwelling lot 

be APPROVED 

and that the By-laws to implement the amendments to the 

Official Plan and Zoning By-law be adopted. 

REPORT 

These applications were considered by Council as their September 17, 2012 and 

Council passed the following resolutions: 

59

Moved by: Councillor Russell 


That the Official Plan Amendment Application OP-04/12 and Zoning Bylaw 

Amendment Application ZO-08/12 submitted by Martin Leenders 

requesting an amendment to the Lambton Shores’ Official Plan as it 

relates to lands known as 6472 Cedar Point Line, to allow the creation of a 

new non-farm dwelling lot for a dwelling which is surplus to a farming 

operation as a result of a farm consolidation be tabled, pending: 

a) Staff and the applicant evaluating whether the creation of a non-farm 

dwelling lot will impact animal operations in the area; and 

b) The County and the Municipality being satisfied that the proposed nonfarm 

lot can support a new septic system. 

Carried 

Staff have, with the applicant’s agent, reviewed the property’s location in relation to the 

large animal operation located on 8070 Rawlings Road and operated by Eusi Farms 

Limited (Eugin Bergin) and find that there are eight other dwellings in the general area 

which are located closer to the animal operation than the dwelling on the subject lands and 

thus would impact the animal operation before the dwelling on the subject lands. 

The septic system serving the subject dwelling has been replaced under permit from the 

County. 

In light of the above I can recommend that the applications be approved as they comply 

with provincial policy. Therefore, I have prepared the official plan amendment and 

amending by-law for Council review and approval. 

Respectfully submitted 

Patti L. Richardson 

Senior Planner 

60





61

AMENDMENT NO. 36 

TO THE MUNICIPALITY OF LAMBTON SHORES 

OFFICIAL PLAN 

62

MUNICIPALITY OF LAMBTON SHORES 

Official Plan Amendment No. 36 

This amendment was adopted by the Council of the Corporation of the Municipality of 

Lambton Shores by By-Law 13 of 2013 in accordance with the provisions of Section 21 

(1) and 19 (15) of the Planning Act, R.S.O. 1990, on the 28th day of January, 2013. 

Corporate 

Seal 

_____________________ 

Mayor Bill Weber 

______________________ 

Clerk Carol McKenzie 

CERTIFICATE OF COMPLIANCE 

WITH PUBLIC INVOLVEMENT 

AND NOTICE REQUIREMENT 

I, Carol McKenzie, Clerk for the Municipality of Lambton Shores, hereby certify that the 

requirements for the holding of at least one public meeting as set out in subsection 19(15) 

of the Planning Act, R.S.O.1990 and the giving notice as set out in subsection 19(19) of 

the Planning Act, R.S.O.1990, have been complied with. 

_______________________ 

Clerk Carol McKenzie 

63


BY-LAW NUMBER 13 OF 2013 

WHEREAS the Council of the Municipality of Lambton Shores deems it 

advisable to adopt AMENDMENT NO. 36 to the Lambton Shores Official Plan. 

NOW THEREFORE the Council of the Corporation of the Municipality of 

Lambton Shores, in accordance with the provisions of Section 18 (22) of the Planning Act, 

R.S.O. 1990, hereby enacts as follows: 

1. Amendment No. 36 of the Municipality of Lambton Shores Official Plan consisting 

of the attached text and maps is hereby adopted. 

2. The Clerk is hereby authorized and directed to make application to the County of 

Lambton for approval of Amendment No.36 to the Municipality of Lambton Shores 

Official Plan. 

3. This By-Law shall come into force and take effect on the day of the final passing 

thereof. 

Read a First and Second Time this 28 th Day of January, 2013. 

READ A THIRD TIME AND FINALLY PASSED THIS 28 th day of January, 2013. 

Bill Weber, Mayor 

_____ _ 


64

INDEX 

PAGE 

STATEMENT OF COMPONENTS 1 

PART A - THE PREAMBLE 

1. PURPOSE .......................................................................................... 2 

2. LOCATION ......................................................................................... 2 

3. BASIS ................................................................................................. 2 

PART B - THE AMENDMENT 

1. INTRODUCTION ................................................................................ 5 

2. DETAILS OF THE AMENDMENT ...................................................... 5 

3. IMPLEMENTATION AND INTERPRETATION .................................. 5 

PART C - APPENDIX ............................................................................................... 7 

65

STATEMENT OF COMPONENTS 

PART A - THE PREAMBLE does not constitute part of this amendment. 

PART B - THE AMENDMENT consisting of the following text and map (designated 

Schedule 'A') constitutes Amendment No. 36 to the Municipality of Lambton Shores 

Official Plan. 

PART C - APPENDIX does not constitute part of this amendment. This appendix 

contains background data, planning considerations and a record of the public 

involvement associated with this amendment. 

66

PART A – THE PREAMBLE 

Purpose 

The purpose of this amendment is to allow the creation of a new non-farm dwelling lot 

for a dwelling which is surplus to a farming operation as result of a farm consolidation. 

Location 

The lands affected by this amendment comprise lands described as the West Part of 

Lot 9, Concession 13, Geographic Township of Bosanquet, now the Municipality of 

Lambton Shores and known municipally as 6472 Cedar Point Line and are shown on 

Schedule “A” to this Amendment. The subject lands are located on the northeast corner 

of Rawlings Road (Highway 21) and Cedar Pont Line. 

Basis 

The lands are currently designated “Agriculture” in the Lambton Shores Official Plan. 

The primary use of lands located within the “Agricultural” designation include the 

growing of crops, including nursery and horticultural crops; raising of livestock and other 

animals for food, or fur, including poultry and fish; aquaculture; agro-forestry; maple 

syrup production; and associated on-farm buildings and structures including accessory 

farm dwellings. 

The Official Plan indicates that the minimum lot size for agricultural uses shall generally 

be 40 hectares. The proposed retained farm parcel will have a lot area of 19.4 (48 

acres) hectares. The farm parcel as it exists today does not meet the policy in the 

Official Plan. After the severance of the surplus farm dwelling, the surplus farm dwelling 

lot will be only marginally smaller than exists today. 

Section 1.11 of the Lambton Shores Official Plan states: 

A severance to create a new non-farm lot may be permitted for infilling purposes, 

provided Council is satisfied that the lot to be created and the proposed retained 

farm lot comply with the following polices: 

i) infilling will be limited to the creation of one residential lot between two 

existing non-farm residences which are on separate lots of a similar size 

and which are situated on the same side of the road and are not more than 

61 metres apart; 

ii) 

only one non-farm single-detached residential lot will be permitted to be 

severed from an original farm lot; 

iii) the proposed non-farm single-detached dwelling lot meets the 

requirements of the Province, the County, the Health Unit and the 

67

Municipality regarding water supply and sewage disposal; 

iv) 

the proposed non-farm single-detached dwelling is located in compliance 

with the Minimum Distance Separation formulae; and 

v) the proposed non-farm single-detached dwelling lot has direct access to an 

improved year round public road and the access does not result in traffic 

hazards due to poor sight lines or proximity to an intersection. 

Provincial Policy Statement 2005 

Section 2.3.1 of the 2005 Provincial Policy Statement states that Prime Agricultural 

areas shall be protected for long-term use for agriculture. 

Further, Section 2.3.4.1 of the Provincial Policy Statement indicates the following: 

Lot Creation in prime agricultural areas is discouraged and may be permitted for: 

c) a residence surplus to a farming operation as a result of farm consolidation 

provided that the planning authority ensures that new residential dwellings are 

prohibited on any vacant remnant parcel of farmland created by severance. 

The approach used to ensure that no new residential dwellings are permitted 

on the remnant parcel may be recommended by the Province, or based on 

municipal approaches which achieve the same objective: and 

The 2005 Provincial Policy Statement defines “residence surplus to a farming operation 

as 

” an existing farm residence that is rendered surplus as a result of farm 

consolidation (the acquisition of additional farm parcels to be operated as one 

farm operation). 

Finally, Section 2.3.3.3 states: 

“New land uses, including the creation of lots, and new and expanding livestock 

facilities shall comply with the minimum distance separation formulae.” 

The 1997 Provincial Policy Statement, on which the present Official Plan policies were 

based and which has been superseded by the 2005 Policy Statement, provided the 

following with respect to the creation of new residential lots: 

Lot Creation in prime agricultural Areas is generally discouraged and will be 

permitted only in the following situations: 

(a) new lots for residential uses may be permitted for : 

68

1. a farm retirement lot; 

2. a residence surplus to a farming operation; and 

3. residential infilling. 

Mr. Leenders and his parents are cash crop and swine farmers. They own 140 acres of 

land in Lambton Shores and 109 acre in Perth County. They also rent 80 acres of land 

in Perth 

County. Mr. Leenders lives on his farm on Perth and has no use for the dwelling on the 

subject lands. As a result they would like to dispose of it. This would be permitted by 

the 2005 Provincial Policy Statement, but not the Lambton Shores Official Plan which 

has not been updated to reflect the 2005 Policy Statement. 

The Policy Statement would require that the retained farm parcel be zoned to prohibit 

the construction of a new farm dwelling on the lands. The applicants have applied for a 

zoning amendment to prohibit a new dwelling on the farm parcel. 

As well, the Provincial Policy Statement requires that the creation of lots comply with the 

minimum distance separation formulae (MDS). Mr. Eugin Burgin attended the office in 

Forest on September 11 and expressed concern that the severance as proposed may 

impact his large animal operation on lands to the south. A review of the property’s 

location in relation to the large animal operation located on 8070 Rawlings Road and 

operated by Eusi Farms Limited (Eugin Bergin) finds that there are eight other dwellings in 

the general area which are located closer to the animal operation than the dwelling on the 

subject lands and thus would impact the animal operation before the dwelling on the 

subject lands. 


County. 

69

PART B – THE AMENDMENT 

Introduction 

All of this part of the document entitled Part B - The Amendment, consisting of the 

following text and attached map, designated Schedule “A” (Land Use Plan), constitutes 

Amendment No. 36 to the Municipality of Lambton Shores Official Plan. 

Details of the Amendment 

The following amendments affect lands shown on Schedule “A” to this Amendment. 

Section 1.11(e) of the Official Plan for the Municipality of Lambton Shores is hereby 

amended by adding the following to Section 1.11(e) after section (xviii) 

; and 

(xix) West Part of Lot 9, Concession 13, Geographic Township of Bosanquet, now 

the Municipality of Lambton Shores and known municipally as 6472 Cedar 

Point Line; 

Implementation and Interpretation 

The implementation and interpretation of this amendment shall be in accordance with 

the respective policies of the Municipality of Lambton Shores Official Plan. 

70

PART C - THE APPENDIX 

The following appendix does not constitute part of Amendment No. 32 but is included as 

information supporting the amendment. 

APPENDIX 1......................................Planner’s Report No. 31 of 2012- September 11, 

2012 

APPENDIX 2......................................Minutes of Public Meeting – September 12, 2012 

APPENDIX 3 …………………………Planner’s Report No. 5 of 2013 – January 22, 2013 

71

APPENDIX 1 


PL Report No. 31-2012 Tuesday, September 11, 2012 

TO: 

FROM: 

RE: 








That Official Plan Amendment Application OP-04/2012 and 

Zoning By-law Amendment Application ZO-08/2012 submitted 

by Martin Leenders requesting an amendment to the Lambton 

Shores’ Official Plan as it relates to lands known as 6472 Cedar 

Point Line, to allow the creation of a new non-farm dwelling lot 

for a dwelling which is surplus to a farming operation as result of 

a farm consolidation be TABLED, pending: 

a) staff and the applicant evaluating whether the creation of a 

non-farm dwelling lot will impact animal operations in the 

area; and 

b) the County and Municipality being satisfied that the 

proposed non-farm lot can support a new septic system. 

_____________________________________________________________________ 

REPORT 

Summary of the Application 

The Applicant, Martin Leenders, is requesting: 

Official Plan Amendment Application 

An amendment to the “Agricultural” policies in the Lambton Shores Official Plan to 

permit the creation of a new 0.8 hectare non-farm dwelling lot for a dwelling which is 

surplus to a farming operation as a result of a farm consolidation. 

Zoning By-law Amendment Application 

72

an amendment to the Agricultural 1 (A1) zone in Zoning By-law 1 of 2003: 

(a) as it affects the remnant farm parcel to prohibit the construction of a new dwelling 

on the farm parcel after the severance of the surplus dwelling and to allow a lot 

area of approximately 48 acres; and 

(b) as it affects the proposed severed non-farm dwelling lot to allow a 200 m² 

accessory buildings to remain on the proposed non-farm dwelling lot. 

The applications are being proposed in order to allow the existing farm dwelling and 

accessory building to be severed from the farm parcel and sold as a non-farm dwelling. 

The proposed severed dwelling is excess to the owner’s needs as he resides on 

another farm. 

Location 

The subject lands are located on the northeast corner of Rawlings Road (Highway 21) 

and Cedar Pont Line. The lands are occupied by a dwelling and a 200m² (2160 sq. ft.) 

shed. The lands have frontage of approximately 500 metres (1,640 ft.) and a lot area of 

hectares (50 acres). Lands to the north, east and west are under cultivation. A large 

animal operation exists on lands to the south. 

Correspondence 

An email has been received from Corrine Nauta, Chief Building Official and Manager of 

Building Services, County of Lambton, advising that there are no septic records for the 

lands. 

Mr. Eugin Burgin attended the Forest office and expressed concern about the impact 

the creation of a non-farm lot might have on his extensive animal operation located to 

the south. 

Discussion 

The lands are currently designated “Agriculture” in the Lambton Shores Official Plan. 

The primary use of lands located within the “Agricultural” designation include the 

growing of crops, including nursery and horticultural crops; raising of livestock and other 

animals for food, or fur, including poultry and fish; aquaculture; agro-forestry; maple 

syrup production; and associated on-farm buildings and structures including accessory 

farm dwellings. 

The Official Plan indicates that the minimum lot size for agricultural uses shall generally 

be 40 hectares. The proposed retained farm parcel will have a lot area of 19.4 (48 

acres) hectares. The farm parcel as it exists today does not meet the policy in the 

Official Plan. After the severance of the surplus farm dwelling, the surplus farm dwelling 

lot will be only marginally smaller than exists today. I have no concerns with the 

73

emnant farm parcel size 

Section 1.11 of the Lambton Shores Official Plan states: 

A severance to create a new non-farm lot may be permitted for infilling purposes, 

provided Council is satisfied that the lot to be created and the proposed retained 

farm lot comply with the following polices: 

i) infilling will be limited to the creation of one residential lot between two 

existing non-farm residences which are on separate lots of a similar size 

and which are situated on the same side of the road and are not more than 

61 metres apart; 

ii) 

only one non-farm single-detached residential lot will be permitted to be 

severed from an original farm lot; 

iii) the proposed non-farm single-detached dwelling lot meets the 

requirements of the Province, the County, the Health Unit and the 

Municipality regarding water supply and sewage disposal; 

iv) 

the proposed non-farm single-detached dwelling is located in compliance 

with the Minimum Distance Separation formulae; and 

v) the proposed non-farm single-detached dwelling lot has direct access to an 

improved year round public road and the access does not result in traffic 

hazards due to poor sight lines or proximity to an intersection. 

Provincial Policy Statement 2005 

Section 2.3.1 of the 2005 Provincial Policy Statement states that Prime Agricultural 

areas shall be protected for long-term use for agriculture. 

Further, Section 2.3.4.1 of the Provincial Policy Statement indicates the following: 

Lot Creation in prime agricultural areas is discouraged and may be permitted for: 

d) a residence surplus to a farming operation as a result of farm consolidation 

provided that the planning authority ensures that new residential dwellings are 

prohibited on any vacant remnant parcel of farmland created by severance. 

The approach used to ensure that no new residential dwellings are permitted 

on the remnant parcel may be recommended by the Province, or based on 

municipal approaches which achieve the same objective: and 

The 2005 Provincial Policy Statement defines “residence surplus to a farming operation 

as 

74

” an existing farm residence that is rendered surplus as a result of farm 

consolidation (the acquisition of additional farm parcels to be operated as one 

farm operation). 

Finally, Section 2.3.3.3 states: 

“New land uses, including the creation of lots, and new and expanding livestock 

facilities shall comply with the minimum distance separation formulae.” 

The 1997 Provincial Policy Statement, on which the present Official Plan policies were 

based and which has been superseded by the 2005 Policy Statement, provided the 

following with respect to the creation of new residential lots: 

Lot Creation in prime agricultural Areas is generally discouraged and will be 

permitted only in the following situations: 

(b) new lots for residential uses may be permitted for : 

4. a farm retirement lot; 

5. a residence surplus to a farming operation; and 

6. residential infilling. 

Mr. Leenders and his parents are cash crop and swine farmers. They own 140 acres of 

land in Lambton Shores and 109 acre in Perth County. They also rent 80 acres of land 

in Perth County. Mr. Leenders lives on his farm on Perth and has no use for the 

dwelling on the subject lands. As a result they would like to dispose of it. This would be 

permitted by the 2005 Provincial Policy Statement, but not the Lambton Shores Official 

Plan which has not been updated to reflect the 2005 Policy Statement. 

The Policy Statement would require that the retained farm parcel be zoned to prohibit 

the construction of a new farm dwelling on the lands. The applicants have applied for a 

zoning amendment to prohibit a new dwelling on the farm parcel. As well, the Provincial 

Policy Statement requires that the creation of lots comply with the minimum distance 

separation formulae (MDS). As indicated in the correspondence section of this report, 

Mr. Eugin Burgin attended the office in Forest on September 11 and expressed concern 

that the severance as proposed may impact his large animal operation on lands to the 

south. Staff recommends that this applicant be tabled in order that the applicant and 

staff can assess possible impacts on Mr. Burgin’s operation. 

Zoning 

The subject lands are zoned “Agricultural 1” in the Lambton Shores Zoning By-law. The 

Agricultural 1 (A1) zone requires that a farm parcel have a minimum lot area of 38 

hectares and a minimum lot frontage of 150 metres. The lands which are to be retained 

in agricultural use will have a split lot frontage well in excess of 150 metres but a lot 

area of 19.4 (48 acres) hectares and thus does not comply with the current standards 

75

of the “A1” zone. The “A1” zoning on these lands permits an accessory farm dwelling 

as a permitted use. The zoning on the remnant farm parcel will be amended by this 

application to prohibit the construction of a new non-farm dwelling as is required by the 

Provincial Policy Statement and will recognize the deficient lot area. 

The Agricultural 1 (A1) Zone requires that a non-farm dwelling lot have a minimum lot 

area of 0.8 hectares and a minimum lot frontage of 45 metres. The surplus dwelling lot 

is proposed to have a lot area of approximately 0.8 hectares and a lot frontage of 83 

metres (273 ft.) and thus complies with the minimums established in the A1 zone. 

Servicing 

The proposed non-farm residential lot is serviced by a private septic system and 

municipal water. The County of Lambton advises that there are no records indicating 

when the septic system was installed and no records of its location. In light of the 

absence of records for the property, it is likely that the existing septic system is not to 

current standards and should be replaced. The County’s minimum lot area standard 

established for lots on clay soil is 0.8 hectares and usually a raised bed septic system is 

required on clay soils. The proposed non-farm residential lot is proposed to have a lot 

area of 0.8 hectares. I would recommend that the application be tabled pending 

verification that a new septic system can be installed on the property and that any 

approval of the application be conditional on the Applicants satisfying the County and 

the Municipality that a new septic system is installed on the proposed non-farm 

residential lot. 

Summary 

In light of the above, I recommend that these applications be tabled pending 

confirmation that the lands can support a septic system and that the creation of a new 

non-farm dwelling lot does not impact Eugin Burgin’s animal operation to the south. 




76





77

APPENDIX 2 

Excerpt from September 17, 2012 Council Meeting 

8.4 PL Report No. 31-2012 – Re: Official Plan Amendment Application and 

Zoning By-law Amendment for 6472 Cedar Point Line – Martin Leenders 



That the Council meeting adjourns at 7:10 p.m. for a public 

meeting held under the Planning Act to hear applications for a 

Zoning By-law and Official Plan Amendment submitted by 

Martin Leenders for property located at 6472 Cedar Point 

Line. 

Carried 

The Planner Ms. Richardson advised that the applicant, Mr. Leenders is 

requesting an Official Plan Amendment to the “Agricultural” policies to permit the 

creation of a new 0.8 hectare non-farm dwelling lot for a dwelling which is surplus 

to a farming operation as a result of a farm consolidation. 

She further advised that the applicant is requesting a Zoning By-law Amendment 

to the Agricultural 1 (A)) zone of Zoning By-law 1 of 2003 as it affects the 

remnant parcel to prohibit the construction of a new dwelling on the farm parcel 

after the severance of the surplus dwelling and to allow a lot area of 

approximately 48 acres and as it affects the proposed severed non-farm dwelling 

lot to allow a 200 m 2 accessory building to remain on the proposed non-farm 

dwelling lot. 

Ms. Richardson recommended to Council that the application for an Official Plan 

Amendment and Zone Amendment be tabled pending confirmation from the 

County that the lands can support a septic system and until it is confirmed that 

the creation of a new non-farm dwelling lot does not impact the neighbouring 

animal operation to the south. 



That the public meeting closes and the regular Council 

meeting reconvenes at 7:17 p.m. 

Carried 



78

That the Official Plan Amendment Application OP-04/12 and 

Zoning By-law Amendment Application ZO-08/12 submitted 

by Martin Leenders requesting an amendment to the 

Lambton Shores’ Official Plan as it relates to lands known as 

6472 Cedar Point Line, to allow the creation of a new nonfarm 

dwelling lot for a dwelling which is surplus to a farming 

operation as a result of a farm consolidation be tabled, 

pending: 

a) Staff and the applicant evaluating whether the creation of 

a non-farm dwelling lot will impact animal operations in 

the area; and 

b) The County and the Municipality being satisfied that the 

proposed non-farm lot can support a new septic system. 

Carried 

79

APPENDIX 3 



TO: 

FROM: 

RE: 








That Official Plan Amendment Application OP-04/2012, 

submitted Martin Leenders requesting an amendment to the 

Lambton Shores Official Plan and Zoning By-law as it relates 

to lands known as 6472 Cedar Point Line, to allow the creation 

of a new non-farm dwelling lot for a dwelling which is surplus 

to a farming operation as result of a farm consolidation be 

APPROVED. 

That Zoning By-law Amendment Application ZO-04/2012, 

submitted Martin Leenders, requesting an amendment to the 

Lambton Shores Zoning By-law 1 of 2003 as it relates to lands 

known as 6472 Cedar Point Line to: 

a) prohibit the construction of a new dwelling on the 

remnant farm parcel after the severance of the surplus 

dwelling; 

b) allow a 201 m² accessory building to remain on the 

proposed non-farm dwelling lot 

be APPROVED 

and that the By-laws to implement the amendments to the 

Official Plan and Zoning By-law be adopted 

REPORT 

80

These applications were considered by Council as their September 17, 2012 and 

Council passed the following resolutions: 

Moved by: Councillor Russell 


That the Official Plan Amendment Application OP-04/12 and Zoning Bylaw 

Amendment Application ZO-08/12 submitted by Martin Leenders 

requesting an amendment to the Lambton Shores’ Official Plan as it 

relates to lands known as 6472 Cedar Point Line, to allow the creation of a 

new non-farm dwelling lot for a dwelling which is surplus to a farming 

operation as a result of a farm consolidation be tabled, pending: 

a) Staff and the applicant evaluating whether the creation of a non-farm 

dwelling lot will impact animal operations in the area; and 

b) The County and the Municipality being satisfied that the proposed nonfarm 

lot can support a new septic system. 

Carried 

Staff have, with the applicant’s agent, reviewed the property’s location in relation to the 

large animal operation located on 8070 Rawlings Road and operated by Eusi Farms 

Limited (Eugin Bergin) and find that there are eight other dwellings in the general area 

which are located closer to the animal operation than the dwelling on the subject lands and 

thus would impact the animal operation before the dwelling on the subject lands. 


County. 

In light of the above I can recommend that the applications be approved as they comply 

with provincial policy. Therefore, I have prepared the official plan amendment and 

amending by-law for Council review and approval. 




81


BY-LAW 14 OF 2013 

Being a By-law to amend By-law 1 of 2003 

WHEREAS the Council of the Corporation of the Municipality of Lambton Shores passed a 

comprehensive Zoning By-law 1 of 2003 on the 4th day of February, 2003; and 

WHEREAS Council deems it desirable to amend the said By-law; and 

WHEREAS a public meeting was held on September 17, 2012 under Section 34(12) of the 

Planning Act, R.S.O., 1990; 

NOW THEREFORE, the Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows: 

1. That Schedule "A" attached hereto (being a description of the lands affected by 

this By-law) is hereby declared to form part of this By-law. 

2. Section 5.5 of By-law 1 of 2003 is hereby amended by adding the following thereto: 

ddd) 

Exception 56 to the Agricultural - 1 Zone 

Notwithstanding any other provisions of this By-law to the contrary, on lands 

zoned Agricultural 1.56 (A1-56) on Schedule “A-1” to this By-law, and 

described as the West Part of Lot 9, Concession 13, Geographic Township 

of Bosanquet, Municipality of Lambton Shores, no dwelling unit of any kind 

shall be permitted and the agricultural lot shall have a minimum lot area of 

19.4 hectares. 

eee) 

Exception 57 to the Agricultural - 1 Zone 

Notwithstanding any other provisions of this By-law to the 

contrary, on lands zoned Agricultural 1.57 (A1-57) on Schedule 

“A-1” to this By-law and known municipally as 6472 Cedar 

Point Line, the maximum lot coverage for accessory buildings 

shall be 201 m² and the existing accessory building is 

considered to be accessory to the residential use. 

3. Schedule ‘A-1’ to Zoning By-law 1 of 2003 is hereby amended by changing the 

zone symbol that applies to those lands as indicated on Schedule ‘A’ to this Bylaw 

from the: 

“AGRICULTURAL- 1- (A1)” 

82

to the 

“AGRICULTURAL 1.56 (A1-56)” 

And 

“AGRICULTURAL 1.57- (A1-57)” 

4. This By-law shall come into force and effect pursuant to Section 34(21) or Section 

34(30) of the Planning Act, R.S.O. 1990. 

Read a First and Second Time this 28 th Day of January, 2013. 

READ A THIRD TIME AND FINALLY PASSED THIS 28 th DAY OF JANUARY, 2013. 


_____ _ 


83


ZONING BY-LAW 14 OF 2013 

Explanatory Note 

The purpose of this zoning by-law amendment is to change the Agricultural 1 (A1) zoning 

on the lands described as the West Part of Lot 9, Concession 13, Geographic Township 

of Bosanquet, Municipality of Lambton Shores and known municipally as 6472 Cedar 

Point Line to a : 

a) an Agricultural A1.56 (A1-56) Zone on the remnant farm parcel to prohibit the 

construction of a new dwelling on the remnant farm parcel after the severance of the 

surplus dwelling and to allow the remnant farm parcel to have a lot area of 19.4 

hectares. 

b) an Agricultural A1.57 (A1-57) Zone on the surplus dwelling lot to allow 

an accessory building lot coverage of a maximum of 201 m². 

The lands are also subject of an Official Plan Amendment Application (OP-04/2012) 

which has been considered by Council and approved, to allow the creation of a new 

non-farm residential dwelling lot for a dwelling which is surplus to a farming operation. 

85



TO: 

FROM: 

RE: 



Suncor Energy Cedar Point Wind Power Project 

Draft Municipal Consultation Form 


For Council review and direction. 

REPORT 

Staff have competed for Council review and direction a draft of the Municipal Comments 

solicited by the Province as part of the Application for a Renewable Energy Approval 

(REA application) for the Suncor Energy Cedar Point Wind Power Project. 

Council will recall that at their January 14 th meeting, Sarah Hornblower requested that 

the Municipal Comments not be sent to the Province until the final Public Consultation 

meetings are held for both the Suncor Energy Cedar Point Wind Power Project and 

NextEra Energy Canada Jericho Wind Power Project. Council direction on this matter 

is also requested. 




87

1 

Renewable Energy Approval Consultation Form: 

Municipalities, Local Authorities 

Suncor Energy Cedar Point Wind Power Project 3 

Part B 

The Corporation of the Municipality of Lambton Shores 

7883 Amtelecom Pkwy., Forest, ON N0N 1J0 

Carol McKenzie Clerk Email: cpmckenzie@lambtonshores.ca 

Ph: (519) 786-2335 Fax: (519) 786-2135 

Section 5: Consultation Requirement 

Municipal Council General Comments: 

The Council of the Municipality of Lambton Shores has expressed support for a 

moratorium on the construction of industrial wind turbines until such time as third party 

health studies have been done. Comments contained in this municipal consultation form 

should not be construed in any way as support for the project, prior to the health studies 

being completed and implemented. 

In addition, the Council of the Municipality of Lambton Shores is supportive of the 

province reinstating local planning authority to municipalities regarding renewable 

energy projects so that they can enact land use policies appropriate for this community 

which control industrial wind turbine projects. 

In addition to comments contained within this form, the following council resolutions 

relating to industrial wind turbines have been passed as: 

11-0404-07 Moved by: Councillor Illman 


That the correspondence regarding the concerns with the industrial wind turbines 

be received. 

Carried 

11-0404-08 Moved by: Councillor Illman 


That motion 11-0404-07 be amended with the addition that correspondence on the 

issue of wind turbines in the community be forwarded to the local MPP, the Minister of 

Energy and the Premier so that the concerns can be addressed at the appropriate 

government level, and the municipal concern that the local municipalities need to have 

control over the number and location of units be included. Carried 

88

2 



That Council supports a moratorium on the construction of industrial wind turbines until 

such time as third party health studies have been done and further that the province 

reinstate local planning authority to municipalities regarding renewable energy projects. 

Councillor Bonesteel Yes 

Councillor Scott Yes 

Councillor Maguire Yes 

Councillor Russell Yes 

Mayor Weber 

Yes 

Councillor Cook Yes 

Councillor Underwood No Carried 



That Council reaffirm its position with the Province for a moratorium on the construction 

of industrial wind turbines until health and safety concerns have been addressed. 



Carried 

That staff is directed to re-send correspondence to Premier McGuinty requesting a 

moratorium on wind turbines until health and safety concerns have been addressed. 

Carried 

Other general comments. 

Noise and Complaint Monitoring and Response 

It is our understanding that the turbines are equipped with sensors to identify 

abnormalities in sound level 24/7 and that the turbines automatically shut down if 

abnormal sound levels are sensed. The Municipality would like to be notified if the 

turbines shut down due to abnormal noise levels being sensed. As well the Municipality 

would like to be notified as to what was done to rectify the noise abnormality. 

Similarly, the Municipality will require that a Noise Complaint Protocol be established in 

the Development Agreement to address noise concerns emanating from the turbines 

raised by residents. The developer would be required to provide details on the process 

that would be followed when complaints are received and the intended process to 

89

3 

resolve issues and would also be required to maintain a log of all calls received and 

include the manner in which the concern was addressed by the developer. Further the 

Municipality wants to be notified when a complaint is received and advised as to how 

and when the complaint was addressed. In addition there should be requirements for 

these complaints to be resolved in a timely fashion. 

Similar to the Noise Complaint Protocol, the developer would be required to provide 

information on the process to address other concerns residents may have, such as 

communication disruptions or issues pertaining to the construction or personnel. 

As with the Noise Complaint Protocol, the developer would be required to provide 

details on the process that would be followed when complaints are received and the 

intended process to resolve issues and would be required to maintain a log of all calls 

received and include information on how the concern was addressed by the developer. 

Turbine Locations 

The Municipality requests that all turbines be located a minimum distance of hub height 

from adjacent property boundaries (99.5 metres) except if the adjacent property is under 

contract. The Municipality supports the rights of non-participating property owners to 

expect that the turbines will be located a minimum distance of the hub height from their 

property boundaries and do not support the proponents justify a reduction under any 

circumstance. 

In addition the Municipality is requesting that Turbine Nos. CP 18 and CP20 located on 

Rawlings Road adjacent the Municipality’s industrial park be located a minimum of 550 

metres from the boundaries of the Industrial park in order to ensure that the option of an 

accessory dwelling unit to an industrial use be maintained for the lands within the 

Municipal industrial park. 

Mediation and Arbitration 

The development agreement shall contain a process for conflict resolution. Such conflict 

resolution shall take place within Lambton Shores. 

Costs 

The developer shall cover all reasonable cost associated with municipal review of this 

project including the preparation and administration of the development agreement. 

5.1 Project Location: 

Provide comment on the project location with respect to infrastructure and servicing 

90

4 

A development agreement is required to be entered into by the proponent and 

registered on title of the lands where accesses or infrastructure are to be located; 

provisions for securities and insurance will be included. Details relating to proposed 

road accesses, infrastructure and route management including post-construction 

restoration are to be addressed in the road user agreement. 

Costs incurred by the Municipality relating to project construction, installation, 

administration, evaluation or costs caused by the Municipality hosting the project in 

general, will be recovered from the proponent. 

Detailed engineered plans relating to the installation of collector and transmission lines 

on Municipal lands must be approved by the Municipal engineer prior to any 

construction taking place and will form part of the development agreement. 

A Stormwater Management report as required by the Municipality is to be provided for 

review and approval by the Municipality and will form part of the development 

agreement. 

A list of locations where fill is proposed to be placed along with a description of how the 

fill is proposed to be handled is to be provided to the Municipality for approval. 

Prior to work commencing, the developer will provide an assessment, to the satisfaction 

of the municipality, of all roads, intersections, bridges, culverts etc. to be used or 

affected during the project. This assessment will include a video recording of the 

existing conditions of the roads, road allowances, intersection, bridges, culverts, etc that 

will be used or affected during the project. No later than 2 months after the work is 

completed, provide an assessment, to the satisfaction of the municipality, of all roads, 

intersections, bridges, culverts etc. used or affected during the project. After 

construction/commercial operation the developer will provide a video of the conditions of 

the roads, road allowances, intersections, bridges, culverts, etc that were used during 

the project and arrange to repair any deficiency to the municipality’s satisfaction, prior 

to the release of securities. In addition prior to any deposit being returned the developer 

shall provide “as built drawings” for the distribution lines and facilities, in both paper and 

digital formats, showing the location of the new utility in relation to the existing utilities. 

As security deposit will be required to be submitted to the Municipality to guarantee 

compliance with the agreement requirements, and ensure the restoration and/or repair 

of any road damage. The amount of the deposit will be equal the cost to install the 

service. 

Haul routes will be identified and approved for inclusion in the development agreement 

with the municipality, prior to work commencing. The Municipality recommends that the 

Developer makes their best effort to plan haul routes that are primarily located on 

Provincial or County roads and limit the use of municipal roadways. The developer shall 

be responsible for the reasonable maintenance of the haul roads or roads used during 

construction, including dust control, grading, repairs, restoration to ensure a safe 

91

5 

condition at all times, and so that the roads are able to support emergency service 

vehicles at all time. 

Prior to work commencing the developer shall mark the location of any services located 

on an unopened road allowance. 

Prior to work commencing the developer shall satisfy the Municipality with respect to 

liability insurance and shall save the Municipality harmless from any claim, loss, costs, 

damages or other expenses or any incidental or indirect claim arising from the project. 

5.2 Project Roads 

Provide comment on the proposed project’s plans respecting proposed road access 

Detailed engineered plans, including intersection details are required for each 

entrance/access to be installed. Plans will be approved by the Municipal engineer at the 

proponents cost prior to the commencement of construction. 

All entrances/accesses will be identified and subject to the development agreement. 

Final approval for all entrances will be subject to municipal operations considerations 

and By-laws. 

All transmission lines are to be buried underground in order to decrease the 

maintenance required to maintain the lines and to limit the amount of stray voltage that 

is present under and around high voltage overhead transmission lines. In addition the 

proponent should work with other companies proposing to install transmission lines by 

utilizing the same trench or by the sharing of lines in the same trench. 

Identify any issues and provide recommendations with respect to road access 

All access roads are to be signed that they are private roads. Signage is to be approved 

by the Municipality. Signage is to be installed at pre-construction phase. 

Provide comment on any proposed Traffic Management Plans 

The Municipality has not received a Traffic Management Plan for review. The Plan must 

be submitted for Municipal approval prior to start of project and will form part of the 

Development Agreement. The Municipality recommends that the Developer make their 

best efforts to plan haul routes that are primarily located on Provincial or County roads 

and limit their use of municipal roadways. 

Identify any issues and provide recommendations with respect to the proposed Traffic 

Management Plans 

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6 

The Traffic Management Plan will be reviewed by the Municipal engineer to assess 

road, culvert and bridge capacity to determine the design, capacity and condition to 

accommodate the transportation components for each turbine. 

A pre-construction and post-construction analysis of road conditions will be prepared; 

restoration will be addressed to the satisfaction of the Municipality in the development 

agreement. 

Spring weight restrictions may be in effect and will apply to all project activities. 

The Traffic Management Plan must be submitted for Municipal review prior to the road 

condition report being prepared and submitted. 

5.3 Municipal or Local authority Service Connections 

Provide comment on the proposed project plans related to the location of and type of municipal 

service connections, other than roads 

Substation and operations facilities require utility, water, sewage servicing. 

Final design of collection and transmission lines to be reviewed by the Municipality for 

comment and will be included in the development agreement. 

Identify any issues and provide recommendations with respect to the type of municipal service 

connections, other than roads 

No comment. 

5.4 Facility Other 

Identify any issues and recommendations with respect to the proposed landscaping design for the 

facility 

Requirements regarding tree removal and replacement will be detailed in the 

development agreement. However, it is the goal of the Municipality to protect trees on 

our road allowances as well as on private property. The development agreement shall 

contain detail on proposed tree removal and dictate the number of replacement trees, 

types and locations for replanting those trees removed as a result of this project. 

Every effort should be made to limit removal of trees located in windrows, fence rows 

and along natural features. 

Provide comment on the proposed project plans for emergency management procedures/safety 

protocols 

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7 

All access roads require address numbering as required by the County of Lambton 

Emergency Management 9 -1-1 Policies and Procedures. 

The Municipality will require an Emergency Response Plan be developed by the 

proponent for the sites in collaboration with the Fire Chiefs, the Ontario Provincial 

Police, Lambton County Emergency Medical Services and Municipal Staff that takes 

into consideration such matters and acknowledgments as: 

 

 

 

 

 

 

 

 

The volunteer base of the Fire Department with respect to any medical first 

response or fire call, especially during the construction phase; 

The developer acknowledges the Municipal limit of service to ground level 

assistance only for all core services; 

The developer acknowledging that it is responsible for all emergency response relating 

to the turbine, and that the municipal or local response will be limited to caring for and 

transporting victims once on the ground, guarding against the spread of fire, fighting fires 

in operations or accessory buildings, emergency scene management, and/or 

investigating criminal activities. 

The developer shall ensure that an emergency response plan for personnel 

operating the turbines is available, and all staff are aware of their duties and 

responsibilities, and are fully trained on the procedures and protocols. The 

Developer shall also ensure that regular drills are carried out and, that the 

required safety equipment is available. 

The developer shall ensure personnel are trained in High Angle and Confined 

Space rescue procedures and/or enter into a contract with a High Angle Service 

Provider. 

The developer shall provide any specialized equipment for High Angle rescue 

that is required. 

The developer shall provide the Municipality with copies of the emergency 

response protocols for but not limited to: 

o fire or explosion 

o injury/ trauma 

o high angle or confined space rescue 

o collapse or collision 

o environmental spills 

o site evacuation. 

The developer shall post a sign at each IWT access road, listing the turbine 

number, municipal address (number and street), contact name and address of 

the Project manager, (including a telephone number that can be used 24 hours 

day) and hazmat symbols for all onsite materials. 

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8 

 

Actively maintains the contact information beginning at the start of construction 

phase and continuing for the duration of the project until final decommissioning. 

Identify any issues and recommendations with respect to any Easements or Restrictive 

Covenants associated with the Project Location 

There may be other ownership/access issues to be confirmed by the project proponent. 

The operations and maintenance building is to obtain all relevant approvals under the 

Planning Act and must be located within a Settlement Area as identified in the 

Municipality of Lambton Shores Official Plan. 

5.5 Project Construction 

Identify any issues and recommendations with respect to the proposed rehabilitation of any 

temporary disturbance areas and any municipal or local authority infrastructure that could be 

damaged during construction 

Municipal requirements regarding construction damage and/or restoration will be 

detailed in a Development agreement. 

Identify any issues and recommendations with respect to the proposed location of fire hydrants 

and connections to existing drainage, water works and sanitary sewers 

The proponent is required to evaluate existing municipal drains and report on potential 

crossings and/or modifications. The report must contain a request for appointment of a 

drainage engineer under Section 78 of the Drainage Act, R.S.O. 1990, c.D.17. The 

Municipality will appoint a drainage engineer to prepare any required reports and 

schedules at the proponents cost. All costs associated with the preparation of the report 

and subsequent drainage works shall be borne by the proponent. 

All Drain crossing should be below grade and directional drilled, within a minimum 

separation from the drain invert of 1.5 metres. 

The developer and the Municipality will jointly develop a process for the relocation of 

the projects infrastructure if relocation is necessary in the future. The developer shall be 

responsible for the cost of relocating their infrastructure should it be deemed necessary 

for any future municipal roadway project. These provisions shall be included in the 

development agreement. 

Identify any issues and recommendations with respect to the proposed location of 

buried kiosks and above-grade utility vaults. 

Above-grade utility vaults are to be constructed in a location that will maintain 

appropriate site lines at intersections. Appropriate drainage measures are to be 

addressed and approved by the Municipality. 

95

9 

Identify any issues and recommendations with respect to the proposed location of existing and 

proposed gas and electricity lines and connections 

The proponent will locate existing utilities on the as-constructed drawings to be provided 

to the Municipality post installation. 

Provide comment on the proposed project plans with respect to Building Code permits & 

licenses 

The proponent is subject to the Building Code Act and Regulations and Municipal 

Building By-law 80 of 2007, as amended. All structures, other than turbines, are also 

subject to the Planning Act, Site Plan Control By-law and Municipal Zoning By-laws. 

Ancillary buildings shall be located within the limits of the Municipality of Lambton 

Shores in an identified settlement area pursuant to the Municipality’s Official Plan. 

Identify any issues and recommendations related to the identification of any significant natural 

features and water bodies within the municipality or territory 

Natural features and water bodies are to be addressed to the satisfaction of the MNR, 

the Ausable Bayfield Conservation Authority and the St. Clair Region Conservation 

Authority. No development shall proceed until final approval of the Natural Heritage 

Assessment and Environmental Impact Study Report is received by the Municipality 

from the Ministry of Natural Resources. 

Identify any issues and recommendations related to the identification of any archaeological 

resource or heritage resource 

The Municipality requests that final approval be received from the Ministry of Tourism, 

Culture and Sport for this project which identifies any additional work required for 

individual sites prior to a turbine being installed. Such information shall form part of the 

Development Agreement 

96



TO: 

FROM: 

RE: 



Grant of Vehicular Access Easement over the King Street Parking Lot in 

Favour of Lands Owned by Tak-Shan (Eddie) HO known as 75 Main Street 

West, Grand Bend 


For Council review and direction. 

REPORT 

Early last year staff was contacted by Mr Eddie Ho, the owner of lands known as 75 

Main Street West in Grand Bend, respecting the re-instatement of the driveway access 

to his lands at 75 Main Street West in Grand Bend. The access was removed when 

Main Street West was reconstructed in late 2009, early 2010. After some discussion 

with Mr. Ho, it was agreed that rather than restore the entrance to Main Street West it 

might be more prudent to grant Mr. Ho a permanent access easement to the rear of his 

lands over the Huron/King Street parking lot. The benefit to the Municipality is, first we 

do not have to modify the newly constructed Main Street West to re-install the driveway, 

which would require removal of the curb and adjustments to the grade of the sidewalk. 

Secondly, it would not re-create a driveway which could cause traffic and pedestrian 

conflicts during peak usage times in the summer and finally it would not result in the 

elimination of a parking space on Main Street West. 

The benefit to Mr. Ho is that he is assured permanent vehicular access to his rear 

parking area, a benefit both currently and in the future should he re-develop the lands. 

The Plan attached shows the general location of the easement. Any easement 

registered over the parking lot in favour of Mr Ho’s lands would include a clause 

allowing the actual easement to be re-aligned or re-located should changes be made at 

the parking lot. 

The cost to grant this easement to Mr. Ho should be borne by the Municipality as we 

eliminated the original access to his lands. I estimate the cost to arrange this easement 

to be approximately $3,500 to $5,000, as it may require a reference plan. 

Staff are requesting Council approval to proceed with this easement. 




97


D.C.S. Report No. 08-2013 Monday, January 15, 2013 

TO: 

FROM: 

RE: 


Brent Kittmer, Director of Community Services 

Heart & Stroke’s Big Bike Event – Grand Bend 


That the recommendation in Report No. D.C.S. 08-2013 be 

approved and the Heart & Stroke Foundation’s Big Bike 

event take place in Grand Bend again this year. 

REPORT 

The Heart & Stroke Foundation would like to organize another Big Bike event for Grand 

Bend on Saturday, June 1, 2013 from 9:00am – 12:00pm. This will be the seventh year 

the event has taken place in Grand Bend. 

The Heart & Stroke Big Bike is a team event geared towards community organizations, 

companies and groups. Teams made up of 29 enthusiastic riders (and one driver 

provided by the Foundation) pedal through their community in support of heart disease 

and stroke research. As a vital fundraiser with impressive results, Heart & Stroke Big 

Bike has continued to engage Canadians across the country for the past 20 years. Last 

year, over 40,000 riders, in over 200 communities, helped raise over $7 million for 

research! This is helping the Foundation achieve even greater results that change the 

lives of not only heart and stroke patients, but for all Canadians. (The Heart & Stroke 

Foundation) 

The Program Coordinator for Sarnia-Lambton, Mary-Jane Samela, has requested to 

use the same route that was used in 2012, which would tour the Big Bike down the Main 

Street West corridor in hopes of drawing a larger audience. A map of the route can be 

found in ‘Schedule A’. The route was submitted to Ontario Provincial Police Sergeant 

Mike Dougan for review and the OPP do not have any concerns with it as it has been 

done in the past without incident. By-law also had the chance to review the route and 

had no concerns with it. 

The roads will not be closed during the event, so the Big Bike will slow traffic down. 

However, with the event taking place in the morning hours and it is not during the peak 

summer months, it is anticipated that this will not be a nuisance for traffic. Police will not 

be present at the event, but there will be a lead car in front of the bike. 

Riders will be gathering at St. John’s at the Lake Anglican Church, so the Foundation is 

not looking for parking passes for participants or use of Municipal parking lots. They will 

not be asking for any additional staff support either. 

99

The Heart & Stroke Foundation is looking for Council’s consent for the event to take 

place and their approval on the route. Staff would like to recommend approving the 

event again in 2013, as it is a fun event for a great cause that will attract people to the 

downtown area. 


Brent Kittmer, P.Eng. 

Director of Community Services 

Report Prepared by Shannon Prout – Acting Facilitator of Recreation & Leisure 

Attachment: 

1. Schedule A - Requested Grand Bend Big Bike Route 

100

Schedule A 

101


D.C.S. Report No. 09-2013 Tuesday, January 15, 2013 

TO: 

FROM: 

RE: 



Outdoor Sports Field Allocation Policy 


That the recommendation in D.C.S. Report No. 09 – 2013 be 

approved; and further that the draft “Outdoor Sports Field 

Allocation Policy” be approved and staff work to 

communicate the policy to sports field users for the 2013 

season. 

REPORT 

The Municipality of Lambton Shores is fortunate to have eight sports field complexes 

within our borders, which contain eight soccer pitches and eight baseball diamonds. 

Each facility offers different amenities and different classes of fields (based on size, 

availability of lights, etc.). During the spring and summer months, these facilities are 

utilized by youth baseball and soccer groups, adult baseball groups, schools and private 

renters. 

In May 2009, the Arena Ice Allocation Policy was passed to assist the municipality in the 

allocation of facility rental time at the Shores Recreation Centre and the Legacy 

Recreation Centre. The intent of the policy is to make Lambton Shores’ residents and 

non-profit organizations felt equal and to ensure groups are treated fairly. 

The policy established procedures and standards that have helped to allocate minimum 

requirements of facility rental time at all municipally-owned recreation centres to all 

qualified user groups within the Municipality, as well as maximize the potential of all 

recreation facilities. 

The policy did not include sports field allocations, and to date, no such policy exists. 

At this time, groups contact the Municipality for facility rentals which are then entered 

into the booking system; however, not all groups abide by this procedure, which 

presents a challenge for staff as we are not always informed when users are at certain 

facilities. This is especially challenging when the facility would have required 

preparation and it is not completed and staff received criticism for a process that they do 

not control. This can pose a liability issue for the Municipality, and can also be an 

inconvenience for other users wishing to rent a sports field. It can also become 

102

problematic with maintenance schedules as staff try to plan maintenance activities 

around facility usage. 

The Recreation and Leisure Services Master Plan (2012) recommends: 

1-7. In consultation with local user groups, establish a Sports Field Allocation 

Policy to formalize equitable access to municipal sports fields (similar in 

nature to the existing Ice Allocation Policy). 

The draft policy can be reviewed in ‘Schedule A’. The policy largely reflects the Ice 

Allocation Policy, and sets out the parameters for developing the annual sports facilities 

schedule. 

The allocation priorities outlined in the policy are as follows: 

1. Municipal programs 

2. Tournaments and special events 

3. Minor organizations 

4. Major teams (i.e. Forest Dragons) 

5. Schools 

6. Local adult leagues 

7. All other local groups 

8. Non-resident groups 

9. Commercial operations. 

Additionally, teams and organizations that are considered to be existing organizations 

(more than two years in Lambton Shores) will be prioritized before new organizations. 

As noted above, the policy suggests that minor organization requests will take priority 

over most organizations. Minor organizations should take priority for three main 

reasons: first, these organizations provide recreational and fitness opportunities for 

children and youth of Lambton Shores and without the minor organizations, these 

programs would not exist. Second, minor organizations have a large local volunteer 

base that is committed to improving the quality of life for families in Lambton Shores. 

Finally, the health and wellness of children and youth is a priority as participating in 

sport at an early age creates a future of healthier and more active adults in the 

community. 

Also included with the draft policy are the recommended User Agreement and the rental 

confirmation form. The Agreement outlines the user group’s responsibilities when 

renting a sports field and is also a reminder of the existing policies that are in place. 

Again, this Agreement is very similar to the Ice User Agreement, but has been adapted 

for sports field use. 

Since the Sports Field Allocation Policy is so similar to the Ice Allocation Policy, it is the 

opinion of staff that user group feedback is not needed for the policy development, but 

rather would be required as part of the annual review process. Should Council approve 

the policy, staff will communicate the new requirements to the user groups in advance 

103

of the 2013 recreation season. As this is the first year under the new policy frame work 

staff will exercise a certain degree of flexibility when scheduling the requested events. 

Each sports field user group in Lambton Shores is unique, and they operate excellent 

program opportunities for children, youth and adults in Lambton Shores. These 

organizations are valuable assets to this community and all of the volunteers who spend 

countless hours working to support these programs in the Municipality should be 

applauded for their efforts. It goes without saying that the programs that these 

organizations offer have a huge impact on the quality of life for residents of the 

Municipality. 

It is recommended that the Outdoor Sports Field Allocation Policy be approved, as 

outlined in this report. Staff will meet with the regular sports field users to ensure that 

the policy is communicated, and if changes are required to the policy based on user 

group feedback, staff will submit a subsequent report to Council. 




Report Prepared by Ashley Farr 

Attachment: 

1. Draft Outdoor Sports Field Allocation Policy 

104

SPORTS FIELD ALLOCATION POLICY 

Schedule A 

The Municipality of Lambton Shores 

Policy # 

Effective Date: 

Purpose 

To assist the Municipality of Lambton Shores in the allocation of sports field rental time 

at Coultis Park, McRae Ball Diamond, Shipley’s Grove, Utter Ball Park, Grand Bend 

Lions’ Park, Klondyke Sports Park, Port Franks Community Centre and the Legacy 

Recreation Centre. It is the intent that through this uniform policy, the Municipality of 

Lambton Shores residents and non-profit organizations will feel equally and fairly 

treated. It is also important to ensure that equal opportunity exists regardless of gender. 

The policy will establish procedures and standards that will help allocate minimum 

requirements of facility rental time at all municipally-owned sports fields and baseball 

diamonds to all qualified user groups in the Municipality as well as maximize the 

potential of all recreation facilities. 

Procedure 

Municipal Facilities 

The Municipality of Lambton Shores owns and operates eight sports field complexes, 

comprised of eight soccer pitches and eight baseball diamonds: 

Shipley’s Grove Soccer Pitch 

Klondyke Sports Park 

Grand Bend Lions’ Park 

Utter Ball Park 

McRae Ball Diamond 

Coultis Park 

Legacy Recreation Centre Ball Diamonds 

Port Franks Community Centre Ball Diamond and Soccer Pitch 

Operating Governance 

The Municipality of Lambton Shores Community Services Department will be 

responsible for calculating each regular user groups’ facility allocation. This will be done 

annually. The Community Services Department is responsible for the implementation of 

the policy as outlined. 

Sports Field Allocation Priorities 

The sports field allocations will be prioritized in the following order: 

1. Municipal Programs 

105

a. Defined as programs offered by the Municipality of Lambton Shores to 

provide an opportunity for community residents (open to the general 

public) 

2. Special Events and Tournaments (Blackout Dates) 

a. Defined as those which bring recognition to, or increase the public profile 

of, the Municipality of Lambton Shores 

b. International, National, Provincial and Regional multi-sport/recreational 

events or events which are sanctioned by the appropriate governing body 

and which bring recognition to, or increase the public profile of the 

Municipality of Lambton Shores 

c. OFSAA (Ontario Federation of School Athletic Associations) and 

SWOSSAA (South Western Ontario Secondary Schools Athletic 

Association) regional and provincial tournaments 

d. Note: in order to be considered in this priority order, blackout dates must 

be submitted to the Community Services Department per the schedule 

below. 

3. Local Minor/Youth Organizations 

a. Defined as having the majority of the registered players being residents of 

the Municipality of Lambton Shores and the primary purpose of the 

organization is to offer, and involve, individuals in recreation, athletic, 

cultural or social activities. 

b. One hundred percent of the participants must be 18 years of age or under 

prior to December 31 st of that year’s session and/or the age categories as 

outlined in the existing provincial or national governing bodies. 

4. Major Municipality of Lambton Shores teams (i.e. Forest Dragons) 

5. Local Elementary and Secondary Schools 

a. A publicly-funded school or a “not-for-profit school” recognized by the 

Province of Ontario as an education institution, located in the Municipality 

of Lambton Shores. 

6. Adult Non-Profit Organizations within the Municipality 

a. Defined as having the majority of the registered players being residents of 

the Municipality of Lambton Shores and the primary purpose of the 

organization is to offer, and involve, individuals in recreation, athletic, 

cultural or social activities. 

b. The age of the participants is greater than that which qualifies as a youth 

organization. 

7. All other local user groups 

a. Defined as any use by an organization or individual where the purpose is 

to generate activity for the “public good” of the community or to generate 

funds which will be to a “public good” in the community. 

8. Non-resident groups 

a. Defined as any use by an organization or individual where the 

organization, group or individual does not reside or operate within the 


9. Commercial operations 

a. Private sector group or individual whose primary purpose in booking the 

facility is to make a profit. 

106

All other rentals (i.e. private, infrequent rentals) will be on a first come, first served 

basis. 

Financial Obligation 

The Municipality of Lambton Shores will issue invoices on a weekly basis, unless 

requested differently. Staff will ensure that all final invoices are issued no later than one 

(1) week subsequent to the final day of the user group’s season. 

User groups understand that invoices are due when rendered. A late payment fee at a 

rate of 2% per month on any outstanding balance shall be applied to the account until it 

is paid in full. 

Groups are responsible for paying off any final balances by the 31 st day of October 

subsequent to the final day of the sports season. Failure to do so will forfeit any facility 

requests for the next season. Once full payment has been received, the user group 

may select from the remaining available time slots. 

Insurance Obligation 

As per the annual agreement, the User Group will maintain liability insurance coverage 

in the amount of $2 million, naming the Municipality of Lambton Shores as an additional 

insured throughout the duration of the agreed time period. The User Group will provide 

proof of such coverage by April 15 or prior to the start of the season if before this date. 

Failure to do so will result in the forfeit of any facility requests for the season. Once 

proof has been received, the user group may select from the remaining available time 

slots. 

Historical Precedent 

Existing 

Preference in the allocation system will be given to established organizations, which 

have provided quality programming to the residents of the Municipality over previous 

years. In order to be considered existing, an organization must have been in operation 

for a minimum of two years, and must be in good standing with the Municipality of 

Lambton Shores. 

New 

New organizations will be considered within the allocation provided that: 

They meet an identified need in the community 

There are sufficient registrants 

Facility time is available 

New groups will be identified as “New” for two years to help support the establishment 

of the group. Identified needs and appropriate use of the facility will be evaluated by the 

Community Services Department. 

107

Accommodating new groups at the expense of the existing groups will be considered 

only in cases where a program is being introduced into the area for the first time and no 

other program of this nature is available. 

Tournaments and Special Events 

Blackout dates for existing events and tournaments must be submitted to the 

Community Services Department by March 15 th of the year prior for consideration. 

New tournaments and special events will be assessed on a case-by-case basis. The 

Community Services Department will try to accommodate all requests for new 

tournaments/events. New tournament/event locations will be at the discretion of the 

Community Services Department, and will work in conjunction with the existing user 

groups to minimize the impact to regularly scheduled programming. 

Participant Data 

Groups are required to submit participant data to the Community Services Department, 

including names, addresses and age groups of participants to assist with future 

planning and assessing access needs. All information will be kept confidential. 

Facility Allocation Time Schedule 

Season start and end dates may vary depending on weather/field conditions, however 

the “regular” season will fall between May 1 and September 30 each year. 

All requests must be submitted according to the schedule below: 

March 15 All groups are required to submit Blackout dates 

(tournaments/special events) 

March 15 

All groups are required to submit the upcoming season’s facility 

requests. The Community Services Department will prioritize the 

requests according to the Allocation Policy and will enter the 

requests into the MaxEnterprise booking system. Organizations 

will be advised if a request cannot be accommodated. 

April 1 

Contracts will be sent out to the organizations. 

April 1 

A list of blackout dates will be provided to the organizations 

April 15 (or prior to 

start of season if 

All signed contracts must be returned to the Community Services 

Department. 

before this date) 


start of season if 

before this date) 


the start of season 

if before this date) 

Updated insurance documents must be submitted to the 

Community Services Department. 

All participant data (including names, addresses and age groups) 

must be submitted to the Community Services Department. 

108

It is important to note that the creation of sports fields’ schedules and implementation of 

policies and procedures relating to sports fields operations is the responsibility of 

Community Services staff. Every effort will be made to accommodate all requests; 

however, the Community Services Department reserves the right to reallocate 

times/facilities if required. 

It is to be understood that, if a parent organization is submitting requests, individual 

organizations will continue to be responsible for scheduling teams within their allotted 

contracted times. Once facility times have been contracted for the season, any 

subletting or revisions to the schedule are the responsibility of the individual 

organization. The Community Services Department must be notified in writing of any 

subletting or revisions to the regular schedule. 

Policy Review 

This policy will be reviewed annually by the Community Services Department. 

109

Sports Facility Rental Agreement 

Lambton Shores Community Services Department 

1. Rental Rates (2013) 

a. No Charge for Youth Organizations 

b. No Lights: $8.70 + HST per hour 

c. Lights: $14.50 + HST per hour 

d. Tournaments 

i) Coultis, Lions, McRae, Legacy, PFCC: $173.90 + HST for 3 days 

ii) Utter w/o bar: $173.90 + HST for 3 days 

iii) Utter w/ bar: $248.90 + HST for 3 days 

(Rates are subject to change as set by Council) 

2. Authorized Person 

a. A “User Group” which is not an adult or individual or a corporation must 

appoint an “Authorized Person” for the purpose of this Agreement. 

b. The function of the Authorized Person is to assume responsibility on 

behalf of the User Group, for the obligations set out in this Agreement. 

c. By signing this Agreement, the Authorized Person accepts these 

obligations personally on behalf of the User Group, for the obligations set 

out in these Terms and Conditions. 

d. The Authorized Person is jointly and severally liable for all User Group 

obligations and should make such arrangements as he or she considers 

advisable with other members of the User Group. 

3. Rental Times 

a. Facility rental time will be provided to the User Group, as confirmed 

following acceptance of your application. 

b. The User Group and Authorized Person agree to pay for all noted time on 

the rental confirmation form on a monthly basis (unless otherwise 

requested), for the duration of this Agreement. An interest rate of 2% per 

month is charged on late payments. 

c. Lambton Shores Community Services Department must be advised of any 

“sub-letting” of facility time. Failure of a User Group to make reasonable 

use of the booked time (at the Manager’s discretion) may result in the 

Agreement being cancelled. 

d. Exceptions to the providing of time include: 

110

i. Mechanical or electrical failure of any kind, beyond the reasonable 

control of the Management. 

ii. Unsafe conditions of any kind 

4. Booking Agreement 

All User Groups, through their Authorized Person, are required to sign an 

Agreement to book and pay for a specific block of time, as identified on the 

Agreement. Users must provide at least 48 hours cancellation notice to the 

Community Services Department, in writing. Failure to provide notice will result 

in the User being billed for the scheduled time. Cancellation notice is not 

required in unforeseen circumstances beyond the User Group’s control such as 

weather conditions; however, the User must contact the Community Services 

Department the next business day informing of the unused time. 

5. Weekly Schedules 

Schedules must be submitted to the Community Services Department two (2) 

weeks in advance. 

6. General Conditions 

a. Hourly rental rates are determined annually. This Agreement is for the 

availability of time, and hourly rates are not confirmed. A full listing of 

facility rates and time definitions is available from the Community Services 

Department. 

b. Payment for each rental is required at the time of the rental, unless prior 

billing arrangements are approved. Late payments are subject to 2% 

monthly interest. Final balances are due by the 31 st day of October 

subsequent to the final day of the sports season (see Financial Obligation 

of the Sports Field Allocation Policy). 

c. User Groups are deemed responsible for admission, conduct and control 

of spectators attending events. Any security costs are the sole 

responsibility of the User Group. 

d. Tournaments are subject to the Lambton Shores Outdoor Facility Rental 

Policy. 

e. User Groups are not permitted to sell/give away any items (food or 

otherwise) within the facilities, unless approved in advance by the 

Manager. 

f. The Lambton Shores Community Services Department recommends that 

all persons partaking in activities at municipal facilities wear approved 

111

protective equipment. User Groups are responsible for their members’ 

safety. 

g. User Groups are responsible to ensure members are aware and abide by 

the facility rules and regulations, and terms throughout this Agreement. 

7. Insurance 

The User Group throughout the duration of this permit will maintain liability 

insurance coverage in the amount of $2 million, naming the Municipality of 

Lambton Shores as an additional insured. The User Group will provide proof of 

such coverage by April 15 or prior to the start of the season if before this date 

(see Insurance Obligation of the Sports Field Allocation Policy). 

8. Equipment Storage 

The User Group acknowledges that the Municipality is not responsible for any 

damage, loss or theft of any equipment stored at Municipal facilities. 

9. Consumption of Alcohol on Municipal Property 

The consumption of alcohol is strictly prohibited at outdoor sports facilities, 

including dugouts, pavilions, playing fields and parking lots, unless a liquor 

license has been obtained from the Alcohol and Gaming Commission of Ontario 

(AGCO), in which case consumption of alcohol is limited to the area(s) specified 

on the license. All licensed events must follow the Lambton Shores Municipal 

Alcohol Policy, and provincial legislation applies. 

10. Smoking on Municipal Property 

As per the County of Lambton Bylaw #10-2004 smoking indoors is strictly 

prohibited and failure to comply could result in the maximum fine of $5,000.00. 

11. Lambton Shores Recreation Facilities Anti-Violence Policy 

Lambton Shores recreation facilities – arenas, recreation centres, outdoor parks 

and playing fields – exist to provide residents with opportunities to participate in 

sport and recreational activities in a safe and positive environment. By 

implementing this policy, Lambton Shores shows its commitment to providing 

facilities which try to achieve an atmosphere where patrons can enjoy sport and 

physical activity and which values participation, teamwork, safety and fair play. 

Policy Objectives: 

To reduce or eliminate violence and antisocial behaviour from recreation 

facilities (both indoor and outdoor) 

112

To ensure a positive, safe and encouraging environment for spectators, 

volunteers, staff and participants – a culture which supports safety, fair play 

and positive sport experiences for all those involved. 

To give facility staff and volunteers the authorization to deal with unruly and 

violent behaviour with appropriate sanctions. 

Guiding Principles: 

Violent, abusive or antisocial behaviour, such as verbal threats and insults, 

attempts to intimidate as well as physical assault and battery have no place in 

Lambton Shores facilities. 

The sports and recreation programs in Lambton Shores are driven by hardworking 

committed volunteers and staff members who dedicate time and 

energy to allow participant safety in sport. These community-minded citizens 

contribute in many ways to the success of local sport and recreation activities 

and should have the ability to work in a safe and positive environment. 

Sport and physical activity teach participants important social skills such as 

teamwork, goal-setting and fair play and promote healthy lifestyles. Violence, 

harassment and antisocial behaviour can turn a positive experience into a 

negative one. 

Sport rules and regulations exist to protect the players. Umpires and officials 

are charged with ensuring the fair and even application of the rules to ensure 

safety of the players and integrity of the game. 

Promotion of this policy and positive spectator behaviour will assist in the 

reduction of violent behaviours and contribute to a safe and fun sport 

experience. 

Roles and Responsibilities: 

The rules of the game and officials of sports retain responsibility for managing 

excessive violence on the field of play. Associations and groups are responsible 

for managing the behaviour of coaches, volunteers, spectators and players. 

Lambton Shores staff may be available and ready to support the officials, 

coaches and other volunteers and implement the ejection and banning 

component of the policy. 

The responsibility of Lambton Shores to maintain safe facilities comes out of the 

Occupiers Liability Act, which generally requires all owners and occupiers of land 

and buildings to take care to ensure that persons will be reasonably safe when 

using the premises. In cases of assault and battery, the Criminal Code of 

Canada will apply. 

Definition of Violence: 

113

Violence is seen as the following behaviour: 

Loud verbal assaults 

Threats and attempts to intimidate 

Throwing of articles in a deliberate or aggressive manner 

Aggressive approaches to another individual 

Physical striking of another individual 

Attempts to goad or incite violence in others 

Consequences: 

Individuals who engage in any of the above behaviours will be subject to 

immediate ejection from the facility by a person(s) designated by the recreation 

facility and a further ban from all Lambton Shores recreation facilities for a period 

of time to be determined by the person in charge of the recreation facilities (or a 

person authorized by Lambton Shores). 

Incidents of a verbal nature may be tolerated initially with a warning from facility 

staff, but will be noted and reported to the organization using the facility. 

Serious and physical assault incidents will be reported to the local police 

authorities. 

Subsequent violent behaviours by individuals using facilities may prohibit the 

individual or the organization from future facility access. 

If an individual asked to leave the facility refuses to do so, facility staff or an adult 

associated with the teams using the facility (i.e. umpire, official, coach, 

commissioner) will stop the game until the individual leaves. If this doesn’t work, 

the local police may be called in. 

12. Compliance 

Failure to abide by the terms of the Agreement will result in the forfeiture of 

current and/or future rentals at Lambton Shores facilities. 

_____________________________________ 

Signature: User Group “Authorized Person” 

_____________________________________ 

Print Name: User Group “Authorized Person” 

_____________________ 

Date 

114

OUTDOOR FACILITY RENTAL CONFIRMATION 

(Issued by Lambton Shores Community Services Department) 

1. User Group: ________________________________________ 

2. Authorized Person: ________________________________________ 

3. Rental Times 

Facility: ____________________________________________________ 

Monday 

Tuesday 

Wednesday 

Thursday 

Friday 

Saturday 

Sunday 

TOTAL 

DAY START TIME END TIME # OF HOURS 

4. Start Date: ________________________ 

MM/DD/YYYY 

5. Termination Date: ________________________ 

MM/DD/YYYY 

6. Proof of Insurance: 

Provided: 

___________ 

To Follow: ___________ (required before using the facility) 

Lambton Shores Community Services Department 

Per: ____________________________________ 


115


D.C.S. Report No. 10-2013 Thursday, January 17, 2013 

TO: 

FROM : 

RE: 



Fee Waiver Request 


That the recommendation in D.S.C. Report No. 10-2013 be 

approved and the rental fees at Legacy Recreation Centre 

be waived for this fundraiser. 

REPORT 

A letter was received on January 16, 2013 from Tara Fraleigh-Schram requesting 

Council consider waiving the rental fees for the Legacy Recreation Centre’s Thomas 

Hall for the annual fundraising event she organizes for the Children’s Hospital of 

Western Ontario. 

As outlined in her letter (Schedule A), the event has grown each year and has 

continuously received great support from the local residents and businesses. The goal 

of this event is strictly to raise funds for the hospital. Since 2007, the event has raised 

more than $33,000 for the Children’s Health Foundation. The event far exceeded their 

goal of $10,000 in 2012, and they were able to purchase 3 new IV pumps for the 

Neonatal Intensive Care Unit with the $15,000 raised. 

This year’s event has been scheduled for Saturday, March 16, 2013 and will have the 

same format as it has in the past – a dinner, dance and a silent auction. It will be a 

licensed event. 

The total cost of the rental for this event would be $710.95 before taxes. Broken down, 

the rental is as follows: 

Thomas Hall Rental - $567.70 (for the Friday night set up and all day Saturday) 

Kitchen Rental - $90.20 

Bar Rental - $53.05 

Ms. Fraleigh-Schram will be responsible for paying for the Special Occasion Insurance, 

which is a requirement for all licensed events, and the damage deposit. Please note 

that the damage deposit is refundable, pending inspection of the facility after the event 

takes place. 

Since the total rental exceeds $500.00, the waiver is being brought forward to Council 

for their consideration in accordance to Policy 25-2002. This policy is currently under 

116

eview, but, in the meantime, staff would like to recommend that this request be 

approved as it has been in the past. Although the hospital is not within Lambton Shores, 

it is a place whose services have benefited, and will continue to benefit, many families 

within the community. 




Report Prepared by Shannon Prout – Acting Facilitator of Recreation & Leisure 

Attachment: 

1. Schedule A – Letter requesting the fee waiver. 

117

Schedule A 

118

119


D.C.S. Report No. 11-2013 Thursday, January 17, 2013 

TO: 

FROM 

RE: 



Kaeden Brown Foundation Contribution Agreement 


That D.C.S. Report No. 11-2013 be approved; and further 

That the Municipality of Lambton Shores enters into a capital 

contribution agreement with the Kaeden Brown Foundation 

for the Kaeden Brown Foundation spray pad in Arkona; and 

further 

That By-law 11-2013 authorizing the Mayor and Clerk to sign 

the associated contract agreement be approved. 

REPORT 

The Kaeden Brown Foundation spray pad is located at the municipal park in Arkona at 

16 Smith Street. The total value of the project was approximately $130,000 and was a 

partnership between the municipality and the Kaeden Brown Foundation. The 

Foundation was instrumental in raising funds for the project, and was able to acquire 

close to a value of $30,000 in donated services. 

The remainder of the capital costs of the project have been agreed to be split between 

the Municipality and the Foundation. The Kaeden Brown Foundation is prepared to 

contribute $49,634.09 towards the cost of the project, subject to a capital contribution 

agreement with the Municipality. The agreement is attached to this report, and is a 

twenty-year term that commits the municipality to a minimum level of maintenance to 

ensure that the foundation’s investment is protected. 




Attachments: 

1. Authorizing By-law #11-2013 

2. Capital Contribution Agreement with the Kaeden Brown Foundation 

120


BY-LAW 11 OF 2013 

Being a By-law to authorize an Agreement between the 

Corporation of the Municipality of Lambton Shores and 

The Kaeden Brown Foundation 

WHEREAS: 

The Municipality of Lambton Shores constructed the Kaeden 

Brown Foundation spray pad located at the Arkona Recreation 

Centre (16 Smith Street, Arkona, ON); 

AND WHEREAS: The Kaeden Brown Foundation wishes to protect its donation 

towards the spray pad by way of a capital contribution agreement; 

AND WHEREAS: It is deemed appropriate for the Municipality to authorize the 

Mayor and Clerk to sign the necessary agreement; 

NOW THEREFORE the Council of the Corporation of the Municipality of Lambton 

Shores enacts as follows: 

1. The Mayor and Clerk are authorized to execute an agreement on behalf of the 

Corporation between the Municipality of Lambton Shores and the Kaeden 

Brown Foundation a copy of which is attached to this by-law as “Schedule “A”, 

and to affix to the contract the Corporate Seal of the Corporation of the 

Municipality of Lambton Shores; 

2. This By-law comes into force and effect upon being finally passed. 

Read a FIRST and SECOND time this 28 th day of January, 2013. 

READ A THIRD TIME AND FINALLY PASSED THIS 28 th DAY OF January, 2013. 

___________________________ 

MAYOR – Bill Weber 

___________________________ 

CLERK – Carol McKenzie 

121

THIS CAPITAL CONTRIBUTION AGREEMENT (the “Agreement”) made and entered 

into this ____ day of ______________, 2013 (the “execution date”) 

B E T W E E N : 


Hereinafter referred to as the “Municipality” 

OF THE FIRST PART 

- and - 

THE KAEDEN BROWN FOUNDATION 

Hereinafter referred to as the “Kaeden Brown Foundation” 

OF THE SECOND PART 

WHEREAS the Municipality has constructed a spray pad (hereinafter referred to 

as the “constructed works”) at the municipal park located at 16 Smith Street Arkona 

Ontario; 

AND WHEREAS the KAEDEN BROWN FOUNDATION is desirous of making a 

capital contribution towards the total cost of the constructed works; 

AND WHEREAS the term and conditions of this Agreement set out the terms 

governing the capital contribution from the Kaeden Brown Foundation 

NOW THEREFORE in consideration of these covenants and other good and 

valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the 

parties to this Agreement agree as follows: 

122

-2- 

Name 

1. The name of the constructed works shall be “The Kaeden Brown Foundation 

Spray Pad” 

Purpose 

2. The purpose of the constructed works is to act as a recreation location serving 

residents of the Municipality of Lambton Shores, and the general public. 

Capital Contribution 

3. The Kaeden Brown Foundation shall contribute capital in the amount of 

$49,634.09 to the Municipality to be directly applied towards the total cost of the 

constructed works. 

Possessory Interest 

4. It is the intention of the parties to this Agreement that the agreement between the 

two parties for capital contribution from the Kaeden Brown Foundation does not 

create a possessory interest or any other interest in real property and the property 

and constructed works shall remain the sole property of the Municipality. The 

Kaeden Brown Foundation acknowledges that the constructed works is owned by 

the Municipality, and as the owner; the Municipality has the right to operate the 

constructed works as outlined by this Agreement. 

Responsibilities of the Municipality 

5. In consideration of the capital contribution made by the Kaeden Brown Foundation 

to the Municipality, the Municipality agrees to the following responsibilities: 

i. Pay all utility costs associated with the operation of the constructed 

works, and the Kaeden Brown Foundation is not liable for any utility 

costs; 

123

-3- 

ii. Provide and hold all necessary liability insurance for the constructed 

works; 

iii. Maintain the constructed works in accordance with the minimum 

requirements of the County of Lambton’s “A Guide to the Safe 

Operation of Spray Pad/Splash Pad (2011)”, as amended from time 

to time, and affixed hereto as Schedule “A”; 

iv. Acting reasonably, correct any deficiencies to the constructed works 

that the Municipality is made aware of, within a reasonable time 

frame. 

Management 

6. Day to day management of the constructed works will be provided by the 

Municipality at its sole discretion. The Kaeden Brown Foundation claims no right to 

direct the operation of the constructed works. 

Signage 

7. The Municipality shall approve all signage prior to it being erected on, or at the 

property of, the constructed works. 

Term 

8. This agreement shall remain in effect for the life of the constructed works which 

shall be considered to be that point in time when the value of the constructed works 

is considered to be fully depreciated, or a term of twenty (20) years from the 

execution date of this agreement. 

Assignment 

9. No party’s interest can be assigned to another party without consent of all other 

party’s. 

Indemnity 

124

-4- 

10. The Municipality agrees to indemnify and save the Kaeden Brown Foundation 

harmless from any claims, prosecutions, actions, proceedings and judgments of 

any type relating to the operation of the constructed works area by the Municipality. 

Notice 

11. Any notice or any other communication required or permitted to be given under this 

Agreement shall be in writing and, unless some other method of giving the same is 

accepted by the person to whom it is given, shall be given by registered mail or by 

being delivered to the person to whom it is to be given at the appropriate address 

set out below: 

to the Municipality: 


7883 Amtelecom Parkway 

Forest, Ontario N0N 1J0 

Attn: Carol McKenzie, Clerk 

to the Kaeden Brown Foundation 

c/o Marty Meadows 

35 Ann Street 

Arkona, ON 

NOM1B0 

or such other address as may be furnished by such person, and such notice or 

other communication shall be deemed effective, as the case may be, at the time of 

delivery thereof or four (4) business days after the date of mailing thereof. 

Severability 

125

-5- 

12. If any provision of this Agreement shall be found or declared by a Court of 

competent jurisdiction to be invalid, unenforceable or ultra vires of the Municipality 

then such provision shall conclusively be deemed to be severable and the 

remainder of the Agreement mutatis mutandis, shall be and remain in full force and 

effect. 

Number and Gender 

13. In this Agreement, unless the contrary intention appears, words importing only 

singular number or masculine gender shall include more persons, parties or things 

of the same kind than one and the feminine and neuter gender. 

IN WITNESS WHEREOF the parties hereto have executed this Agreement as of 

the date first above written. 

THE CORPORATION OF THE MUNICIPALITY 

OF LAMBTON SHORES 

Per:_________________________________ 

Mayor 

Per:_________________________________ 

Clerk 

KAEDEN BROWN FOUNDATION 

Per:_________________________________ 

I have authority to bind the corporation. 

Print name:________________________ 

_________________________________ 

Witness 

Print name:________________________ 

126

2011 

A Guide to Safe Operation of 

Spray Pad/Splash Pad 

2/22/2011 

127

A Guide to Safe Operation of Spray Pad/Splash Pad 

A Guide to Safe Operation of Spray Pad / Splash Pad 

The following information will assist owner/operators of spray/splash pads carry out their 

responsibilities to ensure the safe use, operation and maintenance of recreational water facilities. 

Additional action should be taken by the owner/operator, above and beyond these 

recommendations, as necessary. When a health hazard is identified, a public health inspector 

may take action to lessen the health hazard in accordance with Section 13 of the Health 

Protection and Promotion Act (HPPA). 

General safety principles 

To reduce the risk of injury, illness or death to spray/splash pad users, especially when young 

children are present, the facility should be operated and maintained in a clean, safe, sanitary 

manner. 

The spray/splash pad should be supervised at all times when it is open for use either by the 

owner/operator, pool staff or through parental/guardian supervision of individual users. 

Pre-opening checks 

Before opening each day, or after a period of non-use, the operator should inspect the following: 

 

 

 

 

 

Spray/splash pad area is clean and free from obstacles or items that may cause injury, 

illness or death 

Water chemistry is adequate, and treatment and recirculation equipment are operational, 

where applicable 

All gratings or drain covers are securely fastened to all pipelines and fittings that 

terminate in the spray/splash pad 

Fittings that terminate in the pool are flush with the edges, or free of sharp edges 

All ground fault interrupters are operational, where provided. 

Construction 

All spray/splash pads should be designed and constructed to ensure the safety of the users. Prior 

to any construction or alterations, owners/operators should contact the local municipal building 

bylaw department(s), the Electrical Safety Authority (www.esasafe.com) and/or Technical 

Standards and Safety Authority (www.tssa.org) for specific requirements about construction 

details. 

Consider the following when designing and constructing a spray pad / splash pad: 

 

 

 

 

 

 

 

 

 

 

 

Play surfaces and equipment designed and maintained to prevent injury 

No play surface should slope more than 8% (8 cm down for every 100 cm length) 

Play surfaces are non-slip and made of a material that would reduce the risk of falls 

Spray pad / splash pad surfaces slope to drain 

Perimeter of pad is designed to prevent water entering from the surrounding area 

Spray pad / splash pad drains prevent the possibility of stagnant water 

If water is allowed to be retained for a short period of time, the depth of the retained water 

basin should not exceed 15 cm 

Surfaces can be readily cleaned and sanitized 

Back-flow preventers on water supply lines 

Securely fasten gratings or covers to all pipelines and fittings that terminate in the pool 

(suction outlet and drain covers should be secured with corrosion resistant bolts/screws) 

All water suction outlets or drains within the water-bearing structure are fitted with antientrapment 

coverings or are anti-entrapment by design. Where appropriate, the suction 

systems are equipped with a vacuum relief mechanism or other engineered system. 

Where electricity is used, ground fault circuit interrupters are functioning. Owners / 

operators should contact the Electrical Safety Authority about compliance with the 

electrical code (www.esasafe.com). 

128 

Adapted from MOHLTC's Operating Procedures for Non-Regulated Recreational Water Facilities Guidance Document


Specific construction considerations regarding fresh or re-circulated water include: 

 

 

All water used in the facility comes from a source that is free of potential disease-causing 

organisms, harmful chemicals or is treated prior to being circulated to ensure it is free of 

potential disease-causing organisms or harmful chemicals 

If recirculation is provided, the water leaving the spray/splash pad should pass through 

the following treatment steps: 

1. Filter 

2. Chemically disinfect with either chlorine or bromine 

3. Retained in a storage tank for an appropriate period of time to allow effective 

disinfection to occur 

4. Treated with ultraviolet light (UV) capable of rendering cysts and oocysts inactive 

before water enters the spray/splash pad. This step is the primary disinfection 

activity to ensure recreational water is free of micro-organisms. 

Note: Turbidity monitoring and control should be in place to ensure the ultra violet treatment 

device is effective. Ultra violet treatment units should have a mechanism to prevent water from 

being directed to the spray pad / splash pad in the event of equipment malfunction. 

Safety Tip 

If playground equipment is installed in the spray/splash pad, it should be appropriate 

for the water depth. Spray/splash pad owners/operators should follow the 

manufacturer standards and contact the Canadian Standards Association about 

compliance with the CAN/CSA-z614-2008 Children’s Playspaces and Equipment 

playground safety standards (www.csa.ca). 

Safe Operation 

Supervision 

Provide ample supervision of the facility to ensure safe use and response to adverse events. 

Use of the spray/splash pad should be stopped when there is contamination of the water, or a 

health or safety concern is identified. 

Safety Tips 

Facility staff should be encouraged to obtain a first aid certificate. Also provide a 

first aid kit for emergency use. The kit should contain, at a minimum, the 

requirements under the under O. Reg. 428/05 (Public Spas) 

If the spray/splash pad facility does not have a phone, it is recommended the 

person supervising the spray/splash pad have an emergency phone, cell phone or 

radio device to obtain emergency help. 

Prevent spray/splash pad water from becoming stagnant 

 

 

 

For non-recirculating systems, drain and disinfect the spray/splash pad surface between 

daily uses. 

If recirculation is provided, it should be maintained with adequate disinfectant 24 hours 

per day unless the water is drained. 

Continuously refresh the water by discharging 15% of the water directly to waste; add 

15% fresh water whenever water is being circulated to the spray/splash pad. 

129 



Chemical Handling 

Chemicals should be stored so they are available only to the operator. 

Safety Tips 

When using chemicals to clean and disinfect, always add the chemical to the 

water. 

Clear the spray/splash pad of users before adding chemicals. Prevent entry into 

the water until the chemicals are dissolved. 

Persons responsible for handling chemicals should be trained in the safe storage 

and handling of the chemicals, and the operation of the spray/splash pad. 

Provide appropriate safety clothing or equipment for handling any chemicals. Refer 

to Occupational Health and Safety Act. 

Water treatment 

The water used in a spray/splash pad should be: 

 

 

 

 

Testing frequency 

Obtained from a source free of potential disease-causing organisms or harmful 

chemicals 

Treated to ensure it is free of potential disease-causing organisms or harmful 

chemicals 

Used once and drained from the play area, OR 

Provided with appropriate filtration and disinfection 

To ensure the filtration and disinfection treatment systems are working in accordance with their 

design, the system should be checked daily: 30 minutes before opening, and every 2 hours 

during operation. 

If the level of disinfectant or pH is controlled by an automatic device, the operation of the device 

should be checked by doing a manual test of the disinfectant or pH in the water at least once per 

day. 

If the disinfection level is controlled by an automatic sensing device, the Oxidation Reduction 

Potential ORP value should be set above 700 mV. 

130 


Useful Tools 

Maintain a log book 


It is recommended the operator keep daily records of the following: 

 

 

 

 

Filtration, disinfection and addition of fresh water 

Total number of users per day 

Emergencies, rescues, or breakdowns of equipment 

Daily records should be retained for a minimum of one year 

Use of notices 

Owners/operators should post signs that set out health and safety rules for spray pad / splash 

pad users. See the sample below. For the safety of patrons, owners/operators may include other 

rules that may be appropriate for a particular facility, such as a contact number if the facility 

requires attention. 

SPRAY/SPLASH PAD POOL RULES 

 

 

 

 

 

 

 

Parents or guardians must supervise their children at all times when the children 

are using the spray/splash pad. 

Children should be appropriately dressed for their age, and continence ability, to 

prevent fouling of the spray/splash pad (e.g. swim diapers recommended). 

No glass containers, food, or beverages are allowed on the spray/splash pad, or 

in the area immediately surrounding the spray/splash pad. 

Recreational water is not intended for drinking. 

Do not use the spray/splash pad if you have an open sore or rash, or are 

experiencing nausea, vomiting or diarrhea. 

No person shall pollute the water or surface of the spray/splash pad in any 

manner, or the immediate area surrounding the spray/splash pad. 

No person shall engage in rowdy play in or near the spray/splash pad. 

Responding to fouling of spray pad / splash pads 

If the spray/splash pad has been contaminated due to fouling: 

 

 

 

 

Ensure users leave the spray pad / splash pad; 

Drain the spray pad / splash pad and the recirculation system; 

Clean and disinfect the spray pad / splash pad and any equipment used in accordance 

with the Centers for Disease Control and Prevention’s “Fecal Incident Response 

Recommendations for Pool Staff” 

Ensure proper operation of the spray pad / splash pad prior to reopening. 

Safety Tip 

Obtain a copy of the Centers for Disease Control and Prevention document 

“Fecal Incident Response Recommendations for Pool Staff." Visit: 

www.cdc.gov/healthywater/pdf/swimming/pools/fecal-incident-response-recommendations.pdf 

131 


Appendix A - First Aid Kits 

Section 16 of Ontario Regulation 428/05 (Public Spas) outlines first aid requirements for a 

Public Spa based on minimum requirements under the Workplace Safety and Insurance Act 

(WSIA), 1997, R.R.O. 1990, Regulation 11 01. For the purposes of applying the first aid 

requirements to non-regulated, recreational water facilities, the following contents are 

recommended: 

First Aid Kit 

 

 

 

 

 

 

 

 

 

 

 

 

 

Current copy of a standard first aid manual 

12 safety pins 

24 adhesive dressings, individually wrapped 

12 sterile gauze pads, each 75 mm square 

4 rolls of 50 mm gauze bandage 

4 rolls of 100 mm gauze bandage 

4 sterile surgical pads suitable for pressure dressings, individually wrapped 

6 triangular bandages 

2 rolls of splint padding 

1 roll-up splint 

1 pair of scissors 

2 pair of non-permeable gloves 

1 resuscitation pocket 

132


D.C.S. Report No. 12-2013 Thursday, January, 17, 2013 

TO: 

FROM: 

RE: 



Grand Bend Optimist Club Youth Centre Rental Agreement 


That the recommendation in D.S.C. Report No. 12-2013 be 

approved; and further 

That the Municipality enter into a three-year agreement with 

the Grand Bend and District Optimist Club for the operations 

of the Grand Bend Youth Centre; and further 

That By-law 12-2013 authorizing the Mayor and Clerk to sign 

the associated contract agreement be approved. 

REPORT 

The Grand Bend and District Optimist Club established the Youth Centre in Grand Bend 

to promote and encourage recreation programs for all ages within Lambton Shores, 

while creating long lasting relationships with peers, volunteers and staff. It is a nonprofit 

organization working with the children and youth of Lambton Shores and the 

Youth Centre has offered various programs throughout the year since opening its doors. 

The Centre has been primarily run by volunteers with support staff hired through the 

summer months, however, because of a decrease in volunteers and an increased 

difficulty in keeping a program coordinator on staff, the Optimist Club recently entered 

into an agreement with the YMCA to operate the program. 

The Grand Bend Optimist Club lease agreement for the Grand Bend Youth Centre 

officially expired on March 31, 2009. Since then, they have continued to abide by the 

expired agreement and paying the $1,500 annual rental charge in that agreement. 

Staff met with the Optimist Club to review a draft agreement that was very similar to the 

previous agreement between the Club and the Municipality. After discussion, the 

following amendments are being proposed: 

133

Agreement 

Section 

Term of License 

License Fee 

Insurance 

Use of Other 

Municipal 

Facilities 

General 

Conditions 

Recommended Revision 

The length of the agreement has 

been revised to three (3) years. 

Increased to $2,000.00/yr from 

$1,500.00/yr 

New - The Club shall carry 

liability insurance in an amount 

not less than $2 million which 

includes the Municipality as an 

additional named insured and 

will provide a copy of the policy 

to the Municipality at the time of 

signing the agreement. 

New - The Club shall utilize 

other municipal facilities 

including, but not limited to the 

Grand Bend Public School 

Gymnasium and Lions’ Park for 

Youth Centre programs only. 

New - 

a) The Club acknowledges that 

the facility is owned by the 

Municipality, and as the 

owner; the Municipality has 

the right to use the facility 

when required. The 

Municipality reserves the right 

to use any portion of the 

licensed premises for 

municipal purposes provided 

a minimum of seven (7) days 

notice is given to the Club. 

The seven days notice 

requirement will be waived in 

the case of an emergency, at 

which time no notice will be 

required to be provided to the 

Club; 

Rationale 

The agreement with the YMCA 

is up for review at the end of 

2015. If it is extended, then the 

Municipality will submit a new 

agreement for the Optimist 

Club to sign. 

The increase is to reflect the 

increase in utility fees 

This has become the standard 

practice for all groups using 

our facilities for on-going 

programming. 

This was a verbal agreement 

made years ago. By adding it 

to the new agreement 

formalizes what was said in 

the verbal agreement and 

keeps the expenses down for 

the Club. This will allow them 

to offer the programs at no 

cost or a low cost. 

This clarifies the fact that the 

facility is essentially the 

Municipality’s. It also releases 

the Municipality from any 

responsibility of lost/damaged 

items belonging to the Club. 

This is standard for all groups 

using our facilities for 

programming and storage. 

134

Indemnity 

b) Requests to utilize any space 

habitually not being used by 

the Club will be discussed 

between the Municipality and 

the Club; 

c) The Club acknowledges that 

the Municipality is not 

responsible for lost, stolen or 

damaged equipment 

belonging to the Club. 

Club agrees to indemnify and 

save the Municipality harmless 

from any claims, prosecutions, 

actions, proceedings and 

judgments of any type relating to 

the use of the licensed area by 

the Club. The Club shall respond 

to any such matter by engaging 

legal counsel to represent the 

Municipality’s interest and will 

promptly satisfy any settlement 

amount, fine, bill of costs or 

judgment imposed with respect 

to same 

Standard for all lease 

agreements. 

Council should be aware that the utilities over the past five years (excluding 2012 

because the program did not run) averaged a $3,898.15 expense annually for the 

municipality. “Utilities” include hydro, gas and water. During the meeting with the 

Optimist Club, it was suggested by staff that every effort be made to conserve when 

possible to keep the expenses down. The $2,000 annual rental fee proposed clearly 

will not cover this expense; however the Club is providing an invaluable service to the 

community by operating programs for the youth of Grand Bend that would otherwise not 

be available to them. It should be noted that the Optimist Club does pay for the 

telephone and internet expenses incurred at the Youth Centre. 

During this meeting, it was also mentioned that there may be programs established for 

the senior citizens of the community to help fill in the gaps. Staff would be required to 

meet with the Club to discuss any proposed programming prior to implementation to 

ensure it do not overlap with what is already offered in the community. The Club also 

brought up that another group may consider setting up an office in the Youth Centre. 

This would also need to be discussed with municipal staff, as it would directly impact the 

utility usage and increase the expense to the Municipality. Any changes, such as the 

aforementioned, would be forwarded to Council via a staff report for their final 

consideration. Amendments to the agreement may be required if such changes were to 

occur. This is understood by the Grand Bend and District Optimist Club as well. 

135

It is recommended that the Grand Bend Optimist Club be granted a three-year lease 

agreement with the Municipality for the operation of youth programming at the Grand 

Bend Youth Centre. The draft agreement has been included in ‘Schedule A’ for Council 

to review. The agreement would be effective from January 1, 2013 to December 31, 

2015, and renewal would be possible pending a re-evaluation of the program and utility 

expenses. 

Providing the Grand Bend Optimist Club with an agreement for the next three years will 

allow the operations of the Youth Centre to be re-established with their new partnership. 

The new partnership will provide a valuable service to the community’s youth which 

allows for socialization and recreation opportunities that are not otherwise available. 




Report prepared by Shannon Prout, Acting Facilitator of Recreation and Leisure 

Attachments: 

1. Schedule A - Draft License Agreement with the Grand Bend Optimist Club 

2. Authorizing By-law #12-2013 

136

Schedule A 

THIS LICENSE AGREEMENT is made the day of , 20 __ 

BETWEEN 


(Hereinafter called the “Municipality”) 

OF THE FIRST PART 

AND 

THE GRAND BEND AND DISTRICT OPTIMIST CLUB 

(Hereinafter called the “Club”) 

OF THE SECOND PART 

WHEREAS the Club is desirous of using the former Public Works Garage on Municipal 

Drive, Grand Bend known as The Youth Centre (“Licensed Premises”) for the purposes 

of a Youth Program Centre; 

AND WHEREAS: It is deemed expedient to outline the roles and responsibilities of 

each of the parties: 

NOW THEREFORE WITNESSETH that for an in consideration of the premises and 

mutual covenants hereinafter set forth, the parties agree as follows: 

1. The Municipality hereby grants leave and license and full permission and 

authority to the Club to enter upon, occupy, use and enjoy the licensed premises 

for the specific purposes of a Youth Program Centre in accordance with the 

terms set out herein. 

2. TERM OF LICENSE 

The term of this License shall be for three (3) years, commencing January 1, 

2013 and expiring December 31, 2015, with an option to renew, subject to 

approval of both parties. 

3. UTILITY AND CLEANING COSTS 

All utility costs will be borne by the Municipality and the Club will be responsible 

for all costs associated with the cleaning of the licensed premises. 

137

Every effort will be made by the Club to minimize utility costs by reducing 

consumption. 

4. LICENSE FEE 

The license fee for 2013 for the use of the licensed premises is Two Thousand 

Dollars ($2,000.00) plus applicable taxes, due on signing. The License fee is to 

offset the annual utility costs. Each year, prior to the anniversary date, the 

Municipality will review the utility costs for the previous year, and determine the 

license fee for the following year. Fees are subject to an annual 3% increase, as 

per the municipal fee by-law. Payment will be due on the yearly anniversary date 

of the agreement. 

5. INSURANCE 

The Municipality shall provide liability insurance on the building and 

appurtenances. The Club shall provide insurance on all equipment and furniture 

for which it claims exclusive use. The Club shall carry liability insurance in an 

amount not less than $2 million which includes the Municipality as an additional 

named insured, and will provide a copy of the policy to the Municipality at the 

time of the signing of the Agreement. 

6. BUILDING MAINTENANCE 

The Municipality will be responsible for all external maintenance necessary to 

protect the integrity of the building. The Club will be responsible for the interior 

maintenance of the building and all equipment and facilities for which it claims 

exclusive use. 

7. SIGNAGE 

The Municipality must approve all signage prior to it being erected on the building 

or elsewhere on the property. 

8. OPERATION AS A YOUTH DROP IN CENTRE 

The Club shall partner with whomever they choose, within reason, to provide the 

necessary staff to carry out its programs and to ensure the safety of the 

participants and staff. 

9. USE OF OTHER MUNICIPAL FACILITES 

The Club shall be permitted to utilize other municipal facilities including, but not 

limited to, the Grand Bend Public School Gymnasium and Lions’ Park for youth 

programming at no charge. The facility must be booked through the Municipality, 

and the Club is required to adhere to booking and cancellation policies, as well 

as facility policies set forth by the Municipality. If at all possible, the Municipality 

138

equests at least 48-hours notice for any cancellation. This will allow for sufficient 

time to notify staff. Bookings shall be limited to programs run by the Club for the 

Youth Centre. A Youth Centre staff person is required to be in attendance for the 

duration of the booking, and shall be responsible for all program participants. 

10. POSSESSORY INTEREST 

It is the intention of the parties to this Agreement that the agreement between the 

two parties for occupancy by the Club does not create a possessory interest or 

any other interest in real property and the property shall remain the sole property 

of the Municipality. 

11. MODIFICATIONS TO THE BUILDING 

Prior written approval by the Director of Community Services is required before 

any modifications are made to the building. No modifications will be allowed that 

will impede the Municipal access to the water tap in the licensed premises. 

12. GENERAL CONDITIONS 

a) The Club acknowledges that the facility is owned by the Municipality, and as 

the owner; the Municipality has the right to use the facility when required. The 

Municipality reserves the right to use any portion of the licensed premises for 

municipal purposes provided a minimum of seven (7) days notice is given to 

the Club. The seven days notice requirement will be waived in the case of an 

emergency, at which time no notice will be required to be provided to the 

Club; 

b) Requests to utilize any space habitually not being used by the Club will be 

discussed between the Municipality and the Club; 

c) The Club acknowledges that the Municipality is not responsible for lost, stolen 

or damaged equipment belonging to the Club. 

13. NOTICE OF TERMINATION 

If either the Club or the Municipality wishes to terminate this license prior to the 

end of the term created by this Agreement, notice to that affect will be given in 

writing NOT LESS THAN SIXTY (60) DAYS prior to each anniversary date or to 

the termination date. The Club agrees and acknowledges that a notice to 

terminate the license as described above shall be delivered or mailed to the 

offices of the Municipality at: 

The Municipality of Lambton Shores 

7883 Amtelecom Parkway 

Forest, ON N0N 1J0 

Attention: Carol McKenzie, Clerk 

139

The Municipality agrees that a notice to terminate the Agreement as described 

above shall be delivered or mailed to: 

Grand Bend and District Optimist Club 

P.O. Box 822 

Grand Bend, ON N0M 1T0 

EXCEPTION: In the case that the “licensed premises” is required by the 

Municipality for municipal purposes, the Municipality can give notice of 

termination of the agreement to the Licensee, providing LESS THAN SIXTY (60) 

DAYS notice. 

14. INDEMNITY 

The Club agrees to indemnify and save the Municipality harmless from any 

claims, prosecutions, actions, proceedings and judgments of any type relating to 

the use of the licensed area by the Club. The Club shall respond to any such 

matter by engaging legal counsel to represent the Municipality’s interest and will 

promptly satisfy any settlement amount, fine, bill of costs or judgment imposed 

with respect to same. 

IN WITNESS WHEREOF the Parties hereto have hereunto caused to be affixed 

their respective seals, attested by the hands of their proper officers duly 

authorized in that behalf. 

SIGNED, SEALED AND DELIVERED 

In the presence of 

______________________________ 


______________________________ 


THE CORPORATION OF THE 


_____________________________ 

Mayor Bill Weber 

______________________________ 

Clerk, Carol McKenzie 

140


BY-LAW 12 OF 2013 

Being a By-law to authorize an Agreement between the Corporation of the 

Municipality of Lambton Shores and the Grand Bend and District Optimist Club 

WHEREAS: 

The Grand Bend and District Optimist Club operates a Youth 

Centre out of the facility owned by Lambton Shores located at 

16 Municipal Drive in Grand Bend, Ontario; 

AND WHEREAS: The Grand Bend and District Optimist Club leases the facility 

from the Municipality of Lambton Shores subject to the terms 

and conditions of a lease agreement, as amended from time to 

time; 

AND WHEREAS: The term of the existing lease agreement has expired and the 

Grand Bend and District Optimist Club and the Municipality of 

Lambton Shores are mutually desirous of entering into a new 

agreement; 

AND WHEREAS: It is deemed appropriate for the Municipality to authorize the 

Mayor and Clerk to sign the necessary agreement; 


Shores enacts as follows: 

1. The Mayor and Clerk are authorized to execute an agreement on behalf of 

the Corporation between the Municipality of Lambton Shores and the Grand 

Bend and District Optimist Club a copy of which is attached to this by-law as 

“Schedule “A”, and to affix to the contract the Corporate Seal of the 

Corporation of the Municipality of Lambton Shores; 

2. This By-law comes into force and effect upon being finally passed. 

Read a FIRST and SECOND time this 28 th day of January, 2013. 

READ A THIRD TIME AND FINALLY PASSED THIS 28 th DAY OF January, 2013. 

___________________________ 


141 

___________________________ 

CLERK – Carol McKenzie


D.C.S. Report No. 13-2013 Monday January 21, 2013 

TO: 

FROM: 

RE: 



Legacy Centre LEED ® Gold Certification 


That the report be received for Council’s information. 

REPORT 

This report is presented to provide Council with an update respecting Lambton Shores’ 

LEED ® application for the Legacy Recreation Centre in Thedford. 

The Leadership in Energy and Environmental Design (LEED ® ) Green Building Rating 

System encourages global adoption of sustainable green building and development 

practices through the creation and implementation of a universally understood and 

accepted tools and performance criteria. 

LEED ® is a third-party certification program and an internationally accepted benchmark 

for the design, construction and operation of high performance green buildings. It 

provides building owners and operators the tools they need to have an immediate and 

measurable impact on their buildings’ performance. 

LEED ® promotes a whole-building approach to sustainability by recognizing 

performance in five key areas of human and environmental health: 

sustainable site development 

water efficiency 

energy efficiency 

materials selection 

indoor environmental quality 

Certification is based on the total point score achieved, following an independent review 

and an audit of selected credits. With four possible levels of certification (certified, silver, 

gold and platinum), LEED ® is flexible enough to accommodate a wide range of green 

building strategies that best fit the constraints and goals of particular projects. 

The Canadian rating systems are an adaptation of the US Green Building Council's 

(USGBC) LEED ® Green Building Rating System, tailored specifically for Canadian 

climates, construction practices and regulations. The rating systems are adapted to the 

Canadian market through an inclusive process that engages stakeholders and experts 

representing the various sectors of the Canadian industry. 

142

During the design of the Legacy Centre Fluent Engineering incorporated various design 

features into the project for the purpose of pursuing the LEED ® Silver designation for the 

facility. These design features included: 

A new high-efficiency refrigeration plant for the ice rink; 

A low-emissivity ceiling over the rink playing surface to lower radiant heat loss 

from the ice to the roofing assembly and minimize loads on the refrigeration 

plant; 

Low-flow lavatory faucets and showerheads to reduce water consumption and 

hot water demand; 

Heat reclaim from the refrigeration plant for in-floor hydronic radiant heating 

system, as well as the domestic hot water supply; 

Back up heating by high-efficiency condensing boilers and water heaters; 

Variable speed pumping systems; 

Increased natural daylight; 

Energy-efficient lighting for new lighting systems; 

Occupancy and daylight sensors for control of lighting systems; 

Heat recovery on ventilation air, including a dedicated outdoor air system (via 

HRV) in the change room area; 

Under slab insulation (R-10) throughout to minimize heat loss from the in-floor 

radiant heating system; 

High-efficiency cooling and ventilation 

Demand controlled ventilation (via CO2 sensors) to reduce fan power; and 

Energy Star ® rated commercial kitchen equipment; 

On January 21, 2013 Lambton Shores received the official notice that the Legacy 

Recreation Centre has exceeded the LEED ® Silver standard and has received the 

LEED ® Gold certification. The Legacy Recreation Centre is the first LEED ® Certified 

building in Lambton Shores. LEED ® Certification distinguishes building projects that 

have demonstrated a commitment to sustainability by meeting the highest performance 

standards. 




Attachments: 

1. CaGBC Final LEED ® Review 

143



TO: 

FROM: 

RE: 



Issues regarding Property owners and the Placement of Snow Stakes in 

Port Franks 


For Council information. 

REPORT 

As Council is aware a major part of the mandate of the Community Services department 

is winter snow removal. Within the Municipality is over 300 km of roads that are 

maintained by the Community Services department. Response times are critical to 

ensure that residents’ safety and quality of life are maintained even in the worst weather 

during the winter months. 

Within residential areas in Lambton Shores there are many twisting narrow streets, 

dead ends, crescents, elevation differences, and other challenges that can make quick 

removal of snow a challenge. The Community Services Department takes steps such as 

training and assigning routes to particular operators in order to mitigate some of these 

challenges. Over the years, there are also many private residents who will place 

delineating stakes or markers fronting their properties in trouble spots as a helpful 

indicator of roadways, driveways, or grass areas that in the past may have been 

damaged by snow plowing activities. Generally our operators find these markers to 

helpful and we appreciate efforts by our residents to help improve our snow plowing 

operations. In the past, the placement of these markers has been on a case by case 

basis with a phone call to the Municipal offices being sufficient for approval. 

Unfortunately this ‘unofficial’ policy has caused a disagreement between a pair of 

neighbours in the Port Franks area which Community Services staff have been unable 

to resolve. Resident ‘A’ came to the Northville office to ask permission to place some 

stakes to mark a green area at the front of his property on a dead end street that has 

historically had some sod damage after plowing. As described above the Community 

Services Department had informally accepted marker placements such as these in the 

past and also accepted these markers. Resident ‘B’, the neighbor across the dead end 

street, complained to the Community Services Department about the markers. In an 

effort to reach a compromise, Community Services staff contacted Neighbour ‘A’ to ask 

him to make changes to the marker placements. Neighbour ‘A’ was not happy with this 

compromise and refused to make any adjustments. Community Services staff then went 

out and adjusted the placement of markers in order to enforce the compromise. 

Neighbour ‘B’ has also reaffirmed his disagreement with the compromise and wants 

further adjustments. 

144

The Community Services department staff at this point does not believe the markers in 

their current placement represent an issue or interference with municipal operation and 

that the disagreement may be more than an issue with snow removal operations. We 

have recommended to both parties that it would be in everyone’s interest for an 

agreement between each party be made but at this point it has not happened and the 

conflict has continued. 

At this point in time staff does not believe that there are any further actions that can be 

taken by the municipality to resolve this conflict. Municipal staff has made a reasonable 

effort to establish a compromise and neither neighbour has chosen to accept this 

solution and are therefore bringing the issue to Council. 




Report Prepared by Nick Verhoeven, P.Eng., North Area Manager 

145


D.C.S. Report No. 15-2013 Wednesday, January 23, 2013 

TO: 

FROM : 

RE: 



Municipal Drains – Thedford Marsh Drainage Request 


That the report be received for Council’s information. 

REPORT 

Every fall, Lambton Shores notifies landowners of the process to have drain 

maintenance completed, which requires the submittion of a “Maintenance Request 

Form” to the drainage superintendent. This initiates the process and invloveds the 

Drainage Superintendent reviewing the drainage reports on file, ensuring that there is a 

current by-law which covers the drain. Once this review is completed, a physical review 

of the drainage area is done. 

Grower groups with interest in the Thedford Marsh area have requested that an 

automatic maintenance program be initaiated on a three year cycle (see attached 

letter). This will ensure that the drains are functioning adequately per the design of the 

engineer. The reason this request has been brought forward is due to the 

characteristics of the soils within the marsh The soil composition in the Lake Smith area 

is a light loam composition of organic deposits consisting of peat, muck and marl. This 

area has been prime cropland for the vegetable growers in the area for decades, and 

given the characteristics of the soil, it is very susceptible to wind erosion (thus filling in 

the drains) and excessive water retention if the drains do not provide a proper drainage 

conduit. 

Staff have consulted with OMAFRA regarding the municipality’s ability to initiate drain 

maintenacnce without a specific request being filed each year, and received the 

information below from Sid Vanderveen, Drainage Coordinator for the Ministry of 

Agriculture, Food and Rural Affairs quoting section 74 & 79 of the Drainage Act that 

relates to this request. The municipal responsibility for drain maintenance and repair is 

assigned by Section 74 of the Drainage Act: 

“Any drainage works constructed under a by-law passed under this Act or any 

predecessor of this Act, relating to the construction or improvement of a drainage 

works by local assessment, shall be maintained and repaired by each local 

municipality through which it passes, to the extent that such drainage works lies 

within the limits of such municipality, at the expense of all the upstream lands 

and roads in any way assessed for the construction or improvement of the 

drainage works and in the proportion determined by the then current by-law 

pertaining thereto until, in the case of each municipality, such provision for 

146

maintenance or repair is varied or otherwise determined by an engineer in a 

report or on appeal therefrom.” 

Although it has been the practice for Lambton Shores to wait for a maintenance request 

to be filed before intiating work, this is not required under the Drainage Act. In fact, 

there are several municipalities in the Province that have a proactive, scheduled drain 

maintenance program. 

Section 79(1) of the Drainage Act states the following: 

“Upon forty-five days’ notice served by any person affected by the condition of a 

drainage works, upon the head or clerk of the local municipality whose duty it is 

to maintain and repair the drainage works, the municipality is compellable by an 

order of the referee to exercise the powers and to perform the duties conferred or 

imposed upon it by this Act as to maintenance and repair or such of the powers 

and duties as to the referee appears proper, and the municipality is liable in 

damages to the owner whose property is so injuriously affected.” 

While some may interpret that this section as requiring notice to be given, that is not 

the case. This section indicates that municipal liability is triggered if an affected 

property owner gives notice that maintenance or repair is required. 

The Drainage Superintendent has agreed to meet each spring with the grower’s group 

to discuss the scheduled seasonal drainage cleanouts based on the requested 3 year 

cycle. In total there would be 3-4 of the 14 municipal drains in the area cleaned each 

year and all work would be assessed to the benefing landowners in the drainage area. 

Based on the feedback received from OMAFRA, there is no further action or decisions 

required from Council respecting this matter. The 3 year clean-oput schedule can be 

accommodated, and, as noted, staff will meet with the grower’s groupd each year to 

discuss the needs. The purpose of this report is to provide Council with the necessary 

information to respond to upstream property owners who do not necessarily see a direct 

benefit from the clean-out and inquire why they are being assessed for maintenance 

costs. 




Report Prepared by Allan Little, Drainage Superintendent 

147

148



TO: 

FROM 

RE: 

Mayor Bill Weber and Members of Council 


DWQMS Update Quarter 4 2012 and Annual Endorsement 


That D.C.S. Report No. 16-2013 be received and that 

Council endorse the current DWQMS Plan and commit to 

continuing to provide safe drinking water to Lambton Shores’ 

residents in accordance with standards and regulations. 

REPORT 

Lambton Shores received its first Drinking Water License in December 2010 under the 

Safe Drinking Water Act (SDWA). Drinking Water Licenses were implemented by the 

Ministry of Environment as a result of findings following the Walkerton Inquiry. The 

SDWA enacted significant changes to the regulation of drinking water systems in the 

Province of Ontario. 

A requirement of a Municipal Drinking Water License is to maintain an active Drinking 

Water Quality Management System (DWQMS). The DWQMS is a management system 

based on ISO and other international standards. The Lambton Shores DWQMS 

conforms to the MOE standard of 21 elements and is based on a ‘plan-do-checkimprove’ 

approach. 

On an annual basis Council is asked to endorse the operational plan. Record of the 

annual endorsement is enclosed within the operational plan as required and is available 

for audit purposes as required by staff or external regulators. Record consists of an 

excerpt of a motion endorsing the DWQMS Operational Plan from council minutes. The 

endorsement is a commitment by council to the stated goals of the DWQMS to a ‘plando-check-improve’ 

approach to the provision of safe drinking water in Lambton Shores. 

The Lambton Shores DWQMS has a number of requirements for staff to review and 

evaluate components of the plan. These events are carried out by the Lambton Shores 

Infrastructure Manager and Community Services Administrative Assistant accompanied 

by appropriate staff from the Operating Authority. The events include quarterly internal 

audits, annual facilities tour, and external and DWQMS related unscheduled meetings. 

A summary of DWQMS events in 2012 is provided: 

149

Recent events 

Internal Audits: March 1, 2012, June 14, 2012, October 25, 2012, December 6, 2012, 

December 18, 2012 

Facilities Tour: October 1, 2012 

Management Review: December 28, 2012 

Future Events in the next Quarter (to March 31, 2013): 

Internal Audit: March 19, 2013 

Next Council Update: April 2013 with Internal Audit Results. 

Changes required by audit or other events are incorporated into the DWQMS plans 

throughout the year. As the changes are complete they are reviewed and approved by 

the Infrastructure Manager and Director of Community Services. The document is 

readily available to the public on the Municipalities website. 

Element 3 of the Plan requires that the “Owner” (Mayor and Council) review revisions 

the plan on a quarterly basis. Attached to this report is the latest revision table detailing 

changes made to the plan. Typically changes made are of an administrative nature and 

have no significant change to operations. Changes that do have a significant change to 

the plan or to water operations will be reported to Council at the appropriate time. 

An updated policy statement is attached. This statement is updated annually and is 

contained within the plan. The policy statement confirms the commitment that staff have 

to the provision of safe drinking water through the Quality Management System. 

The spirit behind the implementation of the DWQMS is to enact a continuous self 

improvement approach to the delivery of water services. The Lambton Shores DWQMS 

team has taken a very self critical approach in order to identify and implement the best 

possible service to our residents. As owner, council should be aware and involved in our 

water operations and endorse the ongoing self awareness and success of the Lambton 

Shores’ DWQMS. 




Report Prepared by Jeff Wolfe, Infrastructure Manager 

Attachments: 

1. Schedule A – Revision Table 

2. Schedule B – Policy Statement 

150

Schedule A – Revision Table 

Drinking Water Quality Management System Operational Plan Revisions 

NOTE: ALL REVISIONS MUST BE DATED AND CLEARLY DOCUMENTED ON THE PAGES 

WITHIN THE REVISED PLAN PRINTED AND RELEASED 

Revision 

Number 

Revision 

Date 

1 14/04/2010 

Quality Management System- Element 1 

Completed 

By Authorized By Remarks 

Tanya Peggy Van Added title block on the front of the 

Howley Mierlo-West page 

Added Footer to each page 

Revision 

Number 

Revision 

Date 

1 14/04/2010 

Revision 

Number 

Revision 

Date 

1 14/04/2010 

2 15/11/2011 Natasha 

Vaessen 

Revision 

Number 

Revision 

Date 

1 14/04/2010 

Revision 

Number 

1 14/04/2010 

Quality Management System Policy - Element 2 

Completed 


Tanya Peggy Van 

Howley Mierlo-West 

Added title block on the front page 

Added footer to each page 

Commitment System Policy - Element 3 

Completed 



Howley Mierlo-West Added title block on the front page 

Nick Verhoeven 


Changed "endorse the Operational 

Plan of the DWQMS and will 

review the revisions annually" to 

"endorse the Operational Plan of 

the DWQMS annually and will 

review revisions quarterly" 

Quality Management System Representative - Element 4 

Completed 






Document and Records Control - Element 5 

Revision Completed 

Date By Authorized By Remarks 



151

Revision 

Number 

1 14/04/2010 

Revision 

Number 


East Lambton Shores Water Distribution System - Element 6 






Revision 

Date 

1 14/04/2010 

2 03/12/2010 

Risk Assessment and Outcomes - Element 7/8 

Completed 






Tanya 

Howley Nick Verhoeven In the third paragraph tak out top 

Operational Structure, Roles, Responsibilities and Authorities - Element 9 




1 14/04/2010 Howley Mierlo-West 

Revision 

Number 

Revision 

Number 

Revision 

Date 

1 14/04/2010 

2 03/03/2011 Shannon 

Prout 



Competencies - Element 10 

Completed 






Removed Operations Supervisor 

from the Competencies Chart 

Removed operations supervisor 

and replaced with project manager 

in paragraph 

Revision 

Number 

Revision 

Date 

1 14/04/2010 

Personal Coverage - Element 11 

Completed 





Changed the time from 4:00pm to 

4:30pm 

152

Revision 

Number 

Revision 

Date 

1 14/04/2010 

2 07/10/2011 Natasha 

Vaessen 

Revision 

Number 

Communication - Element 12 

Completed 






Change "meetings filed at 

Northville Office" to "updates are 

provided through regular reports to 

the owner" 

Essential Suppliers and Services - Element 13 



1 30/09/2009 Rick Marsh Peggy Van 

Mierlo-West 

2 14/04/2010 

Revision 

Number 

Tanya 

Howley 

Peggy Van 

Mierlo-West 

This element has been re-written. 

Remove existing element in the 

plan and replace. A copy of the rewritten 

element is included with this 

revision 



Change Director of Community 

Services to Project and 

Infrastructure Manager 

Review and Provision of Infrastructure - Element 14 




Mierlo-West 

2 14/04/2010 

Tanya 

Howley 

Peggy Van 

Mierlo-West 





revision 



Infrastructure, Maintenance, Rehabilitation and Renewal - Element 15 

Revision 

Number 

Revision 

Date 

Completed 



Mierlo-West 

2 14/04/2010 

Tanya 

Howley 

Peggy Van 

Mierlo-West 





revision 



153

Revision 

Number 

1 14/04/2010 




Sampling, Testing and Monitoring - Element 16 





2 03/12/2010 

Revision 

Number 

Revision 

Date 

1 14/04/2010 

Tanya 

Howley 

2 03/03/2011 Shannon 

Prout 

Revision 

Number 

Revision 

Date 

1 14/04/2010 

2 03/12/2010 Tanya 

Howley 



Added North Middlesex to the third 

paragraph 

Added pressure gages flow 

monitoring to the last sentence in 

the third paragraph 

Measurement and Recording - Element 17 

Completed 






Changed "procedure annually and 

recorded" to "procedure monthly 

and recorded". 

Emergency Management - Element 18 

Completed 




Changed Director of Community 



Add footer to each page 


Added located in the East and 

West Manuals 

Revision 

Number 

Revision 

Date 

1 14/04/2010 

Internal Audit - Element 19 

Completed 





Changed Director of Community 



154

Revision 

Number 

Revision 

Date 

1 14/04/2010 

2 14/12/2011 Natasha 

Vaessen 

Management Review - Element 20 

Completed 





Take out Owner 

Added Project and Infrastructure 


Manager 

Added "The Owner will receive the 

results of the Management Review 

through regular reports" 

Revision 

Number 

Revision 

Date 

1 14/04/2010 

Continual Improvement - Element 21 

Completed 





Revision 

Number 

Revision 

Date 

1 14/04/2010 Tanya 

Howley 

2 16/06/2011 

Annex A - Council Endorsement 

Completed 


Peggy Van 

Mierlo-West 

Change the date on the document 

to March 10, 2009 



Shannon 

Prout Nick Verhoeven Added 2011 Council Report 

Revision 

Number 

Revision 

Date 

Annex B - System Schematic 

Completed 


Revision 

Number 

Revision 

Date 

1 30/09/2009 Rick Marsh 

Tanya 

2 14/04/2010 Howley 

Annex C - Operations Organization Chart 

Completed 


Peggy Van 

Mierlo-West 

Peggy Van 

Mierlo-West 

Change Operator Supervisor to 

Operations Supervisor 


Operations Organization Chart add 

Lambton Shores Administrative 

Assistant, change on of the OMI 

Administrative Specialist to 

Administrative Assistant 

155

3 03/03/2011 Shannon 

Prout 


Added title block to front of the 

page 

Remove OMI Administrative 

Assistant 

Remove OMI Operations 

Supervisor Alternate ORO 

4 26/10/2012 Jeff Wolfe Brent Kittmer Update OMI Project Manager title 

Revision 

Number 

Annex D - Operational Responsibilities and Authorities 



Peggy Van 

Mierlo-West 

1 14/04/2010 Tanya 

Howley 

2 03/12/2010 

03/12/2010 

Tanya 

Howley 

Tanya 

Howley 

3 03/03/2011 Shannon 

Prout 

Peggy Van 

Mierlo-West 



Under Project and Infrastructure 

Manager add Administrative 

Assistant roles and responsibilities 

for Lambton Shores 

Take out CH2M Hill, change to 

OMI 

Add administrative Assistant under 

Administrative Specialist 


Added title block to front page 

Added QMS Representative to the 


Deleted QMS Representative to 


Deleted Operations Supervisor 

Added to Project Manager 

supervise employees and trains 

Added Directs operations in the 

day to day operations and 

maintenance of water distribution 

system maintains parts and 

chemical supplies 

Add prepares work schedules and 

CMMS 

Removed Operations Supervisor 

wherever listed and replaced with 

Project Manager if the Project 

Manager was not alredy listed. 

Revision 

Number 

Annex E - Essential Supplies and Services - Contact List 



156


Mierlo-West 

2 14/04/2010 

Tanya 

Howley 

3 03/03/2011 Shannon 

Prout 

4 13/07/2011 Shannon 

Prout 

5 07/10/2011 Natasha 

Vaessen 

6 28/03/2012 Tanya 

Howley 

7 26/10/2012 Connie 

Garrison 

8 18/12/2012 Connie 

Garrison 

Peggy Van 

Mierlo-West 





Jeff Wolfe 

Jeff Wolfe 

Remove the existing Annex E in 

the plan and replace with the 

correct contact list. This revision 

was originally document for change 

from the Internal Review. See pg 

15. A copy of the re-submitted 

Annex E is included with this 

revision-Essential Supplies and 

Services-Contact List to update the 

plan. 


Add listing after services 


Added D.H. Jutzi as a supplier 

Added the After Hours number to 

SGS London Lab 

Updated contact information 



Updated Contact information 

Annex F - Council Report/Resolution/Policy 




Mierlo-West 

Revision 

Number 

2 14/04/2010 

Tanya 

Howley 

3 03/12/2010 

Tanya 

Howley 

4 03/03/2011 Shannon 

Prout 

5 16/06/2011 Shannon 

Prout 

Peggy Van 

Mierlo-West 



Add the council Resolution into the 

Plan and remove "Schedule A" 

from the policy statement Annex F 

to include the Council 

report/resolution and policy. A copy 

of the resolution is included with 

this revision table to update the 

plan. 

Change the date 



Added Annex F title to council 

report 

Added titles "Council Report", 

"Resolution" and "Policy" to each 

statement 

Added the 2011 Council Report, 

2011 Resolution and 2011 Policy 

157

6 28/03/2012 

Tanya 

Howley 


Added the 2012 Resolution and 

2012 Policy 

Revision 

Number 

Procedure A - Document and Record Control 



Peggy Van 

Mierlo-West 

1 14/04/2010 Tanya 

Howley 

2 13/12/2011 Natasha 

Vaessen 

Revision 

Number 


Change Office Assistant to 

Administrative Assistant 

Under Approving Documents: 


Services to Projects and 


Under Creating New Updating 

Existing Document: Change 

Infrastructure Manager to Project 

and Infrastructure Manager 

Added footer to the bottom of each 

page 

Added title block to the front page 

Added "Electronic documents are 

available on a shared web-based 

network, secured by username and 

password. The network is 

subjected to daily updates." 

Under Document Availability: 

added "Council meeting minutes 

regarding DWQMS are retained in 

the QMS binder at the Northville 

Office, Water Department." 

Under Approving Documents: 

changed Project and Infrastructue 

Manager to Director of Community 

Services 

Procedure B - East Lambton Risk Assessment and Outcomes 



1 14/04/2010 Tanya 

Howley 

Peggy Van 

Mierlo-West Change the Severity from 3 to 4 

Change Detectability from 1 to 4 

Change High Risk CCP Threshold 

from 5 to 9 

Change CCP No below risk 

threshold from CCP to Yes, isolate 

and supple from LAWSS 

Change Likelihood from 5 to 2 


from 7 to 4 

Add in the comment use 12 hour 

158

2 13/12/2011 Natasha 

Vaessen 


outage 

In the column backflow from private 

plumbing (cross connection) 

change the detectability from 3 to 4 

Change High Risk CCP from 7 to 8 

Change CCP from no below risk 

threshold for CCP to, Yes, see 

emergency procedure 

Changed "identity" to "identify" in 

the first paragraph 

Changed "Management OMI 

Management" to Management and 

OMI Management" in the third 

paragraph 

Revision 

Number 

Procedure C - West Lambton Risk Assessment and Outcomes 



Peggy Van 

Mierlo-West 

1 14/04/2010 Tanya 

Howley 

2 03/12/2010 Tanya 

Howley 

3 13/12/2011 Natasha 

Vaessen 

Revision 

Number 

Revision 

Date 

1 14/04/2010 Tanya 

Howley 



Add Vandalism/Terrorism column 

to the Risk Assessment Table 

Add Power outage to the Risk 

Assement Table 


to 9 from 8 

Change CCP from no-below risk 

threshold from CCP to isolate and 

supply from LHPWSS 

Added footer to the end of each 

page 


Deleted top management 

Changed "identity" to "identify" in 

the first paragraph 

Procedure D - Personnel Coverage 

Completed 


Peggy Van 

Mierlo-West 

Change section (If calls come in at 

the Forest or Grand Bend Office 

staff will redirect calls to the 

Northville Office 


page 


2 26/10/2012 Jeff Wolfe Brent Kittmer Added information for "after hours" 

to identify a 1 hour response time 

and the location of the on-call list 

159

Revision 

Number 

Revision 

Date 

1 14/04/2010 

2 14/12/2011 Natasha 

Vaessen 

Revision 

Number 

Revision 

Date 

1 14/04/2010 Tanya 

Howley 

2 14/12/2011 Natasha 

Vaessen 

Procedure E -Internal Audit 

Completed 


Tanya Peggy Van Take out (for the upcoming fiscal 

Howley Mierlo-West year) 


page 



Under Reporting the Results: 

added "An electronic copy of the 

results shall be available on the 

shared web-based network." 

Procedure F - Management Review 

Completed 


Peggy Van 

Mierlo-West 


Take out (the owner) and change 

(Director of Community Services) 

to Project and Infrastructure 

Manager 


page 


Added "Element 14 minutes from 

previous years" 

Revision 

Number 

Revision 

Date 

1 30/09/2009 Rick Marsh 

2 14/04/2010 

Table of Contents 

Completed 


Peggy Van 

Mierlo-West 

Tanya 

Howley 

Peggy Van 

Mierlo-West 

Added Table of Contents to 

Document 

Table of Contents - Annex F - 

Remove (Schedule A) Annex F to 

read as follows - Council 

Report/Resolution Policy 

Table of Contents - Annex E - 

Annex E should read - Essential 

Supplies and Services - Contact 

List 


Changed Page Numbers to match 

the Document 


3 03/12/2010 

Tanya 

Howley Nick Verhoeven the Document 

Shannon 


4 16/06/2011 Prout Nick Verhoeven the Document 

5 07/10/2010 Natasha Nick Verhoeven Changed Page Numbers to match 

160

6 28/03/2012 

Vaessen 

Tanya 

Howley 


the Document 


the Document 

Revision 

Number 

General Revisions 

Completed 


Revision 

Date 


Mierlo-West 

2 

Tanya 

14/04/2010 Howley 

3 03/03/2011 Shannon 

Prout 

4 

14/02/2012 

5 28/03/2012 

Tanya 

Howley 

Tanya 

Howley 

Peggy Van 

Mierlo-West 


Brent Kittmer 


6 28/12/2012 Jeff Wolfe Brent Kittmer 

If an Annex/Procedure is more than 

one page, record the 

Annex/Procedure letter on each 

additional page. 

In the body of the plan where an 

Annex or Procedure is indicated 

remove the page numbers 

recorded a the page numbers will 

constantly change with additions 

and deletions. 

Start every element on a new page 

Updated revision chart. Revision 

number is reflected by the date 

now and not the number of 

changes made on that date. 

Re-formatted pages 

Changed revision number and date 

as reflected on new Revision Table 

Change the title page added Brent 

Kittmer's name and he signed the 

current copy 

Change the title page to match new 

revision date 

Change the title page to match new 

revision date 

161

Schedule B – Policy Statement 

162


TR Report No. 10-2013 Wednesday, January 16, 2013 

TO: 

FROM: 

RE: 


Janet Ferguson, Treasurer 

2013 Education Tax Rates 



REPORT 

For school purposes, the Ministry of Finance prescribes in each year a uniform 

education tax rate for residential, multi-residential, and new multi-residential properties 

across the province. Each year they have the choice of reconfirming the current rate or 

recalculating new rates for one or all tax classes. Farm and managed forest properties 

follow the prescribed rate of 25% of the residential rate. For each reassessment year, 

the provincial government resets the residential education tax rate to ensure that 

education tax revenues for the class remain constant. 

Business Education Tax (BET) rates for the commercial, industrial and pipeline tax 

classes are not standardized across the Province. The Province determines the rate for 

each upper tier municipality, recognizing local reassessments, to ensure that the same 

amount of tax is collected across the Province. 

All education taxes are collected by the local municipality and remitted to the local 

school boards on a quarterly basis. 

An amendment to Ontario Regulation 400/98 filed on December 21 st , 2012 set the 

municipal specific and uniform education rates for 2013. As in previous reassessment 

years the Province is adjusting the residential education tax rate. 

The 2013 residential education rate will be 0.00212000% which is a reduction from the 

2012 rate of 0.00221000%. This reduction is 4.07% or $9.00 per $100,000.00 of 

assessment. 

Properties in the farm and managed forest tax classes will be taxed at 25% of this rate, 

therefore being 0.00530000%. 

Since 2007, high Business Education Tax (BET) rates have been reduced by the 

Province. Under the original BET reduction plan, reductions were to continue to 2014. 

The province, in accordance with their 2012 Provincial budget, will be freezing further 

reductions beginning in 2013. The government will resume the BET reductions when 

the province returns to a balanced budget position in 2017 – 2018. 

163

The Broad Class rates are established, then those with Optional classes, as in Lambton 

County, are also set by the Province rather than the individual County tax ratio’s being 

applied. The Province established a set of “New Construction” property classes for 

new or significantly improved properties. These classes have been established for 

properties that would otherwise fall in the broad commercial or industrial classes but 

have no impact on the municipal portion of the tax bill. The lower tax rate for the “New 

Construction” properties provide incentive to property owners to either start a new 

business or improve their properties. 

The tax rates for 2013 for the Commercial, Industrial residual class as well as New 

Construction tax classes remain unchanged over 2012. 

Commercial Industrial New Construction 

2013 0.01490000 0.01590000 0.01260000 

The Province is also continuing their program to provide BET cuts to match municipal 

tax reductions and approve these on a case per case basis. 

This report was to inform Council of the Education Tax rates for 2013. 


Janet Ferguson, 

Treasurer 

Report prepared by Wendy Jennison, Tax Collector 

164



TO: 

FROM: 

RE: 



The Shores Wellness Centre Operational Update 


For Council information. 

REPORT 

As Council is aware The Shores Wellness Centre is operated by the YMCA to offer 

health and fitness programs to residents of Lambton Shores and surrounding area. 

We have invited representatives from the YMCA to provide Council with an overview of 

the operations of the Wellness Centre and update you on the proposed activities and 

programs for 2013. 

Kathi Lomas-Magee and Ian Foss will be presenting the information to Council and can 

answer any questions you may have. 



Treasurer 

165

Lambton Shores 

YMCA 

2012 – 2013 Operational 

Highlights 

166

The YMCA – Overview 

The YMCA is a charitable organization dedicated to the 

enrichment of the community through the growth and 

development of people in spirit, mind and body. 

1. Experienced provider of fitness and recreation 

2. Numerous operational partnerships with 

municipalities, government and community groups 

3. Recognized and valued brand 

4. National Quality Assurance & Member Engagement 

programs 

167

The YMCA – Core Services 

Health, Fitness and Recreation 

Programs include youth leadership, group fitness, swim instruction, YMCA 

Fitness Leadership Program, lifeguard training, nutrition workshops, and 

specialty wellness programs and counseling . 

Childcare & Family Development 

Providing high quality, safe and affordable licensed child care and summer camp 

programs specializing in the healthy development of children aged 0-16, and in 

support of positive parenting. 

Employment & Community Development 

Providing youth, newcomers and adults with training, mentoring, employment, 

education, housing, referrals and support systems. 

168

YMCA Strong Kids 

Participation at the YMCA is open to 

all. In an environment free of 

discrimination, our Assistance 

Program helps individuals and 

families who have the greatest need 

in our communities. Financial aid is 

available to those who are unable, 

not unwilling, to pay full regular fees. 

Strong Kids Final MPEG4.mov 

169

Community Reach 

170

Regional GM 

Vice President 

Sr Vice President 

Association Services / YMCA Management 

Chatham-Kent 

Child Care Community Health & Wellness 

Goderich-Huron 

Sarnia-Lambton 


Central Huron 

North Middlesex 

Accounting 

Services 

Risk 

Management 

Information 

Systems 

Purchasing 

Executive 

Leadership 

Capital 

Development 

Human 

Resources 171 

Business 

Development 

Communications 

Funds 

Development

Our social enterprise model stresses 

successful operational performance on 

behalf of our partners 

172

Lambton Shores YMCA 

Key Objectives 

1. Share 2012 operational highlights 

2. Share our 2013 – 2016 Vision 

3. Review the 2013 Financials & Key variances 

4. Recommend Capital investments at the Shores 

YMCA Wellness 

173

“Growing Stronger Together” 

Lambton-Shores YMCA Membership: 

Impact 2008 2009 2010 2011 2012 

Participation 695 745 726 917 785 

Member 

Renewal % 

% Financially 

Assisted 

Member 

Satisfaction 

Survey 

30.97% 44.61% 46.45% 53.40% 57.70% 

3.5% 5.9% 8.9% 7.4% 10% 

NA 84% NA 85% 84% 

174

2012 Highlights 

782 participants, finished with 415 members 

Successful 2 full weeks of summer day camp 18 children served 

Community Advisory Committee 3 new volunteers engaged 

8 volunteers 

Participation in the Forest Fall Fair 

10% of membership received financial assistance 

77 children and students engaged in the YMCA membership programs 

Increased Community relationships-ie. High school 

Group Fitness classes averaging 10 participants/class 

175

“Together We Can” 

176

2013 Together We Can … a Vision towards 2016 

3 Key areas of YMCA development & focus: 

1. Strengthen the bonds that build families 

and communities 

2. Improve the health of individuals 

3. Address the issues facing young people 

in their communities 

177

Serve More People 2013 

Maintain participation level at 800 at the Shores YMCA, 

annual membership at 415 

Improve the quality of our health programs (SAM) 

Build stronger relationships and seek new partnerships, 

youth centre in Grand Bend 

Strengthen the communities ability to donate 

Introduce a new Family programming model at the Shores 

YMCA 

178

Operating Budget – 5 years at a Glance 

200,000 

175,000 

150,000 

125,000 

100,000 

75,000 

Revenue 

Compensation 

50,000 

25,000 

- 

(25,000) 

(50,000) 

2009 2010 2011 2012 2013 

Other Expense 

Contribution to 

Recreation 

179

2013 Budget Breakdown 

Membership Revenue $174,993 

Other Revenue $ 19,311 

Subsidies (YMCA Financial Assistance) $ 5,406 

Total Revenue $ 188,898 

Compensation $ 96,911 

Marketing/Promotion $ 2,250 

YMCA Association Service Recovery $ 57,000 

Other Expenses (Equipment mtnce, contract fees) $ 32,332 

Total Expense $ 188,493 

Municipal Contribution to Recreation $ 405 

180

Minor Capital Recommendations 

Area Item Year Rationale Cost 

Service TVs 2013 Lifespan $5 000 

Change 

rooms 

Painting, tiling, locker replacement 2013 Retention 

Standards 

$10 000 

Facility Paint upgrades, 2013 Health & 

Safety 

$ 7 000 

Program 

2 treadmill replacement 

Benches 

Mirrors 

Branding – Y Signage 

2014 Enhance 

Accessibility 

Replacement 

Standard 

requirements 

$17 000 

Signage New YMCA Branding 2015 Requirement $5 500 

181



TO: 

FROM: 

RE: 



Communication Survey 


That the Communication Survey be referred to a Strategic 

Planning meeting for full review and discussion for any 

suggestions Council would like to implement. 

REPORT 

The communication survey is now completed and the information has been collected 

and is being provided to you for review. This is a very large document with 105 

responses and many comments. To use this tool effectively, I would recommend that 

Council take time to consider the information carefully and refer it to a strategic planning 

meeting for full discussion. 

With that in mind, Council may also want to consider having additional meetings to 

move the Strategic Planning process along in a timely manner. Although we have set 

the second Tuesday of every month for this type of issue, the meetings are filling up 

quickly and we plan to have some concentrated time for Council and the Official Plan 

review starting in March. 

If this is something Council would be interested in, staff can provide possible dates of 

additional meetings, or Council may want to consider adjusting the time of the current 

council meetings for example 4:00 pm to 6:00 pm and 7:00 till adjourn. Please advise 

on your preference to proceed. 



Treasurer 

182

Lambton Shores Communications Survey 

1. What is your preferred source of receiving information about the Municipality of Lambton 

Shores? 

Response 

Percent 

Response 

Count 

Weekly municipal page ad in local 

papers 

24.8% 26 

Direct mail / newsletter 27.6% 29 

Newspaper articles 6.7% 7 

Municipal website 26.7% 28 

E-mail 71.4% 75 

TV / Radio 2.9% 3 

Municipal advertisements 5.7% 6 

Council meetings / Councillors 14.3% 15 

From municipal staff 3.8% 4 

Don't know 2.9% 3 

answered question 105 

skipped question 1 

183 

1 of 37

2. What is your primary source of information about the Municipality of Lambton Shores? 

Response 

Percent 

Response 

Count 

Weekly municipal page ad in local 

papers 

24.3% 25 

Newspapers 23.3% 24 

Municipal website 36.9% 38 

Direct mail of municipality / 

newsletter 

17.5% 18 


Word of mouth 23.3% 24 

TV / Radio 1.0% 1 

Municipal advertisements 5.8% 6 

From municipal staff 3.9% 4 

Council meetings / Councillors 14.6% 15 



184 


3. Overall how would you rate the way that Lambton Shores communicates information to 

its citizens, including its format, clarity and effectiveness? 

Response 

Percent 

Response 

Count 

Very good 8.6% 9 

Good 28.6% 30 

Neither good nor poor 35.2% 37 

Poor 21.9% 23 

Very poor 5.7% 6 




4. I am satisfied with the frequency and amount of information I receive from Lambton 

Shores. 

Response 

Percent 

Response 

Count 

Strongly agree 11.4% 12 

Agree 24.8% 26 

Neither agree nor disagree 29.5% 31 

disagree 25.7% 27 

Strongly disagree 8.6% 9 



185 


5. The information Lambton Shores communicates with me is important and relevant. 

Response 

Percent 

Response 

Count 

Strongly agree 30.5% 32 

Agree 45.7% 48 

Neither agree nor disagree 19.0% 20 

Disagree 1.9% 2 

Strongly disagree 1.0% 1 




186 


6. What in your opinion could Lambton Shores do to improve the way that it communicates 

with residents? 

Response 

Percent 

Response 

Count 


Direct mail 23.1% 24 

More information / clarfication / 

laymen terms 

27.9% 29 

Send out more emails 31.7% 33 

Increase section in the local 

newspaper 

12.5% 13 

Monthly newsletter 26.9% 28 

Increase the frequency of the 

communication 

19.2% 20 

Improved website / keep up to 

date 

31.7% 33 

Use different mediums (TV, direct 

mail etc.) 

3.8% 4 

More town meetings 14.4% 15 

Flyers / pamphlets / public notices 12.5% 13 

Local TV channel 4.8% 5 

Make the "Living in Lambton 

Shores" page more user friendly, 

eye grabbing 

14.4% 15 

Call back / easier access to the 

municipal offices 

4.8% 5 

Use municipal billboard to announce 

events 

13.5% 14 

Change the Councillors 15.4% 16 

Better phone information line 1.9% 2 

187 


Have Council be more accountable 18.3% 19 



7. Have you ever attended a Public Information Centre held by Lambton Shores? 

Response 

Percent 

Response 

Count 

Yes 77.9% 81 

No 18.3% 19 




8. How satisfied were you with the information that you had received? 

Response 

Percent 

Response 

Count 

Very satisfied 16.3% 13 

Satisfied 38.8% 31 

Neither satisfied nor dissatisfied 28.8% 23 

Dissatisfied 12.5% 10 

Very dissatisfied 2.5% 2 




188 


9. Have you seen the weekly "Living in Lambton Shores" notices in The Standard and the 

Lakeshore Advance? 

Response 

Percent 

Response 

Count 

Yes 67.6% 69 

No 30.4% 31 




10. Overall how would you rate the effectiveness of the weekly "Living in Lambton Shores" 

as a communications tool? 

Response 

Percent 

Response 

Count 

Very effective 11.1% 9 

Effective 48.1% 39 

Neither effective nor ineffective 14.8% 12 

Not effective 17.3% 14 




11. In what way could the "Living in Lambton Shores" newspaper notices be improved? 

Response 

Count 

46 


189 



12. Do you receive the weekly "Living in Lambton Shores" electronic newsletter? 

Response 

Percent 

Response 

Count 

Yes 52.4% 55 

No 47.6% 50 




13. Overall how would you rate the effectiveness of the "Living in Lambton Shores" 

electronic newsletter as a communications tool? 

Response 

Percent 

Response 

Count 

Very effective 11.8% 8 

Effective 52.9% 36 

Neither effective nor ineffective 11.8% 8 

Not effective 10.3% 7 




190 


14. Have you received the "Weekly Email Update" which is an electronic notice of upcoming 

community events? 

Response 

Percent 

Response 

Count 

Yes 48.5% 50 

No 51.5% 53 



15. Do you read the newsletters that are include in your property tax bill or water bills? 

Response 

Percent 

Response 

Count 

Yes, every time 51.5% 52 

Yes, usually I read all of the 

information 

22.8% 23 

Yes, usually but I read only part of 

the information 

14.9% 15 

Never 10.9% 11 



191 


16. Which newspaper do you regularly read? 

Response 

Percent 

Response 

Count 

The Standard 41.5% 39 

Lakeshore Advance 40.4% 38 

The Exeter Times Advocate 9.6% 9 

The Parkhill Gazette 6.4% 6 

London Free Press 39.4% 37 

Sarnia & Lambton County This 

Week 

13.8% 13 

Sarnia Observer 16.0% 15 

The Lambton Shield (online only) 1.1% 1 

National Post 5.3% 5 

Globe and Mail 9.6% 9 

Financial Post 3.2% 3 

Other 16.0% 15 




192 


17. Which television stations do you watch for local news? 

Response 

Percent 

Response 

Count 

A-Channel 52.7% 48 

CTV 49.5% 45 

Global 16.5% 15 

CBC 26.4% 24 

Rogers TV 2.2% 2 

CNN 11.0% 10 

BBC World News 7.7% 7 




193 


18. What radio stations do you tune into for local news? 

Response 

Percent 

Response 

Count 

CHOK 27.9% 24 

Fox FM 12.8% 11 

K106.3 FM 14.0% 12 

CFPL AM980 7.0% 6 

CFPL FM96 8.1% 7 

Fresh FM 103.1 5.8% 5 

The Hawk 103.9 FM 7.0% 6 

CKSL 1410 AM 1.2% 1 

BX93 17.4% 15 

CJBK 1290 AM 2.3% 2 

Q97.5 FM 3.5% 3 

Bob FM 102.3 2.3% 2 

The Beach 104.9 FM 31.4% 27 

Points Eagle 107.7 FM 5.8% 5 

CBC 27.9% 24 



194 


19. Do you have access to the Internet? 

Response 

Percent 

Response 

Count 

Yes 99.0% 103 

No 1.0% 1 




20. How often do you access the municipal website at www.lambtonshores.ca? 

Response 

Percent 

Response 

Count 

Frequently 24.5% 25 

Occasionally 63.7% 65 

Never 11.8% 12 



21. Can you easily find what you are looking for on the municipal website? 

Response 

Percent 

Response 

Count 

Yes 36.6% 34 

No 23.7% 22 

Usually 39.8% 37 



195 


22. In what ways could the municipal website be improved? 

Response 

Count 

37 



23. How often do you attend the municipal Council meetings? 

Response 

Percent 

Response 

Count 

Frequently 4.8% 5 

Occasionally 57.1% 60 

Never 38.1% 40 



24. What could be done to improve your experience at the municipal Council meeting? 

Response 

Count 

44 



196 


25. What could be done to improve communication in Lambton Shores? 

Response 

Count 

49 



26. In what ways could they have done a better job of listening to your input and keeping you 

informed? 

Response 

Count 

36 



27. Would you be supportive of the Municipality increasing taxes (reasonably) if it meant 

enhanced communications with property owners? 

Response 

Percent 

Response 

Count 

Strongly support 1.0% 1 

Support a modest increase 18.6% 19 

Neither support nor oppose 20.6% 21 

Oppose an increase 31.4% 32 

Strongly oppose an increase 28.4% 29 



197 


28. Which of the following age groups may I place you in? 

Response 

Percent 

Response 

Count 

18 - 24 0.0% 0 

25 - 34 9.0% 9 

35 - 44 11.0% 11 

45 - 54 16.0% 16 

55 - 64 32.0% 32 

65 and older 32.0% 32 



29. What is your combined family income? 

Response 

Percent 

Response 

Count 

Under $50,000 21.0% 21 

Under $75,000 18.0% 18 

Over $75,000 30.0% 30 

Don't know / refused 31.0% 31 



198 


30. Gender? 

Response 

Percent 

Response 

Count 

Male 46.1% 47 

Female 53.9% 55 



199 


200 


Page 1, Q11. In what way could the "Living in Lambton Shores" newspaper notices be improved? 

1 Municipalities shouldb e informed of activities going on in their area BEFORE its 

a done deal eg the splash pad in Arkona. What's the purpose of having an 

"information" night after everything is decided!! The meeting turned out to be a 

witch hunt & our Councillor didn't stop it!! 

2 Make the notice larger, some of the printing hard to read. Make it stand out on 

the page more. 

3 Get a better reporter of council meetings. What is written in newspaper is 

incomprehensible most times. 

4 I receive a weekly email update about activities one can participate in but not 

about all the decisions council is making 

Dec 5, 2012 1:15 PM 

Dec 5, 2012 1:09 PM 

Nov 23, 2012 11:32 AM 

Nov 16, 2012 11:25 PM 

5 I would also like to get a local police calls report. Nov 16, 2012 9:06 AM 

6 It's perfect Nov 6, 2012 10:46 AM 

7 Looks good to me Nov 2, 2012 4:01 AM 

8 More accessible to all community members; participation at local events Oct 12, 2012 9:01 AM 

9 don't receive newspapers and don't really read website except by chance. Use 

your water bills and tax notices Don't want any more electronic newsletters 

Oct 9, 2012 11:50 AM 

10 It is effective enough Oct 2, 2012 4:57 PM 

11 It is effective enough Oct 2, 2012 4:57 PM 

12 have a whole or half page Sep 27, 2012 12:58 PM 

13 Why Sep 27, 2012 5:51 AM 

14 Less bias Sep 26, 2012 5:16 AM 

15 Force the editor of the Advance to present the facts and not constant distortions. Sep 26, 2012 5:12 AM 

16 Accuracy Sep 26, 2012 4:52 AM 

17 Get rid of it. Let the local groups communicate with their members who are 

normally the only ones interested. The Council does not need to act as a middle 

man in everyone's business. Communicate on a "need to know" assessment. 

18 Distribute copies to be picked up locally at grocery store, library etc. Put info at 

post office. 

Sep 25, 2012 5:39 PM 

Sep 24, 2012 9:16 AM 

19 Send an insert in the paper Sep 24, 2012 9:11 AM 

20 Who reads the local newspaper, we are cottagers conveniently left in the dark. Sep 23, 2012 9:16 AM 

21 More detail as to what's behind some of the decisons.... Sep 22, 2012 3:42 PM 

22 We didn't know about the possible change for recycling which is a big step 

backwards as far as we are concerned and will be very unsightly in cottage 

Sep 22, 2012 2:13 PM 

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country where bins will be out on narrow streets all week long 

23 We didn't know about the possible change for recycling which is a big step 

backwards as far as we are concerned and will be very unsightly in cottage 

country where bins will be out on narrow streets all week long 

Sep 22, 2012 2:13 PM 

24 Do n't know Sep 20, 2012 9:16 AM 

25 Lambtom shores is bigger than just Grand Bend and Forest events in other 

towns need to be highlighted as well, even community events, sport teams, info 

that hangs in post offices could be more widely distributed 

Sep 19, 2012 6:36 PM 

26 Increase the size of the print - currently it is very tiny and hard to read. Sep 17, 2012 10:33 AM 

27 larger print, hard to read, perhaps putting in that paper that is free for ads, sarnia 

stories get into 

28 provide chronological background (historical) information where applicable - 

regarding the issue at hand 

Sep 14, 2012 6:44 AM 

Sep 14, 2012 5:55 AM 

29 I don't know how you can improve on a good thing. "If it ain't broke, don't fix it." Sep 14, 2012 4:51 AM 

30 I read from email first. Sep 13, 2012 4:58 AM 

31 Include summary of key issues that will be discussed at upcoming council 

meeting. Larger font. 

Sep 8, 2012 5:51 PM 

32 good as they are Sep 6, 2012 5:05 PM 

33 larger print Sep 6, 2012 2:52 PM 

34 qr codes with links to more information about the issue online Sep 6, 2012 11:41 AM 

35 can not comment Sep 4, 2012 6:35 AM 

36 More up to date ex all trails In port franks were closed down and residents don't 

know yet. I asked lots of people about garbage system - new info. Nobody 

knows. Trail tarred from grand bend to pinery then stopped ? Why didn't it carry 

on to port Feanks and forest etc. 

Aug 30, 2012 10:50 AM 

37 Sometimes print too small Aug 29, 2012 3:26 PM 

38 It's not an advertising issue. It is the weasily methods used to communicate 

important information that leaves the public ill informed or mis-informed. I 

believe there is a disconnect between much of council and staff. I solely blame 

the CAO for this. 

Aug 28, 2012 2:21 AM 

39 Some families have a hard time finding information. Aug 24, 2012 4:24 AM 

40 Less about Grand Bend, more about the rest!!! Aug 23, 2012 12:39 PM 

41 put more things that are going on and let people have more of s notice when 

there are special meetings 

Aug 21, 2012 1:01 PM 

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42 More colour and pictures Aug 21, 2012 12:02 PM 

43 Larger, more info Aug 21, 2012 10:48 AM 

44 not include them in the bundle of flyers- maybe have them just available at the 

post office for whomever is interested. 

45 Give more information but realize that not everyone gets the paper. I would like 

you to increase your presence on facebook. 

Aug 21, 2012 9:10 AM 

Aug 21, 2012 9:08 AM 

46 be more directive to the time frame and event Aug 21, 2012 8:35 AM 

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Page 1, Q22. In what ways could the municipal website be improved? 

1 It would be great if the Community Grants application would allow you to text in 

your information 

2 Meeting agendas must be kept up to date. Today is Nov 1st and the last Council 

Agenda is for Oct 15th. Minutes of the meetings are very late and become old 

news. I would like to get council proceedings first hand asap after each meeting 

instead of having to rely on biased newspaper articles and rumours 

Nov 29, 2012 12:54 PM 

Nov 2, 2012 11:31 AM 

3 Easier locate for ALL meetings Oct 4, 2012 4:46 PM 

4 Issue Minutes of Council Meeting sooner Oct 2, 2012 4:57 PM 

5 Issue Minutes of Council Meeting sooner Oct 2, 2012 4:57 PM 

6 It needs a better search engine. When you search something, instead of that 

coming up, every place that has those words comes up. That is a very old 

method. It needs to be more like "Google" where the essence of what you are 

looking for comes up. Also, the public should be able to access the "By-laws", 

i.e. Parking By-law, Noise By-law, etc. on the Municipal website. At present 

everything the Council does is a by-law so if you ask for parking bylaw you just 

get everywhere the word "parking" appears and everywhere the word "bylaw" 

appears. 

Oct 1, 2012 3:42 PM 

7 make it easier to find this survey i tried to find it on your web site a couple times Sep 27, 2012 12:58 PM 

8 It works just fine. Sep 27, 2012 5:51 AM 

9 Local issues (eg.garbage pick-up) should be itemized and addressed Sep 26, 2012 5:16 AM 

10 Add Westcoast Media.ca Sep 26, 2012 5:12 AM 

11 Reduce it to about two (2) pages. Sep 25, 2012 5:39 PM 

12 it's actually pretty good Sep 22, 2012 3:42 PM 

13 I am usually looking for specific documents or reports; for example some of the 

strategic plans and documents like it can be difficult to find. Council material 

shows up well. So an easier way to find public reports to or by council and staff 

for us to read and review. 

Sep 21, 2012 2:33 PM 

14 Don't know Sep 20, 2012 1:39 PM 

15 Don't know Sep 20, 2012 9:16 AM 

16 Better layout, subsections Sep 20, 2012 5:12 AM 

17 no suggestions. Sep 17, 2012 10:33 AM 

18 It needs a complete overhaul, it is not user friendly. It seems to look the same all 

the time, no section tabs for easier access, ex click on events, go to events, click 

on committees go to what they are doing, click on emplyment see what jobs are 

available, it is dependent on knowing what to look for, how would a visitor or 

someone wishing to see what is in Lambton shores know to look for Also where 

are all the businesses, to find one you have to end up being directed to a site 

Sep 14, 2012 6:44 AM 

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that looks wierd and it is in sarnia you get them, makes more sense if we care 

about lambton shores to be able to see our business here to use and shop 

locally 

19 ensure adoption of CNIB Clear Print Guidelines - check out website at 

www.cnib.ca and look for Clear Print.... 

Sep 14, 2012 5:55 AM 

20 No improvements needed. Sep 14, 2012 4:51 AM 

21 Better organized. Some things are very difficult to find. Good search engine. Sep 8, 2012 5:51 PM 

22 Don't make us search for the most up to date concerns. Keep them front and 

centre, with one click to open it. 

Sep 8, 2012 7:37 AM 

23 not sure Sep 6, 2012 5:05 PM 

24 The appearance should be spruced up by making it less cluttered and have clear 

links to information on other pages. 

25 needs to be mobile friendly and more modern, with the capability for councilors 

to post information on a blog area of teh website where the public can comment 

and ask questions 

Sep 6, 2012 12:02 PM 

Sep 6, 2012 11:41 AM 

26 ...website cluttered....deal with area priorities front and center... Sep 4, 2012 6:35 AM 

27 Bigger writing. A page listing all meetings and when they are changed weekly. A 

page showing what is new in the community example sewers cell towers 

garbage pick up trail closures skate parks etc. 

28 It just takes some familiarity to find information, but the site is adequate for what 

is required of it. 

29 I requested emails to be sent--have not received any! It is August 24 and the info 

on the website is about July meetings. 

30 Make the newsletter available from the website. Job posting etc are not on the 

site, that I can find anyways 

31 I would like to see a focus on issues which affect our community.. i.e. progress 

on improving farm pollution of the Port Franks watershed basin, progress toward 

resolving safe passage on Native Occupied Beach, posting of dangerous 

swimming conditions such as undertows, riptides etc. as well as high pollution 

levels etc., results of public hearings on garbage issues, sewers, cell towers etc. 

Aug 30, 2012 10:50 AM 

Aug 28, 2012 2:21 AM 

Aug 24, 2012 8:12 AM 

Aug 24, 2012 5:41 AM 

Aug 24, 2012 1:38 AM 

32 More transparency Aug 23, 2012 12:39 PM 

33 make it easy to search Aug 21, 2012 1:01 PM 

34 You shoul have a page ont he website with, "Whats Happening Now." It would 

be nice to be more aware of the events happening in Lambton Shores right now. 

I have had a hard time locating information about what is going on in our area. 

The Lambton Shores website is not helpful. 

Aug 21, 2012 12:02 PM 

35 link directly to facebook Aug 21, 2012 9:10 AM 

206 



36 More details. For instance, I heard that you gave an update on garbage 

collection, but I couldn't find any information. 

37 the information that is shared at public information sessions isn't always easy to 

find on the municipal website 

Aug 21, 2012 9:08 AM 

Aug 21, 2012 8:14 AM 

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208 


Page 1, Q24. What could be done to improve your experience at the municipal Council meeting? 

1 If the councillors would address the issues at hand and not defer to other 

meetings ie budget or planning meetings 

2 Better, more user friendly and professional configuration. The rec room of the 

firehall around a pool table is not where our council meetings should be held. A 

sound system where everyone can hear the proceedings should be available. 

Nov 29, 2012 12:54 PM 

Nov 2, 2012 11:31 AM 

3 Less intimidating environment Oct 12, 2012 9:01 AM 

4 We need to be able to hear clearly what is being said. Have a more relaxed and 

open time for the public to ask questions without attitude. 

Oct 4, 2012 4:46 PM 

5 Need sound system - often can't hear what is being said Oct 2, 2012 4:57 PM 

6 Need sound system - often can't hear what is being said Oct 2, 2012 4:57 PM 

7 actual care about what people have to say Sep 27, 2012 12:58 PM 

8 I have attended many meetings held by Lambton Shores, ie. Council, COA & 

Public meetings for many years and up until this last election, all were ran very 

smoothly with decisions being made in a timely fashion. Council needs to start 

making desicions instead of trying to impliment them. 

9 Actually make decisions instead of having meetings but I suppose Bob Sharen's 

minions have to check with him before they can vote. Quit micro managing the 

staff. They are the experts not Council. If you are on Council, you should have 

to live here and not live in Plympton-Wyoming. 

Sep 27, 2012 5:51 AM 

Sep 27, 2012 5:18 AM 

10 I have other commitments on meeting days. Sep 26, 2012 12:42 PM 

11 More continuity on the part of the mayor. Sep 26, 2012 5:16 AM 

12 The person who chairs the meeting eneds to know the rules - Roberts Rules Sep 26, 2012 5:12 AM 

13 The chairperson seems to follow no rules. Give him a copy of the Roberts Rules 

of Order. 

14 Make room for community members who are not part of the noisy and and 

obnoxious group that usually shows up and rudely dominates the meetings with 

their particular agenda! An agenda, I might add, that is more political than useful 

for efficient and effective municipal governance. Its awful. 

Sep 26, 2012 4:52 AM 

Sep 25, 2012 5:39 PM 

15 Have Councillors stick to subject and get along so there is progress Sep 24, 2012 9:16 AM 

16 Be more civilized Sep 24, 2012 9:11 AM 

17 Quit making mountains out of molehills. Sep 23, 2012 9:16 AM 

18 It was such a bad experience during the volleyball debate that we have never 

returned 

19 It was such a bad experience during the volleyball debate that we have never 

returned 

Sep 22, 2012 2:13 PM 

Sep 22, 2012 2:13 PM 

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20 do you have microphones? Sometimes it can be difficult to hear. Sep 21, 2012 2:33 PM 

21 microphones at tables, more notice with agendas it is a lot to go through and 

digest on a weekend if you want to talk to a councillor about an issue getting 

everything on Friday is not always possible 

Sep 19, 2012 6:36 PM 

22 Microphones/Sound System in order that Council can be heard. Sep 17, 2012 7:11 PM 

23 The behavour of some councillors is truly unprofessional and disrespectful to 

others. I find the eye-rolling and slamming of hands on tables embarassing 

conduct that should not be tolerated by the chairperson/mayor. It is often difficult 

to hear what is being discussed without microphones. 

Sep 17, 2012 10:33 AM 

24 better speaker system, cant always here what is being said Sep 14, 2012 6:44 AM 

25 Get the councillors to agree with MY point of view. Sep 14, 2012 4:51 AM 

26 A sound system. Fewer restrictions on the public asking questions. Sep 8, 2012 5:51 PM 

27 members talk louder Sep 6, 2012 5:05 PM 

28 Better local Sep 6, 2012 2:29 PM 

29 Get rid of Councillor Illman. Sep 6, 2012 12:02 PM 

30 the municipality should coordinate video recording an uploading to youtube and 

should provide much better audio facilities and microphones for doing so, in fact 

the audio alone should be made available as a podcast (much easier than video 

streaming as well) 

Sep 6, 2012 11:41 AM 

31 sound system and proper chambers Sep 4, 2012 6:35 AM 

32 seletle the waste teament center Aug 31, 2012 8:06 PM 

33 Maybe have a session where people can raise hands and just ask questions that 

could be answered at a next meeting 

Aug 30, 2012 10:50 AM 

34 Stop the childish in-fighting!!!! We are one municipality now, deal with it. Aug 30, 2012 10:21 AM 

35 When i attended the inability to hear individual councillors was an irritant. Aug 29, 2012 3:26 PM 

36 Sound level could be improved. The chair needs to briefly introduce the next 

items of business, and announce the final motion before vote. This has 

improved a lot in the last while. 

37 Ms. Illman's caustic comment (Aug 14 meeting) about sewage treatment plant 

NOW being about cost savings should have been tempered by the mayor. It set 

a terrible tone to the meeting and showed a perfect example of idiocy! A savings 

of over $14 million may not occur to her as a benefit but a pensioner on a fixed 

income cares about it! When I bought my home in Southcott Pines with a septic 

system, it is my responsibility to replace it if it goes bad. I certainly don't expect 

the municipality to pay $10,000 for the roof I just replaced! Keep the tone of the 

meetings positive! 

Aug 28, 2012 2:21 AM 

Aug 24, 2012 8:12 AM 

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38 Didn't realize that I could attend! Aug 24, 2012 5:41 AM 

39 get along Aug 24, 2012 4:24 AM 

40 when a majority wins the vote, the others need to keep their snide comments to 

themselves. the behaviour of the losers is dispicable. 

Aug 23, 2012 12:18 PM 

41 I have a small child and do not get out to the meetings. Aug 21, 2012 12:02 PM 

42 have them on different dates- all meetings this summer have been on a 

wednesday and there are 2 women's only 2 pitch leagues in warwick and arkona 

on those night- many women in the area are there. Also- I work in London- 6:30 

is almost too early for me to get home and get there- pushing to 7pm would be 

ideal. 

43 Get down to the business. Stop all the he said she said. It's a council meeting 

feelings are going to get hurt. Everyone should be able to voice opions. 

Aug 21, 2012 9:10 AM 

Aug 21, 2012 8:42 AM 

44 Having meeting minutes to read Aug 21, 2012 8:14 AM 

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Page 1, Q25. What could be done to improve communication in Lambton Shores? 

1 See #11 Dec 5, 2012 1:15 PM 

2 Better reporting in Lakeshore Advance. Further to queston 6 - Post Council 

minutes on website where they are easily to be found. Further to question 8 - 

neither satisfied nor dissatisfied - mixed results Further to question 20 - never - 

but will look now Further to question 27 - neither support nor oppose - depends 

Nov 23, 2012 11:32 AM 

3 See question 24 Nov 2, 2012 11:31 AM 

4 More face to face representation at local events by the leisure staff, council 

members etc. 

Oct 12, 2012 9:01 AM 

5 use the postal mail the way you have it. Very lightly used Oct 9, 2012 11:50 AM 

6 Communication works both ways, listening to the people along with common 

sense and clear replies would go a long way. 

7 Have LS Staff periodically update Community Group on status of outstanding 

projects and requests made that Council referred to Staff 

8 Have LS Staff periodically update Community Group on status of outstanding 

projects and requests made that Council referred to Staff 

Oct 4, 2012 4:46 PM 

Oct 2, 2012 4:57 PM 

Oct 2, 2012 4:57 PM 

9 Nothing. Sep 27, 2012 5:51 AM 

10 Send out emails to correct the misinformation put out weekly by the Lakeshore 

Advance 

11 Eliminate the words "policy" and "process" or allow them to be used only once in 

each communication. 

12 The Council should stop and consider which information it needs to 

communicate to the residents. It seems much of what is communicated is mere 

politics.Communicate decisions and the voters will judge the efficacy of the 

Council at election time. 

Sep 26, 2012 5:12 AM 

Sep 26, 2012 4:52 AM 

Sep 25, 2012 5:39 PM 

13 Distribute information at local businesses ie. grocery store, post office, libary Sep 24, 2012 9:16 AM 

14 Send out emails letting people know of meetings etc. Sep 24, 2012 9:11 AM 

15 lots Sep 23, 2012 9:16 AM 

16 e-mails and letters to property owners would work Sep 22, 2012 2:13 PM 

17 e-mails and letters to property owners would work Sep 22, 2012 2:13 PM 

18 don't ever sell out our GBbeach again!!! Sep 21, 2012 3:06 PM 

19 As a seasonal resident it is sometimes very difficult to keep abreast of issues 

that could have a large impact on our property. Easier availability of reports and 

or major issues would be helpful. For sure a newsletter has been good. More 

would be better. Most of us are trying to keep abreast of activities in two 

municipalities. 

Sep 21, 2012 2:33 PM 

213 



20 Hold town meetings at community halls,,,,,ie the Bell Tower issue should be 

discussed to obtain peoples opinions., 

Sep 20, 2012 9:16 AM 

21 have all services located in 1 place Sep 19, 2012 6:36 PM 

22 There seems to be a lot of behind the scenes decisions occuring with certain 

members of the municipality and council, which makes transparency for the 

public impossible. Perhpas this will always occur but it does impede good 

communication with the public. 

23 #1 more mailings to individual #2 quit assuming (note the age of people in 

lambton shores) that people have the internet, youth does, not often older and 

retirees, alot were on computers 8 hours plus a day and dont want to use it in 

retirement #3 you could have a phone setup that says for information on click 3 

go to council (have highlights on message) or click4 (go to how to get a permit 

click 3 etc) people dont know where to go we are a huge spaced out municipality 

#4 remember that the people are the ones that elected council, are paying the 

bills and give them good customer service, that is not up to standards of 

customers come first, staff need training and you have to many people who 

dress unprofessionally in some of the offices, tight shorts nope dont work 

Sep 17, 2012 10:33 AM 

Sep 14, 2012 6:44 AM 

24 email alert regarding upcoming municipal council meetings Sep 14, 2012 5:55 AM 

25 You're tapping into all the areas that need be. No improvement is necessary. Sep 14, 2012 4:51 AM 

26 More extensive and purposeful information accompanying the tax bills. More 

municipal information included in the electronic Living in Lambton Shores 

newsletter. 

27 I just spoke to me Dad, he didn't know there was a newsletter and I consider him 

to be informed. Direct mail for the most important information is the only way for 

everyone to receive it, then keep working on informing everyone about the 

weekly newsletter so we get the news every week. 

Sep 8, 2012 5:51 PM 

Sep 8, 2012 7:37 AM 

28 not sure Sep 6, 2012 5:05 PM 

29 use email Sep 6, 2012 2:52 PM 

30 Use multiple channels to communicate. Sep 6, 2012 2:29 PM 

31 'Living in Lambton Shores' is a good start but it doesn't include information for 

the average resident. Except for the Garbage Service Open Houses, few public 

meetings have been included in the notices. for example the Ad-hoc Sewer 

meetings. 

32 better twitter and blog feeds more attention and money spent on website 

management and innovation- currently i think wer are doing only the very bare 

minumum - spend less on paper and mailing and more online- this trend is only 

going one way folks 

33 Would love to receive clear, concise, straightforward communications about 

major issues such as sewers -- so many rumours around and the townhall 

meetings are generally dominated by people who have already made up their 

Sep 6, 2012 12:02 PM 

Sep 6, 2012 11:41 AM 

Sep 6, 2012 10:36 AM 

214 



minds! 

34 inform residents by e-mail, voice mail, phone;council matters,council 

agenda,emergency alerts. 

Sep 5, 2012 3:42 PM 

35 stop the political spin and bias in the newspaper .. Sep 4, 2012 6:35 AM 

36 More frequent communication. Minutes from meetings updated eatlier. Aug 30, 2012 10:50 AM 

37 Possibly every two month councillors could host ward meeting Aug 29, 2012 3:26 PM 

38 I believe there are too many different agendas various councillors and staff have. 

We need a less political CAO, and people who will run our municipality, not 

create their perceived Valhalla within Ontario. 

39 If the council supports one another, communication can be effective. Once a 

vote wins by majority, the WHOLE group should get behind the decision and 

move forward in a positive tone of communication to the community. 

Aug 28, 2012 2:21 AM 

Aug 24, 2012 8:12 AM 

40 Website improvments Aug 24, 2012 5:41 AM 

41 Positive council members Aug 24, 2012 4:24 AM 

42 Get Forest out of Lambton Shores and back to the Town of Forest where it 

belongs. Then we could re-instate the Forest PUC and have better dealings with 

water rates and hydro rates. 

Aug 23, 2012 12:39 PM 

43 get along with each other and communication will improve tenfold. Aug 23, 2012 12:18 PM 

44 put out more letters Aug 21, 2012 1:01 PM 

45 I use the Facebook page to get a lot of my information about Lambton shores. It 

is easier for me to access. 

Aug 21, 2012 12:02 PM 

46 upload notes from the meetings onto facebook Aug 21, 2012 9:10 AM 

47 Improve your communication online - facebook, email. Most younger people 

communicate this way. 

48 Give the Lambton shores what they want, not want council seems to think 

Lambton shore wants. Ask us!!! Dont just do!! 

Aug 21, 2012 9:08 AM 

Aug 21, 2012 8:42 AM 

49 Ensure all committees have reports to forward to the residents Aug 21, 2012 8:14 AM 

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Page 1, Q26. In what ways could they have done a better job of listening to your input and keeping you informed? 

1 Why is it so hard to get a Lambton Shores worker to return phone calls eg Bill 

Bentley. Is his job not to serve the public? Other notes: Arkona Municipa Bldg 

is badly in need of a good cleaning! Sidewalks there don't get shovelled in the 

winter. Hand sanitizing station were installed several years ago, but they've 

been empty since a month after that. Who's responsible for filling them? 

2 Further to question 27 - Taxes are high enough already. It's Lambton Shores job 

to keep the residents informed. Already understand they get paid will, already. 

Why do we have Councillors? 

3 e.g Flags on wooden garbage boxes. Sent email to BRA about it. Absolutely 

ignored. No one even read it. Might as well posted a handwritten message in 

the third men's toilet stall in Paddington Station London UK as to put on the 

municipal website. How many people do you think really have or pay attention 

to a website? a lot less that you think 

Dec 5, 2012 1:15 PM 

Dec 5, 2012 1:09 PM 

Oct 9, 2012 11:50 AM 

4 I am sure you know what works and what will not. People today are aware! Oct 4, 2012 4:46 PM 

5 Maybe if certain Councillors listened to ALL citizens in Lambton Shores, instead 

of one man, this survey wouldn't be needed. 

6 Actually listen to what yo have to say instead of talking to other Council 

members. 

7 By listening more carefully to residents' concerns and specifically addressing 

THOSE concerns in a straight forward way. LESS assumption and more focus 

on issue at hand. Further to Q1 & Q2 - add Westcoast Media 

8 See above #25 Further to Q1 - Weekly Council meeting summary could be 

posted in the Library; From Municipal staff - not Byrne. Q2 - Newspapers - 

Totally unreliable - the newsin the Advance is always slanted; Council 

meetings/Councillors - Westcoast media.ca Q4 - Strongly agree - much better 

now than 4 years ago Q6 - local newspaper - the reporting by the editor to the 

Advance is biassed in favour of the developers and their cronies on Council and 

the Mayor; Change 2 Councillors - get rid o the two old cronies with moss 

growing out of their ears. Q9 - I don't buy the Advance but I read its distortion of 

facts when I am in the Library. Q10 - The Times Advocate is effective Q16 - 

Lakeshore Advance - only the fiction section written by the editor 

9 Avoid preconceived opinions. Don't ask for input when you have no intention of 

revising your opinion. Further to Q1 - West Coast Media Q2 - West Coast Media 

- Internet Q3 - Poor - The Lakeshore Advance gives a slanted versions of 

events. Q6 - NO! to increasing section in local paper; Improve website by 

including West Coast Media; Change Councillors - only three Illman, Cook, 

Maguire 

10 Why do I get the feeling that 4 or 5 (I assume "they" refers to the Council 

members) are not interested in anyone's input? 

Sep 27, 2012 5:51 AM 

Sep 27, 2012 5:18 AM 

Sep 26, 2012 5:16 AM 

Sep 26, 2012 5:12 AM 

Sep 26, 2012 4:52 AM 

Sep 25, 2012 5:39 PM 

11 Send out more info on what is happening and upcoming issues Sep 24, 2012 9:11 AM 

12 they don`t listen Sep 23, 2012 9:16 AM 

217 



13 I don't know how we missed the recycling meeting and I don't know what is going 

on with sewers or the wind turbines or the communication tower. 

14 I don't know how we missed the recycling meeting and I don't know what is going 

on with sewers or the wind turbines or the communication tower. 

Sep 22, 2012 2:13 PM 

Sep 22, 2012 2:13 PM 

15 see above!!! Sep 21, 2012 3:06 PM 

16 Without an advocacy group for sewage and the community it would have been 

very hard to keep informed about potential large changes to our community. The 

emails help, so do the newsletters. Urgent issues should somehow be brought 

to our notice sooner. 

17 Night driving is a no no for the elderly. Hence no attendance. This tends to be 

an elderly community. Try bring the meetings or at least a discussion of 

important issues to the area affec ted 

18 have a list somewhere on website of who to contact if you have an issue with X 

instead of calling and getting redirected to many people before someone can 

help you. 

19 Acknowledgement of emails and letters, even if answer or reply cannot be given 

immediately 

20 I have made presentations to council, which I found to be generally good 

experiences. I would recommend more feedback to presentors on how the 

motions supported by council were responded to. For example: provide a copy 

of the letter sent; provide the details if more research was conducted by the 

municipal staff etc. 

21 as noted, ensure there's no delay in posting meeting minutes on lambton shores 

website 

Sep 21, 2012 2:33 PM 

Sep 20, 2012 9:16 AM 

Sep 19, 2012 6:36 PM 

Sep 17, 2012 7:11 PM 

Sep 17, 2012 10:33 AM 

Sep 14, 2012 5:55 AM 

22 Just keep doing what you're doing. Sep 14, 2012 4:51 AM 

23 Port Franks area our former counciller sent updates on meetings. our current 

counciller does not even respond to emails. 

Sep 13, 2012 4:58 AM 

24 If there is a serious interest in hearing from the public, you will keep us informed. Sep 8, 2012 5:51 PM 

25 just listen to what the people have to say Sep 6, 2012 5:05 PM 

26 use email and direct mail Sep 6, 2012 2:52 PM 

27 Hold public meetings on all issues or projects that impact the public purse 

especially if it is in the million dollar range. 

Sep 6, 2012 12:02 PM 

28 blogs Sep 6, 2012 11:41 AM 

29 I have noticed a great change in the council and their desire to communicate 

with the public....however they need to start speaking as one voice on issues 

with council approval....and be supported by staff in these decisions 

Sep 4, 2012 6:35 AM 

30 Maybe council meetings can be met held in different towns allowing people to Aug 30, 2012 10:50 AM 

218 



come that are unable. Maybe a question box located in the various libraries in 

Lambton Shores that can be answered online once a week 

31 I am most satified with communication with councillor in ward 2 and the mayor. Aug 29, 2012 3:26 PM 

32 Timely publishing of the minutes is helpful (and that has generally improved as 

well). A council newsletter (with neutral wording) would be welcomed. 

33 Past councils seemed to have railroaded the community which has set a tone of 

mistrust. This council seems to have a better handle on listening. The council 

needs to remember that they represent the community voice not just their own. 

Aug 28, 2012 2:21 AM 

Aug 24, 2012 8:12 AM 

34 Keeping Forest out of this mess in the first place!! Aug 23, 2012 12:39 PM 

35 it is our responsibility to stay informed. the hew council has made every effort 

toward transparency and it is really appreciated! 

36 They just need to make their information easier to access. A lot of people have 

the internet, and council should communicate more effectively that way. Families 

don't have time to go to the meetings to see what is going on, and not everyone 

has access to the paper. The internet would reach more families. That is how I 

knew about this survey, it was online. 

Aug 23, 2012 12:18 PM 

Aug 21, 2012 12:02 PM 

219 




TO: 

FROM: 

RE: 



Extending the Term of the Interim Chief Administrative Officer 


That the term of the appointment of Janet Ferguson as the 

Interim Chief Administrative Officer for the Municipality of 

Lambton Shores be extended to April 15, 2013, and that Bylaw 

10 of 2013 being a by-law to enact the appointment and 

rescind previous by-laws be approved. 

REPORT 

In November of 2012, Council appointed Treasurer Janet Ferguson to serve as the 

interim Chief Administrative Officer for a time period that would expire on January 15, 

2013. 

At the meeting held the 14 th of January, 2013, Council considered TR Report No. 08- 

2013, respecting the options for filling the vacant position of C.A.O. for the municipality, 

and opted to utilize the services of a consultant to assist with the process. 

As this process will take a few months to work through, the decision was made to 

extend the current term of interim C.A.O. until April 15, 2013. 

Attached is By-law 10 of 2013 that will implement that decision and will repeal all 

previous by-laws appointing a Chief Administrative Officer for the Corporation. 



Clerk 

220


BY-LAW NUMBER 10 of 2013 

Being a by-law to appoint an Interim Chief Administrative Officer and Deputy Clerk 

WHEREAS: 

THEREFORE: 

It is deemed expedient that the Council of the Corporation of the 

Municipality of Lambton Shores appoints an Interim Chief 

Administrative Officer and Deputy Clerk, under Sections 229 and 

228(2) of the Municipal Act, 2001; 

The Council of the Corporation of the Municipality of Lambton 

Shores enacts as follows; 

1. That Janet Ferguson be and is hereby appointed the Interim – Chief 

Administrative Officer and a Deputy Clerk for the Municipality of Lambton Shores 

effective November 14, 2012 until April 15, 2013. 

2. That Janet Ferguson is authorized to perform all duties required to be performed 

by the Chief Administrative Officer and as a Deputy Clerk under statutory 

authority and any other duties as assigned by Council. 

3. Nothing in this appointment by-law negates or rescinds the provisions of By-law 

05-2001, that being a by-law to appoint Janet Ferguson as the Treasurer for the 

Municipality of Lambton Shores. 

4. This by-law repeals by-law 128 of 2012 and By-law 3 of 2001. 

THAT THIS BY-LAW is read a FIRST, SECOND and THIRD time and finally passed 


_________________________ 


_________________________ 


221



TO: 

FROM: 

RE: 



2013 Dream Lottery Program - 10159 Pinery Bluff Road, 



That confirmation be sent to the London Health Sciences 

Foundation (Dream Lottery), advising that the Municipality of 

Lambton Shores has no objection to tickets for the 2013 Dream 

Lottery being sold at the “Lottery House”, located at 10159 

Pinery Bluff Road, Lambton Shores 

REPORT 

The Dream Lottery program is a very successful fundraiser that benefits the London 

Health Sciences Foundation. For many years, one of the grand prize options for the 

Dream Lottery has been a home in Lambton Shores, which has provided immeasurable 

exposure for our local developers. 

A letter has recently been received from the organizers of the fundraiser that they have 

once again selected a home in Lambton Shores as one of the Dream Lottery grand 

prizes. The home secured for the 2013 spring lottery is located in 10159 Pinery Bluff 

Road. 

The lottery runs from the middle of March until the first of June, 2013 with the house 

open for viewing on Friday, Saturday and Sunday's. 

By-Law Enforcement Officers and I have met with the Lottery organizers over the years 

to ensure that any municipal concerns and issues are identified and resolve. The 

representatives have always been more than willing to work with the municipality to 

minimize the impact of the influx of people viewing the lottery house and to address any 

other municipal concerns. As in previous years, a local contact person is identified who 

is available to deal with issues that arise, in addition to the Director of Gaming and 

Lottery for the Foundation. 

This year, with the home being in a newer subdivision with a limited number of homes, 

there will not be issues with neighbours being impacted by a large number of visitors to 

the home. With respect to parking, there is a significant amount of parking available on 

the street, and a cul-de-sac at the end of the road to facilitate egress. 

222

The organization plans to use “Commissionaires” again this year to monitor the parking 

on site which has been a very successful method of regulating traffic in the past. In 

addition, with the lottery running from March until early June, parking and egress 

concerns are not as much an issue as in the summer months. 

The south area by-law has reviewed the area and the proposal and has no issue with 

the location, or the usual protocol. 

MUNICIPAL REQUIREMENTS: 

Municipal permission is not required to hold the lottery, however, as with previous 

lotteries, the organization is asking for a letter of permission from the Municipality to sell 

tickets at the lottery house, and it is recommended that this permission be granted. 



Clerk 

223



TO: 

FROM: 

RE: 



2013 Grand Bend Winter Carnival 


That the requests from the Grand Bend Winter Carnival 

Committee for permission to install temporary signage in the 

Village to promote the event, and to be re-affirmed the 

Committee’s status as a “Committee of Council” be approved. 

REPORT 

The plans for the 2013 Grand Bend Winter Carnival, to be held February 15-18, 2013 

are well underway, and the organizers have asked for permission to install temporary 

signage in the Village to promote the event. These signs will be similar in size and in 

location as the “Christmas Comes Early” signs. The By-law Officer has reviewed the 

request and has no objection to the request. 

The group is also asking for confirmation that they are considered a “Committee of 

Council”. The requirements for a group to be considered a “Committee of Council” and 

therefore qualifying for third party liability insurance coverage are: 

1) Council passes a resolution stating that a group of individuals will be acting as a 

“Committee of Council”; 

2) Council is aware of and approves the actions and/or activities; 

3) One or more members of Council are appointed to sit on the committee. 

With respect to the insurance, being designated a “Committee of Council” allows for the 

municipal liability policy to respond and protect volunteers against third party claims 

providing they are acting within the scope of the defined duties on behalf of the 

Municipality of Lambton Shores. This coverage is not restricted to events at municipal 

facilities or properties, as volunteers are covered in any location that they act as 

volunteers. 

Where the above noted conditions apply, the Municipal liability insurance protection for 

these committees is automatic and no endorsement to the policy is necessary. 

224

The Grand Bend Winter Carnival has submitted the required information for this 

approval, a copy of which is attached. 



Clerk 

225

Grand Bend Winter Carnival 2013 

Creation by David Bannister 


To Whom it May Concern; 

Grand Bend Winter Carnival 2013 Committee has been working diligently on building 

another successful event February 15 – 18, 2013. Our focus over the last two years is to 

bring back the focus free or low cost activities for community families and visitors to enjoy. 

Part of our improvement plan is leveraging the awareness of the event. 

The Grand Bend Winter Carnival Committee would like council’s permission to placed 

signage to advertise the upcoming winter carnival. The signs would be in the same 

locations that the Chamber used for their Christmas in November and be the same 

approximate size. We would also like to place signs in the Crescent Street parkette and 

Optimist Park at Gill Road. 

Please confirm with our council representative Dave Maguire or contact us directly via 

email at gbwintercarnival@gmail.com Our goal is to have the signage out as soon as 

possible. 

Thank you for your time and consideration. 

Sincerely, 

Grand Bend Winter Carnival Committee 2013 

226

Grand Bend Winter Carnival 2013 


To whom it may concern; 

Please accept this request on behalf of the Grand Bend Winter Carnival Committee 

2013 to be a Community Committee of Council allowing this group to be covered under 

the municipalities’ 3 rd party liability insurance for the event February 15 – 18, 2013. 

The volunteers to be included in this request for 2013 are as follows: 

Linda Tilson – Chair 

Joyce Lappin – Treasurer 

Dave Maguire – Council Member/ Representative 

Crystal-Lee Olson – Secretary 

Shelley Snider – Parade Coordinator 

Kathleen Paddfield - Youth Programming 

For scheduled events planned for the 2013 Grand Bend Winter Carnival please see 

attached document with email for details. 

To confirm this request please contact us via email at gbwintercarnival@gmail.com or 

advise our Committee Council Member Dave Maguire. 

Any further information or questions can be directed to Crystal-Lee Olson at 

gbwintercarnival@gmail.com 

Thank you for your time and consideration. 

Sincerely, 

2013 Grand Bend Winter Carnival Committee Members 

227

Grand Bend Winter Carnival Event 

2013 

Friday February 15, 2013 

Snow Sculpturing 

Various participating locations 

5:00pm 

5:00pm 

6:00pm 

7:00pm 

8:00pm 

Meat Draw 

Location: Royal Canadian Legion 

BYOM (Bring Your Own Meat) BBQ 

Location: Gables 

Reserve early call 519-238-2371 

*Age of majority event 

Sobeys Drive In Movie Night 

Location: Grand Bend Public School 

Opening Ceremony Oakwood Inn Resort & Golf 

Family Magic Show at Oakwood Inn Pub. Donations collected onsite. 

Saturday February 16, 2013 

9:00am 

9:00am 

10:00am 

10:00am 

11:00am 

12:00pm 

Gables Co-ed Sno-Pitch Tournament 

Location: Lions Park – beside the Legion 

2 for 1 Family Swim 

Location: Pine Dale Motor Inn 

Health & Wellness Craft Show 

Location: Pine Dale Motor Inn. 

Show open 10:00 am – 5:00pm 

Wood Carving Sculptures 

Location: Colonial Parking Lot 

Rotary Winter Carnival Parade 

3 on 3 Hockey Tournament 

Location: Whitecaps 

228

12:00pm 

12:00pm 

1:00pm 

3:00pm 

1:00pm 

1:00pm 

1:00pm 

7:00pm 

United Church Luncheon - Donations 

Location: Grand Bend United Church 

Horse & Carriage Rides 

Location: Grand Bend Chamber Office pickup location. 

Youth Activities 

Location: Grand Bend Public School – community room, gym 

The Puppet Guy family puppet show. 

Tobogganing 

Location: Oakwood 

Paddington’s Shuffleboard 

Location: Paddington’s Pub 

16 th Annual Riverbend Olympics 

Location: River Bend 

Pyro Celebrations in the Sky 

Sunday February 17, 2013 

8:00am 

9:00am 

9:00am 

10:30am 

12:00pm 

1:00pm 

1:00pm 

Grand Bend Fireman’s Breakfast 

Gables Co-ed Sno-Pitch Tournament 


Location: Pine Dale Motor Inn 

Exeter Skating Club 

Location: Optimist rink 

3 on 3 Hockey Tournament 

Grandpa Jimmie’s Food for Thought 

Youth Talent Show 

Location: Legion 

Special Event: Magic Show to follow the Youth Talent Show 

12:00pm 

1:00pm 

Horse & Carriage Rides 

Tobogganing 

229

1:00pm 

1:00pm 

2:00pm 

Paddington’s Shuffleboard 

Location: Paddington’s Pub 

Carving Auction – proceeds’ go to Adult Day Program transportation 

Location: Colonial Parking lot 

Heywood’s auctioneers to come in 

Waiter’s Races 

Location: Colonial Hotel 

Monday February 20 2012 

9:00am 

10:00am 


Family Day Portrait Breakfast Tour 

Bring the family out for breakfast to share your stories 

from the 2012 Grand Bend Winter Carnival. 

Purchase a portrait and Children under 10 years old eat free. 

Picture proceeds go toward winter carnival youth programs. 

Participating Restaurants include: 

Aunt Gussies 

Colonial 

1:00pm Youth Photo Workshop 

Location: YMCA Youth Centre 

2:00pm Closing Ceremonies 

Location: Legion 

230



TO: 

FROM: 

RE: 



Delegation Request – 2013 OGRA-ROMA Conference 



REPORT 

At the January 14, 2013 meeting, Council considered TR Report No. 09-2013 which 

requested direction on the delegation requests for the upcoming OGRA-ROMA 

conference. 

Based on the direction of Council, the attached list of items was submitted for 

consideration. 

Delegation requests were to be submitted by January 18, 2013, and municipalities will 

be notified the week of February 18 th whether or not the requests can be 

accommodated. 



Clerk 

231

Bob Chiarelli — Minister Of Infrastructure & Minister of Transportation 

Highway 21 Safety Issues: 

Highway #21 in Lambton Shores (Village of Grand Bend) is an important transportation 

corridor as it is a major collector highway which runs along the eastern shore of Lake 

Huron, and is an important link between the US border and southwestern Ontario. 

This road is also a major tourist route throughout the summer months, and the corridor 

is experiencing increased traffic, including a significant increase in commercial truck 

traffic, which is having a negative impact on local pedestrian safety in our community. 

The municipality is looking for long term solutions to this ongoing and worsening safety 

concerns, and one planned project to improve pedestrian safety is the construction of 

two additional crosswalks at a forecasted cost of $120,000. As the section of the road 

within the Village is part of the Highway #21 connecting link, it no longer receives upper 

level funding, and the municipality would appreciate any financial support that would be 

available to assist with the significant costs associated with the project. 

Michael Gravelle — Minister of Natural Resources 

1. Assistance with Phragmites Control: 

Currently, groups within the Municipality of Lambton Shores are working to protect the 

natural habitat and restore those sections of our diverse ecosystem that have been 

damaged by uncontrolled phragmites growth. These weeds are affecting our most 

valuable attributes – the Lake and river- and are having a negative impact on tourism, 

wetland habitat and Species at Risk. If left unchecked, the phragmites will continue to 

damage our wetlands (recognized as ANSI and environmentally sensitive) and coastal 

dunes. 

Our goal is to be proactive and develop a regional approach for areas where large, 

continuous stretches of shoreline are impacted and any financial support that would be 

available to assist with the significant costs associated with the works would be 

appreciated. 

In addition, it would be extremely helpful if the Ministry would consider allowing the 

product “Rodeo” to be used to help eradicate this growth – the product that has been 

approved for use in the United States and our local experts believe that Rodeo would be 

very helpful in managing Phragmites Australis in our area. 

Other requests would be for faster turnaround times on permit applications and for 

permits to be valid for up to 5 years. 

232

2. Ipperwash MNR parking lot and washrooms 

The Ministry of Natural Resources has traditionally had a significant role in the tourism 

industry in the community of Ipperwash; however, the Ministry’s involvement in the area 

has been severely reduced since the closure of the Ipperwash Provincial Park. In 

addition to the Provincial Park, the Ministry owns several large parking areas and lake 

front properties in the community with washroom and picnic facilities. These facilities 

are in a state of disrepair, and the washroom facilities on the MNR lands are in appalling 

condition, both of which are significant deterrents to visitors. In order to help restore the 

tourism potential to this area, it would be extremely beneficial to have these facilities 

maintained and restored by the Ministry. 

Michael Chan, Minister of Tourism, Culture and Sport 

Grand Bend Marina Dock Upgrades: 

Grand Bend is a major Ontario tourist destination, with many of the visitors arriving by 

watercraft. With the falling water level in Lake Huron, the docks located at the Grand 

Bend Municipal Marina are difficult to access for boaters. In addition the boardwalk is 

only 4 feet wide, and showing its age, which leads to liability issue. The Municipality 

proposes to replace the existing boardwalk and docks with an 8 foot wide boardwalk, 

and floating docks. The new boardwalk would be more accessible, and would also 

function as a pedestrian walkway with seating areas to enjoy the river. The re-design 

cost estimate for this project is in the order of $2.0 M. Any financial support that would 

be available to assist with the significant costs associated with the works would be 

appreciated. 

233


CL Report No. 09-2013 Wednesday, January 23, 2013 

TO: 

FROM: 

RE: 



Integrity Commissioner 


For Council direction. 

REPORT 

At the Council meeting held the 14 th of January, the following resolution was passed: 



That Council retains an Integrity Commissioner under the Municipal 

Act to start an investigation to determine if allegations against 

Council have any grounds. 

Carried 

In order to implement Council’s decision, additional information would be appreciated. 

In 2012, Council passed By-law 55-2012, being a “By-law of the Corporation of the 

Municipality of Lambton Shores to Adopt a Code of Conduct Policy for Council and to 

Establish Roles and Responsibilities for Council to promote Accountability and 

Transparency in Municipal Governance”. (copy attached) 

The Code of Conduct is the means by which the Municipality can state expected 

performances and behaviors of Council members, and the by-law outlines the 

expectations of members to ensure transparent and accountable governance. Included 

in the by-law is the process for persons to use if they are of the belief that there has 

been a contravention of the Code of Conduct. 

The first step in the process is an “Informal Complaint Procedure”: 

Informal Complaint Procedure 

Individuals or organizations who have identified or witnessed behavior or an activity by 

a Member of Council that they believe is in contravention of the Code of Conduct for 

Members of Council are encouraged to initially pursue an informal complaint procedure 

234

as a means of stopping and remedying the behavior or activity that is prohibited by the 

Code of Conduct. 

Addressing the prohibited behavior or activity informally would include: 

a) advising the Member of Council that the behavior or activity contravenes 

the Code of Conduct, and encouraging the Member to stop the prohibited 

behavior or activity; 

b) advising someone else (for example, another Member of Council) about 

the concern, the comments made to the Member of Council and the 

response of the Member of Council; 

c) keep a written record of the incidents including dates, times, locations, 

other persons present, and any other relevant information; 

If the informal process is not successful, there is a more formal complaint process 

outlined in the by-law: 

Formal Complaint Procedure 

Individuals or organizations who have identified or witnessed a behavior or an activity 

by a Member of Council that they believe is in contravention of the Code of Conduct for 

Members of Council may request that the matter, or complaint be reviewed by Council. 

Requests for Council to review a member’s actions shall: 

a) be in writing and shall be signed by the complainant(s). 

b) set out the alleged contravention and include a supporting information 

that includes evidence in support of the complaint, such as the name of 

the alleged violator, the provision of the Code allegedly contravened, facts 

constituting the alleged contravention, the names and contact information 

of witnesses, and contact information respecting the complainant during 

normal business hours. 

Depending on the severity of the violations, the Council may institute any of the 

following measures; 

a) a reprimand 

b) suspension of the remuneration paid to the member in respect of his or 

her services as a member of Council or the local board, as the case may 

be, for a period of up to ninety (90) days. 

If it is not possible to resolve the issues using either the informal or the formal process, 

council has the option to appoint an Integrity Commissioner. 

A municipality may appoint an Integrity Commissioner who would report to council and 

who is responsible for performing in an independent manner the functions assigned by 

the municipality with respect to the application of the code of conduct for members of 

235

council and the application of any procedures, rules and policies of the municipality 

governing the ethical behaviour of members of council. The by-law requires that 

complaints regarding alleged transgression of the Municipal Code of Conduct 

referred to the Integrity Commissioner be made in writing to the attention of the 

Municipal Clerk with specific details as to the alleged transgression, when / 

where it is purported to have occurred, and how the alleged transgression is in 

contravention of the Municipal Code of Conduct. 

Clarification on which of the process’ Council would like to utilize to investigate the 

complaints/concerns would be appreciated. Regardless of the method used, it will be 

necessary for the alleged contravention(s) of the Code of Conduct to be defined. 

In addition, if the decision is to proceed with the Integrity Commissioner, direction would 

be appreciated on the process Council would like staff to follow to solicit candidates for 

the appointment. 



Clerk 

236


BY-LAW NO. 55-2012 

By-law of the Corporation of the Municipality of Lambton Shores 

to Adopt a Code of Conduct Policy for Council and to Establish 

Roles and Responsibilities for Council to promote Accountability and 

Transparency in Municipal Governance 

WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, provides a 

Municipality has the capacity, rights powers and privileges of a natural person; 

AND WHEREAS Part V.1, Accountability and Transparency, Section 223.2(1) of the 

Municipal Act, 2001, c.25, as amended authorizes a Municipality to establish codes of 

conduct for members of Council of the municipality and of local boards of the 

municipality; 

AND WHEREAS the Council of the Corporation of the Municipality of Lambton Shores 

deems it expedient to adopt a Code of Conduct Policy for Council; 


Shores hereby enacts a Code of Conduct, attached hereto as Schedule “A”. 

1. SEVERABILITY 

In the event that section or sections of this by-law thereof are found by a Court of 

competent jurisdiction to be invalid or ultra virus, such section, sections or parts thereof 

shall be deemed to be severable, with all other sections or parts of this by-law 

remaining in the full force and effect. 

2. SCHEDULES 

THAT the following schedules are attached and form part of this by-law: 

(a) Schedule “A” “Accountability and Transparency Guidelines and Code of Conduct 

for Council Members” attached hereto; 

(b) Schedule “B” “Roles and Responsibilities for Members of Council” attached 

hereto. 

3. EFFECTIVE DATE 

THAT this By-law shall take effect upon its adoption. 

Read a first and second time this 22 nd day of May 2012 

Read a THIRD time and finally passed in Open Council this 22 nd day of May 2012. 



237

Schedule “A” to By-law No. 55-2012 


1. BACKGROUND 

ACCOUNTABILITY AND TRANSPARENCY GUIDELINES 

AND CODE OF CONDUCT FOR COUNCIL MEMBERS 

Attaining an elected position within one’s community is a privilege which carries 

significant responsibilities and obligations. Members of Council are held to a high 

standard as leaders of the community and they are expected to become well informed 

on all aspects of municipal governance, administration, planning and operations. They 

are also expected to carry out their duties in a fair, impartial, transparent and 

professional manner. 

Lambton Shores’ Members of Council entrusted with decision making powers, and are 

committed to achieving transparent and accountable governance to best serve their 

constituents. Adherence to the letter and spirit of the laws of the Federal Parliament, the 

Ontario Legislature and policies adopted by Lambton Shores’ Council enables Members 

to serve the public interest in a responsible, transparent and accountable way. 

This Code of Conduct is a public declaration of the principles of good conduct and 

ethics (standards of behavior) that we, the Members of the Lambton Shores’ Council, 

have decided its stakeholders could reasonably expect of us as Members of the Council 

to demonstrate in the performance of our responsibilities as elected community 

representatives. 

The key stakeholders of the Municipality represent a broad base of interests and 

concerns and include, but are not limited to: 

a) Residents 

b) Ratepayers 

c) Business Communities and Organizations 

d) Community and Volunteer Groups 

e) Other Members of Council 

f) Staff 

g) The Province of Ontario 

h) School Boards and other Public Agencies 

i) Suppliers 

DEFINITIONS 

1. Municipality means the Corporation of the Municipality of Lambton Shores. 

2. Municipal Council Members – include the Mayor and members of Council of the 


238

3. Public Comment – includes disclosures made in a public speech, lecture, radio or 

television broadcast, in the press or book form. 

4. Confidential Information – while the classification of information as “confidential” 

is a matter of Council discretion, whether labeled as confidential or not, 

disclosure of information will not constitute a breach of the Code of Conduct 

unless that information is of an inherently confidential nature pursuant to 

provisions of the Municipal Freedom of Information and Protection of Privacy Act 

(MFIPPA), the Municipal Act or other applicable legislation. 

Examples may include: 

a) Personal data of employees or others. 

b) Records related to internal policies and practices, which if disclosed, may 

prejudice the effective performance of a municipal operation. 

c) Records of a financial nature reflecting information given or accumulated 

in confidence. 

d) Files prepared in connection with litigation and adjudicative proceedings. 

e) Reports of consultants, policy drafts and internal communications, which, 

if disclosed, may prejudice the effective operation of the municipality. 

Obligations: 

To assist the Municipality of Lambton Shores’ Council members in interacting effectively 

with all stakeholders, the following obligations are expected of each of them: 

1. To promise, declare and carry out their responsibilities as prescribed in the oath 

of office. 

2. To familiarize themselves with and follow the “Code of Conduct” and “Procedural 

By-law for Council and its Committees”. 

3. To read and respect the Roles and Responsibilities of Council 

4. To read and follow the provisions of the Municipal Act and Municipal Conflict of 

Interest Act, and other pertinent Acts. 

A “Code of Conduct” for Members of Council has been prepared to; 

1. Inform the public in the role and integrity of municipal politicians in the 


2. Provide present and future Councils with additional assistance and protocols to 

assist in the performance of their elected duties and responsibilities, and 

3. Assist Members of Council in providing leadership by example to staff. 

239

It is hoped that this will be viewed by each Member of Council as a valuable added 

resource to assist them in fulfilling his/her mandate in an effective, open and efficient 

manner. 

Members of the Municipality of Lambton Shores’ Council fundamentally understand 

that; 

1. The proper operation of democratic and representative municipal government 

requires that members be open, impartial and responsible to the people, 

2. Members are to observe proper channels for decision making and approval of 

policy, 

3. Conflicts between private interests and public responsibilities are unacceptable 

and must be avoided, and 

4. As leaders of the community, he/she is held to a higher standard of behaviour 

and conduct. 

POLICY STATEMENT 

Local Government is an open, accessible, and accountable form of government. The 

relationship of public trust and mutual respect that has evolved between government 

and the public requires high standards of ethical conduct by Municipal Council 

Members. 

PURPOSE OF THE CODE OF CONDUCT POLICY 

Municipal Council Members hold positions of privilege. Therefore, they must discharge 

their duties in a manner that recognizes a fundamental commitment to the well-being of 

the community and regard for the integrity of the Corporation. 

Policy is important as it: 

a) ensures equitable treatment of citizens; 

b) ensures equitable treatment of members of Council and employees; 

c) communicates corporate priorities to residents and employees; 

d) ensures compliance with statutory requirements; 

e) minimizes liability risks; 

f) ensures accountability at all levels; 

g) ensures optimal use of available resources; 

h) implements the organization’s strategic vision; 

i) minimizes local board/committee interference in operational matters. 

240

The purpose is to: 

1. Protect the public interest. 

2. Encourage high ethical standards among Municipal Council Members. 

3. Provide a universal understanding of the fundamental rights, privileges, and 

obligations of Municipal Council Members. 

4. Provides a means for Municipal Council Members to obtain authorization for 

some contemplated conduct in circumstances where they are uncertain as to the 

ethical appropriateness of that conduct. 

5. Set out the means of dealing with unethical conduct. 

RESPONSIBILITIES 

STATEMENT OF COMMITMENT 

“We the Members of the Corporation of the Municipality of Lambton Shores’ Council are 

committed to discharging our duties conscientiously and to the best of our ability. 

In the performance of our community role, we will act with honesty and integrity and 

generally conduct ourselves in a way that both generates community trust and 

confidence in us as individuals and enhances the role and image of the Council and the 

municipality. 

In addition to all legislative requirements, we the Members of Corporation of the 

Municipality of Lambton Shores’ Council have adopted the requirements of this Code of 

Conduct as standards that we will use in the performance of our role.“ 

Council Shall 

a) make such revisions, additions, or deletions to the Code of Conduct as 

may be approved by Council, or as a result of judicial review or legal 

advice. 

b) decide on the appropriate action in matters concerning a Council 

Members unethical conduct following its review of the information. 

Council Members must 

c) not improperly use information acquired or improperly use their position as 

a member of Council. 

d) act honestly and with reasonable care and exercise due diligence in the 

performance and discharge of official functions and duties. 

241

COUNCIL MEMBERS 

Integrity 

Every Municipal Council member will perform his/her duties with integrity, 

respect, caring and wisdom. 

Without restricting the scope of this rule, the following shall be considered breaches of 

the Code of Conduct: 

Impartiality 

a) Members of Council who knowingly contravene any provision of the 

Criminal Code may be in breach of the Code of Conduct. 

Every Municipal Council Member must perform his/her duties in an impartial 

manner. 



a) accepting gifts and benefits from firms or individuals that affect decision 

making ability 

Conflict of Interest 

Every Council Member shall have regard to the provisions contained in the 

Municipal Conflict of Interest Act, R.S.O. 1990 



a) failing to declare a pecuniary interest, when required 

Financial Transactions 

Every Municipal Council Member must adhere to Municipal by-laws and policies 

regarding municipal financial transactions. 



a) submitting an expense claim for unauthorized expenses 

242

Confidentiality 

Every Municipal Council Member must hold in strict confidence all information of 

a confidential nature acquired in the course of his or her term with the 

Municipality, subject to the provisions of the Municipal Act and MFIPPA. 



a) using confidential information which is not available to the general public 

and to which a Member of Council has access to by reason of his/her 

position with the Municipality to further his/her personal interests or the 

interests of others. 

b) disclosing to unauthorized persons confidential information to which the 

Member of Council has access to by reason of his/her position as a 

Member of Council with the Municipality. 

Public Comment 

In accordance with the Municipality’s Communications Policy, every member of Council 

shall display the reserve inherent in his/her position with the Municipality when publicly 

expressing his/her personal opinions on matters of political controversy or on existing or 

proposed municipal decisions, policies or administration. 

This policy is not intended to restrict the legitimate public comment of spokespersons of 

Council nor the public comment of Council Members on matters of essentially a 

personal interest related to his/her position as a Council Member with the Municipality of 

Lambton Shores. 



a) expressing publicly the Member of Council’s personal views on matters of 

political controversy or on municipal policy or administration where to do 

so would damage the public’s confidence in that Member of Council’s 

ability to perform his/her official duties with integrity and impartiality, or 

impair the ability of Municipal Council or Administration to carry out its or 

their functions. 

Communications and Media Relations 

Official information related to decisions and resolutions made by Council will normally 

be communicated in the first instance to the community and the media in an official 

capacity by the Mayor or his/her designate. 

243

Members of Council will accurately and adequately communicate the attitudes and 

decisions of Lambton Shores’ Council, even if they disagree with a majority decision of 

Council so that there is respect for the decision making processes of Council 

Non-Compliance 

A code of conduct is the means by which the Municipality can state expected 

performances and behaviors. 

Members of Council acknowledge that to be effective, members must willingly and 

voluntarily adhere to the Code of Conduct. 

Since a breach of conduct not only impacts an individual Member of Council but also 

reflects on the Municipal Corporation, it is necessary to include conflict resolution 

guidelines and processes to deal with alleged breaches. 

Where an alleged contravention of any provision of this Code of Conduct occurs, the 

following procedures will be adhered to: 

Informal Complaint Procedure 

Individuals or organizations who have identified or witnessed behavior or an activity by 

a Member of Council that they believe is in contravention of the Code of Conduct for 

Members of Council are encouraged to initially pursue an informal complaint procedure 

as a means of stopping and remedying the behavior or activity that is prohibited by the 


Addressing the prohibited behavior or activity informally would include: 

a) advising the Member of Council that the behavior or activity contravenes 

the Code of Conduct, and encouraging the Member to stop the prohibited 

behavior or activity; 

b) advising someone else (for example, another Member of Council) about 

the concern, the comments made to the Member of Council and the 

response of the Member of Council; 

c) keep a written record of the incidents including dates, times, locations, 

other persons present, and any other relevant information; 

Formal Complaint Procedure 

Individuals or organizations who have identified or witnessed a behavior or an activity 

by a Member of Council that they believe is in contravention of the Code of Conduct for 

Members of Council may request that the matter, or complaint be reviewed by Council. 

244

Requests for Council to review a member’s actions shall: 

a) be in writing and shall be signed by the complainant(s). 

b) set out the alleged contravention and include a supporting information 

that includes evidence in support of the complaint, such as the name of 

the alleged violator, the provision of the Code allegedly contravened, facts 

constituting the alleged contravention, the names and contact information 

of witnesses, and contact information respecting the complainant during 

normal business hours. 

Depending on the severity of the violations, the Council may institute any of the 

following measures; 

a) a reprimand 

b) suspension of the remuneration paid to the member in respect of his or 

her services as a member of Council or the local board, as the case may 

be, for a period of up to ninety (90) days, and / or, 

Integrity Commissioner Review Process 

If a decision on an alleged breach cannot be reached by the Council, in accordance with 

the provisions of the Municipal Act, Section 223.3(1), an Integrity Commissioner may be 

appointed by the Municipality who will be responsible for performing in an independent 

manner the functions assigned by the Municipality with respect to the application of the 

Code of Conduct for members of Council, and may be appointed to review the matter 

and make recommendation and / or a report to Council regarding the transgression. 

Complaints regarding alleged transgression of the Municipal Code of Conduct referred 

to the Integrity Commissioner shall be made in writing to the attention of the Municipal 

Clerk with specific details as to the alleged transgression, when / where it is purported 

to have occurred, and how the alleged transgression is in contravention of the Municipal 


The Municipal Clerk shall forward all written complaints to the Municipality appointed 

Integrity Officer for investigation and review. The Integrity Officer shall make 

recommendations and / or provide a report to Council regarding the alleged 

transgression for Council’s consideration. Council shall render a decision regarding the 

Integrity Officer’s recommendation(s). The decision regarding implementation of any 

recommended action by the Integrity Officer is at the sole discretion of Council with a 

simple majority vote in accordance with the Procedural bylaw and said decision shall be 

final. 

If, when conducting an inquiry, it is determined that there are reasonable grounds to 

believe that there has been a contravention of any other Act or of the Criminal Code 

(Canada), the Commissioner shall immediately refer the matter to the appropriate 

245

authorities and suspend the inquiry until any resulting police investigation and charge 

have been finally disposed of, and shall report the suspension to council. 

All matters regarding allegations of transgression of the Municipal Code of Conduct 

shall be subject to the provisions of Section 239 of the Municipal Act and direction shall 

be reported out in open Committee or Council as appropriate. 

CODE OF CONDUCT – COMPLAINT PROTOCOL DURING AN ELECTION YEAR 

In any given election year, there is an increased opportunity for politically motivated 

grievances. For the purposes of this policy and to ensure equity for all candidates 

running for office, where an incumbent is the subject of a complaint allegation filed 

between June 1st to September 1st of an election year, and where any allegations 

found to have substance, the report on the situation must be reported to Council prior to 

September 1st. Where it is not able to complete his investigation and report out on the 

matter prior to September 1st, investigation procedure will continue, but no action or 

reporting on the allegations shall be undertaken until the New Council is sworn in. 

I ___________________, agree to abide by the Municipality of Lambton Shores’ Code 

of Conduct. 

Dated this __________ of ____________, 20_____. 

246

SCHEDULE “B” 

ROLES AND RESPONSIBILITIES FOR MEMBERS OF COUNCIL 

POLICY 

The Municipality of Lambton Shores recognizes that defining clear operational and 

strategic roles for Council is an essential management practice. 

ROLE OF THE HEAD OF COUNCIL 

In addition to his/her role as a member of the Council, the role of the head of council 

includes leadership, communication, and representative roles. 

The Head of Council will: 

a) act as the municipality's chief executive officer; 

b) preside over council meetings such that business is carried out both 

efficiently and effectively; 

c) provide leadership to the council; 

d) provide information/recommendations to council on policies, practices, 

procedures, to ensure transparency and accountability; and 

e) represent the municipality at official functions 

As chief executive officer of the municipality, the head of council has special 

responsibilities, which are set out in section 226.1 of the Municipal Act, 2001: 

As chief executive officer of a municipality, the head of council shall, 

a) uphold and promote the purposes of the municipality 

b) promote public involvement in the municipality’s activities 

c) act as the representative of the municipality both within and outside 

the municipality, and promote the municipality locally, nationally and 

internationally and 

d) participate in and foster activities that enhance the economic, social and 

environmental well-being of the municipality and its residents.” 

ROLE OF COUNCIL 

Key Roles or Functions of Council 

Members of Council shall endeavor to conduct the decision-making process and 

undertake Council business in a transparent, accountable and equitable manner, 

recognizing that the public has a right to open government, participatory decisionmaking 

and reasonable access to information on how decisions are made. 

Council Members recognize that their mandate incorporates; 

247

a) fairly representing the diversity of community views when developing an 

overall strategy for the future of our Municipality 

b) setting objectives and determining strategies to achieve Council's 

Corporate objectives in a Strategic Plan 

c) achieving sound financial management, planning and accountability 

d) being aware of and conversant with the statutory obligations imposed on 

Council as a whole, as well as each individual Member of Council 

The key roles of Council members include: 

1. Establish and evaluate policies and programs that define the strategic priorities to 

be achieved, the parameters within which the CAO and staff are to operate, 

Council – Staff relations, and Council processes. 

2. Determine which services the municipality shall provide, and ensure that high 

quality municipal services and programs are provided in a cost-effective manner 

3. Balance the diverse values, aspirations, priorities and competing interests of the 

community. 

4. Market and promote the Municipality of Lambton Shores as “Naturally, the best 

place to thrive - a great place to live, visit, work and play” 

5. Ensure that administrative and controllership policies, practices and procedures 

are in place to implement the decisions of Council. 

6. Maintain the financial integrity of the Municipality. 

7. Carry out the duties of Council as defined in the Municipal Act or any other Act. 

8. Give appropriate consideration to legislated requirements and recommendations 

of staff. 

9. Act in a reasonable, just and non discriminatory manner regarding all aspects of 

carrying out their roles and responsibilities as Council Member. 

10 Act in good faith and not for improper or ulterior motives. 

11. Behave in a manner that maintains and enhances the image of our Council and 

does not reflect adversely on the Council or the Municipality. 

12 Follow guidelines as to the appropriateness of the acceptance of gifts and 

gratuities. 

248

13. Be impartial in reaching Council decisions and acceptance of the responsibility 

associated with that decision. 

14. Be honest and claim reasonable and fair reimbursement of expenses and usage 

of Council equipment for official purposes. 

15. Use information in an appropriate and proper manner, balancing the interests of 

the community against the rights of the individual. 

16. Attend and participate in Council meetings, apologizing or obtaining a leave of 

absence in advance for non attendance. 

17. Giver proper consideration of the business of the Council and be informed on 

the matters for decision. 

18. Give fair and equitable treatment of all matters under consideration. 

19. Respect decisions of the Council. 

20. Carefully consider the allocation of resources and expenditures. 

Key Expectations of Council Members: 

Members shall 

1. Be courteous and demonstrate sensitive behavior that does not discriminate 

against people. 

2. Be aware and disclose of any situation that may create a tension between public 

and private roles. 

3. Show respect for electors opinions and property. 

4. Prevent the misuse of his or her position to gain an advantage for themselves or 

others. 

5. Recognize that an individual Council Member has no authority to make 

decisions, direct staff or commit Council resources. 

When representing the Council in the Community, Council will: 

1. Provide an accurate and fair representation of Council decisions. 

2. Recognize that Council Members have a duty to respect Council decisions and 

policy directions. 

249

3. Conduct themselves in a manner that will not reflect unfavorably on the Council. 

4. Maintain mature and constructive working relationships based on mutual trust 

and respect. 

5. Conduct relationships with courtesy and respect. 

6. Accept and respect their different but complementary roles. 

Council's objectives concerning or when dealing with employees; Council will: 

1. Demonstrate respect for employees' professional role, responsibilities, opinions 

and expertise. 

2. Have an agreed communication process. 

3. Prevent the misuse of their position to influence employees to gain an advantage 

for themselves or others. 

Members will establish a working relationship with fellow Members that 

recognizes and respects the diversity of opinion and achieves the best possible 

outcomes for the community, and shall: 

1. Conduct the working relationship with courtesy and respect. 

2. Maintain a behaviour that seeks to establish mature and constructive working 

relationships. 

3. Ensure the right for all points of view to be heard. 

4. Not use information obtained by a Member as a result of his or her role for any 

purpose other than Council business. 

5. Follow Council approved guidelines for the making of public statements on behalf 

of the Council. 

6. Recognize that in his/her relationship with the media, the Member will clearly 

state that he/she is putting forward personal views and not those of the Council 

unless the individual has been specifically authorized by the Council to convey a 

particular position to the media. 

7. Respect and maintain confidentiality. 

8. Ensure that information obtained by a Member of Council in the course of his or 

her duties is respected and used in a careful and prudent manner. 

250

COUNCIL TEAM VISION 

The Municipality of Lambton Shores serves the community through the provision 

of effective, responsible, and visionary leadership. The Council will: 

1. Focus on achieving a common vision and goals for the Municipality; 

2. Make sound, effective, and timely decisions based upon objective data and after 

open debate of issues; 

3. Develop and maintain a climate where integrity, mutual support, trust, and 

professionalism are valued; 

4. Utilize the diverse knowledge, expertise and talents of all Council Members to 

optimal advantage; 

5. Conduct its activities in an orderly, professional and businesslike manner; 

6. Benefit from strong and effective leadership from the Mayor and individual 

Council Members; 

7. Value collegiality, teamwork and a sense of humour; 

8. Enjoy the benefits of effective communication and open sharing of information 

among its members; 

9. Balance effective diverse values, aspirations and competing interests within the 

community; and work effectively in partnership with a capable executive and staff 

to provide excellent service to residents and customers. 

COUNCIL MEMBER COMMITMENTS 

Priority Setting and Decision-making 

Council Members will use rational, objective decision-making processes that are 

supported by appropriate research of options, administrative recommendations, external 

resources, if required, and a thorough review of implications. 

Decisions will be made in a timely fashion with due consideration being given to the 

impact of the decision on individual wards as well as the Municipality as a whole. 

Diverse opinions, views, and creative ideas will be considered and evaluated as part of 

the decision-making process. 

Council will utilize a strategic management approach to set directions for the 

municipality. This will involve: 

251

1. Environmental scanning to identify major internal and external issues and 

developments likely to impact the municipality’s operating environment; 

2. Encouraging public, community and staff input processes to identify emerging 

issues and concerns; 

3. Annual Council/Senior Management planning sessions to establish strategic 

priorities and related key results and strategies; 

4. Development of a strategic plan and the allocation of resources to support its 

implementation; 

5. Ongoing monitoring of implementation to ensure continued relevance and make 

mid-course corrections as a result of unforeseen circumstances; 

6. Assessment of progress made against established key results or performance 

measures. 

COUNCIL MEMBER RELATIONSHIPS – RESOLVING CONFLICTS 

Council Members will make reasonable attempts to build consensus on issues, 

and failing that they will respect the majority vote of Council 

Resolution of conflicts and disagreements will include an assessment of the objectives 

to be achieved, open discussion of diverse views, additional research and professional 

advice as appropriate and a focus on doing what is in the best interests of the 

municipality. 

In order to minimize, and resolve conflicts, Council members shall: 

1. Deal with conflicts in a timely and issues focused manner 

2. Respect each others’ time and honour commitments made. 

3. Allow all viewpoints to be presented, in accordance with the Procedural By-law 

requirements. 

4. Have equal access to available information relevant to the issue or decision. 

5. Embrace/encourage constructive disagreement and discussion while 

avoiding/discouraging destructive conflict. 

252

RELATIONSHIPS WITH ADMINISTRATION AND STAFF 

Council members will respect the policy development role of Council and 

operational/implementation role of Administration. 

Council members will 

1. Not attempt to direct the activities of staff or departments except through 

established channels of authority. 

2. Direct any criticisms of staff through the Chief Administrative Officer and refrain 

from criticizing staff in public or to the media. 

MONITORING COUNCIL EFFECTIVENESS 

Council will review its performance periodically in relation to its Council team 

vision and commitments, and will measure its success against pre-established 

indicators which include considering: 

1. Customer satisfaction with municipal services and programs; 

2. The ability to resolve emerging issues and challenges; 

3. The quality of fiscal stewardship as measured by adherence to financial plans 

and targets; economic development and growth statistics; 

4. How Council and the Municipality are perceived by business, development 

industry, residents, and other levels of government; 

5. The ability to influence policy decisions through effective representation on 

important regional and provincial committees, institutions, leadership initiatives; 

6. Comparison of municipal performance with other municipalities on key 

benchmarks. 

253


BY-LAW NUMBER 15 of 2013 

A By-law of the Corporation of the Municipality of Lambton Shores 

to confirm the proceedings of Council which were adopted 

up to and including January 28, 2013 

WHEREAS: 

It has been expedient that from time to time, the Council of the 

Corporation of the Municipality of Lambton Shores should act by 

resolution of Council; 

AND WHEREAS: 

It is deemed advisable that all such actions that have been adopted by 

a resolution of the Council be authorized by By-law; 

THEREFORE: 

The Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows; 

THAT all actions of Council which have been authorized by a resolution of the Council and 

adopted in open Council and accepted by Council up to and including January 28, 2013 be 

hereby confirmed; and 

THAT the Mayor and the proper officials of the Municipality of Lambton Shores are hereby 

authorized and directed to do all things necessary to give effect to the approved actions or to 

obtain approvals where required, and to execute all documents as may be necessary in that 

behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal to all such 

documents. 

THAT any pecuniary interest declared during any Council meeting or Committee meeting is 

deemed to be in force and the same as though repeated in this by-law; 

THAT THIS BY-LAW is read a FIRST, SECOND and THIRD time and finally passed 


_________________________ 


_________________________ 


254



TO: 

FROM: 

RE: 



December, 2012 Cheque Listing 


That the Municipal cheque listing for the month of 

December, 2012 in the amount of $4,401,379.73 be 

accepted as presented. 

REPORT 

This report accompanies the Lambton Shores December 2012 cheque listing in the 

amount of $4,401,379.73. The payments included here are for 2012 expenses; 

however, there will be more expenses to come that will affect our financial position for 

2012. All expenses are reviewed and approved by the staff and Management prior to 

payment being made. 

This listing is higher than a typical month for expenses. The final quarter payment to 

the School Board’s and County in the combined amount of $3,327,134.59 make up the 

largest component of this listings amount with some of the smaller capital costs for the 

coverall and boom mower as well as drain maintenance. 

If there are any specific questions, myself or the pertinent Department Head would be 

pleased to clarify it for you. 



Treasurer 

255


December Cheque Register 

2012 

DATE CHQ # VENDOR DESCRIPTION AMOUNT 

12/6/2012 35999 JACQUELINE DOLAN PFCC cleaning - November $472.50 

12/6/2012 36000 RUSS FISHER Building repair - Forest FD $3,277.00 

12/6/2012 36001 FOREST FIRE DEPARTMENT ASSOCIATeam building $1,000.00 

12/6/2012 36002 BILL HAY Vehicle mtce - CS $192.10 

12/6/2012 36003 HELEN HAYTER NV Office cleaning - November $300.00 

12/6/2012 36004 MR. STEVE LUPA Final inspection security bond refund $250.00 

12/6/2012 36005 THE MEARIE GROUP Regular monthly remittance $434.21 

12/6/2012 36006 MINISTRY OF FINANCE Regular payroll remittance $11,504.14 

12/6/2012 36007 MRS. NANCY MOORE Final inspection security bond refund $250.00 

12/6/2012 36008 MR. FRANK MOORE Final inspection security bond refund $1,750.00 

12/6/2012 36009 ONTARIO ONE CALL LTD Refund payment made in error $817.37 

12/6/2012 36010 PETTY CASH/ROBERTA BRANDON Replenish pettycash - Forest Office $191.55 

12/6/2012 36011 WAYNE STUBBS Nov wtr mtr reads & Dec retainer $1,695.45 

12/6/2012 36012 DON WELTEN Building inspections $420.00 

12/6/2012 36013 RON HUXLEY Cheifs meeting meals & mileage - NV FD $154.44 

12/6/2012 36014 S.M.HEWITT (SARNIA) LIMITED Brokerage & GST on supplies - CS $162.01 

12/6/2012 36015 CAROLINIAN CONSTRUCTION LTD Final inspection security bond refund $250.00 

12/6/2012 36016 DAVID MCLEAN Supplies & meeting mileage & meals- Forest FD $296.31 

12/6/2012 36017 MUNICIPAL IT SERVICES IT,LAN, equipment $3,352.71 

12/6/2012 36018 PITNEY WORKS Postage - all offices $3,390.00 

12/6/2012 36019 VICKI SHEPPARD Forest & GB Office cleaning $260.00 

12/6/2012 36020 C.U.P.E. Regular monthly remittance $936.02 

12/6/2012 36021 MOORE THOMAS DAVID Return engineering deposit $1,000.00 

12/6/2012 36022 BILL WEBER Meeting mileage $84.70 

12/6/2012 36023 VOID 

12/6/2012 36024 BRENT KITTMER Expense report - Oct/Nov $530.99 

12/12/2012 36025 SCOTT ALLEN Training - GB FD $180.00 

12/12/2012 36026 ALPAUGH'S MEMORIALS Heritage plaques $711.90 

12/12/2012 36027 AMEC EARTH & ENVIRONMENTAL LIMSkateboard park & Morris Street $1,111.01 

12/12/2012 36028 BEDELL'S FROZEN FOODS LTD. Canteen supplies - Thedford arena $541.81 

12/12/2012 36029 HEATHER BLACKBURN Final inspection security bond refund $250.00 

12/12/2012 36030 BLUEWATER RECYCLING ASSOC November co-collection $23,883.91 

12/12/2012 36031 ALDA BONGERS Training & meeting mileage - Sept - November $141.43 

12/12/2012 36032 MKC BOOGEMANS CONSTRUCTION Equipment rental - CS $565.00 

12/12/2012 36033 SANDRA BROWN Refund utility account refund $70.84 

12/12/2012 36034 CANADIAN TIRE CORPORATION Supplies - CS $369.77 

12/12/2012 36035 CANADIAN SAFETY EQUIPMENT LTD.Supplies - GB FD $1,314.19 

12/12/2012 36036 BARRY R CARD GBSTP, Zoning appeal, general legal fees $4,686.68 

12/12/2012 36037 CIBC Visa - all managers $4,277.21 

12/12/2012 36038 CINTAS, THE UNIFORM PEOPLE Uniforms & supplies $3,942.54 

12/12/2012 36039 CLAUSSEN FARMS CUSTOM FARMINGAsphalt - Walker Rd $2,926.25 

12/12/2012 36040 CODE 4 FIRE & RESCUE INC. Supplies - Thedford FD $2,587.70 

12/12/2012 36041 COLVOY ENTERPRISES 2012 LTD. Boom mower $23,529.99 

12/12/2012 36042 MRS. CYNTHIA COOK Heritage plaque rebate $100.00 

12/12/2012 36043 CORPORATE EXPRESS CANADA INC.Office supplies - all offices $517.11 

12/12/2012 36044 COUNTRY ROAD GRAPHICS Living in Lambton Shores promotional supplies $293.80 

12/12/2012 36045 CRAWFORD SECURITY N. By-Law contract $3,646.44 

12/12/2012 36046 CROUCHER CHRISTINE Refund tax account overpayment $1,733.73 

12/12/2012 36047 C.T. ENVIRONMENTAL LTD. Flushing - River Rd $1,299.50 

12/12/2012 36048 DAMAR SECURITY SYSTEMS Security system monitoring - Legacy $283.91 

Page 1 of 4 256



2012 


12/12/2012 36049 DANICKS DATA SYSTEMS Supplies - Forest office $220.34 

12/12/2012 36050 DASHWOOD LOCK AND KEY Lock services - Forest arena $998.92 

12/12/2012 36051 BILL DAVIES Drain maintenance $680.00 

12/12/2012 36052 DAVE MOORE FUELS Fuel - CS $8,702.06 

12/12/2012 36053 DON DEW Chief meetings, mileage & meals - Thed FD $254.79 

12/12/2012 36054 DUDMAN LIMITED Fuel, furnace oil, propane - CS $1,695.78 

12/12/2012 36055 EVANS UTILITY SUPPLY North area meter changeout $21,587.53 

12/12/2012 36056 FIRE SAFETY CANADA Supplies - Forest FD $196.14 

12/12/2012 36057 FLUENT GROUP CONSULTING ENGINE Legacy - M & V, LEED $4,576.50 

12/12/2012 36058 FOREST AUTOMOTIVE & SPORTS LTDVehicle mtce supplies - CS $710.78 

12/12/2012 36059 FOUR SEASONS SUNROOMS Final inspection security bond refund $250.00 

12/12/2012 36060 GEORGIAN COLLEGE, ACCOUNTING DTraining - Forest FD $1,088.19 

12/12/2012 36062 HOME HARDWARE BUILDING CENTREMaterials & supplies - CS $475.40 

12/12/2012 36063 GRAND BEND RONA Materials & supplies - CS $187.94 

12/12/2012 36064 TERRY GUEST Final inspection security bond refund $250.00 

12/12/2012 36065 HAYTER-WALDEN PUBLICATIONS November advertising $1,119.80 

12/12/2012 36066 HOLLAND CLEANING SOLUTIONS LTDFacility/cleaning supplies $4,631.07 

12/12/2012 36067 HURONIA WELDING & INDUSTRIAL SSupplies - GB FD $99.44 

12/12/2012 36068 IDEAL SUPPLY COMPANY LTD Lighting supplies - CS $1,355.10 

12/12/2012 36069 INGERSOLL RAND Air compressor $12,486.50 

12/12/2012 36070 JEFF STRUYF Grass cutting (reimbursed) $180.80 

12/12/2012 36071 JOHNSTON BROS. (BOTHWELL) LTD Gravel $10,151.43 

12/12/2012 36072 DAVE KACZMARCZYK Training mileage - Forest FD $186.48 

12/12/2012 36073 KAN FUELS Fuel - CS & Thed FD $270.40 

12/12/2012 36074 MS. ERIKA LACEY Final inspection security bond refund $250.00 

12/12/2012 36075 LAMBTON KENT DISTRICT SCH. BD. GBCC security & custodial - October $890.07 

12/12/2012 36076 MRS. PAULA LEYTEN Final inspection security bond refund $250.00 

12/12/2012 36077 DAREK MALEC Refund water meter $237.04 

12/12/2012 36078 KEVIN MAW Supplies - CS $192.11 

12/12/2012 36079 MCCANN REDI-MIX INC Supplies - CS $379.68 

12/12/2012 36080 TODD MELLIN Training & mileage - GB FD $390.90 

12/12/2012 36081 MINISTER OF FINANCE Regulated remittance $488.23 

12/12/2012 36082 OMERS Regular monthly remittance $47,408.60 

12/12/2012 36083 OMI CANADA INC. Dec agreement & catchup,out of scope-Aug/Sep $159,479.91 

12/12/2012 36084 PATCHES & LABELS CO. Supplies - GB & Forest FD's $1,002.88 

12/12/2012 36085 PITNEY WORKS Office supplies - GB $143.32 

12/12/2012 36086 BRUCE POLAND & SONS TRUCKINGEquipment rental - CS $3,337.43 

12/12/2012 36087 PRAXAIR Supplies - CS $167.46 

12/12/2012 36088 PROUTS BUILDING CENTRE Materials & supplies - CS & Forest FD $750.09 

12/12/2012 36089 RAWLINGS AUSABLE BRIDGE INC. Vehicle safety & repairs - CS $2,276.69 

12/12/2012 36090 REALTAX INC Tax sale proceedings $1,418.15 

12/12/2012 36091 RECEIVER GENERAL Regular payroll remittance $24,112.49 

12/12/2012 36092 RECEIVER GENERAL FOR CANADA Radio licence $76.00 

12/12/2012 36093 RILEY MANUFACTURING Supplies - Shores arena $1,282.55 

12/12/2012 36094 SEA JEWELS TRADING COMPANY LTDFinal inspection security bond refund $250.00 

12/12/2012 36095 ROSANNE SITLINGTON Heritage plaque rebate $100.00 

12/12/2012 36096 SPRIET ASSOCIATES Morris Street & Sercombe Drain $25,627.75 

12/12/2012 36097 STEEPLEJACK SERVICES Equipment rental - CS $1,299.50 

12/12/2012 36098 STEWART OVERHEAD DOORS Building repair - NV $233.35 

12/12/2012 36099 STONETOWN SUPPLY SERVICES INCFacility/cleaning supplies $337.55 




2012 


12/12/2012 36100 STRICTLY SUNROOMS Final inspection security bond refund $250.00 

12/12/2012 36101 SUNMEDIA November advertising $1,542.68 

12/12/2012 36102 SWISH MAINTENANCE LIMITED Facility/cleaning supplies $317.02 

12/12/2012 36103 UTC FIRE & SECURITY CANADA Sprinkler sys & security sys inspection - Shores $1,638.50 

12/12/2012 36104 MIKE & CONNIE VAN ENGELEN Refund road bond deposit $2,000.00 

12/12/2012 36105 VANGORP WELDING & FABRICATINGEquipment repair - CS $1,646.17 

12/12/2012 36106 DON WELTEN Building inspections $420.00 

12/12/2012 36107 WESTBURNE/RUDDY Supplies - CS $361.37 

12/12/2012 36108 GRACE WOODLEY Refund rental damage deposit $206.00 

12/12/2012 36109 WOODWARD'S SERVICE CENTRE Supplies - CS & Forest FD $214.90 

12/12/2012 36110 WSIB Regular monthly remittance $7,399.33 

12/12/2012 36111 ZAVITZ GENERAL STORE Supplies - CS $597.57 

12/12/2012 36112 MIKE HERRINGTON Meeting & mileage - Thedford FD $206.61 

12/12/2012 36113 LAKESIDE MAINTENANCE & EXCAVATFloor drain - Forest FD $3,729.00 

12/12/2012 36114 SCOTIABANK Refund tax account overpayment $369.00 

12/12/2012 36115 MINISTER OF FINANCE Regulated remittance $300.34 

12/12/2012 36116 COLLEEN GIBSON Heritage plaque rebate $100.00 

12/12/2012 36117 COUNTY OF LAMBTON Final Levy $2,105,059.77 

12/12/2012 36118 ST CLAIR CATHOLIC DISTRICT S.B Final Levy $214,469.73 

12/12/2012 36119 CONSEIL SCOLAIRE DE DISTRICT Final Levy $15,024.25 

12/12/2012 36120 LAMBTON KENT DISTRICT SCH. BD. Final Levy $989,453.31 

12/12/2012 36121 CONSEIL SCOLAIRE VIAMONDE Final Levy $3,127.53 

12/18/2012 36122 BILL GORDON COA remuneration $400.00 

12/18/2012 36123 MALCOLM GILPIN COA remuneration $500.00 

12/18/2012 36124 DIANE HALES COA remuneration $500.00 

12/18/2012 36125 DON BURR COA remuneration $500.00 

12/18/2012 36126 DON BROOKS COA remuneration $500.00 

12/18/2012 36127 STEVE ROBINSON COA remuneration $400.00 

12/20/2012 36128 A B C RECREATION LTD Arkona splashpad $1,096.48 

12/20/2012 36129 ALL SEASON TROPHIES AND SIGNS Plaques $316.34 

12/20/2012 36130 SCOTT ALLEN Training - GB FD $312.00 

12/20/2012 36131 ARKONA ORCHARDS INC Final inspection security bond refund $1,750.00 

12/20/2012 36132 B.M. ROSS & ASSOCIATES LTD Watermain mapping, Forest garage, LS wtr sys $3,558.37 

12/20/2012 36133 GLENN C BELL S. By-Law contract $5,000.00 

12/20/2012 36134 BLUEWATER RECYCLING ASSOC OCC & wastelifts - Nov $1,798.80 

12/20/2012 36135 DEREK BOYD Training - Forest FD $87.14 

12/20/2012 36136 JOHN BYRNE Expense report - November $311.00 

12/20/2012 36137 CAN FUELS Fuel - Arkona FD $153.01 

12/20/2012 36138 BRAD CLARK Training - Thed FD $90.00 

12/20/2012 36139 COUNTRY MARKET Fuel - GB FD $300.39 

12/20/2012 36140 CRAWFORD SECURITY N. By-Law contract $3,646.44 

12/20/2012 36141 DONNELLY MURPHY - LAWYERS PC Legal fees $1,413.19 

12/20/2012 36142 TYLER FAULDS Replacement pay $697.04 

12/20/2012 36143 HAY MUTUAL INS. GB Sewer Collection System debenture $478.13 

12/20/2012 36144 J & L HENDERSON LIMITED Drain maintenance $99,102.62 

12/20/2012 36145 BRENT KITTMER Expense report - December $832.35 

12/20/2012 36146 LAMBTON GROUP POLICE SERVICESRegular monthly remittance $277,451.92 

12/20/2012 36147 LAMBTON AREA WATER SUPPLY SYSRegular monthly remittance $10,792.85 

12/20/2012 36148 LAMBTON ELDERLY OUTREACH Transportation to accessibility meeting $8.00 

12/20/2012 36149 M & M EMBROIDERY & DESIGNS Uniforms - CS $169.50 




2012 


12/20/2012 36150 WALT MICHIELSENS CIB $896.09 

12/20/2012 36151 M & L SUPPLY Equipment & supplies - Forest & Thed FD's $4,770.04 

12/20/2012 36152 JOEL MOLOY LTD Drain maintenance $1,017.00 

12/20/2012 36153 NELLA CUTLERY (HAMILTON) INC. Equipment mtce - CS $40.68 

12/20/2012 36154 NORTHVILLE FIRE FIGHTERS ASSOCTeam building - NV FD $390.00 

12/20/2012 36155 ORKIN CANADA Pest control $457.65 

12/20/2012 36156 MR. LAVERNE PEMBLETON Final inspection security bond refund $250.00 

12/20/2012 36157 DOUG ROGERS Final inspection security bond refund $250.00 

12/20/2012 36158 MR. TERRANCE ROMPHF Final inspection security bond refund $250.00 

12/20/2012 36159 VICKI SHEPPARD GB & Forest office cleaning $260.00 

12/20/2012 36160 BRAD SMITH Meeting mileage - NV FD $135.42 

12/20/2012 36161 MR. JAMIE SMITH Final inspection security bond refund $250.00 

12/20/2012 36162 MYCHAL SOETEMANS Training - Forest FD $106.00 

12/20/2012 36163 ST CLAIR REGION CONSERVATION Special Levy - Eslie Dodge $600.00 

12/20/2012 36164 WAYNE STUBBS GB new meter reads & internet - July - Dec $484.53 

12/20/2012 36165 TOWN OF PETROLIA Training - Forest FD $1,500.00 

12/20/2012 36166 TRI- COUNTY TREE SERVICE Tree removals $6,723.50 

12/20/2012 36167 UNIFORM UNIFORMS Uniforms - Forest & GB FD's $4,345.30 

12/20/2012 36168 GERALD VAN GRINSVEN Training - Forest FD $122.66 

12/20/2012 36169 DON WELTEN Mileage - Building inspector $28.86 

12/20/2012 36170 MECHANICAL ADVERTISING Signs $599.58 

12/20/2012 36171 STEVEN BELL Work boot allowance $203.39 

12/20/2012 36172 BLUEWATER FORD SALES LTD Vehicle mtce - PW & Bldg dept $182.73 

12/20/2012 36173 STAN KWARCIAK JR. Drainage commissioner 2012 $750.00 

12/20/2012 36174 TESSI BIG DIESEL Vehicle service - CS $954.62 

12/20/2012 36175 SEV CON PAVING Coverall $46,448.65 

12/20/2012 36176 MUNICIPAL IT SERVICES IT, Lan, equipment $3,102.98 

12/21/2012 36177 JERRY VANBRUAENE Meetings & mileage - GB FD $125.28 

12/21/2012 36178 MUNICIPAL WORLD INC Subscription renewals $825.80 

12/31/2012 36179 RECEIVER GENERAL Regular payroll remittance $27,679.78 

12/31/2012 36180 CONFIDENTIAL Confidential $1,500.00 

12/31/2012 36181 CONFIDENTIAL Confidential $6,400.00 

12/31/2012 PAP EASTLINK PRE-AUTHORIZED PAYMENTS $628.39 

12/31/2012 PAP EXECULINK TELECOM PRE-AUTHORIZED PAYMENTS $1,769.14 

12/31/2012 PAP HAY COMMUNICATIONS PRE-AUTHORIZED PAYMENTS $1,060.90 

12/31/2012 PAP HYDRO ONE NETWORKS PRE-AUTHORIZED PAYMENTS $51,917.08 

12/31/2012 PAP RBC (Paytickets) PRE-AUTHORIZED PAYMENTS $10.17 

12/31/2012 PAP RELIANCE HOME COMFORT PRE-AUTHORIZED PAYMENTS $133.68 

12/31/2012 PAP ROGERS AT & T PRE-AUTHORIZED PAYMENTS $1,574.83 

12/31/2012 PAP SSQ PRE-AUTHORIZED PAYMENTS $8,062.07 

12/31/2012 PAP UNION GAS PRE-AUTHORIZED PAYMENTS $7,300.92 

TOTAL $4,401,379.73 


Notice of Motion: Wednesday, January 23, 2013 

Moved by: 


Seconded by: 

MOVED that staff provide a full accounting of the $1.56 million expenditure for 

engineering services in relation to the (1) Master Plan; (2) EAs; and (3) Grand Bend 

Sewage Treatment Facility by the end of February. This report will include, but is not 

limited to, the following information: 

 

 

 

 

Date of payment; 

Recipient; 

Amount paid; and 

Purpose of the payment in sufficient detail to distinguish it from other payments. 

If payment is made for more than one item on a cheque, the division of the 

money should be clearly enumerated. 

260

Notice of Motion: Wednesday, January 23, 2013 

Moved by: 


Seconded by: 

MOVED that council approve and endorse the following 2012 Year-in-Review with any 

additions/deletions they feel appropriate and post it to the main page of the website for public 

review and include it as an insertion in the electronic newsletter. 

2012 Lambton Shores Year-in-Review (In random order. Not exhaustive.) 

1. Strategic Planning – Direction Defined – Council identified and synthesized its core objectives into three 

key areas: (1) Economic Development – creating the conditions for a thriving economy in our municipality; 

(2) Community Spirit – the unifying of the community behind common goals for the achievement of the 

common good and the enhancement of the quality of life; (3) Environment – targeting key environmental 

issues in an effort to both proactively and reactively protect the unique natural habitat in the municipality we 

call “home.” 

2. Significant Debt Reduction – From the time that council was elected in 2010 until the end of 2012, the 

municipal debt has been lowered from $21.4 million to $17.4 million – a reduction of 20%. 

3. Successful Ad Hoc Committee Deliberations – Council members participated in and facilitated 10-months 

of deliberations by members of the Ad Hoc Sewage Advisory Committee and the production of an extensive 

report on a prospective sewage system in Zones 3 & 4 (Grand Bend) which included 6 recommendations 

that were received and endorsed by council. This Ad Hoc Committee represented one of the best examples 

of cooperation between council and the community on a difficult and controversial issue that this municipality 

has ever witnessed. The Committee’s final report and six recommendations and be found at 

http://www.lambtonshores.ca/Docs/ReviewofZones3and4.pdf. 

4. Phragmites Control Increased - The Municipality of Lambton Shores continues to support Phragmites 

management initiatives of the Lambton Shores Phragmites Community Group. This year, in addition to 

collaborating in the delivery of a successful Community Information Session, the Municipality has supported 

a habitat restoration project in Grand Bend, continues to assist the community of Port Franks and is 

participating in discussions regarding Phragmites management in Ward 4. This committee, in cooperation 

with the Ausable Bayfield Conservation Authority, was able to secure a $23,000 grant from the Great Lakes 

Community Fund for the increased control of this invasive species in the Port Franks area. Council is 

extremely pleased with the volunteer participation of the public on both this as well as county initiatives. 

5. Huge Savings on Grand Bend STF – Council members participated in a Working Group deliberations, in 

cooperation with South Huron and Stantec Engineering, over 6 months that led to the selection of a Sewage 

Treatment Facility that is $8.2 million less expensive than previously recommended and which, according to 

the engineers, will be sufficient capacity for the sewage treatment required by Lambton Shores for at least 

the next 20 years. When making our decision Council considered (a) need, (b) sustainability; (c) affordability; 

(d) technological advances in waste treatment, (e) a revenue source (treating septage, unlike the original 

proposal), (f) the limited potential land for development in the GB area, (g) long standing projects on the 

books without a start date in sight; (h) expandability of the plant design; and (i) that development should pay 

in the future not current users on a “build it they will come” whim (history and recent past economic 

conditions suggests that this is not necessarily true when it comes to residential housing development). The 

reduced size and cost of this project will be particularly important when the municipality begins paying for 

operating and life-cycle replacement costs. 

6. Economic Development Pushed Forward – Through the efforts of councillors Martin Underwood and 

Lorie Scott and their Economic Development Task Force team, council was presented with seven overarching 

recommendations which were received and endorsed. The Task Force had worked hard at providing 

open houses, online surveys, dialoguing with commercial businesses throughout Lambton Shores and then 

discussing their findings on which they based their final recommendations. 

261

7. Significantly Reduced Development Charges – In December 2012, council decided to reduce commercial 

and industrial development charges by 66% and freeze residential charges for at least one year. Council’s 

intent is to use this as a tool to boost economic development in Lambton Shores. 

8. Enhancing Communication with the Public – Council approved the purchasing of a sound system for the 

Village Complex in the upcoming budget. Council expanded the size of municipal ads to an easily readable 

font in the local newspapers. Council also approved the public access to council agendas for the same time 

that council members can access the information online. As well, council initiated an online Communications 

Survey in an effort to draw out public input on how to improve communication yet more. It should be noted 

as well that Ward councillors hosted a significant number of town halls for citizens this past year to not only 

inform, but seek public input on a variety of community issues. 

9. Wind Turbine Protections – Council took proactive action to respond to public concerns and ensure that 

the infrastructure and resources of Lambton Shores residents would be protected if wind turbines are 

erected in our jurisdiction. 

10. Lambton Shores Trail Committee – Council supported a significant improvement of the local trail system 

in 2012. The impressive list of accomplishments in 2012 can be found at www.lsntblazers.com. An exciting 

new development is the partnership with CH2MHILL for the development of the unused lagoons outside 

Forest into a wildlife sanctuary. Council is pleased to be working in cooperation with the passionate 

members of this committee. 

11. Communities in Bloom National Winners – Council supported the communities’ participation in the CIB 

national level competition and won 5-blooms as well as category for “Best Volunteers” for all Canada. When 

we see the participation in this CIB initiative as well as Phragmites Community Group, Ad Hoc Committee, 

Trail Committee, Economic Development Committee, above, and many other efforts, it’s not surprising. 

Bravo! 

12. Blue Flag Beaches – Our Port Franks and Grand Bend beaches both won “Blue Flag status” again in 2012. 

Great job municipal staff! 

13. Short Term Rental Improvements – Increased police presence and municipal by-law enforcement in the 

older area of Grand Bend known as Plan 24 resulted in significantly reduced complaints from the public in 

2012 and better behaved tenants. Through a community team approach involving citizens, ratepayer 

associations, business owners and landlords with council cooperation, we achieved impressive results and 

will continue to focus on this issue for future years. It is an ongoing issue. 

14. Rotary Trail Asphalted to Pinery – This year the Rotary Trail was surfaced with asphalt from Dalton 

Subdivision to the Pinery Park entrance. 

15. Significantly Increased Building Permits – There was a surge of building in 2012. At last report, permits 

were issued for 89 new dwelling units in 2012 which reaches levels this municipality hasn’t seen since 2005. 

This is a 37% increase over 2011 and 26% increase over the average annual building since amalgamation. 

16. Grand Bend Ball Diamond Received Trillium Funding – The municipality worked with partners to secure 

$33,000 for upgrades to the Lion’s Park Ball Diamond in Grand Bend. In total, the partners are planning to 

spend nearly $100,000.00 on various upgrades to the ball diamond including resurfacing of the infield along 

with new backstop and infield fencing and playground equipment. The final upgrades of the first phase were 

completed in 2012. 

17. New Splash Pad in Arkona – In cooperation with the Kaeden Brown Foundation, a new splash pad was 

competed and commissioned in 2012 in Arkona. 

18. New BMX Track in Forest – Council initiated a new BMX and skateboard park in downtown Forest for area 

youth to hone their skills and invest their energies productively. This BMX Track is the first of a three phase 

active/passive recreation approach that will accommodate a wide variety of people’s interest and abilities 

and age groups, i.e. second phase spray pad with help of the Optimists, third phase is an expanded trails 

and nature area. 

19. New Paving Stones at Arkona Intersection – The main intersection of Arkona was enhanced by the 

completion of a needed paving stone project. The visual impact is a significant improvement. This project 

was long overdue. 

20. Ice Management Initiatives in Port Franks – Council approved $100,000 in 2012 for the dredging of the 

mouth of the river in Port Franks as well as a channel for water flow in the middle one-third of the river width 

through those areas that the ice management report has identified as being the high risk locations for ice 

jamming. In its 2013 budget, council has also committed to pay Ausable Bayfield Conservation Area 

$112,500 for additional dredging and investigation into partnerships available to purchase dredging 

equipment that can be shared by lakeside jurisdictions. 

262

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