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THE MUNICIPAL SECRETARY DESKTOP REF
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SOUTHWESTERN PENNSYLVANIA COMMISSIO
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THE MUNICIPAL SECRETARY’S DESKTOP
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SECTION: PAGE IX. MUNICIPAL PURCHAS
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SECTION: PAGE XV. RECORDS MANAGEMEN
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ACKNOWLEDGMENTS The Local Governmen
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PREFACE THE MUNICIPAL SECRETARY’S
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INTRODUCTION THE MUNICIPAL SECRETAR
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SECTION I RESPONSIBILITIES OF THE G
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SECTION I POLICIES TO EXPEDITE AND
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A. RESPONSIBILITIES OF THE MUNICIPA
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B. MUNICIPAL INVESTMENT POLICIES AN
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C. MUNICIPAL INTERNAL CONTROL POLIC
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D. MUNICIPAL BUDGETING Developing a
- Page 31 and 32: E. CAPITAL IMPROVEMENT PROGRAMMING
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- Page 35 and 36: G. MUNICIPAL TRAINING PROGRAM If mu
- Page 37 and 38: H. MUNICIPAL PURCHASING Effective a
- Page 39 and 40: I. PERSONNEL RECORDS AND PERSONNEL
- Page 41 and 42: J. MUNICIPAL RECORDS MANAGEMENT The
- Page 43 and 44: K. MEETING AGENDA The adoption and
- Page 45 and 46: MUNICIPAL HIRING POLICY For local g
- Page 47 and 48: General Qualification - In order to
- Page 49 and 50: ___________________________ TOWNSHI
- Page 51 and 52: service or product that a Preferred
- Page 53 and 54: SECTION II SECRETARY'S CALENDAR REF
- Page 55 and 56: SECTION II REPORTING CALENDAR Forew
- Page 57 and 58: ANNUAL SECRETARY’S CALENDAR DATE
- Page 59 and 60: SECTION III NETWORKING REFERENCES P
- Page 61 and 62: SECTION III NETWORKING Foreword Suc
- Page 63 and 64: PROFESSIONAL AFFILIATIONS This port
- Page 65 and 66: PENNSYLVANIA LOCAL GOVERNMENT SECRE
- Page 67 and 68: THE GOVERNMENT FINANCE OFFICERS ASS
- Page 69 and 70: GOVERNMENTAL AGENCIES DIRECTORY Alt
- Page 71 and 72: STATE AGENCIES AND OFFICES ATTORNEY
- Page 73 and 74: STATE AGENCIES AND OFFICES (continu
- Page 75 and 76: STATE AGENCIES AND OFFICES (continu
- Page 77 and 78: PUBLIC EMPLOYEE RETIREMENT COMMISSI
- Page 79 and 80: III-19 Revised May 2006
- Page 81: District Office Contact Information
- Page 91 and 92: FEDERAL AGENCIES BUREAU OF MINES A
- Page 93 and 94: REGIONAL AGENCIES REGIONAL PLANNING
- Page 95 and 96: REGIONAL DEVELOPMENT COMMISSIONS/CO
- Page 97 and 98: COUNTY AGENCIES NOTE Because of the
- Page 99 and 100: SHERIFF Is the chief peace officer
- Page 101 and 102: MUNICIPAL ASSOCIATIONS Municipal as
- Page 103 and 104: SECTION IV TRAINING AND CERTIFICATI
- Page 105 and 106: SECTION IV TRAINING AND CERTIFICATI
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- Page 109 and 110: PENNSYLVANIA STATE ASSOCIATION OF T
- Page 111 and 112: INSTITUTE FOR MUNICIPAL SECRETARIES
- Page 113 and 114: GOVERNMENT FINANCE OFFICERS ASSOCIA
- Page 115 and 116: SHIPPENSBURG UNIVERSITY’S CENTER
- Page 117 and 118: THE PENNSYLVANIA LOCAL ROADS PROGRA
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- Page 121 and 122: SECTION V FILING REQUIREMENTS: FORM
- Page 123 and 124: SECTION V FILING REQUIREMENTS: FORM
- Page 125 and 126: SPECIAL REQUIRED SUBMISSIONS SUBJEC
- Page 127 and 128: ORDINANCE FILING REQUIREMENTS TYPE
- Page 129 and 130: REQUIRED LOCAL GOVERNMENT DEBT ACTI
- Page 131 and 132: FORMS The following forms are the m
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FORM TITLE: Name and Address Change
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V-15
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FORM TITLE: Actual Use Report of St
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V-19 Revised May 2006
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V-21 Revised May 2006
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FORM TITLE: Report of Elected and A
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DCED-CLGS-19-5 Form MS-914 04 075 5
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DCED-CLCS-19-5 Report of Elected an
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FORM TITLE: Survey of Financial Con
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V-31
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FORM TITLE: Municipal Pension State
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V-35
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V-37
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FORM TITLE: Statement of Financial
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NOTICE SPC provides the form on the
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FINANCIAL INTEREST STATEMENT CHECKL
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V-45
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V-47
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V-49
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FORM TITLE: Floodplain Management A
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V-53 Revised July 2003
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FORM TITLE: Sewage Facilities Act E
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V-57 Revised July 2003
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V-59 Revised July 2003
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V-61 Revised July 2003
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FORM TITLE: Certification of New Mi
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MILEAGE ADDITION GUIDELINES To assi
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Tax Forms The following listing is
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STATE SALES TAX REIMBURSEMENT If yo
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V-71 Revised May 2006
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UNIFORM CONSTRUCTION CODE FORM The
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V-75 Revised May 2006
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EMPLOYMENT ELIGIBILITY VERIFICATION
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V-79 Revised May 2006
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REQUEST FOR TAXPAYER IDENTIFICATION
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V-83 Revised May 2006
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V-85 Revised May 2006
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SECTION VI ADVERTISING REQUIREMENTS
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SECTION VI ADVERTISING REQUIREMENTS
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VI-14
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VI-14
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VI-14
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VI-14
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VI-14
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SECTION VII NON COMPETITIVE ENTITLE
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VII-4
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VII-6
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VII-8
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VII-10
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VII-12
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EXHIBIT I DEPARTMENT OF COMMUNITY A
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VIII-2
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VIII-4
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DO update the capital plan annually
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Fiscal Management Control Policies
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TYPICAL BUDGET CALENDAR FOR A MEDIU
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4. Hold workshops to finalize the b
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VIII-14
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VIII-16
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VIII-18
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VIII-20
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VIII-22
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VIII-24
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Non-Real Property Taxes Boroughs an
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! Identify those services that requ
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How will the user fee be explained
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premium for family coverage. These
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Other items in the budget are compa
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VIII-36
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IX-2
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IX-4
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III. Department/Agency determines n
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If discrepancies, user notifies ven
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IX-10
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15. All discounts shall be noted on
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IX-14
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IX-16
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IX-18
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IX-20
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IX-22
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IX-24
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IX-26
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IX-28
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The South Hills Council of Governme
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NOTES A MANAGERIAL APPROACH TO INTE
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Although commonality and volume are
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IX-36
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22. Curb ramps to provide access by
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IX-40
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IX-42
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X-2
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X-4
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X-6
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X-8
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X-10
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X-12
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X-14
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X-16
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X-18
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X-20
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X-22
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X-24
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X-26
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The shall not discriminate on the b
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Work Hours Work Habits Employees sh
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Safety Basic Policy The requires al
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Basic Policy Training It is the int
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Level One - Immediate Supervisor Em
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Personnel Policy Compendium Drug-Fr
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Personnel Policy Compendium Drug-Fr
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Personnel Policy Compendium Drug-Fr
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Personnel Policy Compendium Drug-Fr
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Personnel Policy Compendium AIDS Po
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X-48
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X-50
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XI-2
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XI-4
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XI-6
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XI-8
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XI-10
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XI-12
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XI-14
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XI-16
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X-18
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X-20
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XII-2
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XII-4
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Also, a reasonably good separation
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ESTABLISHMENT OF AN INTERNAL CONTRO
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NOTES BANK ACCOUNT RECONCILIATION T
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XII-12
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Managing a Petty Cash Fund 1. Prior
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ATTACHMENT B PETTY CASH LOG DATE DE
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13. A copy of the municipality's ch
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! the asset's residual or salvage v
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EXHIBIT C DOUBLE DECLINING BALANCE
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NOTES MUNICIPAL INVENTORY SYSTEM *
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XII-26
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XII-28
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NOTES AN ENCUMBRANCE SYSTEM If the
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GENERAL FUND INTERIM STATEMENT OF R
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XII-34
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XII-36
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XII-38
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XII-40
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XII-42
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XII-44
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XIII-2
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XIII-4
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XIII-6
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XIII-8
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To facilitate repetition every mont
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MEETING DO=S AND DON=TS (continued)
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Building Permit Report Mr. Brown re
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XIII-16
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RE-ORGANIZATION MEETING (continued)
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4) To consult with an attorney rega
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COMMUNICATING WITH AN ANGRY CITIZEN
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XIII-24
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XIV-2
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XIV-4
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12. Risk reduction activities are c
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NOTE: Insurance is like taking a be
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3. This policy covers bodily injury
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E. PUBLIC OFFICIALS BOND Bonds are
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I. BOILER AND MACHINERY -- speciali
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6. Deductibles a. Deductibles are a
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e. Disadvantages of Pooling i. Comp
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XIV-20
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XIV-22
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XIV-24
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XIV-26
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XIV-28 Revised May 2006
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XIV-30
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XIV-32
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XIV-34
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XV-2
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XV-4
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XV-6
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XV-8
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Information (reading file) Authoriz
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(a) Every effort should be made to
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(3) A checklist for analyzing Instr
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XV-16
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CHECKLIST FILES CONTROL (continued)
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XV-20
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XV-22
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XV-24
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XV-26
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XV-28
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XV-30
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XV-32
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XV-34
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XV-36
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XV-38
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XV-40
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XV-42
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XV-44
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XV-46
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XV-48
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XV-50
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XV-52
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XV-54
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XV-56
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XV-58
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XV-60
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XV-62
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XV-64
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XV-66
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XV-68
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XV-70
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PUBLIC ACCESS TO RECORDS Act 100 of
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The Board of Supervisors shall make
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XV-76
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Since the Municipal Records Act doe
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APPENDIX C Example of Disposition R
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XV-82
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Page 2 of 3 Record Series - A group
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XV-86
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XV-88
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XVI-2
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XVI-4
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1990 populations for cities, boroug
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The role of county government has b
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In addition to the elected members
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Board of Health. First class townsh
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The very limited service agenda is
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An authority can be formed by any c
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XVI-18
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XVI-20
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XVI-22
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XVI-24
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XVI-26
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Inspects and approves sub-division
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SECRETARY POWERS AND DUTIES: subjec
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XVI-32
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XVII-2
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XVII-4
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Manual for Municipal Secretaries Th
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If a person was limited to a single
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Performance Evaluation: An Essentia
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Risk Management Program - What Is I
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XVII-14
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Pennsylvania Historical and Museum
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XVII-18
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A-2
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A-4
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! Special Appointments ! Internal O
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Commentary Gauging the public's per
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Commentary The above standard recog
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established criteria for evaluation
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3. A formal agenda is prepared by t
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major functions and services. Gener
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for an annual report to the legisla
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A-20
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held, after the budget is advertise
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5. Detailed schedules of debt servi
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These self-assessing and reporting
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Commentary Responsibility for munic
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2. The most recent annual fiscal re
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A-32
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Commentary This standard sets in pl
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Commentary The Fourteenth Amendment
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A-38
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assessed value-A valuation set upon
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coinsurance-A policy provision requ
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Dillon’s Rule-“A municipality d
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frontage-The extent of property alo
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invitation to bid-Notice and relate
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non-electoral debt-Debt which is in
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where the official action has an ec
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service transfer-One jurisdiction a
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B-18
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Davis-Bacon Act: Where Federal fund
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States. A certification from the co
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IIMC INS IRA IRS ISO JTPA LGS LTAP
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Grants (continued) Sewage enforceme
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Ind-4
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GOVERNMENT OFFICES (continued) Elec
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PLANNING/ZONING/DEVELOPMENT County
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Ind-10 Revised May 2006