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THE MUNICIPAL SECRETARY DESKTOP REF
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SOUTHWESTERN PENNSYLVANIA COMMISSIO
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THE MUNICIPAL SECRETARY’S DESKTOP
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SECTION: PAGE IX. MUNICIPAL PURCHAS
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SECTION: PAGE XV. RECORDS MANAGEMEN
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ACKNOWLEDGMENTS The Local Governmen
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PREFACE THE MUNICIPAL SECRETARY’S
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INTRODUCTION THE MUNICIPAL SECRETAR
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SECTION I RESPONSIBILITIES OF THE G
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SECTION I POLICIES TO EXPEDITE AND
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A. RESPONSIBILITIES OF THE MUNICIPA
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B. MUNICIPAL INVESTMENT POLICIES AN
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C. MUNICIPAL INTERNAL CONTROL POLIC
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D. MUNICIPAL BUDGETING Developing a
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E. CAPITAL IMPROVEMENT PROGRAMMING
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F. MUNICIPAL RISK MANAGEMENT A muni
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G. MUNICIPAL TRAINING PROGRAM If mu
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H. MUNICIPAL PURCHASING Effective a
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I. PERSONNEL RECORDS AND PERSONNEL
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J. MUNICIPAL RECORDS MANAGEMENT The
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K. MEETING AGENDA The adoption and
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MUNICIPAL HIRING POLICY For local g
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General Qualification - In order to
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___________________________ TOWNSHI
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service or product that a Preferred
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SECTION II SECRETARY'S CALENDAR REF
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SECTION II REPORTING CALENDAR Forew
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ANNUAL SECRETARY’S CALENDAR DATE
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SECTION III NETWORKING REFERENCES P
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SECTION III NETWORKING Foreword Suc
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PROFESSIONAL AFFILIATIONS This port
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PENNSYLVANIA LOCAL GOVERNMENT SECRE
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THE GOVERNMENT FINANCE OFFICERS ASS
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GOVERNMENTAL AGENCIES DIRECTORY Alt
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STATE AGENCIES AND OFFICES ATTORNEY
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STATE AGENCIES AND OFFICES (continu
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STATE AGENCIES AND OFFICES (continu
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PUBLIC EMPLOYEE RETIREMENT COMMISSI
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III-19 Revised May 2006
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District Office Contact Information
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III-30
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III-32
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Pennsylvania Regional Planning Comm
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OTHER REGIONAL ASSISTANCE (not publ
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DEPARTMENT OF PLANNING Advises coun
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IV-2
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IV-4
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THE PENNSYLVANIA MUNICIPAL TRAINING
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INTERNATIONAL CITY/COUNTY MANAGEMEN
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LOCAL GOVERNMENT ACADEMY The Local
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PENN STATE UNIVERSITY=S PENNSYLVANI
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CERTIFIED GOVERNMENTAL SECRETARY Th
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CERTIFIED BOROUGH OFFICIAL The Penn
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V-20 Revised May 2006
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V-22 Revised May 2006
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V-24
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04 SUPERVISOR 04 SUPERVISOR _______
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DCED-CLGS-19-5 Report of Elected an
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V-32
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V-36 Revised July 2003
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V-38 Revised July 2003
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V-40 Revised July 2003
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V-44 Revised July 2003
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IX-2
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IX-4
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III. Department/Agency determines n
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If discrepancies, user notifies ven
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IX-10
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15. All discounts shall be noted on
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IX-14
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IX-16
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The South Hills Council of Governme
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NOTES A MANAGERIAL APPROACH TO INTE
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Although commonality and volume are
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IX-36
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22. Curb ramps to provide access by
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IX-42
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The shall not discriminate on the b
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Work Hours Work Habits Employees sh
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Safety Basic Policy The requires al
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Basic Policy Training It is the int
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Level One - Immediate Supervisor Em
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Personnel Policy Compendium Drug-Fr
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Personnel Policy Compendium Drug-Fr
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Personnel Policy Compendium Drug-Fr
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Personnel Policy Compendium Drug-Fr
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Personnel Policy Compendium AIDS Po
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X-48
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X-50
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XI-2
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XI-4
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X-20
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XII-2
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XII-4
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Also, a reasonably good separation
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ESTABLISHMENT OF AN INTERNAL CONTRO
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NOTES BANK ACCOUNT RECONCILIATION T
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XII-12
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Managing a Petty Cash Fund 1. Prior
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ATTACHMENT B PETTY CASH LOG DATE DE
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13. A copy of the municipality's ch
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! the asset's residual or salvage v
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EXHIBIT C DOUBLE DECLINING BALANCE
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NOTES MUNICIPAL INVENTORY SYSTEM *
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XII-26
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XII-28
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NOTES AN ENCUMBRANCE SYSTEM If the
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GENERAL FUND INTERIM STATEMENT OF R
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XII-34
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XII-36
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XII-38
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XII-40
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XII-44
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XIII-2
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XIII-4
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XIII-6
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XIII-8
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To facilitate repetition every mont
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MEETING DO=S AND DON=TS (continued)
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Building Permit Report Mr. Brown re
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XIII-16
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RE-ORGANIZATION MEETING (continued)
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4) To consult with an attorney rega
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COMMUNICATING WITH AN ANGRY CITIZEN
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XIII-24
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XIV-2
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XIV-4
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12. Risk reduction activities are c
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NOTE: Insurance is like taking a be
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3. This policy covers bodily injury
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E. PUBLIC OFFICIALS BOND Bonds are
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I. BOILER AND MACHINERY -- speciali
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6. Deductibles a. Deductibles are a
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e. Disadvantages of Pooling i. Comp
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XIV-20
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XIV-22
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XIV-24
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XIV-26
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XIV-28 Revised May 2006
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XIV-30
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XIV-32
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XIV-34
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XV-2
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XV-4
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XV-6
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XV-8
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Information (reading file) Authoriz
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(a) Every effort should be made to
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(3) A checklist for analyzing Instr
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XV-16
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CHECKLIST FILES CONTROL (continued)
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XV-20
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XV-22
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XV-24
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PUBLIC ACCESS TO RECORDS Act 100 of
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The Board of Supervisors shall make
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XV-76
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Since the Municipal Records Act doe
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APPENDIX C Example of Disposition R
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XV-82
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Page 2 of 3 Record Series - A group
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XV-86
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XV-88
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XVI-2
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XVI-4
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1990 populations for cities, boroug
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The role of county government has b
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In addition to the elected members
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Board of Health. First class townsh
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The very limited service agenda is
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An authority can be formed by any c
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XVI-18
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XVI-20
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XVI-22
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XVI-24
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XVI-26
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Inspects and approves sub-division
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SECRETARY POWERS AND DUTIES: subjec
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XVI-32
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XVII-2
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XVII-4
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Manual for Municipal Secretaries Th
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If a person was limited to a single
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Performance Evaluation: An Essentia
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Risk Management Program - What Is I
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XVII-14
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Pennsylvania Historical and Museum
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XVII-18
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A-2
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A-4
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! Special Appointments ! Internal O
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Commentary Gauging the public's per
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Commentary The above standard recog
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established criteria for evaluation
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3. A formal agenda is prepared by t
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major functions and services. Gener
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for an annual report to the legisla
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A-20
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held, after the budget is advertise
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5. Detailed schedules of debt servi
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These self-assessing and reporting
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Commentary Responsibility for munic
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2. The most recent annual fiscal re
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A-32
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Commentary This standard sets in pl
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Commentary The Fourteenth Amendment
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A-38
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assessed value-A valuation set upon
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coinsurance-A policy provision requ
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Dillon’s Rule-“A municipality d
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frontage-The extent of property alo
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invitation to bid-Notice and relate
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non-electoral debt-Debt which is in
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where the official action has an ec
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service transfer-One jurisdiction a
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B-18
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Davis-Bacon Act: Where Federal fund
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States. A certification from the co
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IIMC INS IRA IRS ISO JTPA LGS LTAP
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Grants (continued) Sewage enforceme
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Ind-4
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GOVERNMENT OFFICES (continued) Elec
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PLANNING/ZONING/DEVELOPMENT County
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Ind-10 Revised May 2006