EAST CENTRAL RAILWAY - Indian Railways

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EAST CENTRAL RAILWAY
No. W.584/2005-06/Open/07, 08& 09 ::: Dhanbad, dt 22 -8-2005
CORRIGENDUM
It is further to notify that the address of website, furnished in the tender
Notice No. W.584/05-06/Open/07 dated 03.8.2005 , W.584/05-06/Open/08 dated
03.8.2005 & w.584/2005-06/Open / 09 dated 03.8.2005 now shall be read as (1)
http:// www.indianrail. gov.in/tender.html and (2) http:// www. ecr.
indianrail.gov.in instead of http// www.indianrailways.gov.in and all the tender
documents against the above notices are available in the website (1) http://
www.indianrail. gov.in/tender.html and (2) http://www.ecr.indianrail.gov.in.
All others details, terms and conditions exist in the tender Notice No. W.584/ 2005-
06/Open/07 dt.03.8.2005 , W.584/2005-06/Open/08 dt.03.8.2005 & W.584/2005-
06/Open/09 dated 03.8.2005 will remain unchanged and unaltered.
Sd/-
(S. Dubey)
Divisional Engineer(HQ)
For Divisional Railway Manager,
East Central Rly./Dhanbad.

EAST CENTRAL RAILWAY
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TENDER NOTICE No. W.584/2005-06/Open/08 : : Dhanbad, 03-8-2005
Sealed Open Tender are invited for the under mentioned work :
Sl.
Approx. Cost.. Date of
No. Name of work
completion
1. Supplying and fixing of new
galvanized channel sleeper will all
fittings and fixture after
dismantling the existing bridge
timber/ sleepers of Br. No. 34(A)
& 371 (UP & DN) ( Total 108 Nos)
under Asstt. Engineer(1) , E.C.
Railway, Gomoh and Asstt.
Engineer, E.C. Railway,
Gujhandi.
Rs. 15,90,800/-
03(Three)
Month.
Earnest
money
(Rs.)
Cost of
Tender
paper.
(Rs.)
20,000/- 1000/-
Tender forms will be available from the office of the Divisional Railway Manager,
East Central Railway, Dhanbad ( Tender and Bill section), Asst. Engineer, E.C. Railway,
Gujhandi and Asstt. Engineer, E.C. Railway, Barkakana after submitting the money receipt
which may be obtained by depositing required amount shown against each tender towards the
cost of Tender papers with the Sr. Divisional Cashier, E. C. Railway ,Dhanbad and Booking
counter of Dhanbad, Gujhandi, Koderma, Barkakana, Daltonganj and Chopan between 12-00
hours to 16-00 hours on any working day on and from 01.9.2005 to 14.9.2005.
The sale of tender form will be closed at 16-00 hours on 14.9.2005. Tender will be
received in the prescribed tender box placed in the office of the Divisional Railway Manager,
East Central Railway, Dhanbad, office of the Asstt. Engineer, East Central Railway, Gujhandi
and the office of the Addl. Divisional Railway Manager , East Central Railway, Barkakana on
and from 01.9.2005 and up to 15-00 hours on 15.9.2005 and the tender will be opened on next
day, i.e. 16.9.2005 at 11-30 hours in the office of the Divisional Railway Manager, E.C.Rly.,
Dhanbad (Engg. Deptt) in presence of the tenderer so present at the time of opening of the
tender.
If the office is closed on the stipulated date and time due to some unaccounted holiday or
bandh etc. the tender will be received and opened on the next working day at the same time.
An additional amount of Rs.100/- ( one hundred) only (Non-refundable) for each set of
tender form against the above item may be deposited in Cash with Sr. Divisional Casher,
E.C. Railway, Dhanbad and Booking counter of Dhanbad, Gujhandi, Koderma, Barkakana,
Daltonganj & Chopan or through Demand Draft drawn in favour of FA & CAO/E.C.Rly.,
Hajipur, payable at Patna, for having tender form by post. The Railway shall not be
responsible for delay, loss or non receipt of the tender forms , sent by post.

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The tender must be submitted along with prescribed amount of Earnest Money as
mentioned above in acceptable form as mentioned in the tender documents. Tender received
without the prescribed amount of Earnest Money, is liable to be summarily rejected. The
tender form is not transferable. Earnest Money should be drawn in favour of FA & CAO/
E.C. Railway, Hajipur, Payable at Patna.
ELIGIBILITY CRITERIA:
1. Should have completed in
the last three financial years
(i.e. current year and three
previous financial years).
2. Total contract amount
received during the last
three(03) financial years and
in the current financial year.
At least one similar work, for a minimum value of 35% of
Advertised Tender value of work.
Should be minimum of 150% of Advertised Tender value.
Tender committee would satisfy themselves about the
authenticity of the certificates produced by the tenderer(s)
to this effect which may be an attested certificate from the
employer/client, audited balance sheet duly certified by the
Chartered Accountant etc. The details about the certificate
be accepted in regard to the turnover.
A) List of work completed in the last three financial years giving description of work,
organisation for whom executed, approximate value of contract, at the time of award
and date of scheduled completion of work. Date of actual start, actual completion and
final value of contract should also be given.
(B) List of work on band indicating description of work, contract value, approximate value of
balance work yet to be done, date of award of work and payment received till date from
the same contract.
NOTE : (1) For (A) and (B) above related documents/certificates from the organizations with
whom they worked /are working should be enclosed.
(2) Certificate from Private individuals for whom such work are executed/being
executed shall not be accepted.
N.B : 1) The tender Notice also available on website http:// www. indianrailways.
gov.in
2) Tender document can also be downloaded from the above noted website w.e.f
01.9.2005. The facility is available free of cost. However, Demand Draft for the
amount, as mentioned against each of the tender, towards the cost of tender papers,
drawn in favour of FA & CAO /E.C.Rly./ Hajipur, payable at Patna, will have to be
enclosed with the tender in addition to the earnest money.
In case of tender documents downloaded from Internet website, if tender is not
accompanied with valid demand draft towards the cost of tender documents or if
any addition / alteration found in the tender documents, the tender will be summarily
rejected.
Sd/-
(A.K.Rai)
Sr. Divisional Engineer(2)
for Divisional Railway Manager,
East Central Railway, Dhanbad.

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M. R. No. ………… Date:………… Rs……………………………..
ANNEXURE-I
EAST CENTRAL RAILWAY
TENDER FORMS ( FIRST SHEET )
Tender No. W.584/2005-06/Open/ 08 Date : 03.8. 2005
Name of work:
Supplying and fixing of new galvanized channel sleeper will all fittings
and fixture after dismantling the existing bridge timber/ sleepers of Br.
No. 34(A) & 371 (UP & DN) ( Total 108 Nos) under Asstt. Engineer(1) ,
E.C. Railway, Gomoh and Asstt. Engineer, E.C. Railway, Gujhandi.
To
The President of India,
Acting through the Divisional Railway Manager,
East Central Railway, Dhanbad.
I/We ……………………………………………………..have read the various conditions to
tender attached here to and agree to abide by the said conditions. I/We also agree to keep this tender
open for acceptance for a period of 90/120/180/ days from the date fixed for opening the same and in
default thereof, I/We will be liable for forfeiture of my/our “Earnest Money” . I/We offer to do the
work for East Central Railway, at the rates quoted in the attached schedule and here by bind
myself/ourselves to complete the work in all respects within 03 (Three) months from the date of issue
of letter of acceptance of the tender.
1.I/We also hereby agree to abide by the General Conditions of Contract corrected upto
printed/advance correction slip No. …………… dated …………………. And to carry out the work
according to the Special Conditions of contract and Specifications of materials and works as laid
down by Railway in the annexed Special Conditions/Specifications and the Eastern Railway Works
Hand Book Part III corrected upto printed/advance correction slip No……………… dated
……………Sanitary Works Hand Book corrected upto printed/advance correction slip
No…………………… dated…………. and Schedule of Rates Part I corrected upto printed/advance
correction slip No. ………………… dated…………… Schedule of Rates part II corrected upto
printed/advance correction slip No…………………….. dated…………….for the present contract.
2. A sum of Rs. 20,000/- is here with forwarded as Earnest money. The full value of the earnest Money
shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is
accepted and if :-
(a) I/We do not execute the contract documents within seven days after receipt of notice issued by
the Railways that such documents are ready and
(b) I/We do not commence the work within fifteen days after receipt of orders to that effect.
3. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute
binding contract between us subject to modifications, as may be mutually agreed to between us
and indicated in the letter of acceptance of my/our offer for this work.
Signature of Witnesses :
(l)……………………….
(2)………………………
…………………………………………….
Signature of Tenderer(s)
Date :
Address of the Tenderer(s)

ANNEXURE - I
TENDER FORM (SECOND SHEET)
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1. INSTRUCTION TO TENDERERS AND CONDITIONS OF TENDER : The following documents
form part of Tender/Contract :-
a) Tender form - First Sheet and Second Sheet.
b) Special conditions/Specifications (enclosed)
c) Schedule of approximate quantities (enclosed)
d) General Conditions of Contract 2001 and Standared Specifications for materials and works as laid
down in works Hand Book and Sanitary Works Hand Book of Eastern Railway, as
amended/corrected up to date correction slip mentioned in first Sheet of Tender Form, copies of
which can be seen in the office of ………………………… or obtained from the office of the Chief
Engineer, East Central Railway on payment of Rs……….. & Rs…………. respectively.
e) Schedule of Rates, Part-I and Part-II as amended/corrected up to date correction slip as mentioned
in First sheet of Tender sheet of tender form, copies of which be seen in the office of
……………………………………….. or obtained from the Chief Engineer, East Central Railway on
payment of Rs……………….. & Rs………………. respectively.
f) All general and detailed drawings pertaining to this work which will be issued by the Engineer or
his representatives (from time to time) with all changes and modifications.
2. Drawings for the work :- The Drawings for the work can be seen in the office of the
…………………………………… and/or Chief ………………………………. at any time during the
office hours. The drawings are only for the guidance of Tenderer(s) . Detailed working drawings,(if
required) based generally on the drawing mentioned above, will be given by the Engineer or his
representative from time to time.
3. The Tenderer(s) shall quote his/their rates as a percentage above or below the Schedule of Rates of the
Eastern Railway as applicable to Dhanbad Division except where he/they are required to quote item rates
and must tender for all the items shown in the schedule of approximate quantities attached. The quantities
shown in the attached schedule are given as a guide and are approximate only and are subject to variation
according to the needs of the Railway. The Railway does not guarantee work under each item of the
schedule.
4.Tenders containing erasures and/or alteration of the tender documents are liable to be rejected. Any
correction made by Tenderer(s) in his/their entries must be attested by him/them.
5.The works are required to be completed within a period of 03(Three) Months from the date of issue
of acceptance letter.6.(a) Earnest Money: The tender must be accompanied by a sum of
Rs. 20,000/- as earnest money deposited in cash or in any or the forms as mentioned in Regulations for
tenders and Contracts for the guidance of the Engineers and Contractors, failing which the tender will
not be considered.
(b) The Tenderer(s) shall keep the offer open for a minimum period of 90/120/180 Days from the date
of opening of the tender. It is understood that the tender documents has been sold/issued to the
Tenderer(s) and the Tenderer(s) is/are permitted to tender in consideration of the stipulation on
his/their part that after submitting his/their tender subject to the period being extended further if
required by mutual agreement from time to time, he will not resile from his offer or modify the terms
and conditions thereof in a manner not acceptable to the Administration of East Central Railway.
Should the Tenderer fail to observe or comply with the foregoing stipulation, the amount deposited as
Earnest Money for the due performance of the above stipulation shall be forfeited to the Railway.
(c ) If the tender is accepted, the amount of earnest money will be retained and adjusted as
Security Deposit for the due and faithful fulfilment of the contract. This amount of Security Deposit
shall be forfeited if the tenderer(s) fail to execute the Agreement Bond within 7 days after receipt of
notice issued by railway that such documents are ready or to commence the work within 15 days after
receipt of the orders of that effect.

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(d)The Earnest Money of the unsuccessful tenderer(s) will, save as here-in-before provided, be
returned to the unsuccessful tenderer(s) within a reasonable time but the Railway shall not be
responsible to any loss or depreciation that may happen to the Security for the due
performance of the stipulation to keep the offer open for the period specified in the tender
documents or to the Earnest Money while in their possession nor be liable to pay interest
thereon.
(e)The successful tenderer of the Zonal contract must deposit balance amount of security
deposit such as to make 5% of the value of contract within 10 days of receipt of the letter of
acceptance. Otherwise the contract may be terminated and full value of earnest money will be
forfeited . In case of special contract balance amount of security deposit shall be recovered by
making deduction @ 10 % ( Ten percent ) from the running on account bills of contract.
7.Rights of the Railway to deal with tender - The authority for the acceptance of the tender will rest
with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any
other tender and no tenderer(s) shall demand any explanation for the cause of rejection of his/their
tender nor the Railway undertake to assign reasons for declining to consider or reject any particular
tender or tenders.
8.If the tender(s) deliberately gives/give wrong information in his/their tender or creates/create
circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such
tender at any stage.
9.If the tenderer(s) expires after the submission of his/their tender or after the acceptance of
his/their tender, the railway shall deem such tender cancelled. If a partner of a firm expires
after the submission of the tender or after the acceptance of their tender, the Railway shall deem such
tender as cancelled unless firm retains its character.
10. Tenderer`s Credentials - Documents testifying tenderer`s previous experience and financial status
should be produced along with the tender or when desired by competent authority of the East Central
Railway.
Tenderer(s) who has/have not carried out any work so far on this Railway and who is/are not
borne on the approved list of the Contractors of East Central Railway should submit along with
his/their tender credentials to establish.
(i) His capacity to carry out the works satisfactorily
(ii) His financial status supported by Bank reference and other documents.
(iii) Certificates duly attested and testimonials regarding contracting experience for the type of
job for which tender is invited with list of works carried out in the past.
11. Tender must be enclosed in a sealed cover, supercribed “Tender No. 08/01 of 2005 - 2006 and
must be sent by registered post to the address of East Central Railway so as reach his office non later
than 15-00 hours on the 15.9. 2005 or deposited in a box allotted for the purpose in the office of
DRM/E.C.Rly., Dhanbad , AEN/ Gujhandi and ADRM/ Barkakana of E.C Railway . This special box
will be sealed at 15-00 hours on the same day. The tender papers will not be sold after 16-00 hour on
14.9. 2005
12. Non-compliance with any of the conditions setforth there in above is liable to result in the tender
being rejected.

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13. Execution of Contract Documents: The successful tenderer(s) shall be required to execute an
agreement with the President Of India acting through the Sr. DEN ( ) / DEN ( ), East
Central Railway, Dhanbad for carrying out the work according to general conditions of contract,
special conditions/specifications annexed to the tender and specifications for work and materials as
laid down in Works Hand Book Part-III and Sanitary Works Hand Book of Eastern Railway as
amended/corrected up to correction slip mentioned in tender from (First Sheet).
14. Partnership deeds, power of Attorney etc. The tenderer shall clearly specify whether the tender is
submitted on his own or on behalf of a partnership concern. If the tender is submitted on behalf of a
partnership concern, he should submit the certified copy of partnership deed alongwith the tender
and authorization to sign the tender documents on behalf of partnership firm . If these documents are
not enclosed along with tender documents, the tender will be treated as having been submitted by
individual signing the tender document. The Railway will not be bound by any power of Attorney
granted by the tenderer or by changes in composition of the firm made subsequent to the execution of
the contract . It may, however recognize such power of attorney and changes after obtaining proper
legal advice, the cost of which will be chargeable to the contractor.
15. The tenderer whether sole proprietor, a limited company or a partnership firm if they want to act
through agent or individual partner(s) should submit alongwith the tender or at a later stage, a power
of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the
specific person whether he /they be partner(s) of the firm or any other person specifically authorizing
him/them to submit the tender, sign the agreement, receive money, witness measurement, sign
measurement books, compromise, settle , relinguish any claim(s) preferred by the firm and sign “ No
Claim Certificate” and refer all or any disputes to arbitration.
16. Employment/Partnership, etc., of Retired Railway Employees (a) should a tenderer be a retired
engineer of the Gazetted rank or any other Gazetted officer Working before his retirement, whether
in the executive or administrative capacity , or whether holding a pensionable post or not, in the
Engineering department of any of the railway owned and administered by the President of India for
the time being, or should a tenderer being partnership firm have as one of its partners a retired
engineer or retired Gazetted Officer as aforesaid. Or should a tenderer being an incorporated
company have any such retired engineer or retired officer as one of its Directors, or should a tenderer
have in his employment any retired Engineer or retired Gazetted Officer as aforesaid, the full
information as to the date of retirement of such Engineer or Gazetted Officer from the said service
and in case where such Engineer or officer had not retired from Government service at least 2 years
prior to the date of submission of the tender to whether permission for taking such contract, or if the
contractor be a partnership firm or an incorporated company , to become a partner or Director as the
case may be , or to take the employment under the contractor, has been obtained by the tenderer or
the
Engineer or Officer , as the case may be from the President Of India or any officer duly authorized by
him in his behalf, shall be clearly stated in writing at the time of submitting the tender. Tenders
without the information above referred to or a statement to the effect that no such retired Engineer
or retired Gazetted Officer is so associated with the tenderer , as the case may be , shall be rejected.

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(b) Should a tenderer or contractor being an individual on the list of approved contractors
have a relative(s) or in the case of partnership firm or company of contractors one or more of his
………..… department or the East Central Railway, the authority inviting tenders shall be
informed of the fact at the time of submission of tender, failing which the tender may be
disqualified/rejected or if such fact subsequently comes to light, the contract may be rescinded in
accordance with the provision clause 62 of the General Condition of Contractor.
17. Vehicles and equipments of contractors can be drafted for restoration work and relief to
passengers by Railway administration in case of accidents natural calamities involving human lives.
CONDITION FOR VARIATION IN CONTRACT QUANTITY;
(a) For payment in case the agreemental value goes beyond (+) 25%, the first 15% increase in the
value beyond 25% of agreemental value, the rates will have a reduction of 2% in the incremental
value of the agreement and for the next 10% increase in the value, rates will have an additional
reduction of 2% in the further incremental value of the agreement.
(b) Execution of quantities beyond (+) 50% of the overall agreement value should not be permitted,
if necessary, should be only through fresh tender or by negotiating fresh rates with existing
contractors as per procedure laid down in Railway Board`s letter No. 94/CE/CT-1/37 dt.05.05.95
for variation beyond 25% .
(c ) To decide whether the agreemental value will go beyond 50% as an when 75% of the
agreemental has been executed, the contract should be subject to a detailed review and
Administrative decision by an appropriate authority (Agreement signing authority) should be
recorded in writing and quantities monitored carefully and from this stage onwards, execution of
further quantities will have to be monitored at least at the level of `JAG Officer`.
ELIGIBILITY CRITERIA FOR OPEN TENDER COSTING ABOVE 1.00 CRORE
1.Revenue/Banker’s solvency
Certificate.
2. Should have completed in the
last three financial years( i.e.
current year and three previous
years)
3. Total contract amount received
during the last 3(Three)
financial years and in the
current financial year.
40% of Advertised Tender value of work.
At least one similar single work for a minimum value of 35% of
advertised Tender value of work.
Should be a minimum of 150% of the advertised tender value.
Tender Committee would satisfy themselves about the
authenticity of the certificates produced by the tenderer(s) to this
effect which may be an attested certificate from the employer/
client , audited balance sheet duly certified by the chartered
Accountant etc. The details about the certificate to be accepted in
regard to the turnover.
(A)List of work completed in the last three financial years giving description of work,
organization for whom executed , approximate value of contract at the time of award and
date of scheduled completion of work. Date of actual start, actual completion and final value of
contract should also be given.
(B)List of work on hand indicating description of work, contract value, approximate value of
balance work yet to be done , date of award of work and payment received till date from the
same contract.
NOTE: (1) For (A) and (B) above related documents/certificates from the organizations with
whom they worked /are working should be enclosed.
(2) Certificates from private individuals for whom such work are executed /being
executed shall not be accepted.

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ELIGIBILITY CRITERIA FOR TENDER COSTING ABOVE 10.00 LAKH
1 Should have completed in the
last three financial years( i.e.
current year and three previous
years)
2. Total contract amount received
during the last 3(Three)
financial years and in the
current financial year.
At least one similar single work for a minimum value of 35% of
advertised Tender value of work.
Should be a minimum of 150% of the advertised tender value.
Tender Committee would satisfy themselves about the
authenticity of the certificates produced by the tenderer(s) to this
effect which may be an attested certificate from the employer/
client , audited balance sheet duly certified by the chartered
Accountant etc. The details about the certificate to be accepted in
regard to the turnover.
(A)List of work completed in the last three financial years giving description of work,
organization for whom executed , approximate value of contract at the time of award
and date of scheduled completion of work. Date of actual start, actual completion and
final value of contract should also be given.
(B)List of work on hand indicating description of work, contract value, approximate
value of balance work yet to be done , date of award of work and payment received till
date from the same contract.
NOTE: (1) For (A) and (B) above related documents/certificates from the
organizations
with whom they worked /are working should be enclosed.
(2) Certificates from private individuals for whom such work are executed
/being executed shall not be accepted.
SPECIAL CONDITION FOR RECOVERY OF TAXES
1. Income Tax @ 2% (Two percent) on the Gross amount of each bill , with a
surcharge of 15% (Fifteen percent ) on the Income Tax deducted, will be recovered
from all the bills of the contractors in terms of Section-194 ( C) of Income Tax Act-
1961 and Ministry of Finance circular No. 593 dtd. 05.02.1991.
In case of any revision / alteration in taxes, received from the Income Tax
Department, the same will be taken into account as per the directives.
2. Sales Tax will be recovered from the contractors’ bills as per the rule, circulated by
the concerned state Government.
……………………………………
(Signature)
Signature of Tenderer(s)
Date…………………………
………..…………………………………
(Designation

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CONDITIONS FOR P.WAY WORKS AND P.F. WORKS, WHICH ARE DONE NEAR
TRACK AND BRIDGE WORKS.
1. The contractor shall not start any work without the presence of railway supervisor
or his representative and contractors supervisor at site.
2. The Engineer In-charge shall approve the methodology proposed to be adopted by the
contractor, with a view to ensure safety of trains, passengers and workers and he shall
also ensure that the methods and arrangements are actually available at site before
start of the work and the contractor’s supervisors and the workers have clearly
understood the safety aspects and requirements to be adopted / followed while
executing the work.
3. There shall be an assurance register kept at each site, which will have to be signed by
both, i.e. Railway supervisor or his representative as well as the contractor’s
supervisor as a token of their having understood the safety precautions to be observed
at site.
(Signature)
Signature of Tenderer(s)
Date…………………………
………..…………………………………
(Designation

Name of the Work :
Page -11 of 40
East Central Railway
(Schedule of rates)
(Rates are to be quoted by the Tenderer/s)
Supply and fixing of new galvanised steel channel sleepers with all fittings & fixtures
after dismantling the existing bridge timbers / sleepers on Bridge No. 34(A) and 371
(UP & DN) ( Total 108nos. ) under AEN(1)/GMO &GJD of Dhanbad Division.
3 (Three) month from the date of issue of acceptance letter.
Date of Completion :
Schedule – A:
Sl.
No. Description of work
1) Fabrication, transportation, supply and fixing of the new
galvanised steel channel sleepers made from standard
rolled section (conforming to IS-2062 Grade-B) after
dismantling the existing track and bridge
timbers/sleepers as per the approved drawings as
mentioned in Annexure-A (containing details of the
bridge, section of AEN, span details, section & length of
channels sleepers, no. of sleepers etc.) including supply
and fixing of all other required fittings and fixtures as
per Annexure-B, read along with the Note below these
Annexure and also special conditions of contract (Part –
I, II & III) attached with this tender schedule, duly
galvanized as per specifications indicated in the
approved drawings at contractor’s cost complete.
The work includes (1) cutting of steel
plates/sections by mechanized means to size and shape,
drilling, assembling, welding, riveting, bolting, holing,
milling, grinding, machining, galvanizing of steel
components, fixation by Epoxy adhesive as specified in
drawing; (2) Removal and linking the running and guard
rails including cutting and drilling of guard rail and
running rails. (3) Transportation and stacking of the
released materials {with not more than 2% (two percent)
accountal loss} except rails to a nearest PWI/Store
Depot at GMO/PRP according to the demand of
requirement of the work and as per instructions of
Engineering In-charge. (4) Supply of all fittings as
mentioned in the relevant drawings including
galvanizing of MS fittings. MS grooved/pad/packing
plate may have to be welded with sleepers as shown in
relevant drawings. However, payment of manufacture,
transportation, supply and fixing including welding with
sleepers if required of MS grooved/ pad/packing plates
duly galvanized will be made separately under item
No.2.
Aprox.
Qty.
Unit
Rate in
figure
Rate in
words
Sr.DEN(2)/DHN
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

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Sl.
No.
Description of work
Aprox
. Qty.
Unit Rate in
figure
Rate in
words
(a) ISMC 150x75x2505mm long 34Nos Each
(b) ISMC 175x75x2505 mm long 34
Nos.
(c ) ISMC 200x75 x2495mm long 20
Nos.
(d) ISMC 200x75 x2475mm long 20
Nos.
2.
1.00
Manufacturing, transportation, supply & MT
fixing of galvanized MS Grooved /pad/
packing plates including welding the same
with sleepers if required, as per approved
drawings, minimum thickness of which shall
vary to keep the rail level same throughout
the bridge or otherwise as per approved
drawing. It should be fixed and/or welded
with channel sleepers and pasted with
elastomeric rubber pad, wherever instructed
with approved and specified epoxy after
proper cleaning as per approved drawing.
3. Supplying, fitting and fixing of 6mm thick
620mm wide Chequred MS Plate on gang
way of girder bridges with covered manholes
on both ends of each girder with all
necessary fittings including cutting to size
bending, fabrication, welding/ to be riveted
with new channel sleepers, complete all with
contractor`s materials, labours, lead, lift,
transportation, freight, taxes etc complete.
60
Mtr.
Each
Each
Each
Per
M.T
Per
Mtr.
Sr.DEN(2)/DHN
SIGNATURE OF
TENDERER(S)/CONTRACTOR(S)

Page -13 of 40
Sl. Description of work
No.
4 Fabrication, Supplying , fitting and fixing
small fittings for insulation of channel
sleepers use in track circuited area as per
approved drawing and as per direction of
Engineer Iin-charge with all contractor’s
labour, tools , materials with all lead ,lift,
sales tax etc. all complete (Bridge No.
34A)
Aprox.
Qty.
68 Nos.
Sleepers
Unit Rate in
figure
Per
Sleeper
Rate in
words
Sr.DEN(2)/DHN
SIGNATURE OF
TENDERER(S)/CONTRACTOR(S)

Page -14 of 40
EAST CENTRAL RAILWAY/ DHANBAD DIVISION
SCHEDULE- D
REBATE
Order No. 08 /01 of 2005-06
Open/Limited/Single
Name of work: Supply and fixing of new galvanised steel channel sleepers with all fittings &
fixtures after dismantling the existing bridge timbers / sleepers on Bridge
No. 34(A) and 371 (UP & DN) ( Total 108nos. ) under AEN(1)/GMO
&GJD of Dhanbad Division
I/We offer general rebate of ………………………% (in figures) …………………… percent
(in workds) as a lump sum rebate on items of all Schedule.
NOTES: (1) If any tenderers wishes to give any rebate on the rates quoted by him / them
the same can be filled by him/ them in this Schedule.
2 It is to be noted that such rebate if offered, shall apply on the rates quoted for all the
items in all other Schedules of the Tender documents. Such a rebate shall be
totally unconditional .
3 In case a Tenderer does not wish to give any rebates, he / they should write “Nil” in
this Schedule. In case nothing has been filled in by the tenderer in this Schedule, it
will be treated as “Nil” and shall be no recorded in the blanks above at the time of
opening of the tender by the officals opening of the tender.
4. If any tenderer gives any type of conditional rebate, such rebate shall not be considered
for evaluation of the tender.
Signature of Tenderer/s
Date:

Page -15 of 40
Annexure – A
Part-I
No. of sleeper
Br. No. AEN Ch. Section & length Drg. No.
34 DRM/DHN's Drg No. 173 of 2004,66&67
34A GMO ISMC 150x75x2505
of 2005
ISMC 175x75x2505 34
371 GJD ISMC 200x75x2495 20
ISMC 200x75x2475 20
Sr.DEN(2)/DHN
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

TABLE FOR FITTINGS & FIXTURES AND SPECIFICATIONS
Sly.
No.
Page -16 of 40
ANNEXURE – B
FOR all bridges under AEN/1/GMO&GJD(60 kg running rail & 52 kg guard rail)
Description of fittings &
Nos. per sleeper
fixtures
Specification
1. M.S.CANTED
IRS-T-5-1965
2
BEARING PLATE RDSO/T-5155
2. GROOVED RUBBER IRS SPECIFICATION FOR 10MM
2
PAD 10MM THICK THICK GROOVED RUBBER PAD
(PROVISIONAL -1989) RDSO/T-
5156
3. M.S.CLIP(OUTER) IS 226 – 1962, RDSO/T-5157 2
4. M.S.CLIP(INNER) -DO- , RDSO/T-5158 2
5. ANNULAR CAP -DO- ,RDSO/T-5159 4
6. T-HEAD BOLT & NUT IRS T-10-1968,RDSO/T-5160 4
7. TAPERED
IS 226-1962, RDSO/T-5161 4
WASHER(FOR GUARD
RAIL)
8. -DO- -DO- , RDSO/T-5162 4
9. GROOVED RUBBER IRS SPECIFICATION FOR 6MM
4
PAD 6MM THICK THICK GROOVED RUBBER PAD
(FOR G/RAIL)
(PROVISIONAL-1997)RDSO/ T-
5163
10. BOLT & NUT (FOR IRS T-10, RDSO/ T-5164 4
GUARD RAILS)
11. SINGLE COIL SPRING IRS T-42-1988, RDSO/ T-10773 8
WASHER
12. M.S. PACKING PLATE IS 226-1962 4
FOR
G/RAIL
(150X75X22)
13. TAPERED SPLIT PIN -SUITABLE- 8
14. HOOK BOLT of 28mm -DO- R 2062, RDSO/1636/2 2
dia (Length as per site)
15. 8 mm. Thick Plain SUITABLE 2
Washer
16. ELASTOMERIC PAD
25/30x(f-20)x330
(i) As per RDSO Drg. No. 1636/2
(ii) Specification for Nylon chord
reinforced pad no. RDSO/M7C/RP-
174/92(provisional)
(iii) Approved CE’s drawing for
channel sleepers for included bridges
2
Sr.DEN(2)/DHN
GNATURE OF
TENDERER(S)/CONTRACTOR(S)

Page -17 of 40
NOTE : THESE ITEMS SHALL BE PROCURED ONLY FROM RDSO APPROVED SOURCES AS
CIRCULATED UNDER RDSO’S LETTER NO.CF/EF/POLICY DT.13.3.96 OR AMENDED
UPTODATE. The list is only indicative. All the fittings necessary for the channel sleepers and their fixing
will be supplied and fixed by the Contractor. Drawing number of items mentioned above will be as per
drawing of steel channel sleeper as mentioned in Item No.1 of Schedule of Items, Note of tender schedule
and as per site condition. The elastomeric pads should confirm to the latest RDSO’s guidelines on the
subject.
Sr.DEN(2)/DHN
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -18 of 40
SPECIAL CONDITION OF CONTRACT ( PART – I )
1. Fixtures, fabrication and procedure of welding shall be done as per CE’s approved drawing issued
separately for each bridge with latest alterations issued up to date based on RDSO standard
drawing no. RDSO/B-1636/R, RDSO/B-1636/1R and RDSO/B-1636/2R.
2. Fabrication will confirm to RDSO Drg. No. RDSO/T-5155 to RDSO/T-5468 as per requirement
as shown in the approved CE’s drawing of individual bridges.
3. All the MS fittings/components will have to galvanized by the contractor at his own cost.
4. The matching components such as steel fittings, elastomeric pads as per approved drawing listed
in Annexures – B will be supplied duly inspected and passed by M/s RITES in sealed gunny
bags. The contractor will have to arrange for M/s RITES’s inspection at their own cost and will
be responsible for furnishing all tests certificates before the dispatch of fittings.
5. MS square washer used for fixing hook bolts with channel sleeper should invariably be used with
a rubber washer of same size as of MS washer. No extra payment will be made for this.
6. The work will have to be done in states of Jharkhand & Bihar . The sales tax at the rate prevailing
in these states for the work done in the respective areas will be deducted from contractor’s bill.
No claim in this regard will be entertained by Railway at any stage.
7. At some of girders, old channel sleepers are existing riveted with the girder. The same will have
to be cut and holes so formed will have to be riveted; including cost of material, labour, tools etc.;
by the contractor at his own cost. Riveting will have to be done during fixing of steel channel
sleepers under traffic block.
8. The size of the channel sleepers in the list attached in Annexure-A and in item no. 1 of schedule –
A is only indicative and it may vary as per site condition.
9. The length of the sleeper may vary +/- 20mm from the one given in item no. 1 of schedule – A.
The length of sleepers to be fabricated will depend on Annexure – A, Part I , site condition and
approved CE’s drawings.
10. The contractor will have to fabricate the sleepers as per approved CE’s drawings, taking into
account site measurement by PWI/BRI and contractor’s site engineer. As per site measurement,
minor modification may have to be made for providing fixing arrangement of hook bolts,
width/length of channel sleepers and other such modification so that cross level and alignment is
maintained to the required level after taking into account minor variations existing in the girder
from the one as shown in the approved CE’s drawings. The rate quoted herein item wise for all
the items of this tender schedule shall accommodate all such miscellaneous works if any. No
extra claim in this regard will be entertained on account of such modification at any stage.
11. The rate quoted shall include cleaning of rust etc. at the new sleeper and girder contact point and
painting with one coat of epoxy paint to a thickness of 110 micron dry film thickness. If required,
the contractor will have to make pre-block arrangements for shifting existing timbers for doing
painting work. Also, the contractor will have to paint exposed portion of girder after removal of
old sleepers and not covered under new sleeper, with one coat of red lead paint confirming to
IS:102. The rate quoted herein item wise for all the items of this tender schedule shall
accommodate all such works if any. No extra claim in this regard will be entertained on account
of such works at any stage.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -19of 40
SPECIAL CONDITION OF CONTRACT ( PART – II )
1) The rate of item No.01 is inclusive of trial assembling and fixing minimum 10 sleeper (selected at
random) on a nominated bridge. The large scale manufacturing is to be taken up only when
satisfactory performance will be obtained on trial.
2) Payment schedule : Galvanised Channel Sleepers and its complete fittings and fixtures (For item
No.01 of the tender schedule)
a) On arrival of galvanised channel sleepers with all matching fittings for the numbers of
sleepers received for item No.01 of Sch.A at Bridge works site _____60% (duly passed by
inspecting officials and supported by relevant test/inspection certificate).
b) Fixing of channel sleepers on the girder after dismantling the existing bridge timbers and
completion of linking of running and guard rails over the channel sleeper with all fittings and
fixtures in correct gauge, level and alignment as per IRPWM ______20%.
c) Transportation and stacking of the released materials (small fittings, bridge timbers, etc.) to
the Store Depot of concerned PWI ---- 20%.
3) Galvanising of Steel Channel Sleepers and M.S. fittings shall be done by hot dip process of thickness
100 ± 5 microns with Zinc conforming to IS:869-77 and IS:2629-85.
4) Fixing of all elastomeric pads must be done by Epoxy adhesives approved by Rly’s Engineers
supplied by contractor at his cost.
a) Painting the sleeper seat by one coat of red lead paint conforming to IS:102 which will be
supplied by the contractor.
5) For all the supplied items the contractor has to give one Indemnity Bond and has to keep the items in
safe custody by deputing day and night Watchman up to the completion of the work - Railway will
have no responsibility on this account for theft, damage, loss etc. Payment will be entertained taking
into account the materials fitted and fixed on the running lines. For the materials paid for as per 2(a)
but not fixed on a bridge, prorata recovery will be made.
6) Out of two holes for hook bolts, hole on one side of sleeper will be made in the work shop along with
the fabrication of the channel sleepers and the hole on the other side will be drilled on actual
measurement at site to ensure correct alignment of track after final assembly on the bridge.
7) Care should be taken during transportation, loading, unloading, drilling holes, welding, etc. to ensure
that no damage is done to the galvanising. However, galvanised surfaces inadvertently damaged, should
be painted as detailed below :-
a) Application of two coats of paint Red lead conforming to IS:102 as priming coats on an approved
surface.
b) Application of two coats of paint aluminum conforming to IS:2339 as covering coats as per the
approval of the Engineer-in-charge.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -20 of 40
8) ELIGIBILITY : The Tenderer(s) should furnish detailed information as indicated in the five nos. of
declaration forms/certificates placed at Annexure (I to V) of Chapter ___ of the Tender Document and furnish
relevant supportive documents wherever required. Only the tenderers having the following minimum
facilities/capabilities (both financial and technical)/ equipment, personnel and credentials for past performance
in the execution of similar nature of work will be considered for award of this work.
a)
1. Revenue/ Banker’s solvency 40% of Advertised Tender Value of work.
certificate.
2. Should have completed in the
last three financial years (i.e.
current year and three previous
financial years).
3. Total contract amount received
during the last three(03) financial
years and in the current financial
year.
At least one similar work, for a minimum value of 35% of
Advertised Tender value of work.
Should be minimum of 150% of Advertised Tender value.
Tender committee would satisfy themselves about the
authenticity of the certificates produced by the tenderer(s) to
this effect which may be an attested certificate from the
employer/client, audited balance sheet duly certified by the
Chartered Accountant etc. The details about the certificate be
accepted in regard to the turnover.
(A) List of work completed in the last three financial years giving description of work, organisation for whom
executed, approximate value of contract, at the time of award and date of scheduled completion of work.
Date of actual start, actual completion and final value of contract should also be given.
(B) List of work on band indicating description of work, contract value, approximate value of balance work
yet to be done, date of award of work and payment received till date from the same contract.
NOTE : (1) For (A) and (B) above related documents/certificates from the organizations with whom they
worked /are working should be enclosed.
(2) Certificate from Private individuals for whom such work are executed/being executed shall not be accepted.
b) Availability of covered workshop of adequate area with machinery listed below, and facilities for
fabrication and testing facilities to execute this nature of work. The testing shall be as prescribed
in the respective IRS specifications.
(i) Profile Gas cutting machine.
(ii) Drilling machine.
(iii) Punching machine.
(iv) Shaping machine.
(v) Welding generator & equipment for Arc welding of adequate capacity.
(vi) Planing machine.
(vii) Air compressor and riveting equipment.
(viii) Jigs and fixtures for fabrication of channel sleepers.
(ix) Facility of testing of welding work by dye penetration test /
ultrasonic testing.
(x) Master tape of approve quality duly certified for accuracy by National Lab
c) Availability of qualified technical supervisors for fabrication, welding etc. and certified welders
.N.B.:- Tenderers may note that their offer demanding assistance for the procurement of raw materials
and other fittings will not be entertained and such offer will not be considered.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -21 of 40
9) The Contract of the work shall be awarded only to the agencies who have got proven and recorded
competency in shop fabrication of welded steel structure/channel sleepers and facilities for testing of
welds for which necessary credentials should be submitted along with the tenders. They should
submit the proof of having tested welders and qualified supervisors for welding work in their
organisation. The Tenderer(s)/Contractor(s) shall submit along with the Tender attested Photostat
copies of credentials for having successfully executed works as per eligibility criteria stipulated in
previous para. He shall also produce evidence that he possesses the organisation and is technically
resourceful to undertake this work.Tenders not accompanied with these documents will not be
considered.
10) Payment of the M.S.Grooved pad plates will be made as per the original tonnage of the plates used.
No deduction or enhancement will be considered for grooves made or welding done.
11) The basic cost, items & quantities are only approximate and for guidance of tenderer(s). This may
vary as per the site conditions and no claim what-so-ever on this account will be entertained.
12) Period of completion :
The entire work should be completed within 03 Three) months from the date of issue of Letter of
Acceptance.
13) The work is to be executed with contractor’s materials and labour under the supervision and direction
of PWI/BRI & DEN/AEN-in-charge of work.
14) The rates quoted and accepted by the Rly. Are inclusive of all charges and taxes including sales tax,
Octroi etc. as leviable by the Central Govt/State Govt/Civil Authorities.
15) After completion of work, the same should be maintained for a period of six months. Any
defect noticed during this period will be rectified by the Contractor at his own cost failing
which the same will be rectified by the Railway Administration and the cost will be
recovered from amounts due to the contractor including the Security Deposit.The security
amount will be refunded after successful completion of maintenance period and certified
by the Engineer-In-Charge.
16) The work is to be carried out under traffic block. The block will be arranged by the Rly.
However, Rly. will not be responsible for idling of man, materials and machinery due to
non-availability of blocks.
17) The tenderer should mention the place/workshop where they intend to manufacture/galvanize the
channel sleepers & fittings.
18. INSPECTION :
a) The finished steel channel sleepers and Grooved Steel Plates which are inspected and
passed for the work by the nominated Railway Officials, not below the rank of an
Assistant Engineer, should only be brought to the work site by the contractor. The
inspection shall be in two stages:
i) Before galvanising (to check up the quality of fabrication)
ii) After galvanising (to check up the quality of galvanising)
b) The inspection will be carried out at the premises of the manufacturer.
c) Necessary dye penetration test and Radio-active test should be conducted for all welding while
passing the fabrication. Inspecting official nominated by Chief Bridge Engineer, East Central
Railway will issue necessary Inspection Certificate as a proof of passing the channel sleepers
after his inspection. Materials shall be despatched to site of work by the Contractor in full sets
i.e., channel sleepers with all matching components fittings complete.

Page -22 of 40
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)
d) The matching components fittings will be supplied duly inspected and passed by RITES in sealed
gunny bags. The contractor will have to arrange for RITES inspection at their own cost and will
be responsible for furnishing all test certificate before the despatch of fittings.
e) Materials including P. Way fittings will be utilised at site only after receipt of the inspection
certificate by inspecting officials.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -23 of 40
SPECIAL CONDITIONS OF CONTRACT (PART-III)
1) General conditions of contract and standard specification, 2001 (Corrected up to date), special
conditions of contract Part-I and Part-II, instructions to the tenderer(s), stipulations made in the
preamble to the various schedules and in the foot note of Schedules and various items of works shall
govern the works to be done under this contract. Tenderer shall carefully study the General
Conditions of contract, Standard specifications, as well as Special conditions accompanying the
tender form.
2) Where there is any conflict between the GCC and Special conditions/specifications, the latter will
prevail.
3) All measurement, methods of measurement, meaning and intent of specifications and interpretation of
Special Conditions of contract given and made by the Railway or by the Engineer on behalf of the
Railway shall be final and binding and shall be considered as “Excepted Matters” in terms of
conditions No.63 of General Conditions of Contract.
4) AGREEMENT : All expenses in drawing up the agreement and the cost of stamp duty if any shall
be borne by the East Central Railway Administration.
5) PASSES : No passes of any kind for self and labours for any purpose in connection with this
Tender/contract will be issued to the contractor.
6) CHANGE IN ADDRESS : Any change in the address of the Contractor shall be forthwith intimated
in writing to the Railway. The Railway will not be responsible for any loss or inconvenience suffered
by the Contractor on account of his failure to comply with this.
7) CANCELLATION OF DOCUMENTS : The cancellation of any document such as Power of
Attorney. Partnership Deed shall forthwith be communicated by the Contractor to the Railway in
writing failing which the Railway shall have no responsibility or liability for any action on the
strength of the said document.
8) DISSOLUTION OF CONTRACTOR’s FIRM : If the contractor’s firm is dissolved due to death
or retirement of any partner or for any reason before duly completing the work or any part of it
undertaken by the Principal Agreement, the partners shall remain jointly severally and personally
liable to complete the whole work to the satisfaction of the Railway and to pay compensation for loss,
sustained if any, by the Railway due to such dissolution. The amount of such compensation shall be
decided by the Engineer and his decision in the matter shall be final and binding on the
Tender(s)/Contractor(s).
9) DEPLOYMENT OF PLANT & MACHINERY : The deployment of Plant and Machinery
including the moving machines shall be such as not to infringe or cause, damage to Railway track or
any other Government or Private properties. Operation of such equipment involving infringement
prescribed in the Schedule of dimension of the Railway shall not be undertaken without the prior
approval of the Engineer-in-charge. For any loss or damage resulting from violation of this clause, the
contractor shall be fully responsible.
10) RENEWAL OF DEPOSITS BY CONTRACTOR : In the case of Tenderer/Contractor
depositing Security deposit in the shape of fixed deposit receipt, it shall be the responsibility of the
Tenderer/Contractor to advise the FA & CAO/Sr. DAO for renewal and revalidation of the currency
period of the fixed deposit as required. Such advice by the contractor shall be made well in advance
so as to reach FA & CAO/Sr. DAO/E. C. Railway not later than one month before the expiry of the
currency period. If the Tenderer/Contractor, fails to do so, the loss of interest on the fixed deposits, if
any shall be solely on the Tenderer/Contractor’s account and the Railway shall not in any way be
responsible for the loss of interest suffered by the Tenderer/Contractor.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -24 of 40
11) DAMAGES BY ACCIDENTS/FLOODS/RAINS/CYCLONES ETC. : The Contractor shall
take all precautions against damage from accidents, floods or tides, Cyclones, land slide etc. No
compensation shall be allowed to the Contractor for his tools, plants, materials, machnineries and
other equipment, lost or damaged by any cause what-so-ever. The Contractor shall be liable to make
good the damages to any structure or part of a structure, plant or materials of every description
belonging to the Railway Administration, lost or damaged by him due to any caused during the course
of execution of work. The Railway Administration will not be liable to pay the contractor any
charges for rectification or repairs to any damage which may have occurred from any cause what-soever.
12) EMERGENCY WORKS : In the event of any accident or failure occurring or arising out of
execution of work which in the opinion of the Engineer requires immediate attention, the Railway
may bring its own workmen or other agency/agencies to execute or partly execute the necessary work
or carry out repairs if the Engineer-in-charge considers that the Contractor(s) is/are not in a position
to do so in time and charge the cost thereof, to be determined by the Engineer-in-charge, to the
Contractor.
13) NIGHT WORK : Contractor(s)’s attention is drawn to Clause No.23 of the GCC, which stipulates
that no work shall be carried out between sunset and sunrise without prior permission by the
Engineer. If the Engineer is satisfied that the work is not likely to be completed in time except by
resorting to night work, he may order the contractor to carry out the works even at night without
confirming any right on the contractor for claiming any extra payment for the same. All
arrangements in this connection shall be made by the Contractor at his own cost.
14) SERVICE ROADS : The contractor will be permitted to make use of the service roads
already existing in possession of the Railway. If additional roads are considered necessary by the
Railway within the Railway premises the contractor will be asked to make them at his own cost and
maintain them till the work is completed. All service roads required outside the Railway boundary
shall be constructed by the contractor at his own risk and cost and all these roads shall be maintained
by the contractor at his own cost. The Railway reserves the right to make use of service roads as and
when necessary without any additional payment to the contractor.
15) WATER SUPPLY : The Contractor shall be responsible for the arrangements to obtain water
necessary for his labourers engaged in execution of work. No arrangement will be made by the
Railway Administration for supplying water to the contractor either for drinking purpose or execution
of work. Rates quoted shall include the cost of arranging water with all lead and lift.
16) ELECTRICITY : Any electric supply required at site for what-so-ever purpose shall be arranged by
the Contractor. The contractor shall be responsible for the arrangements for obtaining electric supply
at his own cost, and rates quoted shall include the cost of providing electric supply arrangements
required for the work.
If required by the contractor the Railway Administration may give required assistance in
recommending to State Electricity Board for giving necessary Electric connection to the Contractor for
execution of works.
17) COLLECTION OF APPROVED DRAWINGS : Tenderer(s) may collect the approved drawing
on payment from the office of Chief Engineer/E.C. Railway/Hajipur for their reference and he will
also be required to produce the same for the reference of the inspecting officials when demanded.
18) INCOME TAX DEDUCTIONS : In respect of works, the Contract value of which is more than Rs.
5,000/- each, a deduction of 2% on the gross payment from each of the contractor’s bills shall be
made in terms of Section 194(c) of the Income Tax Act of 1961. Surcharge on Income Tax if
applicable will also be deducted as per the prevailing rates.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -25of 40
19) APPOINTING TECHNICAL STAFF : The Contractor shall employ the following Technical
Staff during the execution of the work :-
i) One Graduate Engineer /Retired JE/P. Way or Works or Bridges of Railways.
Technical Staff should be available at site on all working days to take instructions. In
case the contractor fails to employ the technical staff as aforesaid, he shall be liable to pay of Rs.
5000/- for each month’s default to provide Graduate Engineer.
The decision of the Engineer-in-charge as to the period for which required technical staff was not
employed by the contractor shall be final and binding on the contractor.
20) PROCUREMENT OF MACHINERY BY CONTRCTOR : It should be clearly understood
that it is entirely contractor’s responsibility and liability to find and procure all the machinery, tools
and plants and their spare parts that are required in connection with execution of work. Delay in
procurement of such items due to their non-availability or import difficulties or any other cause,
what-so-ever shall not be taken as an excuse for slow progress or non-performance of the work.
21) NON-ITEMWISED WORKS : Where items not covered by the Schedules are to be executed,
the rates for such non-item wised works shall be negotiated before the commencement of such work or
got executed through any other agency at the discretion of the Railway Administration.
22) TIME IS THE ESSENCE OF CONTRACT : Time being the essence of contract all the works
are required to be completed in all respect as stipulated by the Railway within the completion date.
Progress shall be maintained strictly in accordance with programme given by the Engineer-in-charge from
time to time.
23) LEAD AND LIFT ON RAILWAY/CONTRACTOR’s MATERIALS : No lead and lift for the
contractor’s materials is payable for the works executed under this contract.
24)ACCEPTED RATES : The rates quoted by tenderer and accepted by the Railway
Administration shall hold good till the completion of the work and no additional, individual claim shall be
admissible on account of fluctuation in market rates, new impositions/increase in taxes, any other
levies/tolls etc.
25) OBSERVANCE OF BONDED LABOUR SYSTEM : (Abolition Ordinance Act,1975) “The
Bonded Labour System (Abolition Ordinance Act,1975) would apply to the present contract. The
contractors shall duly observe the provisions thereof”.
26) It is the responsibility of the contractor for the safe loading, transportation and unloading and any loss
or damage cause to adjacent Railway property will have to be made good by the Contractor at
his/their own cost , failing which recoveries shall be effected from the running bill of the contractor
as per the Clause No.13(iii) of the G.C.C.
27) The liability arising out of accidents, if any, to persons will be met by the contractors and the Railway
will not be responsible for any damage or compensation thereof. The contractor shall follow the
provisions laid down in Contract Labour Act,1972.
28) The Contractor shall be entirely responsible for ensuring safety of his labour, vehicles, plant or
equipment while working along or near the track and highways and shall programme his working so
as not to interfere with the movement of trains and road traffic. No extra payment shall be allowed to
the contractor for all safety precautions to be observed during the execution of the work. The cost of
all such precautions shall be deemed to be included in the rates for all items of the schedule.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

29) EXCISE DUTY, SALES TAX OR ANY OTHER TAXES/DUTIES :
Page -26 of 40
The Contractor shall bear in full excise duty, sales tax and/or any other taxes/duties levied by
State Government and/or Central Government from time to time. This would be entirely a matter
between the Contractor and the State/Central Government and no claim what-so-ever on this account shall
be entertained by Railway.
30) ROAD TAX CHARGES : Road Tax/Charges levied by Government for movements of vehicles of
Contractor, used in transportation, shall be borne by the contractor and no reimbursement on this account
will be made by the Railways.
31) The Railway is not bound to accept the lowest or any other tender or to assign any reason for nonacceptance
or rejection of a tender.
The Railway reserves the right without assigning any reason what-so-ever to:-
a) Accept or to cancel any tender in respect of the whole or any portion of work specified in the
tender papers.
b) To subdivide the quantum of tendered work among different tenderers.
c) To accept any tender for less than the tendered quantity.
d) To reduce/alter the quantum of work.
32) PRICE VARIATION CLAUSE :
A) General :
i) The rates for each item quoted by the contractor in his tender and accepted by the
Railway shall hold good till the completion of the work.
Fluctuations in market rates, conditions, taxes, additional levies, tolls or any other
changes in the cost of an item as a whole or in the cost of a component of expenditure
constituting that item, shall be taken into account and payments to contractor shall be
adjusted i.e. increased/decreased, in accordance with the provisions, of this Clause. No
other claims on account of these inputs shall be admissible.
ii)
The total amount payable to the contractor for the payment made through on
account/final bills for the work done in a particular quarter shall be adjusted i.e.
increased/decreased, based on the overall market situation as reflected by
increase/decrease in various price Indices published by the Reserve Bank of India from
iii)
time to time.
The amount of adjustment i.e. increase/decrease in the payments to the contractor
shall be calculated in accordance with the method detailed in this clause.
B) Applicability of price variation clause :
i) The price variation clause shall be applicable only to contracts where the
period of completion is more than one year and shall not be applicable where the
period of completion is less than or equal to one year. This price variation clause
will also, not apply to zonal contracts.
ii)
This price variation clause shall be applicable only to contracts more than Rs.20
lacs in value, the value being the value of actual work to be executed by the contractor
i.e. excluding the cost of materials supplied free of cost by the Railway. If this value is
less than Rs.10 lacs, the price variation clause shall not be applicable.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

iii)
iv)
Page -27 of 40
The adjustment i.e. re-imbursement/recovery based on price indices shall be
made only if, and to the extent, the amount to be adjusted is in excess of 5% of the
amount payable to the contractor as per accepted rates.
The price variation clause will be applicable to all extensions of time granted to
the date of completion except that granted under Clause 17.B of GCC,2001.
C) Method of calculation adjustments :
i) The amount of adjustment i.e. increase/decrease in total payable amount shall be
calculated by the following formula for each component of input, i.e. labour, material,
fuel, explosive, detonator. There shall be a fixed component also on which no adjustment
shall be made :
a) L = R x(I – 10)/10 x P/100
b) M = R x(W – Wo)/W0 x Q/100
c) U = R x (F – Fo)/Fo x Z/100
d) X = R x (E – Eo)/Eo x S/100
e) N = R x (D – Do)/Do x T/100
Where :-
L = Amount of price variation in labour
M = Amount of price variation in materials
U = Amount of price variation in fuel
X = Amount of price variation in explosives
N = Amount of price variation in detonators.
R = Gross value of the work done by the contractor as per on-account bill(s)
excluding cost of materials supplied by Railway free or at a fixed price. This will also exclude specific
payment, if any, to be made to the consultants engaged by the contractors (such payment will be indicated
in the contractor’s offer).
Io = Consumer price index number for Industrial workers. All India – Published in
RBI Bulletin for the base period.
I = Average consumer price index number for industrial workers – All India –
published in RBI Bulletin for the three months of the quarter under consideration.
Wo = Index number of whole sale prices – By groups and subgroups – All
commodities – as published in the RBI bulletin for the base period.
W = Average index number of whole sale prices – by groups and subgroups – all
commodities – as published in the RBI Bulletin for the three months of the quarter under consideration.
Fo = Index number of whole sale prices – by groups and subgroups for fuel, power,
light and lubricants as published in the RBI bulletin for lthe base period.
F = Average index number of whole sale prices – by groups and subgroups for fuel,
power, light and lubricants as published in the RBI bulletin for the three months of the quarter under
consideration.
Eo = Cost of explosive as fixed by DGS&D in the relevant rates contract of the firm
from whom purchases of explosives are made by the contractor for the base period.
E = Average cost of explosives as fixed by DGS&D in the relevant rate contract of
the firm from whom purchase of explosives are made by the contractor for the three months of the quarter
under consideration.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -28 of 40
Do = Cost of detonators as fixed by DGS&D in the relevant rate contract of the firm
from whom purchases of detonators are made by the contractor for the base period.
D = Average cost of detonators as fixed by DGS&D in the relevant rate contract of
the firm from whom purchases of detonators are made by the contractor for the three months of the
quarter under consideration.
P = % of labour component
Q = % of material component
Z = % of fuel component
S = % of explosive component
T = % of detonators component
ii) Index Number :
The base index number shall be that published by RBI for the month of opening of the tender and
the quarters will commence from the month following the month of opening of the tender.
The percentages P, Q, Z, S, T of various components i.e. labour, material,etc. for different types
of work shall be as follows :
Earthwork item :
Labour component - 50%
Fuel component - 20%
Other material components- 15%
Fixed component - 15%
Ballast and quarry product items :
Labour component - 55%
Fuel component - 15%
Other material components- 15%
Fixed component - 15%
Tunneling items :
Labour component - 45%
Fuel component - 15%
Explosive component - 15%
Detonators component - 05%
Other material components- 05%
Fixed component - 15%
Other works items :(Applicable to the tendered work)
Labour component - 30%
Material component - - 30%
Fuel component - 15%
Fixed component - 15%
iii)
The amount on which the adjustment is to be calculated shall be the amount
payable to the contractor for the item of items of various types of works given in © (ii)
above, Refer (E) below for procedure of calculation of adjustment.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -29 of 40
iv)
The calculations for adjustment in the amount payable to the contractor shall be
made on the value of work done in each quarter by the contractor. Quarterly periods shall
be counted commencing from the month following the month in which tender had been
opened. Refer (D) below also.
v) The calculations for adjustments should be based on the average price index of
the three months of the quarter.
vi)
The demands of escalation of the cost may be allowed on the basis of provisional
indices made available by the Reserve Bank of India. Any adjustment needed to be done
based or the finally published indices shall be made as and when they become available.
Base period for determining price variation clause should be either from the month of
opening of the tender or if required from the month of negotiation as the case may be.
vii) Price variation clause will not apply, if the price variation is upto 5%
reimbursement/recovery due to variation in prices will continue to be made only for the
amount in excess of 5% of the amount payable to the Contractor.
a) For contracts upto two years duration :
The total amount of reimbursement/recovery due to variation in prices of the several
components, shall be limited to 10% (i.e. 15% - 5% floor price) of the amount finally payable to
the contractor.
b) For contracts of more than 2 years duration :
The total amount of reimbursement/recovery due to variation in price of the several
components shall be limited to 20% (25%-5% floor price) of amount finally payable to
the contractor.
D) Making adjustments for price variation :
i) The adjustments for price variation i.e. extra payment in case of increase and
recovery in case of decrease as required shall be made once every quarter in the onaccount
payments. If more than one on-account payment is made to the contractor in a
ii)
quarter, the adjustment, if required, shall be made in each bill.
It shall be contractor’s responsibility to submit the values of various price indices
for appropriate points of time along with proof/authenticity thereof, to enable the Railway
to calculate the price variation.
E) Method of operation of this clause :
i) Since the adjustments in payments are based on the amount of work done by
contractor in each quarter, measurements of the actual work done must be taken and
recorded in the measurement books and signed by the contractor at the end of each
quarter, if not frequently.
ii)
iii)
Since the various indices are published by RBI/Ministry of Labour of few months
later than the months to which they pertain, the normal on account bills based on
quarterly measurements will be prepared as per current procedure on the accepted rates
without considering the price variation clause. The adjustments for price variation shall
be done subsequently, through separate series of on account bills, called Escalation onaccount
bill Nos. 1,2 etc. The adjustments bills and the normal on account bills will be
kept independent of each other for facility of executions.
Since the adjustments due to price variation are done on the basis of payments
made for each type work as defined in Para-C(ii) above, it will be advisable to record
measurements and prepare Abstracts for each type of work separately in each normal on
accounts bills, so that the on accountBill/measurements do not have to be worked
upon again at the time of preparing escalation account bills
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -30 of 40
ADDITIONAL SPECIAL CONDITIONS OF CONTRACT (TECHNICAL)
1) The work covered in this tender is for manufacturing, supplying and fixing of BG Galvanised Steel
Channel Sleepers along with all fittings and fixtures (also galvanised) on Br. Nos. as indicated in
Annexure-A, under AEN/GMO & GJD OF Dhanbad Division.
2) The Channel Sleeper fittings shall conform to RDSO Drg.s as per steel channel sleeper drawings.
mentioned in Item No.1 of Schedule of Items with latest alteration & uptodate as per relevant and
approoved CE’s Drg.
3) Fabrication and Workmanship- Fabrication, Workmanship shall generally comply with current
IRS specification No.B1-79 with latest correction/amendments thereof unless otherwise specified in
special conditions of this contract or as specially directed by the Engineer in writing.
The Contractor shall submit test certificates for Chemical, Metallurgical & structural properties
conforming to appropriate standards of all steel material used for fabrications. All structural steel shall be
free from rust, scales, laminations, cracks, fissure and other surface defects.
The workmanship and finish shall be equal to the best general practice in modern structural
shops. The greatest accuracy shall be observed that in the manufacture of every part of the work all
similar part shall be strictly inter-changeable.
NOTE:
1) Only weldable steel conforming to IS:2062/92 Grade-B Steel fusion welding
quality shall be used for fabrication of Steel Channels Sleepers.
2) No Re-rolled Steel should be used.
3) Steel should be procured only from SAIL or TISCO or such reputed steel
manufacturers only. The source of steel should be got approved by the Railway.
4) In support of purchase copy of vouchers are to be submitted.
Following specifications shall be followed:-
a) Indian Railway Steel Bridge Code as corrected up to date.
b) Indian Railway welded Bridge Code 1972.
c) Indian Railway Schedule of dimension for Broad Guage-1939 (Reprinted in Metric units in
1973).
d) IS:2062-1992, Steel for general structural purpose.
e) Indian Railway Specification B-1, 1979: Fabrication and erection of Steel Girder Bridges.
f) IRS H-5 for rivets.
g) IS:2155-1962 : Rivets for General purposes (Below 12mm diameter).
h) IRS H-19, for bolts and nuts.
i) IS: 102-1962, Ready Mixed Paint, Brushing Red Lead, Non setting priming.
j) IS:2339-1963 : Aluminium paints for General purposes in dual container.
k) IS: 123-1963 : Ready mixed paints, brushing, finishing Semi-gloss for General purposes to
Indian Standard Colours Red Oxide.
l) B.S.S.916 and/or IS:1963-1967 : Block Hexagonal Bolts/Nuts etc. black Hexagonal Bolts/Nuts
and lock Nuts (6 to 39mm) and black Hexagonal Screws (dia 6 to 24mm).
m) IS:800-1984.
n) IS:1148-1973 : Hot Rolled Steel Rivet Bars for structural purposes.
o) IS:2062-1975 : Steel grade-‘B’ for welded structures. The tenderer shall maintain a master steel
tape of approved make for which he has obtained a certificate of accuracy from the National
Laboratory.
p) IS:815-1974 : Classification coating of covered electrodes for metal arc welding of structural
steel.
q) IS:817-1992 : Manual for metal arc welding.
r) IS:822-1970 : Code of procedure for inspection of welds.
s) IS:2629-1985 : Recommended practice for hot dip Galvanising of Iron & Steel.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -31 of 40
t) IS:2623-1986 : Method for testing uniformity of coating of zinc coated articles.
u) IS:6586-1978 : Recommended practice for metal spraying for protection of Iron & Steel.
v) IS: 5905-1989 : Sprayed aluminium and zinc coating on Iron & Steel.
w) IS:4699-1968 : Refined secondary arc grade SZM 98.5 minimum contents 98.5% in corrosion
resistant used for Galvanising.
x) IS:1148-1973 : Hot forged rivets for structural purpose.
The paints to be used in the work shall be of any of the following firms of reputed :
a) M/s. Asian Paints.
c) M/s Jenson & Nicholson.
d) M/s. Goodless Nerolac.
e) M/s. Shalimar Paints.
f) M/s. Bergar Paint (Formerly M/s British Paints)
g) M/s. Garware Paints.
Rolled materials before being laid off or worked, must be made straight if straightening or
flattening is necessary, it shall be done by method that will not damage the material. Sharp kinks and
bends shall be rejected.
HOLING : Holes for rivets and bolts shall be drilled to conform to Clause 10 of IS:7215. All holes,
except as stated here under shall be drilled to the required size or sub-punched 2mm. less in diameters
and reamed thereafter to the required size. Thickness of the materials for sub-punching shall not be
greater than 16mm. All matching holes for rivets or bolts shall register with each other so that a gauge of
0.8mm less in diameter than the holes can pass freely through the members assembled for riveting or
bolting in the direction at right angle to such members. All punching and sub-punching shall be cleared
and accurate and all drilling shall be free from burns. No holes shall be made by Gas Cutting process.
4. WELDING :
General : The welding and welded work shall generally conform to IRS welded bridge
code and subject to further specifications given in the following paragraphs.
All weldings, to the maximum extent possible, should be done either by fully automatic or semiautomatic
process. Manual metal arc welding may be done only by welder possessing competency
certificate issued by Govt. Recognised Agency/Institute duly certified by AEN/DEN.
All welding work shall be done in shops and the layout and sequence of operation shall
be so arranged as to eliminate distortion and shrinkage stress. The parts to be welded shall be properly
assembled and held firmly in position by means of Jigs and fixtures prior to and during welding.
ELECTRODES : All Electrodes shall be kept under dry conditions. Any electrode with parts of its
flux coating broken away or otherwise damaged shall be rejected.Any electrode older than six months
from the date of manufactures or older than the date of expiry as specified by manufacturer should not be
used. Welding Electrodes to be used in the work should conform to RDSO approved firm and quality only.
The Electrodes to be used should be No.8 SWG or 10 SWG of class B-1 & B-2 of mild steel for
arc welding.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -32 of 40
he Electrodes to be used in the work shall be of any of the following firms of repute :
1) M/s Advani Oerlikon Ltd., Mumbai.
2) M/s. Diffusion Engineering Ltd., Nagpur.
3) M/s. Valency Compound Service, Ahemed Nagar.
4). M/s. Modi Arc Electrodes, Modi Nagar.
5). M/s. D&H Secheron , Indore.
6). M/s. EWAC Alloys Ltd., Mumbai.
7). M/s. Weld Craft Pvt., Ltd., Tunkur Road.
PREPARATION OF JOINTS : The edge shall be prepared with an automatically controlled
flame cutting torch correctly to the size and dimension of the groove prescribed in the design and shop
drawing.
The welding surfaces shall be smooth, uniform and free from fine tears notches or any other
defects which may adversely effect welding and shall be free of loose scale, slag rust, grease, paint,
moisture or any other foreign material.
WELDING PROCEDURES : The welding procedure shall be arranged by the contractor to suit the
details of the joints as indicated on the drawing and the position at which welding has to be carried out.
Working procedure shall cover the following :-
a) Type and size of Electrodes.
b) Current and for automatic welding are Voltage.
c) Length of run for Electrode, or for automatic welding speed of travel.
d) Number and arrangement of runs in multi run welding.
e) Position and set up of parts.
f) Preparation and set up of parts.
g) Welding sequence.
h) Pre or post heating.
i) Any other relevant information.
The welding procedure shall be so arranged that the distortion and shrinkage stress are reduced to
a minimum and the welds meet requirement and quality specified, hereunder.
Any weld found defective shall be cut by using either chipping hammer or gouging torch in such
a manner that adjacent material is not injured in any way.
Fusion faces and surrounding surface within 50mm of welds shall be free from all mill scale and
free from oil paint or any substances which might effect the quality of the welds and impede the
quality/progress of welding. They shall be free from irregularity, which interfere with the deposition of
specified size of weld or be the cause of defects.
ASSEMBLY FOR WELDING: Before taking up mass production of any type of sleeper the
production of 20 sleepers shall be taken up and the dimensions thereafter shall be checked by means of a
test track 13 Mtrs. long assembled at the Workshop. The rails for linking of the steel track shall be made
available free of charge by Railway at a point convenient to the Railways which should be returned to
Railway after its use is over. Transportation of the Rails from this point to the contractors workshop and
returning the same to the point of collection shall be done by the contractor at his own cost.
ACCURACY OF FIT UP : Parts to be fillet welded shall be brought into as close contact as
practicable and the gap due to faulty workmanship or incorrect fit up shall not exceed 1.5mm.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -33 of 40
JIGS & MANIPULATORS : Jigs, fixtures and manipulators shall be manufactured by the contractor
and used during fabrication to ensure dimensional accuracy, minimum welding distortion and facilitate
welding in flat or horizontal position and to ensure that all welded locations are easily accessible.
MINIMUM LEG LENGTH AND THROAT THICKNESS IN FILLET WELDS
The minimum leg length of a fillet weld as deposited, shall not be less than the specified size. In
no case shall a concave weld be deposited unless specifically permitted. Where permitted, leg length
shall be increased above that specified, so that the resultant throat thickness remains the same as would
have been by the deposition of a flat faced weld of the specified leg length.
DE-SLAGGING: After making each run of welding all slag shall be thoroughly removed and the surface
cleaned.
QUALITY OF WELDING:
The weld metal as deposited, including tack weld is to be incorporated, shall be free from cracks,
slag inclusion, porosity, cavities and other deposition faults. The weld steel shall be properly fused with
the parent steel metal without undercutting or over lapping at the toes of the weld. The surface of the
weld shall have a uniform consistent contour and regular appearance.
WEATHER CONDITIONS:
Welding shall not be done under open weather conditions, which might adversely affect the
quality of welding. It should be done only under a covered shed in a workshop.
5. QUALIFICATION AND TESTING OF WELDERS:
The contractor shall satisfy the Engineer that the welders are suitable for the work for which they
will be employed and shall produce evidence to the effect that welders have satisfactorily completed
appropriate tests as prescribed in I. S.- 877. The Engineer may at his own discretion order periodic tests
of the welder and/or of the welds produced by them. Such tests shall be at the expense of the contractor.
SUPERVISOR:
The Contractor shall employ a competent welding supervisor to ensure that standard of quality of
materials, workmanship and welding comply with the requirements laid down in the specifications.
6) CONTROL IN THE FABRICATION AND ASSEMBLY OF VARIOUS STRUCTURE :-
Criteria for Testing : The contractor shall conduct test in accordance with following norms.
a) Visual examination 100% (One hundred percent).
b) Mechanical Test.
c) Dye Penetrant Examination.
TESTS:
a) Visual Examination: The contractor shall conduct visual examination and measurement of the
external dimensions of the weld for all joints. Before examining the welded joints surface area close
to it on both side of the weld for a width not less than 20mm., shall be cleaned of slag and other
impurities. Examination shall be done by a magnifying glass, which has a magnification power of 10
and measuring instrument, which has an accuracy of ±0.1 mm, or by weld gauges. Welded joints
shall be examined from both sides.
The contractor shall examine the following during the visual checks.
a) Correctness and shape of the welded joint.
b) Incomplete penetration of weld metal.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

c) Influx.
d) Burns.
e) Un-welded craters.
f) Under cuts.
g) Cracks in welded parts and heat effected zones.
h) Porosity in welds and spot welds.
i) Displacement of welded elements.
Page -34 of 40
The contractor shall document all data as per sound Laboratory practices.
b) Mechanical Test :
The Contractor shall carryout various mechanical tests to determine weldbility, the metal
alloyability, nature of break, correct size and type of electrodes, degree of pre-heat and post-heat
treatment etc. The type, scope and sample of various mechanical tests shall be determined in agreement
with the Engineer. The number of tests conducted shall depend on the results obtained to satisfy the
Engineer that the correct type and size of electrode, degree of pre-heating and post-heating and
weldability of different metal are being followed.
c) Dye Penetrate Examination :
All welds as desired by Engineer will be examined by dye penetrates for detection of
discontinuties as per IS: 3658-81, IS:12889-89 and RDSO’s Specification No. NRC/NDT/4/91/APPD.
7) Inspection and testing of fabrication: The Engineer shall have free access at all reasonable
times to the Contractor’s works where the fabrication of steel work is carried out and shall be
afforded be all reasonable facilities including transport by the Contractor for satisfying himself that
the fabrication is being under taken in accordance with the provisions of the drawings and
specifications.
The Contractor shall continuously inform the Engineer of the progress in fabrication as and when
the individual pieces get ready for inspection. The Contractor shall give a minimum of three working
days notice to the Engineer for inspection of the individual pieces.
Unless directed otherwise, inspection shall be made at the place of manufacture prior to despatch
by an authorised representative of Railway. Should any structure found not to comply with any of the
provisions of this specification it shall be liable for rejection. No structure or part of the structure, once
rejected shall be re-submitted for inspection/test, except in cases where the Engineer considers the defect
as rectifiable.
Defects, which may appear during fabrication, shall be made good with the consent and according
to the procedure laid down by the Engineer. All gauges and templates necessary to satisfy the Engineer
shall be supplied by the Contractor. The Engineer, may at his discretion, check the test results obtained at
the Contractors works by independent tests at the Government Test House or else where the costs of such
tests shall be borne by the Contractor.
(8) Marking, Packing and Despatch :
Each piece shall be distinctly marked before delivery in accordance with the approved marking
diagram and shall bear such other marks as will facilitate erection.
9) Supervision of work :
During the entire progress of the work the contractor shall have a competent supervisor in
personal charge of the work. All works shall be done by skilled competent workmen.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -35 of 40
10) Fixing of Steel Channel Sleepers at site :
The Channel Sleepers shall be provided on the nominated bridges by the contractor. Following
points are to be taken care of during execution of work:-
Working in the vicinity of Railway Track :
All works, which may affect the safety of Railway working, shall only be done under traffic
block and written authority and also under the direct supervision of the Engineer-in-charge at site or his
authorised representative for the said bridge. The Contractor shall in consultation with the Engineer,
decide the sequence of work required to be done for efficient provision of channel sleepers.
The gauge, level, alignment of the track shall be adjusted by the Contractor suitably as per
satisfaction of the Engineer and as per tolerances laid down in Indian Railway Permanent Way Manual
for New Track.
11) The fabricator’s name & Drg. No. should be indicated on all Channel Sleepers suitably on a plaque
fixed on the web of the channel sleeper at one end.
12) Galvanised Steel Channel Sleepers are to be supplied and fixed on the bridges as shown in
Annexure-A, Part I , under AEN/GMO & GJD. The existing track on the bridge is to be dismantled
including guard rails,running rails, bridge timbers removing all the fittings & fastenings. New
channel sleepers are to be fixed as per Drg. No. mentioned in Item No.1 of Sch-A with alteration and
correction uptodate. The track is to be re-linked over the channel sleepers with the same or new
running and guard rails by the fittings and fixtures supplied by the Contractor as per Item 1(Annexure
B,) of Schedule of Items.
13) Works has to be executed in the running traffic condition or under the traffic blocks. The will be
made available as per the convenience of the Railway depending on the position of the trains. Block
and caution orders will be taken and cancelled by the authorised Railway officials only.
14) Released Unserviceable small fittings, Bridge Timbers and worn-out rails (if any) etc. will have to be
transported by the contractor to the Store Depot of concerned PWI at his own expenditures and as
instructed by Engineer-in-charge at site.
15) Dip-lorries for the transportation of the materials has to be arranged by the Contractor at his own
cost. However, Railway may supply Rly.’s dip lorry on hire charge basis as per General Condition of
Contract- Vol. II, if available.
16) Carrying of materials and protection of Dip lorries by trained staff will have to be done by contractor
ensuring safe running of traffic under the supervision of Railway representative.
17) Contractor has to arrange for adequate number of skilled workers and competent supervisors for the
execution of this work, their safety during dismantling, transporting and linking of the track over the
girders will be the sole responsibility of the contractor.
18) Serviceable materials released from dismantling of the track should be properly accounted and kept
in the custody of contractor for re-use. Unserviceable materials will be made good by the Railway (
For rails, F/bolts Fish plates etc.).
19) Materials supplied free of cost by the Railway to the contractor will not form part of the value of the
contract entered into and will fall outside the purview of the price variation clause.
20) All the mild steel fittings and fixtures have to be galvanised at the contractors cost before use.
The above conditions are read/understand and accepted by me/us with the rates offered by me/us
as above.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -36 of 40
ANNEXURE – I
PROFORMA FOR PERFORMANCE STATEMENT
Performance Statement for works undertaken by the Tenderers from different organization including
those for which works are in progress on the date of opening of the Tender.
Sl.
No
Name of
rly/Govt.deptt
/Public
Sector/Pvt.Sec
tor firm and
their
Purchase
Order
Descripti
on of
works
Total
value
of
work
Date of
award
of work
Stipulated
completion
date
Upto date
percentage
progress
Full address
of controlling
officers
incharge of
the work
Remarks
if any
N.B. – In case the above space is not sufficient the tenderers may use another sheet(s) for furnishing full
details. All orders/contracts for this item secured or executed by the firm must be included in the above
statement with supporting documents whenever required list of which should be furnished below.
List of supporting documents
1.
2
3
4
5
Certified that I/We hereby furnish particulars of all the
past and current contracts secured by me/us from
different organization.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -37 of 40
ANNEXURE - II
DETAILS IN SUPPORT OF FINANCIAL CAPABILITY
(To be filled in by the Tenderer(s) while submitting the offer)
1. Banker’s certificate about financial capability and level of solvency of the tenderers to be
enclosed land reference indicated herein below ;
2. Annual turnover of the firm for each of the preceding three accounting years.
3. Copy of the latest ITCC/STCC indicating the annual turnover for last three consecutive years to be
enclosed and reference indicated herein below :
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)
N.B. In case the above space is not sufficient, the tendferer may use another sheet. Reference to
all supportive documents being enclosed should be furnished against the relevant item above.

Page -38 of 40
ANNEXURE – III
DECLARATION FOR TECHNICAL CAPABILITY
(To be filled in by the Tenderer(s) at the time of tender)
1. Particulars of workshops and sheds alongwith the production capacity.
2. List of Plants and Machinery available for the Fabrication with capacity and make.
3. Galvanising capacity available or proposed to be utilised with documentary support.
4. Particulars of testing arrangements for fabricated, welded, galvanised and finished items (as
prescribed in the respective IRS specification).
5. List of the Technical personnel (including welders) with their technical qualifications and certified
abilities.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)
N.B. In case the above space is not sufficient, the tendferer may use another sheet. Reference to
all supportive documents being enclosed should be furnished against the relevant item above.

Page -39 of 40
ANNEXURE - IV
TENDERERS ARE REQUIRED TO FILL IN
THE FOLLOWING WHILE SUBMITTING THE OFFER
SUBJECT MATTER TO BE FILLED IN BY THE TENDERER(S)
1. EMD Particulars :
Validity upto
2. Whether current ITCC submitted ?
3. Whether partnership deed
Articles and memorandum
of association, certificate of
incorporation, etc. attached
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)

Page -40 of 40
ANNEXURE .V
EASTERN RAILWAY
CERTIFICATE OF FAMILIARISATION
I/We hereby solemnly declare that I/We visited the site of above work land have familiarized
myself / ourselves of the working conditions there in all respects and in particular the following :
1. Details of the bridges on which sleeper renewal work is to be done.
2. Topography of the area and soil conditions at the site of work.
3. Availability of local labour, both skilled and unskilled and the prevailing labour rates.
4. Availability of water and electricity.
5. The existing roads and access to the site of work.
6. Availability of space for putting labour camps, offices, stores godown, engineering yard, etc.
7. Sources and availability of construction materials and rates for construction materials.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)