EAST CENTRAL RAILWAY - Indian Railways
EAST CENTRAL RAILWAY - Indian Railways
EAST CENTRAL RAILWAY - Indian Railways
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CMS Xing<br />
<strong>EAST</strong> <strong>CENTRAL</strong> <strong>RAILWAY</strong><br />
(ENGINEERING DEPARTMENT)<br />
TENDER DOCUMENT<br />
OF<br />
TENDER NOTICE NO. CE/2005/13<br />
TENDER NO. 02/05/6030/SP DATE OF OPENING: 06.10.2005<br />
NAME OF WORK: - (a) 60 Kg. CMS Crossing of PSC Layout<br />
for 1 in 8.5 turnout as per RDSO<br />
Drawing No. T- 4967/Latest Alteration.<br />
Cost of Tender Document: - Rs.2000/-<br />
OFFICE OF THE<br />
CHIEF ENGINEER<br />
<strong>EAST</strong> <strong>CENTRAL</strong> <strong>RAILWAY</strong><br />
HAJIPUR<br />
BIHAR
CMS Xing<br />
(Reserved for RDSO approved firms only)<br />
<strong>EAST</strong> <strong>CENTRAL</strong> <strong>RAILWAY</strong><br />
ENGINEERING DEPARTMENT<br />
OPEN TENDER FORM<br />
INSTRUCTION TO TENDERERS AND CONDITIONS OF TENDER<br />
1. Tenders should be submitted in sealed covers addressed to the Chief Engineer, East<br />
Central Railway, Hajipur and superscribed with the words Tender No. 02/05/6030/SP for<br />
Supply of 60 Kg. CMS Crossing of PSC Layout for 1 in 8.5 turnout as per RDSO<br />
Drawing No. T- 4967/Latest Alteration. (As per Annexure – ‘A’). The aforesaid tender<br />
is to be dropped in the tender box placed in the office of Chief Engineer, East Central<br />
Railway, Hajipur before 14.30 Hrs on 06.10.2005 & to be opened at 15.00 Hrs.<br />
Thereafter, rates will be read out to the tenderers or their representative who may be<br />
present at the time of opening. The said sealed tender should be strictly dropped into the<br />
Chief Engineer’s Tender Box by the tenderers within the closing hours i.e. 14.30 Hrs.<br />
Tenders sent through Postal Service should also reach before14.30 Hrs. and must have<br />
seals intact.<br />
2. Tenderers should submit their detailed offer in the “Tender Schedule” attached as<br />
Annexure- A. Also tender documents & special conditions attached should be returned<br />
along with the quotation duly signed by the tenderer under his official seal in all the pages.<br />
3. Tenderers not registered with any Railway Organization/ and or National Small Scale<br />
Industrial Corporation for Manufacture & Supply of the tendered material are required to<br />
deposit a sum of Rs. 1,00,000/-(Rs. One Lakh) only as Earnest money in the following<br />
form (No. G.P Notes or cheques will be accepted for this purpose.)<br />
i) In cash to be deposited with the Chief Cashier/ East Central Railway and cash<br />
receipt particulars to be stated in the tender documents enclosing the receipt in<br />
original.<br />
ii) Deposit Receipts or Pay Orders or Demand Drafts either of the State Bank of India<br />
or any of the Nationalized Bank drawn in favour of FA & CAO/East Central<br />
Railway, Hajipur and endorsed “Account Payee” and valid for a period of<br />
minimum 6 months from the date of opening of the tender.<br />
(Page 1 of 16)<br />
Signature of Tenderer(s)<br />
Dated-----------------
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4. Tenderers who are registered with any Rly. Organization or National Small Scale<br />
Industrial Corporation for Manufacture & Supply of the tendered material must furnish an<br />
attested copy/ copies of their registration documents along with the tender.<br />
5. The General Manager, Chief Engineer or any other officer authorized on behalf of the<br />
General Manager does not bind himself to accept the lowest or any tender and reserve the<br />
right to cancel, reduce or divide the contract without assigning any reason for such action.<br />
6. i) Tenderers must quote their rates /unit in figures as well as in words. In case of<br />
discrepancy between the two, the rate quoted in words shall be taken as correct.<br />
ii) The rate, unit must not be over written or erased. However, the tenderers must duly<br />
initial any correction made.<br />
iii) All the entries in the Tender Form must be either typed or written in ink, otherwise<br />
tender would be rejected.<br />
iv) Pasting on Tender Document is strictly prohibited.<br />
7. Taxes and Duties<br />
i) The current rate of Sales Tax/Excise Duty or any other taxes or duties leviable<br />
must be mentioned separately irrespective of the rates being inclusive or exclusive<br />
of such Taxes/Duties. If the rate of Sales Tax/Excise duty or any other Taxes/<br />
Duties is not mentioned, the rate will be treated as inclusive of all these Taxes and<br />
Duties and no Claim in future on this account will be entertained on any ground<br />
whatsoever.<br />
ii) For Excise Duty where leviable or intended to be claimed from the purchaser, the<br />
rate of Excise Duty should be distinctly shown along with the price quoted in the<br />
tender form and where this is not done, no claim for Excise Duty will be admitted<br />
at any later stage on any ground whatsoever.<br />
iii) In case the Excise Duty is not currently leviable because of the production level<br />
of the firm being low but the same become leivable at a later stage as a result of<br />
increased production, such Excise Duty shall be on sellers account. In case a<br />
tenderer declares that Excise Duty is not applicable, he must clarify in the separate<br />
sheet whether the exemption from excise duty is on account of level of production<br />
or its’ classification under Central Excise Tariff or any other reason. In absence of<br />
any clarification in this regard, the offer will be treated as ambiguous and liable<br />
for rejection.<br />
(Page 2 of 16)<br />
Signature of Tenderer(s)<br />
Dated----------------------
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8. MODVAT:<br />
i) The price to be quoted by the tenderers should take into account the credit<br />
available on inputs under the MODVAT Scheme introduced w.e.f.1 st March 1986.<br />
ii) The tenderers should give declaration in Annexure –A that any set offs in respect<br />
of duties on inputs as admissible under the law is being totally and unconditionally<br />
passed on to the purchaser in the price quoted by him and any additional set offs as<br />
may become available in future during the currency of the contract will also be<br />
passed on in full to the purchaser.<br />
iii) The supplier should record the following certificate on the bills “I/We certify that<br />
no additional duty set offs on the goods supplied by me/us have accrued under the<br />
MODVAT Scheme in force on the date of supply after submission of our quotation<br />
& up to submission of our bill.”<br />
iv) In the event of MODVAT relief being extended by Govt. of India to more items<br />
than already covered the supplier shall advise the purchaser about the additional<br />
benefits accrued, through a letter giving the following declaration:-<br />
“ I /We declare that we can avail additional duty set offs as per latest MODVAT<br />
Scheme in force now and I/We hereby give a reduction of Rs. ------- per unit and agree<br />
to revise the price given in the purchase order. The current E.D. of ------ % is<br />
applicable on this reduced price. Therefore, the purchase order may be amended<br />
accordingly.”<br />
9. Performance :<br />
Tenderers irrespective of the fact whether they are registered with Railway/ NSIC/SSI<br />
units must furnish there past performance in the proforma prescribed as Annexure –B.<br />
This Statement must also include the particulars of all the current orders of different<br />
types of track fittings secured by them from different Rlys. but supplies not completed,<br />
copies of the inspection certificates issued by RITES/RDSO/<strong>Railways</strong> should be<br />
furnished in support of their performance. If complete information is not furnished or<br />
facts regarding current contracts are suppressed this will be sufficient cause for<br />
rejection of their tender.<br />
(Page 3 of 16)<br />
Signature of Tenderer(s)<br />
Dated----------------------
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10. The tenderer must either be a manufacturer or must have an established source of<br />
manufacturing this item. The established source means that the said manufacturer<br />
must be registered with any Railway Organization/NSIC/DGS& D for this item. As<br />
such they must furnish the particulars of equipment and machineries and staff<br />
employed in their factory/works or that of their established sources in the proforma-<br />
‘C’. In case the tenderer is not a manufacturer, he/they should submit performance of<br />
their source in the proforma at Annexure-B and the tenderer should also furnish proper<br />
document, in support of his/their dealing with the said source of manufacturing this<br />
item. The failure in this regard will be a sufficient cause for rejection of their tender.<br />
11. Time is the essence of the contract & the time required for effecting delivery should<br />
be clearly stated giving month/quarterly rate of supplies from a specific date in<br />
Annexure –‘A’.<br />
12. Tenderers are also required to submit along with their tender each of the following<br />
documents, otherwise their offer will not be consideredi)<br />
Banker’s reference.<br />
13. Price variation:<br />
i) If the offer is subject to price variation, the same in the case of Steel/Cast Iron<br />
materials shall be governed by the Standard Price Variation Clause given in<br />
Annexure-A. In case a tenderer quotes any other price variation Clause, the<br />
tender is liable to be rejected.<br />
ii) Tenderers desirous of price escalation on account of raw materials in the<br />
tenders will please note that such escalation claim will be subject to<br />
verification by the Financial Adviser & Chief Accounts Officer of the East<br />
Central Railway with reference to the records that may be called from them.<br />
Successful tenderers will be required to produce complete records including<br />
position of ground stock available at the material time for<br />
verification/examination of their Claims. In case the tenderer fails to establish<br />
their claim by producing satisfactory records before the FA & CAO of this<br />
Railway, their claim will be disallowed or proportionately reduced.<br />
iii) In event of variation in the price of input materials like billets/pig iron etc.<br />
indicated in item –12 of the `Schedule of Items & Rates’ (Annexure-A) price<br />
(Page 4 of 16)<br />
Signature of Tenderer(s)<br />
Dated----------------------
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variation (Up or Dn) will be regulated with reference to the Main Steel Producer price<br />
of these materials & will be applicable only if the stores are placed for inspection to<br />
the inspecting authority during a period of not less than 15 (Fifteen) days from the date<br />
of change in prices effected by the Main Steel Producer.<br />
14. Assistance for procurement of raw materials:<br />
The tenderer should note that no assistance whatsoever shall be granted for<br />
procurement of raw materials & suppliers will make their own arrangement for<br />
procurement of material. The tenderers may kindly note that their offer demanding<br />
assistance for procurement of raw material will not be entertained and their tender is<br />
liable to be rejected.<br />
15. Option to increase/ decrease the ordered quantity<br />
The purchaser shall be entitled at any time during the currency of the contract to<br />
increase/decrease the ordered total quantities by not more than 30% of the ordered<br />
quantity at the same price, terms and conditions as stipulated in the contract by giving<br />
a notice in writing to that effect to the contractor & the contractor shall be bound to<br />
supply the quantities so ordered according to the revised schedule advised by the<br />
purchaser fixed on the basis of the contracted delivery schedule.<br />
16. RDSO approved sources may please note that:-<br />
.<br />
i)<br />
ii)<br />
iii)<br />
iv)<br />
(Page 5 of 16)<br />
Whenever all or most of the approved firms quote equal rates and cartel formation<br />
is suspected, <strong>Railways</strong> reserve the right to place order on one or more firms with<br />
exclusion of the rest without assigning any reasons thereof.<br />
Firms are expected to quote for a quantity not less than 50% of tendered quantity. .<br />
Offers for quantity less than 50% of tendered quantity will be considered<br />
unresponsive and liable to be rejected in case cartel formation is suspected.<br />
<strong>Railways</strong> however reserve the right to order on one or more firms any quantity.<br />
The firms who quote in cartel are warned that their names are likely to be deleted<br />
from list of approved sources.<br />
The present policy of distribution of ordering quantities on approved sources based<br />
on the status of approval obtaining on the date of tender opening will be followed in<br />
normal circumstances and however in tender where cartel formation is suspected,<br />
the purchaser will be free to distribute the ordering quantity in any manner deemed<br />
fit in the interest of the administration ignoring the status of approval.<br />
Signature of Tenderer(s)<br />
Dated----------------------
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17. The contract and supply will be governed by <strong>Indian</strong> <strong>Railways</strong> Standard Conditions of<br />
Contract. (Latest)<br />
18. Validity: Tenderers must keep the validity of their offer open for 120(one hundred and<br />
twenty) days from the date of opening of the tender.<br />
19. Security Deposit: Successful tenderers, if not registered with any of the Railway<br />
Organization /NSCI for supply of the tendered material, shall within 14 days after the<br />
receipt of the Letter of Acceptance, deposit sum equal to 5%(five percent) of the total<br />
value of stores subject to a maximum of Rs. 1,00,000/-(Rs. One Lakh) only as Security<br />
Deposit for proper fulfillment of the contract in any of the acceptable form (as given in<br />
the case of Earnest Money vide Clause No. 3). In the event of failure to furnish the<br />
required security deposit within the specified time, the earnest money, if any,<br />
deposited shall be forfeited by the purchaser.<br />
20. RDSO’s drawing, if any, mentioned in the ‘Schedule of Items and Rates’ may be<br />
obtained from the RDSO /Lucknow, Drawing other than RDSO’s, if any, mentioned in<br />
the Schedule of Items and Rates may be obtained from the office of Chief Engineer,<br />
East Central Railway Hajipur, if not enclosed herein.<br />
21. Tenderers not submitting full information & submitting incomplete documents will<br />
make their offer liable for rejection and no reference may be made to them for<br />
furnishing complete information subsequently.<br />
22. Tenderers in token of their acceptance of the above terms and conditions are required to<br />
give the following declaration certificate.<br />
Dear Sirs,<br />
TO THE PRESIDENT OF INDIA<br />
i) In compliance with your request I/We hereby tender to supply the East Central<br />
(Page 6 of 16)<br />
Railway Administration, the stores as specified herein. Further note, I/We hereby<br />
certify that I/We am/are fully conversant with and agree to observe, fulfill & keep all<br />
the conditions set forth in the Ministry of <strong>Railways</strong> (Railway Board’s Standard<br />
Condition of Contract (latest) which shall be deemed and taken to be a part of the<br />
contract as if the same has been fully set forth herein in the event of my/our tender<br />
being accepted.<br />
Signature of Tenderer(s)<br />
Dated----------------------
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ii) I/ We herby certify that I/ We have read & fully understood the above terms and<br />
conditions and agree to observe, fulfill the conditions contained in the tender form.<br />
iii) I/We hereby certify that we are conversant with the Ministry of <strong>Railways</strong> (Railway<br />
Bd’s Standard Condition of Contract (latest)).<br />
iv) This tender shall hold good for 120 (One hundred twenty) days from the date of<br />
opening and if the undersigned fails to take up the contract within the said period, the<br />
Railway Administration shall be entitled to forfeit the Earnest Money mentioned in<br />
this certificate here under without prejudice to any other rights and remedies of the<br />
Railway Administration.<br />
v) Please note that I/We hold East Central Railway’s Chief Cashier’s Receipt No. ------<br />
----- For the sum o f Rs.---- being earnest money deposited by me/us in respect of this<br />
tender.<br />
Place--------------<br />
Signature of Tender(s)<br />
Dated-------------------<br />
SPECIAL CONDITIONS<br />
1. “It should be noted that if a contract is placed on higher tenderers as a result of this<br />
invitation to tender, in preference to the Lowest Acceptable Offer in consideration of offer<br />
of earlier delivery, the contractor will be liable to pay to the Government the difference<br />
between the contract rate & that for the lowest acceptable tender on the basis of final price<br />
F.O.T. Destination including all elements of freight, Sales Tax, Local Taxes, Duties &<br />
other incidental in case of failure to complete supplies in terms of such contract within the<br />
date of delivery specified in the tender & incorporated in the contract. This is in addition<br />
& without prejudice to other rights under the terms of contract.”<br />
2. “RISK PURCHASE” in respect of stores mentioned in the Schedule of Items and Rates<br />
(Annexure-A) of this tender form, the period of making risk purchase shall be 9(nine)<br />
months instead of 6(six) months as provided in clause 0702(b) of IRS conditions of<br />
contract.<br />
(Page 7 of 16)<br />
Signature of Tenderer(s)<br />
Dated----------------------
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3. The Railway reserve the right to place orders either for the entire quantity or part<br />
quantity on RDSO approved firms only. The status of the firm shall be reckoned as<br />
on the date of tender opening and not thereafter, unless a case of downgrading/<br />
removal/ suspension/ banning.<br />
4. OCTROI:<br />
Consignee(s) will give exemption certificate in advance if required. However, where the<br />
Municipal/Local authorities do not accept Octroi duty exemption certificate, the Octroi<br />
duty shall be borne by the purchaser on production of documentary evidence.<br />
5. INSPECTION:<br />
(a) Inspection of the ordered quantity of the goods shall be arranged by RDSO,<br />
Lucknow, and in case of delay in the inspection by RDSO or any other unforeseen<br />
reason the East Central Railway reserve the right to nominate inspection of the<br />
finished good by the <strong>Railways</strong>/RITES.<br />
(b) Necessary transport facilities to and from nearby Railway Stations convenient to<br />
the inspecting staff from RDSO or Railway, as the case may be shall be provided<br />
by the supplier free of cost. Necessary office accommodation for the inspecting<br />
team at the factory premises shall be provided by the supplier.<br />
(c) The supplier shall be required to install and operate necessary testing equipment<br />
required for the testing of the finished goods and the samples there of as required<br />
under IRS specifications, as the case may be, the testing equipment for the same<br />
shall be made available at the factory site.<br />
(d) When the inspection is required during the manufacture or before delivery or<br />
dispatch, adequate notice in writing generally not less than one week shall be send<br />
by the supplier to the inspecting officer so nominated for.<br />
6. MODIFICATION TO DESIGN:<br />
Incase Ministry of <strong>Railways</strong> (Railway Board) at any stage, during the currency of the<br />
contract, decide to make minor modifications to the design of stores as indicated in<br />
Annexure-‘A’, the supplier shall modify the dies, manufacturing process to suit such<br />
minor modification. The cost of such minor modification shall be negotiated and mutually<br />
settled and will be paid by the purchaser. Suitable extension to the Delivery period shall<br />
also be granted on account of time lost in making the switch over to the modified design.<br />
(Page 8 of 16)<br />
Signature of Tenderer(s)<br />
Dated----------------------
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7. GUARANTEE:<br />
7.1 The contractor guarantees that the stores, which are supplied, shall be manufactured<br />
fully in accordance with specification. In all cases the contractor guarantees that its<br />
design shall strictly follow the ‘as made’ detailed drawings with such modification as<br />
are notified in respect of such type.<br />
7.2 The contractor further guarantees that the stores shall be free from defects in material<br />
and workman ship. The contractor shall be liable to arrange the necessary<br />
replacements of the defective stores free of any change only to the extent that such<br />
replacements are attributable to or arise from faulty workmanship of material or design<br />
in the manufacturer of the stores. All replacements shall be made free of cost at<br />
destination. If the contractor so desires, the replaced stores can be taken over by him<br />
for disposal as he deems fit, within a period of three months from the date of the<br />
receipt of the replacement of defective stores by the purchaser. At the expiry of this<br />
period no claim in this respect shall lie on the purchaser.<br />
7.3 The guarantee herein contain shall not apply to any material which shall have been<br />
repaired or altered by the purchaser, or on his behalf in any way so as to affect its<br />
strength performance or reliability or to any defect to any part due to misuse<br />
negligence or accident.<br />
7.4 The guarantee herein contain shall expire in respect of each item of stores on the<br />
expiry of 12 months from the date of its delivery or nine months from the date of its<br />
placing in service whichever is earlier except in respect of defects notified to the<br />
contractor, prior to the expiry of such dates.<br />
7.5 All replacements that a purchaser shall call upon the contractor to deliver under this<br />
guarantee shall be delivered by the contractor within three months from the date on<br />
which the purchaser call upon him for the replacement of the defective stores. If the<br />
contractor fails to replace the defective store within the said period the cost of the such<br />
stores at the rate stipulated in the contract, shall be recovered from the payments due to<br />
the contractor including the amount of security deposit made and maintained under<br />
Clause 9.<br />
(Page 9 of 16)<br />
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Dated----------------------
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7.6 Any approval or acceptance by the purchaser of the stores or of the materials<br />
incorporated therein shall not be any way limit the contractors liability hereunder.<br />
7.7 The decision of the purchaser in regard to the contractor’s liability under this guarantee<br />
shall be final and conclusive.<br />
8.0 Lowest Offer: The lowest Offer will be considered Consignee-wise and item-wise.<br />
“We accept the above terms”<br />
Signature of the Tenderers--------<br />
Dated--------------------------------<br />
Firm’s name-------------------------<br />
Address:-----------------------------<br />
(R. K. Sinha)<br />
Dy. Chief Engineer/T&CS<br />
E.C. Railway/ Hajipur<br />
For and on behalf of the President of India.<br />
(Page 10 of 16)<br />
Signature of Tenderer(s)<br />
Dated----------------------
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(Annexure- A)<br />
SCHEDULE OF ITEMS AND RATES<br />
Sub: - Tender No 02/05/6030/SP (To be opened on 06.10.2005)<br />
We the tenderers for the above tender submit our rates and conditions as follows:-<br />
1. Description of stores and Drg. : Annexure-E<br />
2. Specification : - Do-<br />
3. Quantity in Sets. : -Do-<br />
4. Rate per Sets (the rate quoted must be : i) (In figures) Rs…-Dosupported<br />
by the cost analysis)<br />
ii) (In words) Rs… -Do-<br />
5. CST/ BST @------------------------ inclusive /extra/ not applicable.<br />
6. Excise Duty @---------------------- inclusive /extra/ not applicable.<br />
7. State Entry Tax: Exemption certificate will be issued by Railway. If required, it will be<br />
reimbursed by <strong>Railways</strong> on production of documentary evidence.<br />
8. MODVAT: In quoting the above price we have taken into account the entire credit on<br />
inputs available under the MODVAT Scheme introduced with effect from 01.03.86. We<br />
further agree to pass on such additional duty set offs as may become available in future in<br />
respect of all the inputs used in the manufacture of the final product, on the date of supply<br />
under the MODVAT Scheme by way of reduction of price & advise the purchaser<br />
accordingly.<br />
9. Delivery: F.O.T Destination by Road Transport. Delivery to commence after one month<br />
from the date of issue of purchase order & supplies to be made proportionately to<br />
complete the supplies within Four (04) months from the date of issue of Purchase Order.<br />
10. Consignee: As per Annexure ‘E’.<br />
11. Unloading: Unloading of materials will be done by the consignee at their own cost.<br />
12. Price Variation Clause:<br />
The contract rate shall be subject to Price Variation based on RBI indices as per the<br />
following formula (Base Month Oct-2005).<br />
P1 = PO/100 [10 + 40 × SI/SO + 50 x LI/LO.]<br />
Where,<br />
PO = Base price (excluding ED, ST& Freight).<br />
(Page 11 of 17)<br />
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SI = The index of wholesale price in respect of items Steel and Ferro Alloys complied by<br />
Economic Adviser to the Govt. of India for the calendar month three months prior to the<br />
call for inspection of the material. For instance the material offered for inspection in Jan’<br />
1988 the index of Oct’ 1987 will be applicable.<br />
SO = The above wholesale price index for “Iron Steel and Ferro Alloys” applicable for<br />
base month. (i.e. the month in which the tender was opened).<br />
LI = Consumer price index for Industrial workers compiled by Labour Bureau, Ministry of<br />
Labour for the calendar month three months prior to the call for inspection of material. For<br />
instance material offered for inspection in Jan’1988 the index No of Oct’ 1987 will be<br />
applicable.<br />
LO = All India Consumer index for industrial workers applicable for base month. (i.e. the<br />
month in which the tender was opened).<br />
[Note: % age of Iron & Steel = 0.976 and % age of Ferro Alloys = 0.024].<br />
13. Inspection: Inspection by RDSO/LKO and the stores for inspection should be made<br />
available at Factory premises. As a result of inspection if any materials are rejected by the<br />
Inspecting Officials the materials shall either be destroyed or scratched with proper<br />
identification marks.<br />
14. Payment: 98% payments to be made by the concerned Accounts Officer after receipt of<br />
the bill along with consignee’s receipt challan duly counter signed by the nominated<br />
Gazetted Officer of Engineering Department supported by the Inspection Certificate. The<br />
balance 2% payment is to be made on final acceptance of the stores by the consignee.<br />
For purchase order of value up to Rs 1 Lakh, no part payment will be allowed and 100%<br />
payment will be effected based on Receipt Note/ Final acceptance of the Material by the<br />
Consignee supported by Inspection Certificate issued by authorized inspecting agency. For<br />
purchase order of value above Rs. 1 Lakh, no part payment will be allowed for amount<br />
less than Rs. 1 lakh except for the bill relating to the last part of supplies.<br />
Note: “No bill will be preferred and no payment will be made till submission of attested<br />
copies of valid STCC by the suppliers”.<br />
(Page 12 of 16)<br />
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Dated----------------------
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15. Packing Condition:<br />
(a) For Small Fittings:<br />
Suitably be packed in double plastic bags. The plastic bags should not have any<br />
exterior stitching whatsoever, except for the edge to be sealed. The hesian thread<br />
used for stitching the plastic bag edge should be free from any knots except at the<br />
sealing point. The bags will contain uniform number of stores and each bag shall<br />
not be more than 50 (fifty) Kg in weight. Each bag shall bear exact identification<br />
marks indicated in the Inspection Certificate issued by RDSO.<br />
(b) For Other Materials:<br />
Standard Loading conditions shall be applicable. Each item shall bear exact<br />
identification marks as indicated in the Inspection Certificate issued by RDSO.<br />
16. Earnest Money:<br />
*16.1 We are registered with the ------- Railway for supply of items vide <strong>Railways</strong><br />
Registration No.--------------------(Registered copy of the same is enclosed<br />
herewith)<br />
*16.2 We are registered NSIC for ------------------------- item vide Registration No. -------<br />
- ---------- and an attested copy of the same is enclosed.<br />
*16.3 We have Deposited Rs.--------------------- to the Chief Cashier vide Cash Receipt<br />
No.---<br />
*16.4 We hereby submit Deposit Receipt/Pay order/ Demand Draft No.------------------ of<br />
------------------------bank, dated----------------- for a sum of Rs.--------------- payable<br />
to FA & CAO/E.C. Rly./Hajipur.<br />
17. Performance Statement:<br />
We hereby submit the orders for track fittings secured by us against these orders in the<br />
prescribed form as per Annexure-‘B’.<br />
18. Certified that we are manufacturer for this item & our factory/ works are located at ----<br />
The list of machinery, equipment as well as staff employed is enclosed in the prescribed<br />
pro-forma at Annexure –‘C’.<br />
(Page 13 of 16)<br />
Signature of Tenderer(s)<br />
Dated----------------------
Sl<br />
No.<br />
Description of Stores, Drg.<br />
& Spn.<br />
1 Manufacturing & Supply<br />
of CMS Crossing for BG.<br />
60Kg on PSC Sleepers 1 in<br />
8 ½ to Drg No RDSO/T-<br />
4967/latest alteration &<br />
Spn IRS-T-29/97 with upto<br />
date amendments &<br />
drawings complete with<br />
C.I. Distance Blocks,<br />
Packing<br />
Pieces,<br />
M.S.Tapered Washers,<br />
Check Blocks & Bolts of<br />
different sizes as listed in<br />
the drawing Excl. other<br />
items indicated in the<br />
drawing.<br />
Tender No. 02/05/6030/SP (To be opened on 06.10.2005)<br />
Consignee<br />
SSE/P.Way/<br />
CTD/ Gaya<br />
Note: Order will be placed on RDSO approved Firms only.<br />
CMS Xing<br />
Annexure-E<br />
Quantity Rates to be quoted both in figures and in<br />
words.<br />
129 Sets. i) In figures Rs………………<br />
ii) In words Rupees………….<br />
19. We are not manufacturer and we shall be supplying this item manufactured by M/S.--------<br />
whose machinery, equipment and staff employed is enclosed in the Annexure-C<br />
prescribed duly signed by our manufacturer.<br />
20. Sales Tax Registration: We are registered as Dealers in ---------------------------------<br />
under ----- Registration No.--------- and it is valid up to -----------.<br />
21. Force Majure Clause: Standard Force Majure Clause is applicable.<br />
22. Quantity Discount: We offer quantity discount of ------- (both in figures and in words)<br />
per piece/per set if the order is placed for ------ quantity.<br />
23. Cash Discount: We offer cash discount @------- (both in figures & in words) if the<br />
payment is made within ---------- working days from the date of receipt of bills in the<br />
Accounts department.<br />
24. Our offer shall remain valid up to 120 days from the date of opening of the tender.<br />
* Please strike out whatever is not applicable.<br />
Note: Tenderers must use Annexure-A for submission of their rates and conditions. In case<br />
they intend to give some more conditions it may be submitted on as additional sheet.<br />
(Page 14 of 16)<br />
Signature of Tenderer(s)<br />
Dated ------------------
PERFORMANCE STATEMENT FOR ORDERS SECURED BY TENDERERS FROM DIFFERENT<br />
<strong>RAILWAY</strong>S BUT SUPPLIES NOT COMPLETED<br />
CMS Xing<br />
Annexure –B<br />
Name of <strong>Railways</strong> and<br />
Description of<br />
Quantity in<br />
Date of completion of<br />
Progress of<br />
Remarks<br />
their Purchase<br />
store<br />
order<br />
delivery as per purchase<br />
supply.<br />
N.B.<br />
1) Incase the above space is not sufficient the tenderers<br />
may use another sheet(s) for furnishing the full detail.<br />
All orders (current) for the stores in question secured<br />
by the firm must be included in the above statement.<br />
2) The tenderers may submit a similar statement showing<br />
the orders already completed if considered necessary<br />
for him/ them.<br />
Certified that I/We hereby furnish particulars of<br />
all the current orders secured by me/us from<br />
different <strong>Railways</strong>.<br />
(Page 15 of 16) Signature of Tenderer(s)<br />
Dated----------------------
EQUIPMENT AND STAFF STATEMENT<br />
CMS Xing<br />
Annexure : C<br />
1. Name of workshop/factory :<br />
2. Address. :<br />
3. Covered area :<br />
4. Uncovered area :<br />
5. List of machineries and equipments installed with capacity of each :<br />
6. Capacity of manufacturing the store in question annual Turnover. :<br />
7. Details of staff employed :<br />
a) Supervisors with designation :<br />
b) Skilled with designation :<br />
c) Unskilled :<br />
(Page 16 of 16) Signature of Tenderer(s)<br />
Dated----------------------