HANDBOOK FOR PARENTS AND STUDENTS - Immaculate Heart ...

ATTENDANCE PROCEDURE
Students are expected to attend all classes unless there is a legitimate reason for absence
(illness or death in the family). When a student is absent from a class for 12 days in a
semester she will have her attendance record reviewed by the members of the
administration. Excessive absences may result in a lower grade or loss of academic credit
for a class. All absences—even those due to participation in a school sponsored event— will
be included in the total number of absences on a student’s absence record because of the
strong correlation between a student’s attendance in class and her level of performance. It is
important for a student to consider carefully the number of absences to date and her academic
status in each class before choosing to incur an additional absence. When possible, parents are
asked to schedule medical appointments outside of school hours. Furthermore, parents should
make every effort to schedule family vacations for time periods when school is not in session.
ABSENCE PROCEDURE
When a student is absent from school, her parents are expected to call the attendance office at
(323) 461-3651 x 243 before 8:30am to notify the school about their daughter’s absence. Upon
the student’s return, she must report to the attendance office with a note, signed by her parent,
specifying the dates and reason for her absence. She will then receive a re-admit slip which
will be signed by the teacher of each missed class and returned to the attendance office.
When a student is absent from school for four consecutive days, she must also bring a note
from a doctor providing medical clearance before she can be readmittted.
Annually, five major school-wide days of celebration—Welcome Day (September), the 10K
WALK (November), the Christmas Program (December), Mary’s Day (May) and Class Day
(June) are scheduled. These traditional events support the school’s philosophy and mission,
promote the spirit of community and enrich the Immaculate Heart experience. Consequently,
attendance is taken, and all students are expected to be present.
TARDINESS
A student who is not in her first period of the day classroom when the bell rings must report
to the attendance office to receive a re-admit slip. Students may have two tardies to first period
per semester without penalty. At the third tardy a detention is issued; at the fifth tardy a parent
conference is arranged to determine a solution to the tardiness as it is critical that students
arrive on time for class.
DISMISSAL FOR MEDICAL/DENTAL APPOINTMENTS
A student who needs to be dismissed for a medical or dental appointment during school
hours must bring a note from her parent (specifying the nature of the appointment, the
time for dismissal and the name of the person to whom the student is to be released) to the
attendance office before school to receive a special excuse. A student must sign out in the
attendance office as she leaves campus and must sign in when she returns.
Upon her return to school after the appointment or on the following day, the student must
bring a note to the attendance office from the doctor’s office verifying the date and time of
the appointment.
A student may not participate in an extra-curricular activity or an athletic event on a day when
she has been absent for a full class period.
ILLNESS
A student who becomes ill during school hours may ask permission from her teacher to
go to the sick room. Each sick room visit is counted as an absence from class and will
count toward the student’s total number of absences for the class period.
If a student is too ill to return to class, her parents will be called and asked to take her
home. She must remain in the attendance office until her parent or guardian arrives and
signs her out of school. At no time will the student be released to anyone who is not on her
dismissal form without written permission from her parent.
CAMPUS POLICIES
REQUIRED DOCUMENTS
Parents will have one week to complete the following documents:
Emergency Information & Release Form (2-sided form)
School/Parent Agreement
Acceptable Use Policy for Technology
Parent Volunteer Card
Parent Signature Card (9th Grade only)
* Failure to submit these documents by the deadline will result in detention.
CLOSED CAMPUS
Immaculate Heart High School is a closed campus. Students who leave the campus
without proper permission are subject to disciplinary action. Visitors are not
permitted on the campus at any time without authorization unless conducting business
with office personnel. Moderators or teachers will give temporary admission passes
to students from other schools when they participate in the school’s extra-curricular
activities. Immaculate Heart students who trespass on another school’s campus are
subject to disciplinary action by Immaculate Heart.
SCHOOL SAFETY AND SECURITY
In order to maintain order and discipline necessary to ensure the safety and welfare
of students and school personnel on school property and at school related events,
Immaculate Heart reserves the right to perform unannounced searches. School authorities
may search students’ purses, gym bags or other personal property. The school may conduct
random and blanket searches of lockers to ensure health and safety compliance.
Students are permitted to park on school premises as a matter of privilege, not of right.
School authorities may perform periodic patrols of the student parking areas and conduct
exterior inspections of student vehicles parked on school property. Interior searches can
occur to determine if illegal materials are contained inside. Refusal to allow access to a vehicle
at time of the search will be cause for terminating the privilege of parking on school property.
SALES, FUND-RAISING AND PROMOTIONAL ACTIVITIES
Sales, fund-raising and promotional activities by a student or staff member for personal
gain or for an outside agency are not permitted on campus unless authorized by the
principal in writing.
LOCKERS
Students are assigned lockers (which are the property of the school) for their use during the
school year. Students have access to their lockers beginning on the first day of school when
they must obtain their locker assignment and lock from the dean. Only IHHS issued locks
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