oregon fire service mobilization plan - International Association of ...

OREGON FIRE SERVICE
MOBILIZATION
PLAN
Published by:
Oregon Office of State Fire Marshal
Nancy Orr
State Fire Marshal
April, 2007

2007 INSTRUCTIONS
for replacing pages in the Oregon Fire Service Mobilization Plan
adopted in April 2007 by the Oregon State Fire Defense Board
DIVISION AFFECTED REMOVE PAGE(S) REPLACE WITH
REVISED PAGE(S)
Cover & Spine
Cover & Spine
DIVISION I – Overview I-B-1 through I-B-4 I-B-1 through I-B-4
DIVISION I – Overview I-H-1 through I-H-2 I-H-1 through I-H-2
DIVISION II – Operations II-C-I through II-C-7 II-C-I through II-C-8
DIVISION II – Operations II-H-I through II-H-4 II-H-I through II-H-4
DIVISION III - Administration III-C-1 through III-C-2
III-C-1 through III-C-2
DIVISION IV – Appendices IV-B-I through IV-B-2 IV-B-I through IV-B-2

Record of Changes
to the 2006 Oregon Fire Service Mobilization Plan
adopted in April 2007 by the
Oregon State Fire Defense Board
1. Pages I-B-2 through I-B-4 in Organization & Command Structure additional
verbiage to definitions.
2. Pages I-H-1 and I-H-2 in Training and Equipment Standards changes verbiage in
Urban Structural Firefighting Standard section.
3. Pages II-C-I and II-C-7 in Operations updates contact numbers.
4. Pages II-H-1 through I-H-4 in Operations updates contact numbers.
5. Pages III-C-1 through III-C-2 in Administration updates Personnel
Reimbursement Costs and Standardized Cost Schedule.
6. Pages IV-B-I and IV-B-2 in Appendices updates contact numbers.

Oregon Office of Homeland Security
Theodore R. Kulongoski, Governor
Office of State Fire Marshal
4760 Portland Road NE
Salem, OR 97305-1760
(503) 378-3473
FAX (503) 373-1825
TTY (503) 390-4661
E-mail: Oregon.sfm@state.or.us
http://www.sfm.state.or.us/
Quality Service First
To the Oregon Fire Service:
Enclosed are the 2007 updates to the Oregon Fire Service Mobilization Plan. These changes
update language and reflect experiences from the 2006 mobilizations. The changes have been
reviewed and approved by the State Fire Defense Board.
Please take time to update your Mobilization Plan. In preparation for the 2007 fire season, please
be familiar with the procedures in the Plan and prepare for sending as well as receiving aid.
The complete, updated Plan is available to download from our web site.
Thank you to all who offered input and recommendations for these changes. Thank you, too, to
the members of the State Fire Defense Board for your time to attend this year’s meeting. Because
of your work, and the work of those who have come before, Oregon’s all-risk mobilization plan
is a model for other states. Without your support and preparation, mobilization for catastrophic
emergencies would not be possible.
Sincerely,
Nancy Orr
Nancy Orr
State Fire Marshal

OREGON FIRE SERVICE
MOBILIZATION PLAN
TABLE OF CONTENTS
I. OVERVIEW DIVISION PAGE NO.
A. INTRODUCTION
1. Objectives I-A-1
2. Scope 1
3. Authority 2
a. Emergency Conflagration Act (ORS 476.510 2
to 476.610, and 476.990(4))
b. State of Emergency (ORS 401.055 to 401.155 2
and 401.260 to 401.535)
c. Intergovernmental Cooperation
1) Intergovernmental Cooperation (ORS 3
190.003 to 190.250)
2) Interstate Cooperation (ORS 190.410 to 3
190.478)
3) International Cooperation (ORS 190.480 3
to 190.490)
d. Interstate Emergency Assistance (ORS 401.045) 3
B. ORGANIZATION AND COMMAND STRUCTURE
1. Range of the Plan I-B-1
2. Local Fire Service 1
a. Definition 1
b. Responsibilities of Local Fire Chief 1
3. Fire Defense District Fire Service 2
a. Definitions 2
b. Fire Defense District Board Responsibilities 2
4. State Fire Service 4
a. Definitions 4
b. State Fire Chief's Responsibilities 4
c. State Fire Defense Board Responsibilities 5
5. OSFM Mobilization Field and ERC Functions 5
a. Overhead Team Field Functions 5
b. OSFM ERC 7
6. Oregon Department of Forestry 7
7. U.S. Forest Service 7
8. Bureau of Land Management 7
9. State and Federal Military Personnel 8
10. Oregon Department of State Police 8
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11. Oregon Department of Transportation 8
12. Map of Fire Defense Districts 9
C. NIMS/ICS OVERVIEW
1. Overview I-C-1
2. NIMS Components 2
3. Common Terminology 4
4. Modular Organization 5
Standardized ICS Forms 8
D. MUTUAL AID
1. Overview I-D-1
2. Model Mutual Aid Agreement 2
E. UNPROTECTED AREAS POLICY
1. Definitions I-E-1
2. Overview 1
3. Unprotected Areas Standardized Cost Schedule (See IV-C-2) 2
4. Incidents Beyond the Capability of Local Resources 2
F. PUBLIC SAFETY POLICY
1. Definitions I-F-1
2. Overview 1
3. Transportation Cost Schedule (See IV-C-2) 2
G. OREGON STATE FIRE MARSHAL/DEPARTMENT OF
FORESTRY MEMORANDUM OF UNDERSTANDING
1. Overview I-G-1
2. Copy of Memorandum of Understanding 2
H. TRAINING AND EQUIPMENT STANDARDS
1. Overview I-H-1
2. General Standards 1
3. Urban Structural Firefighting Standards 1
A. Urban Structural Training Standards 1
B. Urban Structural Equipment Standards 2
4. Interface Firefighting Standards 3
A. Interface Training Standards 3
B. Interface Equipment Standards 4
5 General Mobilization Standards 6
` A. Apparatus Equipment 6
B. Personal Equipment 6
C. Strike Team/Task Force Leader Kit 7
Excerpts from the Oregon Interface Qualification System
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Interface Position Qualification Requirements (Matrix) 10
Command and General Staff Qualifications 11
II. OPERATIONS DIVISION PAGE NO.
A. STANDARD OPERATING GUIDE FOR REQUESTING MOBILIZED
RESOURCES
1. Overview II-A-1
2. When to Request Implementation 2
3. When Requests Will Be Denied 2
4. Decision Process 3
5. Emergency Situations and Appropriate Actions 3
6. Procedures for Requesting Mobile Support 7
a. Local Fire Chief 7
b. Fire Defense Board Chief 7
c. State Fire Chief 8
d. General Procedures 8
7. Succession of Command 9
8. Definitions 10
9. Attachments
a. Decision Flow Chart-Conflagration Act 11
b. Decision Flow Chart-Mobilization Only 12
c. Decision Criteria 13
d. Delegation of Authority 14
B. ACTIVATION OF EMERGENCY RESPONSE CENTER II-B-1
C. INCIDENT RESPONSE INSTRUCTIONS
1. Incident Command System II-C-1
2. Procedures for Providing Mobile Support 1
3. Response Guidelines 2
4. Code of Conduct 5
Task Force/Strike Teams Resources Form 7
D. COMMUNICATIONS (FIRE NET)
1. Authorization II-D-1
2. Eligibility 1
3. Systems Operations 1
4. Allowable Communications 2
5. Procedures 2
6. Oregon Fire Net and Hazardous Materials Communication System 4
7. OSFM Radio Communication Sites Map 5
8. Identification of Radio Sites 6
9. Application Procedure for Mobile and Portable Radio Requests 7
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E. LOGISTICS
1. Guidelines for Mobile Support Preparation II-E-1
a. Preparation 1
2. Guidelines for Receiving Mobile Support 1
3. Requirements for Providing Mobile Support 2
4. State Fire Marshal Resource Mobilization Configurations 3
a. Interface 3
b. Urban 3
c. Transport Vehicles 4
d. Assistant Strike Team/Task Force Leaders 4
5. Definitions 4
F. DEMOBILIZATION
1. Procedures II-F-1
2. Responsibilities 1
a. Planning Section Chief 1
b. Incident Commander 1
c. Strike Team/Task Force Leader 2
d. Demobilization Unit Leader 2
e. OSFM ERC 2
f. Fire Defense Board Chief (of Responders) 2
g. Engine boss/company officer 2
h. Fire Defense Board Chief (of Receiving District) 2
3. Debriefing 3
4. Demobilization 3
5. Deactivation of State Fire Marshal's Emergency 4
Response Center
6. Administrative Records 4
G. INCIDENT REVIEW
1. General Information II-G-1
2. Post-Incident Analysis 2
a. Objectives 2
b. Participants 2
c. Local Review Process 2
d. Intended Results 3
e. State Review Process 3
3. Intermittent Policy Review 4
4. Topics for Post-Incident Review & Discussion 4
a. Incident Activation and Mobilization 4
b. Transition from Local to State Level Involvement 4
c. Command Staff 4
d. Operations (Ground and Air)
e. Planning 5
f. Logistics 5
g. Finance 6
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h. State Fire Marshal ERC Operations 6
i. Demobilization and Transition Back to Local Forces 6
H. HAZARDOUS MATERIALS
1. OSFM Emergency Contact Numbers II-H-1
2. Emergency Response Plan and Team Overview 2
3. SOG T-002 with Appendices 4
4. Oil and Hazardous Materials Emergency Response Plan 16
(formerly Annex “O”)
I. OTHER HAZARDS
1. Overview II-I-1
2. Recommendations for Hazard-Specific Plans 2
3. Other Hazards 2
J. INCIDENT INFORMATION GUIDELINES
1. Overview II-J-1
2. Procedures 1
3. Responsibilities 2
4. Recommended Practices 3
III. ADMINISTRATION DIVISION PAGE NO.
A. POST-INCIDENT ACTION
1. Documentation Information/Timelines III-A-1
2. Reimbursement Requests 1
3. Reimbursement Timelines 2
4. Conflagration Act Payment Model 2
B. FISCAL RESPONSIBILITY
1. General Information III-B-1
2. Guidelines for Claims Submitted 2
a. Resource Inventory Roster, FSP-01 2
b. Financial Requests 3
1) Personnel Support - Cost Summary 3
2) Apparatus/Equipment Support - Operation 4
and Cost Summary
3) Miscellaneous Expenses 5
4) Emergency Operation Cost Summary 5
5) Notice of Claim 5
3. Forms 6
4. Workers' Compensation 6
5. Reimbursement Timelines 6
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C. BILLING SCHEDULES AND FORMS
1. Personnel Reimbursement Costs III-C-1
a. Career Firefighters 1
b. Volunteers 1
2. State Fire Marshal Standardized Cost Schedule 2
3. Resource Inventory Roster: FSP-01 3
4. Personnel Support Cost Summary 5
5. Apparatus/Equipment Support Operation and Cost Summary 7
6. Miscellaneous Expenses 9
7. Notice of Claim 10
IV. APPENDICES DIVISION PAGE NO.
A. FIELD OPERATIONS GUIDE IV-A-1
B. CALL LISTS
1. Emergency Contact Numbers IV-B-1
2. Other Agency Resources 2
State Agencies 2
Other Agency Resources 3
Federal Agencies 3
Private Industries 4
Volunteer Services 5
Other States 5
C. FORMS
1. Oregon Administrative Rules, Chapter 837, Division 130 IV-C-1
2. Transportation Cost Schedule 2
D. OREGON STANDARD FOR STRUCTURAL EMERGENCY
EVACUATION MARKING
IV-D-1
F. GLOSSARY IV-F-1
G. ACRONYMS
1. Terms Used in the Mobilization Plan IV-G-1
2. Terms Commonly Found in the HazMat Arena 3
H. LAWS AND RULES
1. Oregon Revised Statutes
a. ORS 476.280 to 476.290 1
b. ORS 476.310 to 476.340, 478.310 1
c. ORS 476.510 to 476.610, 476.990 1
d. ORS 401.045 1
e. ORS 401.055 to 401.155 1
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f. ORS 401.260 to 401.535 1
g. ORS 190.003 to 190.250, and 190.410 to 190.470 1
I. RECOMMENDED CHANGES FORM IV-I-1
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PREFACE
The Emergency Conflagration Act, ORS 476.510 to 476.610, mandates that the State Fire
Marshal prepare plans for the most practical utilization of the fire fighting resources of
the state in time of grave fire emergency. Such a plan, revised many times, has been in
existence for several years. This manual, an updated version, contains some similarities
to past plans, and some obvious differences. The goal of the Fire Service Mobilization
Plan, however, is still to give emergency responders a functional tool that allows them to
do their job in time of an emergency.
The Mobilization Plan is structured into divisions and sections. The Overview Division,
tabbed in green, presents a backdrop for the entire Mobilization Plan. It includes the
reasons, both practical and legislatively mandated, for its existence. It includes
background and information on intergovernmental agreements, as well as the need to
have them in place before a major fire emergency. It lays out the training and equipment
requirements for various types and levels of firefighters; similarly, these should have
been fulfilled before a major fire emergency.
The Operations Division, tabbed in red, takes you from initial call for assistance through
enactment of the Conflagration Act, demobilization, and finally, review of the incident.
It includes responsibilities for both receiving and responding districts.
The Administration Division, tabbed in blue, explains the process of billing the State for
reimbursement for your response to an incident. It also cites Oregon Revised Statutes
supporting the billing forms, procedures, and billing schedules.
The Appendices Division, tabbed in yellow, provides forms and supporting documents
that might be needed for reference or decision-making.
The Roman numeral represents the division; the letter represents the section within the
division; and the number represents the page number for that section.
Copyright Information
This document is a work product that entailed the collection and formatting of public
records. All rights are reserved and protected.
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OVERVIEW DIVISION
Introduction
March 2004
A. INTRODUCTION
1. OBJECTIVES
The objectives of the Oregon Fire Service Mobilization Plan are:
a. To provide organizational structure and operating guidelines for the
expeditious mobilization and direction of Oregon fire service forces;
b. To promote effective communication among agencies during the
preparation for, progress of, and demobilization from a fire suppression
operation or other emergency response activity;
c. To effectively cooperate and coordinate the efforts of various
participating agencies through the use of a common command structure
and terminology;
d. To ensure prompt, accurate and equitable apportionment of fiscal
responsibility for fire suppression or other emergency response activity;
and
e. To provide a pool of multi-disciplinary, trained personnel to staff the
emergency operation and incident command centers during an
emergency.
f. To provide an OSFM Overhead Management Team for effective support
to local agencies and fire defense districts during major operations.
2. SCOPE
The Mobilization Plan establishes operating procedures for the most practical
utilization of state firefighting resources for emergencies that are beyond the
capabilities of the local fire service resources. It assumes the prior existence
of mutual aid agreements that organize district and regional firefighting
forces to cope with local emergencies.
The primary purpose of mutual aid is to supplement resources of a fire
agency during a time of critical need. Mutual aid is based on reciprocal, nonreimbursed
contributions for services rendered and is contingent upon a
responding fire chief's approval. Mutual aid is given only when equipment
and resources are available and dispatch will not jeopardize local firefighting
capabilities.
I-A-1

OVERVIEW DIVISION
Introduction
March 2004
Under the Emergency Conflagration Act, local firefighting forces will be
mobilized when the state fire marshal believes that a fire is causing, or may
cause, undue jeopardy to life and/or property and the Act is invoked by the
Governor.
For purposes of this plan, Oregon has been divided into fire defense districts.
The Emergency Conflagration Act fire suppression resources of each fire
defense district include the county, city and rural fire protection departments
and districts, as well as any other resources available through mutual aid
agreements.
The Mobilization Plan may be used separately from the Conflagration Act to
mobilize local structural fire agencies for any emergency situation exceeding
local mutual aid resources. However, reimbursement for responding
resources is assured only when the Governor invokes the Conflagration Act.
Federal or state disaster assistance reimbursement may or may not apply to
emergency services mobilizations.
3. AUTHORITY
a. Emergency Conflagration Act
The Oregon Fire Service Mobilization Plan shall be governed and
administered under the authority of the Emergency Conflagration Act as
set forth in ORS 476.510 to 476.610 and 476.990(4).
b. State of Emergency
Fire services may also be mobilized under powers of the Governor, and
the Governor's direction through the provisions of ORS 401.055 to
401.155. The Office of Emergency Management has the authority to
establish priorities for the assignment and use of resources on a
statewide basis in cases of emergency (ORS 401.260 to 401.535)
I-A-2

OVERVIEW DIVISION
Introduction
March 2004
c. Intergovernmental Cooperation
1) ORS 190 gives local government entities authority to enter into
agreements with other local governments. The statute prescribes
for fees, authority and agreements with state government (See ORS
190.003 to ORS 190.265)
2) ORS 190.410 to 190.478 provides for both local entities and the
state to cooperate with and enter into agreements with other state
governments.
3) ORS 190.480 to 190.490 gives state agencies the authority to
cooperate with other nations and agencies of other nations.
d. Interstate Emergency Assistance
The Emergency Management Assistance Compact (EMAC) (ORS
401.045) provides for mutual assistance between states in managing any
emergency or disaster that is duly declared by the governor of the
affected state. The state receiving aid is responsible for reimbursing the
costs of those rendering aid. The compact outlines specific
responsibilities, implementation rules, and limitations, including liability
limitations. Unless changed by agreement, EMAC gives the requesting
state liability for responders’ workers’ compensation.
I-A-3

OVERVIEW DIVISION
Organization and Command Structure
April 2007
B. ORGANIZATION & COMMAND STRUCTURE
1. RANGE OF THE PLAN
This Mobilization Plan embraces all of the territory of the State of Oregon
through the utilization of the duly organized firefighting forces of the state.
The fire suppression resources include the county, city, and rural fire
protection districts, as well as private fire departments and any other
resources available through area mutual aid agreements.
For purposes of this Mobilization Plan, the state has been divided into fire
defense districts composed of one or more counties or portions of counties.
The fire chiefs in each fire defense district elect a fire defense board chief,
who reports to the state fire marshal to implement this plan. (See fire defense
district map at the end of this section.)
2. LOCAL FIRE SERVICE
a. Definition: A local fire service shall be an organized fire department
that provides continuous fire protection under the direction of a fire chief.
The fire chief of each department is automatically a member of the fire
defense district board.
b. The local fire chief is charged with the following responsibilities:
1) Prepare the jurisdiction's firefighting organization to function as a
part of the state fire service. Such preparation shall include, but
not be limited to:
a) Planning emergency responses;
b) Negotiating necessary mutual aid agreements for protection
of the jurisdiction;
c) Conducting test exercises needed to ensure efficient
operation of emergency plans;
d) Training and equipping personnel for emergency response
outside the jurisdiction , including conflagrations; and
e) Planning logistical support for large scale emergencies.
County emergency management is a good resource.
2) Maintain a current inventory of personnel and equipment
committed as firefighting resources. Inventories shall be
forwarded to the fire defense board chief at least annually;
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I-B-1

OVERVIEW DIVISION
Organization and Command Structure
April 2007
3) Assure that all equipment dispatched is in good repair and meets
applicable standards;
4) Dispatch to any response only those personnel who are properly
equipped and meet training standards specified by the Office of
State Fire Marshal and the Oregon Occupational Safety and Health
Division; and
5) Assure that all personnel dispatched are covered by the fire
district's workers’ compensation insurance.
3. FIRE DEFENSE DISTRICT FIRE SERVICE
a. Definitions
The Fire Defense District Fire Service is comprised of all the public and
participating private fire services within the fire defense district,
including the Department of Forestry (where applicable.)
The Fire Defense Board Chief /County Chief is the leader of the district
fire defense board as elected by the board and confirmed by the state fire
marshal. To be eligible to serve as fire defense board chief, the fire chief
shall have successfully completed an incident command system (NIIMS)
course and have a thorough understanding of the Oregon Fire Service
Mobilization Plan.
Each county is responsible to ensure they have a qualified individual
available in the absence of the county chief.
The Fire Defense District Board is comprised of all the local fire chiefs
within the district. The state fire marshal or a designated representative
shall be an ex-officio member of all fire defense district boards. The state
forester may name a representative to each fire defense district board.
b. The Fire Defense District Board is charged with the following
responsibilities:
1) Elect one fire department chief to serve a three-year term as fire
defense board chief. Each fire defense district board member shall
have one vote in any election. Elections shall be held in 1991 and
every third year thereafter (2000, 2003, etc.). Should a vacancy
occur, a new fire defense board chief shall be elected to fill the
unexpired portion of that three-year term. The election to fill a
vacancy shall be held no later than one month following the vacancy.
The fire defense board secretary shall report the name of any newly
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I-B-2

OVERVIEW DIVISION
Organization and Command Structure
April 2007
elected fire defense board chief to the state fire marshal within five
working days. If at any time a vacancy occurs for more than one
month, the state fire marshal may directly appoint a fire defense board
chief until an election can be held.
2) Conduct semi-annual meetings of the fire defense district board and
other meetings as necessary.
3) Assign the fire defense board chief the responsibility of overseeing
the conduct of district fire defense board functions.
4) Develop a district fire service plan that has provisions permitting
departments to respond with mutual aid forces upon request of a local
fire service within the district. Such district fire service plans may
have provisions permitting departments to respond with mutual aid
forces across county and district boundaries.
5) Maintain liaison with other agencies capable of augmenting or
supporting firefighting resources. These agencies may include the
Oregon Department of Forestry; the U.S. Forest Service; local, county
and state emergency managers; and others. It is highly recommended
that each fire defense board play an active role in their county
emergency management program. This active role should include
insistence on a comprehensive all hazards county emergency
management plan. The emergency operations should formally place
a fire coordinator in the county EOC.
6) Administer the Mobilization Plan within established boundaries.
a) Develop plans for mobilization requests and conduct test
exercises as necessary to insure efficient operation of the
Mobilization Plan.
b) Provide expedient procedures for providing logistical support
when receiving emergency aid.
c) Maintain accurate inventories of firefighting equipment within
the district. Before commitment to this Mobilization Plan, the
equipment shall be listed according to type, be in good repair and
meet applicable standards, and be provided with a normal
complement of qualified personnel.
d) Maintain response procedures for alert and mobilization of
firefighting equipment and personnel.
7) Conform to the standards of the Mobilization Plan and, when
applicable, the statewide fire communications network (FIRE NET).
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I-B-3

OVERVIEW DIVISION
Organization and Command Structure
April 2007
4. STATE FIRE SERVICE
a. Definitions
The State Fire Service is comprised of the total fire defense resources of
public and private fire service departments within the state including the
Department of Forestry.
The State Fire Chief is the state fire marshal.
The State Fire Defense Board is comprised of the state fire chief, the
state forester, and the fire defense board chiefs. The state fire chief shall
chair the state fire defense board.
b. State Fire Chief's Responsibilities
The state fire chief is charged with the following responsibilities:
1) Divide the state into fire defense districts and establish boundaries
for representation to the state fire defense board;
2) Distribute operational and planning directives throughout the state
fire service;
3) Maintain alerting, tracking and mobilization procedures;
4) Communicate with and hold meetings of the state fire defense
board as necessary;
5) Establish a recommended hourly rate for apparatus operating costs
pursuant to advice from the state fire defense board. The rate
schedule may be revised as necessary to reflect actual operating
costs;
6) Promote the use of the Incident Command System (ICS). The state
fire chief has adopted the National Interagency Incident
Management System (NIIMS) for all situations where emergency
mobilization is needed;
7) Establish and maintain incident management teams to ensure safe,
effective and efficient use of state mobilized resources;
8) Serve as the liaison to Oregon Emergency Management as Chief of
Fire Services; and
9) Serve as the liaison with state and federal fire protection agencies,
including Oregon Department of Forestry, U. S. Forest Service,
and Bureau of Land Management.
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I-B-4

OVERVIEW DIVISION
Organization and Command Structure
March 2004
c. State Fire Defense Board Responsibilities
The State Fire Defense Board is charged with the following
responsibilities:
1) Plan for the utilization of fire resources within the state;
2) Promote the latest technology and use of a statewide fire
communications network;
3) Serve as an advisory body to the state fire chief for operational
procedures relative to the Mobilization Plan; and
4) Coordinate activities of the fire defense district boards.
5. OSFM MOBILIZATION FIELD AND ERC FUNCTIONS
a. Field Overhead Functions During Mobilizations
An OSFM Incident Management Team will accompany mobilized
resources to provide support to ensure safe, efficient and effective
operations. They will manage incidents based on standard ICS functions
and the needs of the jurisdiction requesting the assistance. Each team is
comprised of qualified personnel for each functional position of ICS.
Qualifications are adopted by the State Fire Defense Board in the Oregon
Interface Qualification System. Team members are Oregon fire service
officers and OSFM personnel.
1) Incident Commander
• Obtain briefings and guidelines for level of involvement from
requesting agency and/or prior Incident Commander
• Obtain Delegation of Authority if requesting agency desires Team
to assume operational control and/or under unified command to
allow all affected jurisdictions shared responsibility
• Ensure incident safety
• Establish incident command post and operational plan if not
already accomplished
• Maintain contact with State Fire Marshal and ERC
• Provide other command assistance as requested by
agency/jurisdiction
• Coordinate the interface of ODF, USFS, BLM and BIA with local
incident command/agency
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I-B-5

OVERVIEW DIVISION
Organization and Command Structure
March 2004
2) Safety Officer
• Ensure interaction of safety personnel among
agencies/jurisdictions
• Monitor and assess hazardous conditions and unsafe acts
• Develop safety information and directives for incident personnel
3) Information Officer
• Formulate and release incident information
• Ensure interaction among agency/jurisdiction
IO personnel
• Provide media tours and interviews
4) Operations Section Chief
• Develop operational plans and manage tactical operations based on
briefings and guidelines developed from requesting agency,
cooperators and the incident commander
• Ensure interaction between other agencies as needed when both
wildland and structural components are involved
• Assure safe tactical operations
• Provide other operational assistance as needed
5) Planning Section Chief
• Collect and manage all incident-relevant operational data and
documentation
• Predict probable course of incident events
• Provide information and develop Incident Action Plan (IAP) as
needed for incident
• Check in, track and demobilize resources
6) Logistics Section Chief
• Assure services and facilities are provided for mobilized resources
• Develop a communication plan and manage use of
communications equipment
• Develop security and medical plans.
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I-B-6

OVERVIEW DIVISION
Organization and Command Structure
March 2004
7) Finance Section Chief -
• Provide financial input and cost analysis
• Establish contact with local supply vendors and prepare and sign
agreements
• Maintain current posting on fuel, meal, security and other charges
• Handle notification and administration of injuries, accidents and
equipment break-downs
b. OSFM ERC
1) Resources
Coordinate the alerting, response, and return of mobilized resources.
2) Communications
Facilitate communications with incident resources.
Provide incident status information to agency managers.
6. OREGON DEPARTMENT OF FORESTRY
ORS Chapter 477 charges the Oregon Department of Forestry to protect
forest lands. Due to the intermingling of urban and forest areas, the
Department of Forestry participates in mutual aid with many municipal and
rural fire departments and may assist with available regular forces during a
mobilization emergency. Through its Fire Mobilization Plan, the
Department of Forestry is capable of mobilizing a substantial response that
includes communication equipment, overhead management personnel, and
kitchens and other support services.
7. UNITED STATES FOREST SERVICE
The U.S. Forest Service is responsible for protecting forestlands under
federal management. Due to the intermingling of urban and forest areas, the
U.S. Forest Service may participate in mutual aid agreements with municipal
and rural fire departments and may assist with forces during a mobilization
emergency.
8. BUREAU OF LAND MANAGEMENT
The U.S. Bureau of Land Management (BLM) protects 15.7 million acres of
federal land in Oregon. The Bureau contracts with Oregon Department of
Forestry for fire protection of its land in Western Oregon. East of the
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I-B-7

OVERVIEW DIVISION
Organization and Command Structure
March 2004
Cascades, the Bureau provides fire protection with its own personnel and
equipment or through various cooperative agreements.
9. STATE AND FEDERAL MILITARY PERSONNEL
Military personnel such as the U.S. Coast Guard, Oregon National Guard,
and others stationed within the state may also participate in mutual aid
activities, especially in cases of natural disaster such as flood and earthquake.
Participation by these entities is triggered by a state or federal declaration of
emergency followed by a specific request for assistance.
Under ORS 396, 399, and 401, the Governor may declare a state of
emergency and direct the Oregon National Guard to be placed in state (versus
federal) active duty status. The State bears the financial responsibility for the
committed forces’ pay, full equipment maintenance, and other expenses. The
policy of the Governor and the Adjutant General is to mobilize only those
resources necessary to respond to and recover from the emergency situation.
The Guard is trained and equipped to help with law enforcement, medical
care, traffic control, firefighting support, potable water transportation,
communications equipment, and kitchen and other logistical support.
10. OREGON DEPARTMENT OF STATE POLICE
The Department of State Police enforces the traffic laws, the laws relating to
arson, and all criminal laws throughout Oregon. The State Police is capable
of mobilizing law enforcement and traffic control support, communications
equipment, and logistical support.
11. OREGON DEPARTMENT OF TRANSPORTATION
The Oregon Department of Transportation, in addition to the Governor, is
authorized by statute to close highways and re-route traffic. The department
provides barricades, signs and personnel to implement a closure or detour.
s/MobPlan/organiza
I-B-8

I-B-9
W. Lane -
Douglas
Curry
Coos
Tillamook
Lincoln
Clatsop
Josephine
Yamhill
Polk
Benton
Douglas
Columbia .
Washington
Jackson
Marion
Lane
Multnomah
Fire Defense Districts
Clackamas
Linn
Hood
River
Klamath
Sherman - Wasco
Jefferson
Warm Springs
Partner
Deschutes
Crook
Lake
Wheeler
Umatilla - Morrow - Gilliam
Grant
Harney
Union
Baker
Malheur
Wallowa
OVERVIEW DIVISION Organization and Command Structure
March 2004

OVERVIEW DIVISION
NIMS/ICS
March 2004
C. NATIONAL INCIDENT MANAGEMENT SYSTEM / INCIDENT COMMAND
SYSTEM (NIMS / ICS)
1. OVERVIEW
In order for personnel, equipment, and support resources to respond quickly and
efficiently under the Mobilization Plan, a common command structure must be used
at all levels of the emergency operations. The National Incident Management
System (NIMS) provides a common command and communication system for
federal, state and local agencies. The Office of State Fire Marshal has adopted
NIMS.
To ensure prompt and effective movement and use of personnel, equipment and
support services, the Office of State Fire Marshal requires all fire service agencies
activated under the Mobilization Plan to use the NIMS incident command system.
NIMS establishes standard incident management processes, protocols and
procedures for all responders.
The ICS component of NIMS goes into effect each time an incident occurs and
continues until there is no longer a need for incident management or operations.
Once established, the ICS structure can be expanded or contracted, depending upon
the changing conditions of the incident. The incident command positions are
intended to be staffed by qualified personnel and may include personnel from several
agencies. The system can be used for any type of emergency, ranging from a minor
incident involving a few units to a major incident involving several agencies.
The national NIMS model is available on the Department of Homeland Security
(DHS) web site at http://www.dhs.gov/interweb/assetlibrary/NIMS-90-web.pdf.
2. NIMS COMPONENTS
NIMS incorporates incident management best practices developed and proven by
thousands of response leaders across the United States. It is designed to be used for
all kinds of emergencies, and is applicable to small day-to-day situations as well as
very large and complex incidents. The following is a synopsis of each major
component of the NIMS, as well as how these components work together as a system
to provide the national framework for preventing, responding to, and recovering
from emergency incidents, regardless of cause, size, or complexity. For a more
detailed discussion of each component, access the complete document on the DHS
web site.
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OVERVIEW DIVISION
NIMS/ICS
March 2004
A. Command and Management
NIMS standard incident command structures are based on three key
organizational systems.
1. The ICS
The ICS defines the operating characteristics, interactive management
components, and structure of incident management and emergency
response organization engaged throughout the life cycle of an incident;
2. Multiagency Coordination Systems
These define the operating characteristics, interactive management
components, and organizational structure of supporting incident
management entities engaged at the Federal, State, local, tribal and
regional levels through mutual aid agreements and other assistance
arrangements; and
3. Public Information Systems
B. Preparedness
These refer to processes, procedures, and systems for communicating
timely and accurate information to the public during crisis or emergency
situations.
Effective incident management begins with a host of preparedness activities
conducted on a “steady-state” basis, well in advance of any potential incident.
Preparedness involves an integrated combination of planning, training,
exercises, personnel qualification and certification standards, equipment
acquisition and certification standards, and publication management processes
and activities.
1. Planning
Plans describe how personnel, equipment, and other resources are used to
support incident management and emergency response activities. Plans
provide mechanisms and systems for setting priorities, integrating multiple
entities and functions, and ensuring that communications and other
systems are available and integrated in support of a full spectrum of
incident management requirements.
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OVERVIEW DIVISION
NIMS/ICS
March 2004
2. Training
Training includes standard courses on multiagency incident command and
management, organizational structure, and operational procedures;
discipline-specific and agency-specific incident management courses; and
courses on the integration and use of supporting technologies.
3. Exercises
Incident management organizations and personnel must participate in
realistic exercises--including multidisciplinary, multijurisdictional, and
multisector interaction—to improve integration and interoperability and
optimize resource utilization during incident operations.
4. Personnel Qualification and Certification
Qualification and certification activities are undertaken to identify and
publish national level standards and measure performance against these
standards to ensure that incident management and emergency responder
personnel are appropriately qualified and officially certified to perform
NIMS-related functions.
5. Equipment Acquisition and Certification
Incident management organizations and emergency responders at all
levels rely on various types of equipment to perform mission l tasks. A
ritical component of operational preparedness is the acquisition of
equipment that will perform to certain standards, including the capability
to be interoperable with similar equipment used by other jurisdictions.
6. Mutual Aid
Mutual aid agreements are the means for one jurisdiction to provide
resources, facilities, services, and other required support to another
jurisdiction during an incident. Each jurisdiction should be party to a
mutual aid agreement with appropriate jurisdictions from which they
expect to receive or to which they expect to provide assistance during an
incident.
7. Publications Management
Publications management refers to forms and forms standardization,
developing publication materials, administering publications—including
establishing naming and numbering conventions, managing the
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OVERVIEW DIVISION
NIMS/ICS
March 2004
publication and promulgation of documents, and exercising control over
sensitive documents—and revising publications when necessary.
C. RESOURCE MANAGEMENT
The NIMS defines standardized mechanisms and establishes requirements for
processes to describe, inventory, mobilize, dispatch, track, and recover
resources over the life cycle of an incident.
D. COMMUNICATIONS AND INFORMATION MANAGEMENT
1. Incident Management Communications
Incident management organizations must ensure that effective,
interoperable communications processes, procedures, and systems exist to
support a wide variety of incident management activities across agencies
and jurisdictions.
2. Information Management
Information management processes, procedures, and systems help ensure
that information, including communications and data, flows efficiently
through a commonly accepted architecture supporting numerous agencies
and jurisdictions responsible for managing or directing domestic incidents,
those impacted by the incident, and those contributing resources to the
incident management effort. Effective information management enhances
incident management and response and helps insure that crisis decision
making is better informed.
3. COMMON TERMINOLOGY
Organizational Functions A standard set of major functions and functional units has
been predesignated and named for the ICS. Terminology for the organizational
elements is standard and consistent.
Resource Elements Resources refers to the combination of personnel and equipment
used in tactical incident operations. Common names have been established for all
resources used within ICS. Any resource which varies in capability because of size
or power (e.g., helicopters) is clearly typed as to capability.
Facilities Common identifiers are used for those facilities in and around the incident
area. These facilities include such things as the command post, incident base,
staging areas, etc.
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OVERVIEW DIVISION
NIMS/ICS
March 2004
4. MODULAR ORGANIZATION
The ICS organization has five major functional areas. The functional areas are:
• Command
• Operations
• Planning
• Logistics
• Finance
These functional areas are structured as follows:
Command
Operations
(Functional Units)
Planning
(Functional Units)
Logistics
(Functional Units)
Finance
Functional Units
Figure 1
Incident Command System
Basic Functional Area Structure
The ICS organizational structure develops in a modular fashion based upon the kind and
size of an incident. The organization’s staff builds from the top down with responsibility
and performance placed initially with the incident commander. As needed, four sections
can be developed, each with several units. The organization structure for incident will be
based upon management needs. If one individual can simultaneously manage all major
functional areas, no further organization is required. If one or more of the areas requires
independent management, an individual is named to be responsible for each area.
For ease of reference and understanding, personnel assigned to manage at each level of
the organization will carry a distinctive organizational title:
Incident Command -
Command Staff -
Section -
Branch -
Division -
Unit -
Incident Commander
Officer
Section Chief
Branch Director (optional level)
Division Supervisor
Unit Leader
In the ICS, the first management assignments by the Initial Attack Incident Commander
will normally be one or more section chiefs to manage the major functional areas.
Section chiefs will further delegate management authority for their areas as required. If
needed, the section chief may establish functional units within the section. Similarly
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OVERVIEW DIVISION
NIMS/ICS
March 2004
each functional unit leader will further assign individual tasks within the unit as needed.
(See ICS organization chart at the end of this section.)
Unified Command Structure
The need for a unified command is brought about because:
1. Incidents have no regard for jurisdictional boundaries. Wildland fires, floods, hurricanes,
earthquakes usually cause multi-jurisdictional major incident situations.
2. Individual agency responsibility and authority is normally legally confined to a single
jurisdiction.
The concept of unified command simply means that all agencies who have a jurisdictional
responsibility at a multi-jurisdictional incident contribute to the process of:
1. Determining overall incident objectives.
2. Selection of strategies.
3. Ensuring joint planning for tactical activities will be accomplished.
4. Ensuring integrated tactical operations are conducted.
5. Making maximum use of all assigned resources.
The proper selection of participants to work within a unified command structure will depend
upon:
1. The location of the incident - which political jurisdiction(s) are involved.
2. The kind of incident - which functional agencies of the involved jurisdiction(s) are required.
A unified command structure could consist of a key responsible official from each jurisdiction in
a multi-jurisdictional situation or it could consist of several functional departments within a
single political jurisdiction.
Command objectives and strategy on major multi-jurisdictional incidents should be written. The
objectives and strategies then guide development of the action plan. Under a unified command
structure in the ICS, the implementation of the action plan will be done under the direction of a
single individual--the Operations Chief.
The Operations Chief will normally be from the agency which has the greatest jurisdictional
involvement. Designation of the Operations Chief must be agreed upon by all agencies having
jurisdictional and functional responsibility at the incident.
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OVERVIEW DIVISION
NIMS/ICS
March 2004
Consolidated Action Plan
Every incident needs some form of an action plan. For small incidents of short duration,
the plan need not be written. The following are examples of when written action plans
should be done:
1. When resources from multiple agencies are being used;
2. When several jurisdictions are involved;
3. When the incident will require changes in shifts of personnel and/or equipment.
The Incident Commander will establish objectives and make strategy determinations for
the incident based upon the requirements of the jurisdiction. In the case of a unified
command, the incident objectives must adequately reflect the policy and needs of all the
jurisdictional agencies.
The action plan for the incident should cover all tactical and support activities required
for the operational period.
Manageable Span of Control
Safety factors as well as sound management planning will both influence and dictate
span-of-control considerations. In general, within the ICS, the span-of-control of an
individual with emergency management responsibility should range from three to seven
with a span-of-control of five being established as a general rule of thumb. Of course,
there will always be exceptions (e.g., an individual crew leader will normally have no
more than five personnel under supervision).
The kind of an incident, the nature of the task, hazard and safety factors and distances
between elements all will influence span-of-control considerations. An important
consideration in span-of-control is to anticipate change and prepare for it. This is
especially true during rapid build-up of the organization when good management is made
difficult because of too many reporting elements.
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OVERVIEW DIVISION
NIMS/ICS
March 2004
STANDARDIZED ICS FORMS
The following standard ICS forms have been adopted and recognized for utilization on OSFM
declared conflagration mobilizations.
ICS 201
ICS 202
ICS 203
ICS 204
ICS 205
ICS 206
ICS 207
ICS 209
ICS 210
ICS 211
ICS 212
ICS 214
ICS 215
ICS 215A
ICS 217
Incident Briefing
Incident Objectives
Organizational Assignment List
Assignment List
Incident Radio Communications Plan
Medical Plan
ICS Chart
Incident Status Summary
Status Change Card
Check-in List
Incident Demobilization Vehicle Safety Inspection
Unit Log
Operational Planning Worksheet
Incident Safety Analysis Assignment
Radio Frequency Worksheet
Standard ICS forms can be obtained through: National Interagency Fire Center
Attention: Supply
3833 South Development Avenue
Boise, ID 83705-5354
or fax to: NIFC 208-387-5573 or 208-387-5548
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OVERVIEW DIVISION NIMS/ICS
March 2004
2. ICS ORGANIZATION CHART
INCIDENT ORGANIZATIONAL CHART
INCIDENT
COMMANDER
Command Staff
Information Officer
Liaison Officer
Safety Officer
PLANNING
SECTION
OPERATIONS
SECTION
LOGISTICS
SECTION
FINANCE
SECTION
Resources
Unit
Situation
Unit
Documentation
Unit
Demobilization
Unit
Technical
Specialists
Branch Directors
Divisions/Groups
or Sectors
Strike Teams
Task Forces
(as needed)
Single Resources
(as needed)
Staging Area
Manager
Branch Directors
Branch Director
Service
Communication
Unit
Medical
Unit
Food
Unit
Branch Director
Support
Supply
Unit
Facilities
Unit
Ground Support
Unit
Time Unit
Procurement
Unit
Compensation
Claims Unit
Cost
Unit
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I-C-9

OVERVIEW DIVISION
Mutual Aid
March 2004
D. MUTUAL AID
1. OVERVIEW
The State Fire Marshal encourages Oregon departments that respond outside
their jurisdictions to enter into formal mutual aid agreements.
ORS 190.010 authorizes local governments to enter into agreements with
neighboring governmental entities for the performance of any and all
functions which the parties to the agreement are authorized to perform.
In accordance with this statute, fire service districts enter into mutual aid
agreements for services, including emergencies which have the potential to
overwhelm the resource capabilities within a single district. These
agreements are integral parts of the Mobilization Plan as administered by the
Office of State Fire Marshal.
The model mutual aid agreement which follows is intended as a basis to
develop agreements between local fire service districts. While the model
encourages uniformity of agreements throughout the state, local agencies may
revise it to meet their specific needs.
The model in no way invalidates mutual aid agreements already in existence.
Rather, it is a tool to assist in the development of future agreements.
2. MODEL MUTUAL AID AGREEMENT
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OVERVIEW DIVISION
Mutual Aid
March 2004
MODEL MUTUAL AID AGREEMENT
(Model only; may be revised to meet local needs)
1.0 INTRODUCTION
WHEREAS, certain disasters have the potential of outstripping the capacity of
any community to effectively protect life and property,
WHEREAS, the parties desire to combine and coordinate their resources for
responses to disasters occurring in their jurisdictionds,
NOW, THEREFORE, under the authority of ORS Chapter 190, it is agreed
between the parties as follows:
This Agreement shall be effective on the date signed by all parties, and shall
be effective as to each additional party as provided in Section 18 of this
Agreement, and is entered into for the purpose of securing to each party periodic
emergency assistance for response to emergencies resulting from any cause.
2.0 AUTHORITY
This Agreement is entered into under the authority granted to the parties
by their respective charters and/or Oregon Revised Statutes (ORS). Further, ORS
190.010 authorizes units of local government to enter into written agreements
with any other units of local government for the purpose of any and all functions
and activities that the parties to the agreement, its officers or agencies, have
authority to perform, and ORS 190.010 authorizes units of state and local
governments to enter into agreements with each other to cooperate in the
performance of their duties. Additionally, ORS Chapters 453, 476 and 401
authorize the State Fire Marshal and the Administrator of the Oregon Emergency
Management to develop comprehensive statewide plans for the protection of life
and property during disasters. This Agreement is intended to be consistent with,
and supportive of, such state contingency plans.
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OVERVIEW DIVISION
Mutual Aid
March 2004
3.0 SCOPE OF AGREEMENT
This Agreement, being in conformance with the Oregon Fire Service
Mobilization Plan as adopted by the State Fire Marshal, shall include the
following types and kinds of mutual aid assistance, and operating terms and
conditions.
3.1 TYPE OF EQUIPMENT AND PERSONNEL. The parties hereto agree to
provide to all other parties to this Agreement personnel and equipment as
described in Attachment “A” which is incorporated herein by this reference.
Further, the parties hereto recognize and agree that such personnel and equipment
shall be periodically unavailable under this Agreement due to normal operating
requirements. However, when any significant change occurs to the available
equipment and/or personnel which shall last more than thirty (30) days, the party
experiencing such change shall notify all other parties to this Agreement.
3.2 GOOD FAITH. Each of the parties hereto agrees to attempt to furnish to a
requesting party such assistance as the requesting party may deem reasonable and
necessary to successfully abate an emergency in the requesting party’s
jurisdiction. Provided, however, that the party to whom the request is made shall
have sole discretion to refuse such request if sending such assistance may lead to
an unreasonable reduction in the level of protection within its jurisdiction, and
provided further that a state or local agency may refuse a request for assistance if
necessary to comply with any limitations on the use of dedicated funds by that
agency.
3.3 DISPATCHING. It is agreed by the parties hereto that mutual aid
assistance, when to be sent, shall be dispatched promptly and that first response
by the jurisdiction requesting assistance shall not be a prerequisite to a request for
assistance under this Agreement.
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OVERVIEW DIVISION
Mutual Aid
March 2004
3.4 SUPERVISION. When personnel and/or equipment are furnished under
this Agreement, the agency having incident command responsibility for the
incident shall have overall supervision of mutual aid personnel and equipment
during the period such incident is still in progress. Provided, however, when
officers from the requesting jurisdiction have not arrived at the scene of the
incident, the commanding officer of the jurisdiction arriving first to provide
mutual aid assistance shall be in command of the incident until relieved. Further,
“supervision” as used in this section refers to conduct of the mission. Each
person participating in the mission remains an employee of that person’s
employing agency and is subject to the personnel policies solely of that
employing agency.
4.0 WAIVERS
4.1 GENERAL WAIVERS. Each party to this Agreement waives all claims
against all other parties to this Agreement for compensation for any loss, damage,
personal injury, or death occurring to personnel and/or equipment as a
consequence of the performance of this Agreement.
4.2 HOLD HARMLESS. Any requesting party shall, to the extent permitted
by any applicable constitutional or Tort Claims Act limitation, save and hold
harmless any responding party against any and all claims or actions brought
against the responding party, arising out of the responding party’s efforts, except
to the extent that such claims or actions arise out of any willful misconduct or
grossly negligent action on the part of the responding party.
4.3 WORKERS’ COMPENSATION. Each party to this Agreement agrees to
provide workers’ compensation insurance coverage to each of its employees and
volunteers, and responding under this agreement recognizes that although overall
incident command supervision will usually be provided by the jurisdiction in
which the incident occurs, supervision of individual employees will be provided
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OVERVIEW DIVISION
Mutual Aid
March 2004
by their regular supervisors. The intent of this provision is to prevent the creation
of “special employer” relationships under Oregon workers’ compensation law.
5.0 REFUSALS TO PERFORM
This is a mutual aid agreement and it is assumed that all available assistance
will generally be provided. Nothing, however, in this Agreement shall be
construed to prevent a party to whom a request for assistance is made from
refusing to respond when that is appropriate in its sole determination.
In addition, any responding party may refuse to perform any specific task
when, in the sole determination of the responding party’s commanding officer,
response would create an unreasonable risk of danger to the responding party’s
employees and/or equipment or any third party.
6.0 COMPENSATION
The parties agree that the personnel and equipment available under this
agreement are roughly equivalent and agree that the availability and provision of
such constitute consideration under this agreement.
7.0 TERMINATION
Any party hereto may terminate this Agreement at any time by giving
thirty (30) days’ notice of the intention to do so to any and all other parties. Such
notice shall be sent to the governing body of the other parties and a copy thereof
to the chief of the department of the parties notified. This agreement will remain
in effect so long as there are at least two parties remaining.
8.0 EXTRA JURISDICTIONAL OPERATING AUTHORITY
The parties hereto recognize and agree that ORS Chapters 190, 453, and
476 extend the powers and authorities of the parties herein beyond their regular
jurisdictions when operating under this Agreement.
9.0 COST RECOVERY
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OVERVIEW DIVISION
Mutual Aid
March 2004
The parties hereto agree that any cost recovery actions brought by
responding jurisdictions under this Agreement against third parties shall be
coordinated by the jurisdiction in which the incident giving rise to the response
occurred.
10.0 RETIREMENT SYSTEM STATUS
The parties hereto recognize and agree that under this Agreement public
employee retirement benefits and social security benefits accrue in the manner
prescribed by the employee’s regular employment and are the responsibility of the
regular employer as if the employee were performing the employee’s regular
duties. No additional benefits arise due to participation in assistance under this
Agreement.
11.0 ASSIGNMENTS/SUBCONTRACTS
Except as expressly provided herein, the parties hereto recognize and
agree not to assign, sell, transfer, subcontract or sublet rights, or delegate
responsibilities under this Agreement, in whole or in part, without the prior
written approval of the other parties hereto.
12.0 SUCCESSORS IN INTEREST
The provisions of this Agreement shall be binding upon and inure to the
benefit of all other parties to the Agreement and the respective successors and
assigns.
13.0 COMPLIANCE WITH GOVERNMENT REGULATIONS
Each party to this Agreement agrees to comply with federal, state and
local laws, codes, regulations, and ordinances applicable to the work performed
under this Agreement.
14.0 FORCE MAJEURE
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OVERVIEW DIVISION
Mutual Aid
March 2004
No party to this Agreement shall be held responsible for delay or default
caused by fires, riots, acts of God and/or war which is beyond the reasonable
control of the parties.
15.0 SEVERABILITY
If any provision of this Agreement is declared by a court having
jurisdiction to be illegal or in conflict with any law, the validity of the remaining
terms and provisions shall not be affected; the rights and obligations of the parties
shall be construed and enforced as if the Agreement did not contain the particular
provision held to be invalid.
16.0 AMENDMENTS
The terms and conditions of this Agreement shall not be waived, altered,
modified, supplemented, or amended in any manner whatsoever without prior
written approval of the parties hereto.
17.0 DISPUTE RESOLUTION
This Agreement shall be governed by and construed in accordance with
the laws of the State of Oregon as interpreted by the Oregon courts. However, the
parties may attempt to resolve any dispute arising under this Agreement by any
appropriate means of dispute resolution, except binding arbitration.
18.0 SIGNATURES
The undersigned warrant and represent that they are duty authorized to
bind the agency represented by the undersigned as a party to this Agreement, and
that the agency represented by the undersigned as a party to this Agreement, and
that the agency represented by the undersigned is authorized to participate in and
carry out the functions required by this Agreement.
All signatures shall be executed in counterparts, using the form appearing
on the next page hereto or another substantially in that form.
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OVERVIEW DIVISION
Mutual Aid
March 2004
SIGNATURE PAGE FOR MUTUAL AID AGREEMENT
PARTICIPATING AGENCY
NAME AND TITLE
SIGNATURE
DATE
PARTICIPATING AGENCY
NAME AND TITLE
SIGNATURE
DATE
[Add signature blocks as needed]
s/MobPlan/Mutuala2
I-D-8

OVERVIEW DIVISION
Unprotected Area Policy
April 1997
E .
UNPROTECTED AREAS POLICY
(ORS 476.280, 476.290)
1. DEFINITIONS
“Unprotected areas” means any area of the county or state that does not have
both wildland and structural protection.
“Undue jeopardy to life and property” means a “threat and/or danger to the
lives and/or property of persons residing inside the boundaries of the city or
district. It is further the policy that “undue jeopardy to life and property” be
applied liberally in allowing fire chiefs to intervene before an actual threat
arises.
2. OVERVIEW
The fire chief shall obtain from the governing body or the district board of
the rural fire protection district general authorization to extinguish
uncontrolled fires burning in unprotected areas that are causing, or may
cause, undue jeopardy to life and property. This authorization to respond in
unprotected areas shall not be construed to constitute a contract to provide
service.
When in the opinion of the fire chief, a fire burning out of control in an
unprotected area is causing, or may cause, undue jeopardy to life or property
and equipment is available and a response will not unduly jeopardize local
capabilities, resources may respond to extinguish the fire. The department
would employ the same means and resources they would to extinguish a
similar fire within their own boundaries.
When such a fire is extinguished, the governing body of the city or the
district board of the rural fire protection district providing the service may
bill the owner of the property involved in the fire. The cost to the property
owner will be the cost of the fire suppression, using the standardized cost
schedule approved by the State Fire Marshal, on forms furnished by the State
Fire Marshal for this purpose. In no case shall the cost be greater than the
pro rata cost that would have been charged for the performance of a similar
fire suppression in the responder’s own jurisdiction.
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OVERVIEW DIVISION
Unprotected Area Policy
April 1997
3. UNPROTECTED AREAS STANDARDIZED COST SCHEDULE
This schedule is adopted by reference in OAR 837, Division 130, State Fire
Marshal Standardized Cost Schedule. A copy is in the appendices of this
plan.
4. INCIDENTS BEYOND THE CAPABILITY OF LOCAL RESOURCES
When a fire threat presenting undue jeopardy to life and property exists in an
area unprotected by a city or rural fire department, and the size of the
incident is beyond the capability of the responding fire department and any
mutual aid departments, or if structural fire protection is not available, a fire
suppression response may be available under the Emergency Conflagration
Act.
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OVERVIEW DIVISION
Public Safety Policy
March 2004
F. PUBLIC SAFETY POLICY
(ORS 478.310, 478.315)
1. DEFINITIONS
“Transportation route” means a roadway, waterway or railroad right of
way against which no taxes or assessments for fire protection are levied by
the city or fire district.
“State property” means any public land or other real property controlled
by any agency of the State of Oregon and against which no taxes or
assessments for fire protection are levied by a city or fire district.
2. OVERVIEW
Transportation Routes and Outside Jurisdiction Boundaries
When a city or fire district responds to a call for assistance outside the
limits of a district or of a city, or an occurrence on a transportation route
within the city or fire district, the city or fire district may recover from the
person or property receiving the direct fire or safety services the
reasonable value of the services rendered, including repairs and
depreciation, in accordance with the transportation cost schedule issued by
the state fire marshal. The district or city may recover other expenses or
costs reasonably incurred in furnishing the assistance, as adopted by the
service provider. See ORS 378.310.
State Properties
Per ORS 478.315, When a district is located entirely or partly within the
boundaries of the Columbia River Gorge National Scenic Area established
under 16 U.S.C. 544 et seq., if a fire or other public safety incident occurs
on state property within the limits of the district and assistance from the
district is requested, the fire-fighting and emergency medical vehicles,
apparatus and personnel of the district may, with or without a contract to
do so, be used for extinguishing the fire or responding to the public safety
incident. The district so responding shall recover from the state agency in
possession or control of the property:
1. The amount due under a contract with the state agency for the services
provided by the district; or
2. If there is no contract, the actual costs incurred by the district in
extinguishing the fire or responding to the public safety incident.
Refer to ORS 378.315 for billing information.
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OVERVIEW DIVISION
Public Safety Policy
March 2004
3. TRANSPORTATION COST SCHEDULE
This schedule is adopted by reference in OAR 837, Division 130, State
Fire Marshal Standardized Cost Schedule. A copy is in Appendice C
of this plan.
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OVERVIEW DIVISION
OSFM / ODF Memorandum of Understanding
April 2003
G. OREGON OFFICE OF STATE FIRE MARSHAL / DEPARTMENT OF FORESTRY
MEMORANDUM OF UNDERSTANDING
1. OVERVIEW
The following Memorandum of Understanding (MOU) between the Oregon
Department of Forestry and the Oregon Office of State Fire Marshal is intended to
provide one mechanism for the logistical support of structural firefighters on large
fire operations where the Department of Forestry’s logistical support facilities, such
as field kitchen or fuel supplies, are set up to provide such services. In fire
situations where support facilities, including kitchens and fire cache vans are
present, structural firefighters can be fed and, if necessary, provided additional
logistical support. However, availability in no way obligates agencies to use or
provide these facilities if they are not in a position to do so.
The MOU also provides for additional support services not specifically mentioned
in the agreement when mutually agreed upon in writing between authorized agency
representatives.
This MOU imposes upon the Office of State Fire Marshal the responsibility to
secure funds for costs incurred by the Department of Forestry for providing
logistical support, including contractual services to individuals assigned and made
available for fire fighting under the authority of the Emergency Conflagration Act.
However, Mobilization Plan forces are cautioned that the existence of this MOU
does not release the participating agencies from providing the services they are
dispatched to perform. Further, costs incurred by this MOU are subject to review
by the State Fire Marshal and, if deemed inappropriate, can be denied. Denied
costs will be deducted from an agency’s reimbursements.
Additionally, this MOU does not release cities and fire districts receiving
mobilization aid from the responsibility to provide logistical support for those
mobile resources.
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OVERVIEW DIVISION
OSFM / ODF Memorandum of Understanding
April 2003
MEMORANDUM OF UNDERSTANDING
STATE OF OREGON – DEPARTMENT OF FORESTRY
AND
STATE OF OREGON – OFFICE OF STATE FIRE MARSHAL
THIS AGREEMENT, made and entered into in duplicate by and between the Department of
Forestry, hereinafter called “FORESTRY,” and the Office of State Fire Marshal, hereinafter
called “STATE FIRE MARSHAL,” which parties do agree as follows:
I. PURPOSE
The purpose of this Memorandum of Understanding is to clearly define the
responsibilities of each agency in providing logistical support services such as food,
shelter, fuel, protective clothing and subsequent fiscal responsibility associated with
structural firefighters mobilized under the Conflagration Act in large fire situations.
Logistical services not listed in this agreement may be provided if mutually agreeable in
writing between participating agencies at time of need.
II.
AUTHORITY
FORESTRY, under the authority of ORS 477.406 to ORS 477.412, may enter into a
contract or agreement with a state agency for the prevention or suppression of fire on
forest land or on land other than forest land.
The STATE FIRE MARSHAL is authorized under ORS 190.010 to enter into written
agreements with any units of local government for the purpose of any and all functions
and activities that the parties to the agreement, its officers or agencies, have authority to
perform. Additionally, ORS Chapter 453, 476 and 401 authorize the STATE FIRE
MARSHAL to develop comprehensive statewide plans for the protection of life and
property during disasters. This Agreement is intended to be consistent with, and
supportive of such state plans.
III.
COOPERATIVE SERVICES BETWEEN FORESTRY AND STATE FIRE MARSHAL
Forestry
1. FORESTRY agrees to provide logistical support services such as meals for
personnel, fuel for vehicles and shelter to members of the Office of State Fire
Marshal Incident Management Teams, organized rural and city fire departments
on large fire operations where such facilities are set up to provide such services.
2. FORESTRY will develop a procedure to track the number and amount of services
provided.
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OVERVIEW DIVISION
OSFM / ODF Memorandum of Understanding
April 2003
3. FORESTRY shall establish a daily cost rate for logistical services such as meals
and any other items provided to individuals authorized to fight fire under ORS
476.510 to 476.610 (Conflagration Act). Billings shall indicate unit and total
costs as determined by ODF. Fuel and equipment costs will be itemized
separately.
State Fire Marshal
1. STATE FIRE MARSHAL will secure funds and be responsible for costs incurred
for providing logistical support including contractual services to individuals
assigned and made available for firefighting under ORS 476.510 to ORS 476.610.
IV.
DURATION – CANCELLATION
This agreement shall remain in full force and effect unless terminated by thirty days
written notice from one party to the other. This notice of termination may be given only
during the months of November through March.
In the event of cancellation, financial liability of the parties hereto will be determined on
the basis of service rendered at the time of cancellation.
In WITNESS WHEREOF, the parties hereto have executed this agreement.
STATE OF OREGON, Acting by and
through the State Forester
STATE OF OREGON, Acting by and
through the State Fire Marshal
/s Roy Woo /s Robert L. Garrison
Acting State Forester
State Fire Marshal
May 30, 2003 May 30, 2003
Date
Date
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OVERVIEW DIVISION Training and Equipment Standards
April 2007
H. TRAINING AND EQUIPMENT STANDARDS
1. OVERVIEW
The Office of State Fire Marshal expects all fire service resources
activated under the Mobilization Plan to meet applicable standards for
training and equipment. When asked to dispatch mobile support, the local
fire chief is responsible for providing personnel, equipment and apparatus
that meet minimum OR-OSHA and other related standards adopted in the
Mobilization Plan.
The standards set forth in this section are the minimum acceptable.
Higher standards are preferable.
2. GENERAL STANDARDS
A. All fire service agencies are required to be in compliance with Federal
NIMS Standards.
B. Standards for training and equipment for fire service personnel are
more fully set forth in the Oregon Occupational Safety and Health
Division (OR-OSHA or OSHA) Administrative Rules, Chapter 437,
Division 2, Section 182. (Refer to Oregon Home page on the internet at
www.gov.state.or.us. Click on Popular Sites, then click on State admin
rules. Search by chapter number or agency.) The Office of State Fire
Marshal also strongly recommends that participating agencies adopt the
standards set forth by the Department of Public Safety Standards and
Training (DPSST).
3. URBAN STRUCTURAL FIREFIGHTING STANDARDS
The providing agency is responsible for ensuring that personnel and
equipment provided under this plan meet the following minimum
standards:
A. Urban Structural Training Standards
1) Firefighter
S:mobplan/training
a) Training and skills at the level of NFPA Firefighter 1 or
equivalent.
b) Awareness of and compliance with applicable OR-
OSHA safety rules;
c) Annual demonstration and documentation of proficiency
in use of SCBA; and
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OVERVIEW DIVISION Training and Equipment Standards
April 2007
d) Physically capable of performing the duties required.
2) Company Officer/Engine Boss, Task Force Strike Team
Leader, Division Group Supervisor
In addition to the requirements of H.3.A.1, above, fire
officers must comply with the following:
a) Attain the level of NFPA Firefighter II or equivalent-
Fire Ground Leader;
b) Successfully complete the following Incident Command
Courses; I-100, I-200, I-700, I-300 (except Engine Boss)
and I-800 (NIIMS is old standard-NIMS is new
standard);
c) Complete instruction in the applicable laws of OR-
OSHA;
d) Complete instruction on the Oregon Fire Service
Mobilization Plan;
e) Complete a formal instruction on fire attack tactics and
strategies.
3) Structural Apparatus Operator
a) NFPA Firefighter I or equivalent;
b) Awareness of and compliance with applicable OR-
OSHA safety rules;
c) NFPA Pumper Operator or equivalent; and
d) Physically capable of performing the duties required.
4) Incident Management Team – Qualifications as adopted by
the State Fire Defense Board in the Oregon Interface
Qualification System and recognized by the Office of State
Fire Marshal.
B. Urban Structural Equipment Standards
1) Apparatus
For structural firefighting during an emergency mobilization,
the minimum equipment should consist of a triple
combination pumper with a four-person crew. Other types of
specialized apparatus could be utilized as needed, but should
be in compliance at time of construction with NFPA
standards.
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2) Personal Protective Equipment
The individual is responsible for each mandatory item unless
the department carries a supply for all members.
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OVERVIEW DIVISION
Training and Equipment Standards
March 2004
Full protective clothing is required for personnel involved in
structural fire fighting as referenced in OR-OSHA rules. All
gear must be in compliance with NFPA 1976 and applicable
OR-OSHA standards.
All people actively engaged in structural fire fighting, or
those who may become engaged in structural fire fighting,
shall don complete fire fighting gear to consist of:
a) Helmet with shield or appropriate eye protection
b) Turnout coat/bunker
c) Turnout pants/bunker
d) Structural firefighting footwear
e) Structural firefighting gloves
f) Fire resistant hood
Note:
Self-contained breathing apparatus (SCBA) shall be of
at least the 30-minute type and meet current standards.
4. INTERFACE FIREFIGHTING STANDARDS
While these interface training standards are based upon national wildfire
training standards, it is not the intent of these standards to have structural
firefighting forces involved in wildland firefighting. The wildland
firefighting training is intended to provide safety knowledge for structural
firefighters involved in structural interface operations. The providing
agency is responsible for ensuring that personnel and equipment provided
under this plan meet the following minimum standards:
A. Interface Training Standards
1) Interface Firefighter, Company Officer/Engine Boss, Task
Force/Strike Team Leader, Division Group Supervisor
a) Training and skills meeting the requirements of the
respective position, as identified in the Oregon
Interface Qualification System (OIQS; See matrix
at end of this section.)
b) Assistant task force leaders, if used, must meet or
exceed the OIQS Single Resource Boss (Engine
Boss/Company Officer) qualification requirements.
2) Interface Incident Management Team Members. Training
and skills meeting the requirements of the respective
position, as identified in the Oregon Interface Qualification
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OVERVIEW DIVISION
Training and Equipment Standards
March 2004
System. See Command and General Staff requirements at
end of this section.
B. Interface Equipment Standards
While some of these structural interface equipment standards
include some wildland equipment, it is not the intent of these
standards to have structural firefighting forces involved in
wildland firefighting. The wildland equipment is added to
provide safety tools for structural firefighters involved in
structural interface operations.
1) Apparatus
Structural fire apparatus may not normally carry equipment that is
needed for safe and efficient structure defense operations on
wildland interface incidents. When responding to interface fire
assignments, the following minimum recommended equipment
should be added to the apparatus:
a) 400’ of 1.5” or 1.75” hose (lightweight forestry hose
preferred)
b) 200’ of 1” hose
c) 2 - 1.5” combination nozzles (20-60 gpm preferred)
d) 1 - 1” combination nozzles
e) 1 - 1.5” forestry gated wye
f) 1 - 1.5” to 1” reducer
g) 1 shovel
h) 1 McLeod
i) 1 Pulaski
j) 2.5 gallon drinking water jug
k) appropriate adaptors
2) Personal Protective Equipment
The individual is responsible for each mandatory item unless the
department carries a supply for all members.
Full protective clothing is required for personnel involved in
structural fire fighting as referenced in OR-OSHA rules. All gear
must be in compliance with NFPA 1976 and applicable OR-OSHA
standards.
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OVERVIEW DIVISION Training and Equipment Standards
April 2007
d) Physically capable of performing the duties required.
2) Company Officer/Engine Boss, Task Force Strike Team
Leader, Division Group Supervisor
In addition to the requirements of H.3.A.1, above, fire
officers must comply with the following:
a) Attain the level of NFPA Firefighter II or equivalent-
Fire Ground Leader;
b) Successfully complete the following Incident Command
Courses; I-100, I-200, I-700, I-300 (except Engine Boss)
and I-800 (NIIMS is old standard-NIMS is new
standard);
c) Complete instruction in the applicable laws of OR-
OSHA;
d) Complete instruction on the Oregon Fire Service
Mobilization Plan;
e) Complete a formal instruction on fire attack tactics and
strategies.
3) Structural Apparatus Operator
a) NFPA Firefighter I or equivalent;
b) Awareness of and compliance with applicable OR-
OSHA safety rules;
c) NFPA Pumper Operator or equivalent; and
d) Physically capable of performing the duties required.
4) Incident Management Team – Qualifications as adopted by
the State Fire Defense Board in the Oregon Interface
Qualification System and recognized by the Office of State
Fire Marshal.
B. Urban Structural Equipment Standards
1) Apparatus
For structural firefighting during an emergency mobilization,
the minimum equipment should consist of a triple
combination pumper with a four-person crew. Other types of
specialized apparatus could be utilized as needed, but should
be in compliance at time of construction with NFPA
standards.
S:mobplan/training
2) Personal Protective Equipment
The individual is responsible for each mandatory item unless
the department carries a supply for all members.
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OVERVIEW DIVISION
Training and Equipment Standards
March 2004
All people actively engaged in structural fire fighting, or those who
may become engaged in structural fire fighting, shall don complete
fire fighting gear.
For interface firefighting during an emergency mobilization, the
minimum equipment includes:
Structural Protective Equipment
a) Helmet w/shield or appropriate eye protection
b) Turnout coat/bunker
c) Turnout pants/bunker
d) Structural firefighting footwear
e) Structural firefighting gloves
f) Fire resistant hood
Note:
Self-contained breathing apparatus (SCBA) shall be of at
least the 30-minute type and meet current standards.
Wildland Protective Clothing
For interface firefighting during an emergency mobilization, the
minimum equipment also includes:
a) OR-OSHA compliant wildland firefighting footwear,
(leather lace-up, minimum of 8 inches high, soles of nonslip
material)
b) Hard hat or equivalent, meeting 1986 ANSI Class B
standards. The intent is to have head, ear and neck
protection.
c) Fire resistant treated wildland firefighting clothing (shirt
and trousers)
d) Goggles - Structural helmets with face shields cannot take
the place of goggles.
e) Leather gloves
f) Bandanna or dust mask
The following equipment is mandatory but need not be carried on
person if it is readily available. The fire shelter must be carried on
person when the team leader deems it necessary while actually
fighting fire.
g) Canteen
hi) Fire shelter
i) Belt to carry canteen and shelter
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I-H-5

OVERVIEW DIVISION
Training and Equipment Standards
March 2004
j) First aid kit, mole skin, and snake-bite kit
k) Hearing protection
5. GENERAL MOBILIZATION STANDARDS
The following equipment must be available for responses to all
types of fire service mobilizations under this plan.
A. Apparatus Equipment
The following items must be carried on each apparatus:
1) Engine oil
2) Transmission oil
3) Pump oil
4) 2 cycle mix oil if needed
5) Spare spark plug for small engines carried
6) Small mechanics tool kit
7) Hard suction – all hose and appliances for drafting water
8) Spare drive belt (optional)
B. Personal Equipment
The following items are required:
1) Food and water for 48 hours
Note: Logistical support may not be readily available during the
initial operations of mobilizations.
2) Flashlight or helmet light with extra batteries
3) Sleeping bag
4) Certificate of minimum training signed by fire chief
5) Medical information card including emergency contact
information, allergies, current medications, physician’s name and
phone number
Note: The following items are recommended for each person unless the team
leader is carrying a supply for each member of the team. Gear and
supplies are required for seven days.
1) Towels in plastic bag
2) Washcloths in plastic bag
3) Bar soap in container
4) Shampoo/conditioner
5) Hairbrush, comb, and clips
6) Toothbrush and toothpaste
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I-H-6

OVERVIEW DIVISION
Training and Equipment Standards
March 2004
7) Deodorant, foot powder
8) Feminine hygiene supplies
9) Prescription medicine
10) Sun block
11) Insect repellent
12) Wrist watch
13) Poison oak wash
14) Shaving items
15) Sun glasses
16) Cash money--$20 minimum
17) Hair restraints if needed
18) Plastic bag for dirty clothes, laundry soap
19) Toilet paper
20) Contact lens cleaner, if used
21) Underwear
22) Shirts, long and short sleeves, 2 pair
23) Sweatshirt or sweater
24) Long pants, 2 pair
25) Socks, preferable cotton, 10 pair
26) Base camp shoes
27) Jacket
28) Hat
29) Handkerchiefs
30) Long underwear
31) Lightweight rain gear
32) Travel alarm clock
33) Note pad and pencil
34) Pocket knife/leatherman’s tool
35) Cot or pad
36) Pillow
37) Tent
38) Extra eyeglasses
39) Whistle
No shorts, no tank tops, and no sandals, thongs, or open-toed shoes
allowed in base camp.
Non-medical drugs and alcohol are not permitted at the incident or in
fire camp. Possession or use of these substances will result in
discharge from the scene and may result in criminal action, as
appropriate.
C. Strike Team/Task Force Leader Kit
Recommended items - items on this list may be omitted if each
individual carries that item in their personal gear.
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OVERVIEW DIVISION
Training and Equipment Standards
March 2004
1) Minimum $100 cash or credit cards
2) Cellular phone, telephone directories, 12v adapter
3) Portable battery chargers with one spare for each type
portable
4) Group supplies kit
a) Eye wash
b) Spare tooth brush and paste
c) First aid kit with oxygen
d) Pain killers and other non-prescription first aid
medications
e) Cooking pans, utensils, plastic scrubber, dish cloths
f) Paper plates and plasticware
g) Sun screen, chapstick, insect repellent, blister pads
h) Salt and pepper
i) Spare pens/pencils/paper
j) Extra head lamp batteries
k) Bar soap, laundry soap, dish soap, window spray
l) Can opener
m) Duct tape
n) Toilet paper, Kleenex, paper towels
o) Tall kitchen bags w/ties
5) Binoculars
6) Light sticks
7) Compass, maps
8) Fireline Handbook
9) Food, drinking water and replacement liquids for 48
hours
10) Camp stove
11) Large cooler
12) Spare helmets, goggles, bandannas, gloves, fire shelters,
head lamps
13) Fire Service Mobilization Plan
14) Clipboard, accident reports, injury reports, FSP-01s
15) Large tarpaulin
Optional Items
1) Portable radio clone cords
2) AM/FM radio w/extra batteries
3) Extension cord with multi-plug adapter
4) Programmable scanner
5) Interface training materials for review during slack time
6) Business cards
7) Clothesline
8) Office supplies
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OVERVIEW DIVISION
Training and Equipment Standards
March 2004
a) Folding file
b) Extra pens and pencils
c) Tablets
d) Hi-lighters
e) Manila envelopes
f) Stapler and paper clips
g) Grease pen, dry erase markers
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I-H-9

OVERVIEW DIVISION
Training and Equipment Standards
March 2004
INTERFACE POSITION QUALIFICATION REQUIREMENTS
POSITION 2000 2001 2002 2003 2004 1 2005 2 SUMMARY
Firefighter
(FFT2)
FFT2**
S-130/S-190 3
FFT2**
S-130/S-190
RECOM-
MENDED
TRAINING
I-100
FFT1**/S-131
Single Resource
Boss
(ENGB/Co.
Officer)
FFT1**
S-205/S-215
S-290 ENGB** S-131 S-230/231
FFT1**/S-131
S-205/215
S-230, S-290
ENGB**
I-200
S-270
S-234
Strike
Team/Task
Force Leader
(STEN/TFLD/
Co. Officer)
Division/Group
Supervisor
(DIVS)
FFT1**
S-205/215
S-290
ENGB** S-336
OR
S-330
ST/TFLD**
ST/TFLD** I-300 S-390 S-339
FFT1**/S-131
S-205/215
S-290
ENGB**
S-336/S-330
ST/TFLD**
ST/TFLD*
I-300, S-339
S-390
DIVS**
By the year noted, experience and training requirements for a position must be met before an individual is eligible to participate in a
Conflagration/Mobilization assignment.
S-390
I-300
1 By the year 2004, S-131 (8-hr. class) is required to be able to complete the FFT1 task book.
2 By the year 2005, tactics and safety classes are required for Single Resource Boss and Div/Group Supv positions (previously only recommended).
3 Equivalent mobilization and State Mobilization Plan awareness may be substituted for S-130/S-190.
**This indicates the position task book that must be completed as part of the experience requirement for the position.
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OVERVIEW DIVISION
Training and Equipment Standards
March 2004
INTERFACE INCIDENT COMMANDER (I-IC)
REQUIRED TRAINING
Incident Commander (S-400)
or NFA Command and Control
Command & General Staff (S-420)
SUGGESTED TRAINING Advanced ICS (I-400)
EXPERIENCE Satisfactory performance as an Operations Chief or Planning
Section Chief Type 2
OR
Satisfactory performance as a Logistics Section Chief or Finance
Section Chief Type 2
AND
Satisfactory position performance as an Incident Commander Type
3 on an interface fire incident
OR
Equivalency as determined by a peer review panel
INTERFACE SAFETY OFFICER (I-SOF)
REQUIRED TRAINING
Safety Officer (S-404)
or NFA Incident Safety Officer
Command & General Staff (S-420)
SUGGESTED TRAINING Intermediate ICS (I-300)
EXPERIENCE Division/Group Supervisor qualified and satisfactory performance
on an interface wildfire incident
AND
Satisfactory position performance as a Safety Officer Type 2 on an
interface wildfire incident
OR
Satisfactory performance as an Incident Safety Officer (fire or allrisk)
as determined by a peer review panel
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I-H-11

OVERVIEW DIVISION
Training and Equipment Standards
March 2004
INTERFACE INFORMATION OFFICER (I-IOF)
REQUIRED TRAINING
SUGGESTED TRAINING
Information Officer (S-403)
or EMI Public Information Officer
Command & General Staff (S-420)
Advanced ICS (I-400)
EXPERIENCE Satisfactory performance as an Incident Information Officer Type 3
OR
Successful completion of S-203 Introduction to Incident
Information
OR
Satisfactory position performance as an Information Officer Type
2 on an interface fire incident. (Task Book)
OR
Equivalency as determined by a peer review panel
INTERFACE OPERATIONS SECTION CHIEF (I-OSC)
REQUIRED TRAINING
Operations Section Chief (S-430)
Command & General Staff (S-420)
Situation Unit Leader (S-346) or equivalent
experience
SUGGESTED TRAINING Advanced ICS (I-400)
EXPERIENCE Qualification and satisfactory performance as a Division/Group
Supervisor on an interface wildfire incident
AND
Completion of an Operations Section Chief Type 2 task book
within three years
OR
Equivalency as determined by a peer review panel
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OVERVIEW DIVISION
Training and Equipment Standards
March 2004
INTERFACE LOGISTICS SECTION CHIEF (I-LSC)
REQUIRED TRAINING
SUGGESTED TRAINING
EXPERIENCE
Logistics Section Chief (S-450)
Command & General Staff (S-420)
Advanced ICS (I-400)
Facilities Unit Leader (S-354)*
Supply Unit Leader (S-356)*
Ground Support Unit Leader (S-355)*
Satisfactory performance as a Facilities Unit Leader and
Satisfactory performance as a Ground Support Unit Leader OR
Satisfactory performance as a Supply Unit Leader
OR
Satisfactory position performance as a Logistics Section Chief
Type 2
OR
Equivalency as determined by a peer review
* Satisfactory performance as a Facilities U.L., Supply U.L., and Ground Support U.L. may be substituted
for the course training.
INTERFACE PLANNING SECTION CHIEF (I-PSC)
REQUIRED TRAINING
SUGGESTED TRAINING
Command & General Staff (S-420)
Situation Unit Leader (S-346)
or satisfactory position performance
Resource Unit Leader (S-348)
or satisfactory position performance
Advanced ICS (I-400)
Planning Section Chief (S-440)
EXPERIENCE
Satisfactory performance as a Strike Team/Task Force Leader
on an interface fire incident
OR
Satisfactory position performance as a Planning Section Chief
Type 2 on an interface fire incident
OR
Equivalency as determined by a peer review panel
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OVERVIEW DIVISION
Training and Equipment Standards
March 2004
INTERFACE FINANCE/ADMINISTRATION
SECTION CHIEF (I-FSC)
REQUIRED TRAINING
SUGGESTED TRAINING
Command & General Staff (S-420)
Finance/Administration Section Chief (S-460)
Time Unit Leader (S-365)
or satisfactory position performance
Procurement Unit Leader (S-368)
or satisfactory position performance
Advanced ICS (I-400)
EXPERIENCE
Satisfactory position performance as a Finance/Administration
Section Chief Type 2 on an interface fire incident.
OR
Equivalency as determined by a peer review panel
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OPERATIONS DIVISION
Standard Operating Guide
March 2004
A. STANDARD OPERATING GUIDE FOR REQUESTING
MOBILIZED RESOURCES
1. OVERVIEW
The Fire Service Mobilization Plan is intended to establish operating
procedures that will most efficiently and economically utilize the fire
fighting resources of the state in the event of a fire or other emergency that
is beyond the capabilities of local and district fire protection resources. It
requires the existence of mutual aid agreements that organize fire defense
districts and/or regional fire fighting forces to cope with such emergencies;
the organization of fire districts and departments into fire defense districts
with fire defense board chiefs; and the use of the National Interagency
Incident Management System/Incident Command System (NIIMS/ICS).
When, in the judgment of the local or fire defense board chief, an
emergency is beyond the control capabilities of the local and district fire
suppression resources, including primary mutual aid, the fire defense board
chief shall report the conditions of the emergency to the state fire marshal or
the state fire marshal duty officer and request mobilization of support for
that district.
After verifying the need for mobilized support, the state fire marshal (state
fire chief) shall, if appropriate, request authorization from the Governor to
invoke the Emergency Conflagration Act, hereafter referred to as the Act
(476.510 to 476.610, 476.990).
The provisions of the plan may be implemented for mobile support
separately from the Conflagration Act; however. In this case, reimbursement
for response under the Act will not apply.
This guide is intended to help local fire chiefs, fire defense board chiefs, the
state fire marshal duty officer, and the state fire chief to determine when to
request implementation of either the Act or the Plan. To assure that local
resources have been exhausted and that the Governor will be provided
accurate and sufficient information before such a decision is made, it is
important that a formal progression of decisions be followed, beginning
with the initial reporting of an incident.
Decisions based upon this guide must be made with full awareness that
implementation of the Conflagration Act may permit access to the General
Fund or Fire Insurance Premium Tax Fund without immediate Legislative
oversight, and that conflagration mobilizations result in a significant
financial liability to the citizens of Oregon.
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II-A-1

OPERATIONS DIVISION
Standard Operating Guide
March 2004
On the other hand, failure to request implementation of the Act could result
in delayed or insufficient response, resulting in preventable damage to
property and environment, or injury, and/or loss of life.
2. WHEN TO REQUEST IMPLEMENTATION
Requests to implement the Fire Service Mobilization Plan may be made
when there is a fire, other emergency incident or ancillary function where
fire poses an immediate threat to life, environment, or property that cannot
be controlled or handled by the local fire services and the mutual aid
resources normally and routinely available to the affected department
through its direct, written mutual aid agreements with other agencies.
Specific incidents which may present an immediate threat to life,
environment, or property include, but are not limited to:
a. Structural fires that by sheer numbers, size or speed of spread cannot be
controlled by available resources; or
b. Wildland or interface fires that threaten structures where there are few or
no fire services available to contain, control, or stop the fires from
engulfing the structures; or
c. Major disasters including earthquakes, tornadoes, floods, and other
natural phenomena that cause great destruction.
3. WHEN REQUESTS WILL BE DENIED
Requests to invoke the Conflagration Act will be denied if, in the opinion of
the fire defense board fire chief and/or the state fire chief:
a. The local fire chief has not exhausted local resources and those of
mutual aid agreement agencies; or
b. There appears to be little immediate threat to structures; or
c. The fire or threat of fire is of such a nature that the resources provided
by implementation of the Act could not be used or would not be
effective in mitigating the situation.
d. The provisions of the Plan may be used without invoking the
Conflagration Act.
4. DECISION PROCESS
s/Mob Plan/Standard
The decision to request the Act is appropriate if, having considered the
decision criteria in Attachment C, the fire defense board chief determines
the incident cannot be controlled by available local resources without losing
minimal coverage for the fire service area.
II-A-2

OPERATIONS DIVISION
Standard Operating Guide
March 2004
NOTE: Where the decision appears questionable, the fire defense board
chief should contact the state fire chief and provide an alert.
a. Decision Flow Charts (Attachments A and B)
Attachment A is a flow chart for requesting implementation of the
Conflagration Act. Attachment B is a flow chart for requesting
implementation of the Mobilization Plan, without Conflagration Act
response reimbursement. The ability of local and mutual aid resources to
control the emergency drives the flow charts.
b. Decision Criteria (Attachment C)
The six major decision criteria are:
1. Incident Status
2. Area/Terrain Involved
3. Resource Status
4. Factors at Risk
5. Control Concerns
6. Other
Many of the criteria will be applicable at each point in the flow charts. The
relative importance of the criteria may vary. However, when taken together,
they should clearly substantiate the decision to request implementation of
the Act.
5. EMERGENCY SITUATIONS AND APPROPRIATE ACTIONS
a. Situation 1
1) Circumstance: It is projected that district mutual aid resources may
not be sufficient to control the incident.
2) Actions:
a) Local fire chief establishes an incident command system
b) Local fire chief makes request to fire defense board chief for
mobile support
c) Fire defense board chief notifies state fire chief or duty officer of
the current situation, resource needs, and the potential need for
mobile support
d) State fire chief notifies the Governor of possible need for
implementation of the Conflagration Act
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OPERATIONS DIVISION
Standard Operating Guide
March 2004
b. Situation 2
e) State fire chief begins assessment of closest available resources
and alerts other fire defense board chiefs as necessary
f) State fire chief reports back to fire defense board chief
g) Fire defense board chief reports back to local chief
1) Circumstance: It is determined that district mutual aid resources are
not sufficient to control the incident or uncommitted resources within
the district are severely depleted.
2) Actions:
c. Situation 3
a) Local fire chief establishes an incident command system;
b) Local fire chief and fire defense board chief determine specific
resource needs beyond the previous assessment, including
overhead management assistance, and determine appropriate
check-in point, staging area, and logistics for incoming personnel
and equipment;
c) Fire defense board chief notifies state fire chief or duty officer of
specific resource needs and the need for implementation of the
Conflagration Act;
d) State fire chief contacts the Governor for declaration of Act and
authorization to implement the Mobilization Plan;
e) State fire chief, in conjunction with the assigned SFM overhead
team incident commander, determines appropriate resource
response;
f) State fire chief contracts other fire defense board chiefs to
request resources and dispatches an SFM overhead team;
g) State fire chief reports back to the fire defense board chief with
confirmation of declaration and information about responding
resources;
h) Fire defense board chief reports the same information to the local
fire chief;
i) Local fire chief initiates logistical support;
j) SFM overhead team regularly reports the progress of the incident
and the current status of the mobilized resources to the state fire
chief.
1) Circumstance: An emergency occurs in an area unprotected by a city
or rural fire department that may develop into a condition beyond the
capability of available local resources.
2) Actions:
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II-A-4

OPERATIONS DIVISION
Standard Operating Guide
March 2004
a) If a local fire department has responded to the incident under the
Unprotected Area Policy, the local fire chief proceeds as outlined
under Situation 1 above.
b) If the land is publicly owned, with natural resources protected by
a wildland protection agency, the district forester or other
manager of the land protection agency may request assistance
from the fire defense chief to protect structures at risk.
Where the wildland protection agency has emergency response
and mutual aid agreements with local fire departments and fire
districts, the fire defense chief proceeds as outlined under
Situation 1 above.
Where there is no local structural fire protection involvement,
the state fire chief may appoint the fire defense chief, a local fire
chief, a deputy state fire marshal or other fire service
representative to consult with the district forester, assess the
situation and confirm resource needs. The representative will
proceed as outlined under Situation 1 above.
In all cases, assessment of resource needs should include
consideration by the wildland agency to contract for structure
suppression resources prior to requesting a conflagration
declaration. This is especially appropriate for the protection of
publicly owned structures on public lands.
c) If the land is privately owned, and no local fire department or
district has authority to respond under the Unprotected Area
Policy, the chair of the county board of commissioners may
request assistance from the fire defense chief to assess the
condition and confirm resource needs.
If the fire defense chief is unavailable to serve the unprotected
area, the state fire marshal may appoint a local fire chief, a
deputy state fire marshal or other fire service representative to
assess the condition and confirm resource needs. The
representative will consult with the county commission chair, the
fire defense chief, available local fire departments, and the state
fire chief and proceed as outlined under Situation 1 above.
d. Situation 4
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II-A-5

OPERATIONS DIVISION
Standard Operating Guide
March 2004
1) Circumstance: An emergency occurs in an area unprotected by a city
or rural fire department that is considered a condition beyond the
capability of available local resources.
2) Actions:
a) If a local fire department has responded to the incident under the
Unprotected Area Policy, the local fire chief proceeds as outlined
under Situation 2 above.
b) If the land is publicly owned, with natural resources protected by
a wildland fire protection agency, the district forester or other
manager of the land protection agency may request assistance
from the fire defense chief to protect structures at risk.
Where the wildland protection agency has emergency response
and mutual aid agreements with local fire departments and fire
districts, the fire defense chief will proceed as outlined under
Situation 2 above.
Where there is no local structural fire protection involvement,
the state fire chief may appoint the fire defense chief, a local fire
chief, a deputy state fire marshal or other fire service
representative to consult with the district forester to assess the
situation and confirm resource needs and to serve as a liaison to
the state fire chief. The state fire chief’s representative will
proceed as outlined under Situation 3 above.
In all cases, assessment of resource needs should include
consideration by the wildland agency to contract for structural
suppression resources prior to requesting a conflagration
declaration. This is especially appropriate for the protection of
publicly owned structures on public lands.
The wildland protection agency is responsible for identifying
and, in coordination with the state fire chief’s representative(s),
providing mobile support services as outlined in this plan.
c) If the land is privately owned, and no local fire department or
district has authority to respond under the Unprotected Area
Policy, the chair of the county board of commissioners may
request assistance from the fire defense chief to assess the
condition and confirm resource needs. The county will be
expected to provide assistance with logistics.
If the fire defense chief is unavailable to serve the unprotected
area, the state fire marshal may appoint a local fire chief, a
deputy state fire marshal or other fire service representative to
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II-A-6

OPERATIONS DIVISION
Standard Operating Guide
March 2004
assess the condition and confirm resource needs. The
representative will consult with the county commission chair, the
fire defense chief, available local fire departments, and the state
fire chief and proceed as outlined under Situation 2.
The state fire chief’s representative is responsible for identifying
and, in coordination with the chair of the county board of
commissioners, providing logistical support services to
mobilized resources as outlined in this plan.
6. PROCEDURES FOR REQUESTING MOBILE SUPPORT
a. In an emergency considered to be beyond the capabilities of local
available resources, including direct mutual aid, the local fire chief
shall:
1) Evaluate the extent of the problem;
2) Evaluate assistance required versus resources available;
3) Request mutual aid assistance through the fire defense board chief.
The jurisdiction receiving mutual aid assistance shall provide
necessary rations, fuel and related supplies for any operation
continuing beyond three hours.
4) Establish an incident command system; and staff or delegate
authority for incident command functions;
5) When the fire involves land protected by a wildland fire protection
agency, maintains communication and close liaison with the wildland
agency incident commander;
6) Maintains communication with the fire defense board chief;
7) Is responsible for coordinating demobilization with the fire defense
board chief; and
8) Ensures coordination with local emergency services involved in the
incident; i.e., law enforcement, public works, and emergency
planning.
b. In an emergency that is beyond the resources available to the fire
defense district fire service, the fire defense board chief shall:
1) Evaluate need for the request using the decision criteria.
2) When warranted, request the provision of mobile support from the
state fire chief. The request must be specific as to the incident
conditions and structures threatened and the type of assistance
needed.
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II-A-7

OPERATIONS DIVISION
Standard Operating Guide
March 2004
3) Compile a list of mutual aid resources at the incident and provide
that list to the SFM incident management team.
4) In consultation with the local fire chief, assesses types of resources
needed and informs the state fire chief;
5) During the incident, ensures that adequate fire protection resources
are available within the fire defense district.
6) Maintains communication with the SFM overhead management
team and local fire chiefs; and
7) Coordinates demobilization with the local fire chief and the state
fire chief.
c. State Fire Chief:
1) Receives notification from the fire defense board chief of the
implementation of the fire defense district fire service plan and
anticipated needs for additional resources beyond the district fire
service.
2) Advises the Governor of the need to implement the Conflagration Act
for the jurisdiction(s) where the emergency exists;
3) When authorized by the Governor, order sufficient and appropriate
mobile support to respond and assist the fire chief within the area in
peril;
4) Serves as the administrative commander of the State Fire Service to
carry out the intended functions of the Mobilization Plan and assumes
primary responsibility for the effective and efficient management of
state-provided resources;
5) Upon implementation of the Conflagration Act, dispatches overhead
team members and other resources as necessary to manage ICS
functions.
6) Implement the provisions of this plan for appropriate resource
mobilization separately from the Conflagration Act.
d. General Procedures:
1) Fire Defense Board Chief notifies state fire chief, or designee, of
current situation, resource needs, and the potential need for mobile
support.
2) State Fire Chief notifies the Governor of the need to invoke the
Conflagration Act, if appropriate.
3) State Fire Chief begins assessment of available resources and alerts
other fire defense board chiefs as necessary.
s/Mob Plan/Standard
II-A-8

OPERATIONS DIVISION
Standard Operating Guide
March 2004
4) State Fire Chief assesses and dispatches overhead management
personnel as needed.
5) State Fire Chief notifies the fire defense board chief of available
resources and estimated time of arrival.
6) Fire Defense Board Chief reports back to the local fire chief.
7) Local Fire Chief implements an incident command system. In the
case of a multi-agency incident, a unified incident command system
shall be used.
7. SUCCESSION OF COMMAND
a. General
All principle officers having command responsibilities under the
Mobilization Plan shall designate alternatives to provide for continuity
of command in the event that they are absent, disabled, or otherwise
unable to perform their functions. Designated alternates and subsequent
changes shall be reported to the next in command.
b. Delegation of Authority
The OSFM structural overhead team incident commander is responsible
for determining the need for completion of a delegation of authority.
Delegation of authority should be completed before deployment of
resources mobilized under the Mobilization Plan.
The fire chief (or designated authority having jurisdiction) is responsible
for specifying the terms and scope of delegation. Some terms are
included in the delegation of authority template (Attachment D, page II-
A-14 & 15). Other considerations include:
• Integration of OSFM overhead functions and personnel with an
existing incident command structure;
• Roles and responsibilities that the local fire chief wishes to retain
(operations or interagency liaison role, for example);
• How OSFM overhead logistics personnel will assist the jurisdiction
with the jurisdiction’s responsibilities for logistical support for
mobilized resources;
• Responsibilities for situation reports to the jurisdiction, fire defense
chief, county emergency manager, cooperating agencies, or others;
• Liaison and advisory responsibilities to county emergency
management for evacuation planning and actions; and
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II-A-9

OPERATIONS DIVISION
Standard Operating Guide
March 2004
• Providing information on fire cause, losses and damages to assist
the jurisdiction with its fire investigation and reporting
responsibilities.
8. DEFINITIONS
“Local Fire Chief” means the fire chief in whose jurisdiction or area of
responsibility there is a fire or other emergency that cannot be controlled by
local resources and direct mutual aid.
“Fire Defense Board Chief” means the fire chief duly elected by the fire
defense district departments and confirmed by the state fire marshal to
coordinate fire services, including implementation of the Plan, within a
region.
“State Fire Chief” means the state fire marshal.
s/Mob Plan/Standard
II-A-10

OPERATIONS DIVISION
Standard Operating Guide
March 2004
ATTACHMENT A--DECISION FLOW CHART-CONFLAGRATION ACT
Report of Incident
Secure from
scene
Controlled
Controlled
Respond with First
Alarm Assignments
Not Controlled
Respond with Additional
Alarm Assignments
Controlled
Not Controlled
Request Mutual Aid
Not Controlled
Request Fire Defense Chief
Controlled
Request Additional Mutual Aid
Not Controlled
Mutual Aid Depleted-or-Mutual Aid Not
Able to Control by Available Resorces
No
Yes
Request OSFM to Implement Conflagration Act
OSFM Decision to Request Act
Implementation
No
Yes
No
County Emergency Services Only
No
Yes
OEM Assistance
No
Governor’s Office Authorization to
Implement Act
No
Yes
Order Resources by Strike Team or Task Force
Yes
Incident Controlled?
No
s/Mob Plan/Standard
II-A-11

OPERATIONS DIVISION
Standard Operating Guide
March 2004
ATTACHMENT B--DECISION FLOW CHART-MOBILIZATION ONLY
Report of Incident
Secure From
Scene
Controlled
Respond with First Alarm
Assignments
Not Controlled
Controlled
Respond With Additional
Alarm Assignments
Not Controlled
Controlled
Request Mutual Aid
Not Controlled
Request Fire Defense Chief
Controlled
Request Additional Mutual Aid
Not Controlled
Mutual Aid Depleted -or-Mutual Aid Not
Able to Control by Available Resources
No
Yes
Request OSFM to Implement
Mobilization Plan
OSFM Decision to Implement Plan
No
Yes
Request Resources by Strike Team or
Task Force
Yes
Incident Controlled
No
s/Mob Plan/Standard
II-A-12

OPERATIONS DIVISION
Standard Operating Guide
March 2004
ATTACHMENT C (DECISION CRITERIA)
CONFLAGRATION ACT IMPLEMENTATION
DECISION CRITERIA
Decision Criteria:
Elements of:
1. Incident Status Stable/slow moving
Rapidly spreading
Lives, structures threatened
2. Area/Terrain Involved Area size
Flat/steep
In/near populated area
Transportation routes
3. Resource Status Local resources exhausted
Mutual aid exhausted
Personnel/equipment inappropriate
Outside assistance unavailable
4. Factors at Risk Structures
Multiple structures
Critical facilities/utilities
Historical significance
Unprotected lands
Environment
Natural resources
Communication networks
5. Control Concerns Wind
Humidity
Temperature
Water supplies
Access/roads
Fuel type and load
Special hazards
6. Other Declared a FEMA incident
Other agencies will control
Local needs require withdrawal
Public Safety considerations
Resource priorities
Financial liabilities
ATTACHMENT D (DELEGATION OF AUTHORITY)
s/Mob Plan/Standard
II-A-13

OPERATIONS DIVISION
Standard Operating Guide
March 2004
DELEGATION OF AUTHORITY
____________________________________
INCIDENT NAME
_____________________________
DATE AND TIME
________________ is assigned as the Incident Commander on the ________________
Incident Name
located on lands protected by ___________________________ .
Jurisdiction having authority
You are delegated full authority and responsibility for managing the fire suppression
activities on these lands within the framework of law and the direction provided by the
State Fire Marshal and by the jurisdiction administrator (or designee).
Your primary responsibility is to organize and direct your assigned resources for safe,
efficient and effective mitigation of this incident.
You are to be in a unified command mode with agencies and jurisdictions named in this
delegation of authority.
You will maintain effective interagency cooperation with all agencies participating in this
incident.
You are accountable to the State Fire Marshal and the jurisdiction administrator (or
designee).
Specific directions for the
Incident Name
Fire are as follows:
1. Integrate your incident management team into the command
structure.
agency/jurisdiction
2. The jurisdiction administrator will provide maps of the jurisdiction and will retain
the following responsibilities:
3. Document damage caused by the fire by producing maps, photographs, and
narratives detailing what damaged occurred. The jurisdiction administrator will
provide property value information.
4. Document damage caused by State mobilized resources, which should include
photographic documentation. Initial notification of this type of damage shall be
made to the jurisdiction administrator (or designee) within 12 hours of the
damage occurring.
4. Consult the county fire defense board chief and jurisdiction administrator (or
designee) before resources are demobilized.
Additional directions and considerations may include:
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II-A-14

OPERATIONS DIVISION
Standard Operating Guide
March 2004
• How incident management team logistics personnel will assist the jurisdiction
with the jurisdiction’s responsibilities for logistical support for mobilized
resources;
• Responsibilities for situation reports to the jurisdiction administrator, fire defense
chief, county emergency manager, cooperating agencies, or others;
• Liaison and advisory responsibilities to county emergency management for
evacuation planning and actions; and
• Providing information on fire cause, losses and damages to assist the jurisdiction
with its fire investigation and reporting responsibilities.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Authority Having Jurisdiction 1 ______________________________________________
_____________________________
Jurisdictional Administrator Name
____________________________
Title
In the event that I am not immediately available, my designated representatives will be:
1 st Agency Rep Designee ___________________________________
Office (_______) ___________________ Cell (_______) _________________
2 nd Agency Rep Designee ___________________________________
Office (_______) ____________________ Cell (_______) _________________
By my signature, I hereby delegate full authority and responsibility for managing the
fire suppression activities within the framework of law and the direction provided
herein.
_________________________, Agency Administrator of Jurisdiction having Authority
Office (_______) ____________________ Cell (_______) ___________
This is to become effective ____________________________________________.
(Date and Time)
1 AHJ is defined as the governmental entity with responsibility for structural fire protection.
s/Mob Plan/Standard
II-A-15

OPERATIONS DIVISION
Activation of Emergency Response Center
February 2003
B. CONFLAGRATION ACT / EMERGENCY MOBILIZATION
ACTIVATION REQUEST PROCEDURE
1. Notify the Oregon Emergency Response System
(OERS) 24-Hour Number:
1-800-452-0311
(Nationwide)
503-378-6377
(Salem)
2. OERS will ask for the following information:
• Your name and agency
• Your telephone/cell/pager number
• Type of incident and the materials involved
• Location/time of incident
• Background/how the incident occurred
• On-scene contact and how to reach them
• Severity of incident – threat to people, property or environment
• Actions taken – i.e. containment, evacuation
2. OERS will contact the State Fire Marshal, Chief
Deputy or Duty Officer
If, in the event of a disaster, communication over telephone lines is not
available, call the Office of State Fire Marshal’s duty officer cellular phone
number:
503-931-5732
s/Mob Plan/Activate
II-B-1

OPERATIONS DIVISION
Incident Response Instructions
April 2007
C. INCIDENT RESPONSE INSTRUCTIONS
1. INCIDENT COMMAND SYSTEM
The Office of State Fire Marshal requires all fire service agencies functioning pursuant to
the Mobilization Plan to use the National Interagency Incident Management System
(NIIMS) incident command system. NIIMS provides a common system for use by all
emergency response agencies at federal, state, and local levels.
2. PROCEDURES FOR PROVIDING MOBILE SUPPORT
Phase 1
Request and response
a. Implementation of the Mobilization Plan has been authorized by the Governor.
b. The state fire chief notifies the sending fire defense board chief with the specific
resources request and orders the implementation of move-up procedures.
1) The sending fire defense board chief reviews resource inventory and determines the
assignments to be made.
a) Appoint the strike team/task force leader;
b) Identify units which will respond;
c) Specify location for the strike team/task force incident staging and
assignment;
d) If single resources, give route instructions and specific assignment.
2) The sending fire defense board chief reports back to state fire chief ERC, giving the
following information:
a) That the resource order has been filled as requested;
b) Name and contact number of strike team or task force leader;
If the resource order cannot be filled as requested, the sending fire defense board
chief must get prior authorization through the ERC before making substitutions
to the resource order.
s/Mob Plan/Incideni
II-C-1

OPERATIONS DIVISION
Incident Response Instructions
April 2007
Phase 2
Limits on sending local resources.
The sending fire defense board chief determines that uncommitted resource levels
remaining within the fire defense district are inadequate to send further assistance outside
the district and notifies the state fire chief.
3. RESPONSE GUIDELINES
a. Before dispatching, the local fire chief must:
1) Confirm that all personnel are properly trained and equipped to respond. (Please
refer to I-H Training and Equipment Standards.)
2) Confirm that all apparatus meets applicable standards, is properly and adequately
equipped, is in good repair, and is capable of meeting travel and firefighting
requirements.
Personnel and apparatus that do not meet the response standards of the
Mobilization Plan may be rejected by the incident commander without state
reimbursement for travel or response costs.
Privately owned vehicles (POVs) are discouraged. POVs may be used only when
publicly owned vehicles cannot be provided. POVs must be approved by the OSFM
business manager or ERC manager before mobilizing. (see guidelines for claims, p.
III-B-5)
3) Confirm that the department/district has covered all personnel, including volunteers,
under the department/district’s workers’ compensation insurance policy.
4) Confirm that mobilized personnel are prepared and available to be mobilized for a
minimum of five (5) days.
5) Notify the fire defense board chief that your department resources are ready to
respond to the strike team/task force staging location.
6) If replacing personnel, contact the state fire marshal incident management team for
approval and assigned arrival time at the incident. Non-approved replacement
personnel may be rejected by the incident commander. Replacement personnel
costs will be paid only for assigned time on the incident. Travel cost for
replacements and those replaced is at the jurisdiction’s expenses.
7) Notify the fire defense board chief that you are making an approved personnel
replacement.
b. Before leaving the home station, the apparatus officer must:
1) Complete an apparatus check for travel and firefighting readiness.
s/Mob Plan/Incideni
II-C-2

OPERATIONS DIVISION
Incident Response Instructions
April 2007
2) Confirm that personnel meet training and equipment standards.
3) Fill out the Resource Inventory/Personnel Roster: FSP-01, including strike
team/task force number and departure time. (Press firmly!) The strike team/task
force number is assigned by the state fire chief ERC.
4) Inform the task force leader of estimated arrival time at the task force mobilization
center.
5) Confirm that apparatus has state FIRE NET capabilities.
Personnel and apparatus that do not meet the response standards of the Mobilization
Plan may be rejected by the incident commander without state reimbursement for travel
and any other response costs.
c. Strike Team/Task Force Leaders are responsible for ensuring that responding personnel
and apparatus are properly equipped, prepared, and meet all applicable standards before
leaving the mobilization center.
All personnel must receive an incident assignment, strike team/task force staging
location, strike team/task force number, and communications channel as assigned by the
state fire chief ERC prior to leaving their home unit.
Before leaving the task force mobilization center, the task force leader must:
1) Take roll and check accuracy of the Resource Inventory/Personnel Roster: FSP-01
for each apparatus, sign the form and fill in the departure time from the mobilization
center.
2) Complete and communicate the task force/strike team resources form (see Task
Force/Strike Team Resources form at the end of this section) to the Office of State
Fire Marshal Emergency Response Center (Fax: 503-588-1378, Phone: 503-373-
0001, 503-373-1999 and 503-378-6416). Information needed includes:
- Type of apparatus and sending department
- Number of personnel assigned to each apparatus
- Name and contact numbers for strike team/task force leader
- Time of departure and estimated time of arrival at incident staging area
DO NOT DEPART UNTIL THE INFORMATION HAS BEEN CONFIRMED
BY THE OSFM ERC.
3) Confirm that the strike team/task force configuration is correct. Confirm strike
team/task force number and check-in/staging location at the incident.
s/Mob Plan/Incideni
II-C-3

OPERATIONS DIVISION
Incident Response Instructions
April 2007
4) Provide final routing and any special instructions to task force members.
5) Inform the fire defense district chief of departure.
6) Inform the state fire chief Emergency Response Center of departure and estimated
time of arrival at the incident, and
7) Maintain command and control of task force resources.
e. Upon arrival at check-in, the task force/strike team leader must:
1) Notify the state fire chief ERC that the task force has arrived.
2) Check in with the structural resource unit leader. Check-in officially logs you in at
the incident and provides important operations, planning, and demobilization
information. Check-in will include processing your paperwork, apparatus
inspection, and logistical support information.
3) Locate your operations supervisor and obtain your initial briefing and task force
assignment.
4) Brief the task force/strike team on its schedule, assignment, eating and sleeping
arrangements, procedures for obtaining supplies and services, and debriefing
provisions at the end of operational periods.
Fire cache facilities may or may not be available. If a cache is available, task
force/strike team leaders must request cache supplies through their operations
chain of command. Responders' home departments will be charged for personal
care items, protective clothing and non-returned firefighting tools and equipment.
f. Single resources, including incident management team members and representatives
from cooperating agencies, must:
1) Notify the state fire chief ERC when they respond and when they arrive at
incident staging;
2) check-in with the structural resource unit leader; and
3) report to the incident commander or appropriate supervisor.
g. Where replacement personnel are anticipated, replacements shall be approved and
coordinated through the incident chain of command with the OSFM incident
management team.
1) The resource unit leader will advise the ERC.
2) Replacement personnel shall follow all response and check-in procedures listed
above.
s/Mob Plan/Incideni
II-C-4

OPERATIONS DIVISION
Incident Response Instructions
April 2007
4. TERMINOLOGY
Emergency and Audible Signaling/Terminology
Abandon
The term “abandon” is used to direct companies or crews operating in the hazard zone to
immediately exit via escape routes to a safe place. Companies or crews abandoning the
hazard zone will take only the tools, equipment, and hose lines necessary to permit their
emergency egress.
Signal:
All apparatus operators close to the hazard zone will sound their air horn with one long
continuous blast lasting for approximately ten (10) seconds.
Code Zero
A law enforcement term used to request all available officers to respond code 3 to an
incident. To be used only when unable to transmit clear text and someone’s life is in
imminent danger.
Emergency Traffic
The phrase "Emergency Traffic" is used in radio communications to indicate a critical, life
safety related message. "Emergency traffic" communications have priority over all other radio
communications with the exception of a Mayday message.
Evacuate
The term "Evacuate" will be limited to removal of civilians who are exposed, or are potentially
exposed to hazards presented by the incident.
Mayday
“Mayday-Mayday-Mayday” is the signal phrase used in radio communications to indicate a
missing, trapped, or injured firefighter in need of immediate assistance. Mayday messages
have absolute priority over all other radio communications.
Withdraw
The term "Withdraw" is used to order the controlled tactical movement from current operating
positions, to a safer location. Personnel withdrawing from an operating position will remove
tools, equipment and hose lines.
PAR
Personnel Accountability Report – a report designed to provide the IC with information
concerning the identity of individual members of a company or team and their assignments
and to account for the assignment of companies.
Cease Operation – All Quiet:
Order given by the Incident Commander. Typically used during Search and Rescue
Operations when listening for PASS devises or when listening equipment is being used by
Technical Search and Rescue crews. This order may be preceded by “Emergency Traffic.”
s/Mob Plan/Incideni
II-C-5

OPERATIONS DIVISION
Incident Response Instructions
April 2007
5. CODE OF CONDUCT
CODE OF CONDUCT
It is the duty of personnel mobilized by the State of Oregon to maintain high standards of performance
and conduct that will promote public trust and provide the best possible service to the citizens of
Oregon. Personnel are expected to demonstrate cooperation, efficiency, integrity, and accountability in
the performance of their duties. It is expected that all conflagration resources will conduct themselves
in a professional manner, meet the performance standards of their position and comply with all local,
state and federal laws.
Your actions, attitude, and work ethic will be scrutinized by those with whom you work and interact
and by the citizens being served. You represent the State of Oregon, your county and your department
as an individual and as a team member on the fire line, in camp, and in transit. Work hard, learn as
much as you can, and come home safe.
Specific expectations:
• Adhere to applicable safety standards. All mobilized individuals have a responsibility to each
other to be alert to and communicate all safety hazards and near misses to the immediate supervisor
or the incident management team safety officer. All injuries incurred while mobilized must be
immediately reported to the immediate supervisor.
• Adhere to the chain of command, become familiar with whom you are working, follow
directions, and keep your supervisor informed. You are responsible for understanding your
assignments and instructions; if in doubt, immediately ask for clarification.
• Drive apparatus in a safe and courteous manner at all times. Use all appropriate safeguards,
including backing guides.
• Wear your PPE when assigned and an appropriate uniform when in camp.
• Maintain a state of readiness at all times. When not assigned, resupply apparatus, restore
equipment, and maintain a state of readiness. You are expected to be able to respond on notice, 24
hours a day.
• Harassment of any kind against co-workers, supervisors, citizens, contractors or others based
on race, color, national origin, age, gender, disability, religion, marital status, or any other class
protected by civil rights laws will not be tolerated and will result in immediate demobilization.
• When not assigned or in camp, conduct yourselves in a manner that will not discredit yourself,
your department or the State of Oregon.
• Misconduct, insubordination, refusal to follow orders or directives, dishonesty, inattention to
duty, carelessness or any conduct that you know or should know is improper behavior will not be
tolerated and may result in immediate demobilization from the incident.
• Know and follow the procedures in the Oregon Fire Service Mobilization Guide.
s/Mob Plan/Incideni
II-C-6

OPERATIONS DIVISION
Incident Response Instructions
April 2007
• Access to cache and requests for supplies shall be only through your chain of command.
Return all procured equipment prior to demobilization.
• Alcohol and non-prescribed medication other than over-the-counter-medication shall not be
transported or consumed. This includes during transit to and from your home departments.
• Firearms are not allowed unless it is a requirement of your assigned position.
• You are required to report to your immediate supervisor any medical condition that may arise
that will interfere with your ability to safely perform your assigned tasks.
s/Mob Plan/Incideni
II-C-7

OPERATIONS DIVISION
Incident Response Instructions
April 2007
TASK FORCE / STRIKE TEAM RESOURCES
Task Force / Strike Team Leader: Before departing for the fire incident
complete and communicate all information on this form to the ERC at
(Fax: 503-378-5329, 503-373-7702 Phone: 503-373-0001, 503-373-1999 or 503-378-6416)
Do not depart until information has been confirmed by the ERC.
You must monitor the State Fire Net. Be sure to give your radio ID number.
Conflagration Name
County Sending Resources
Defense Board Chief
Date and Time Resources Responded
Resources’ ETA at Incident Staging
Task Force / Strike Team Leader
Department
Cell Pager Radio ID (you must monitor FireNet)
Apparatus Type*
I – II – III – IV – V (Eng),
Tender, Comd, or Other
Department
No. of Personnel
Assigned
*See Mobilization Plan (III-C-2) for apparatus type standards.
ERC immediately confirm…
1) Apparatus type (responding resource) matches the resource request.
2) Number of personnel assigned does not exceed desired staffing.
Discrepancies must be resolved before the task force/strike team departs.
s/Mob Plan/Incideni
II-C-8

OPERATIONS DIVISION
Communications
March 2004
D. COMMUNICATIONS (FIRE NET)
FIRE AND HAZARDOUS MATERIALS COMMUNICATION SYSTEM
1. AUTHORIZATION
The State FIRE NET was developed to provide a common communications channel
for fire service use during multiple-agency responder incidents, such as a
conflagration. The State FIRE NET frequency is VHF 154.280 MHz. The FIRE
NET utilizes 23 mountain-top microwave base stations and a master console to form
a radio and telephone access communication network.
Apparatus utilized under this Mobilization Plan shall have FIRE NET capability,
either installed or by portable radio.
2. ELIGIBILITY
The Federal Communications Commission (FCC) has issued a single license to the
Office of State Fire Marshal for this frequency under provisions of FCC Rule 90.21.
Those wishing to access the FIRE NET, including mobile, portable radio or fixed-site
base stations, must apply to the state fire marshal and receive authorization.
Those eligible to apply for approval from the State Fire Marshal (SFM) to operate on
the FIRE NET are fire departments; federal, state and local agencies; regional
HazMat response teams; and private companies who have an established role in fire
suppression and HazMat emergencies. Applicants that fall outside this eligibility can
apply and may be considered on a case-by-case basis.
Each agency authorized to operate on FIRE NET shall instruct its personnel
regarding appropriate use.
3. SYSTEMS OPERATIONS
Oregon Emergency Management has day-to-day oversight and weekly testing of the
towers. The master control console is located at Oregon Emergency Management and
has simulcast and telephone patching capabilities. Oregon Emergency Management
also provides operational support with their duty officer program. Oregon Emergency
Management is connected to Oregon Department of Transportation by two (2) digital
phone lines each capable of activating two (2) towers at once.
Oregon Department of State Police provides technicians who maintain and repair the
Fire Net System.
s/Mob Plan/Communic
II-D-1

OPERATIONS DIVISION
Communications
March 2004
Oregon Department of Transportation provides and maintains the microwave interface
system that controls and operates the Fire Net System.
4. ALLOWABLE COMMUNICATIONS
FIRE RELATED INCIDENTS
FIRE NET may be used to coordinate fire-related activities in response to mutual aid
requests, multi-agency fire ground emergencies, conflagrations, and other fire-related
incidents and activities of the Office of State Fire Marshal.
HAZARDOUS MATERIAL INCIDENTS
Because the fire service in the State of Oregon are most often the “first responders” to
hazardous materials incidents, including the Regional Hazardous Materials Response
Teams, FIRE NET may be used by the on-scene incident commanders to communicate
with local, state, federal, or other agencies who have an established role in managing
hazardous materials incidents.
DISASTERS
Whenever a formal disaster declaration is issued by the Governor of the State of
Oregon under the provisions of ORS 401.055, or other emergencies meeting the
criteria set forth in the FIRE NET Management Plan, FIRE NET may be used to
coordinate the resources required to respond to the immediate threat to life and
property throughout Oregon.
5. PROCEDURES
a. Local fire protection agencies are strongly encouraged to include the State FIRE
NET in their communication equipment whenever possible. Each fire chief shall
develop and maintain an inventory of radio call letters and fire apparatus, mobile
support vehicles, base stations, and portable radios which have the capability to
transmit and receive radio communications on the State FIRE NET.
b. The fire defense board chief shall develop a fire defense district inventory of
apparatus and other equipment that can transmit and receive on the State FIRE
NET from the information provided by the local fire chiefs.
c. The use of Clear Text radio procedures on the State FIRE NET is mandatory. The
Clear Text radio procedure improves communication between agencies that use
different codes, reduces misunderstanding from numerical radio code use, and
permits personnel to be rapidly integrated into the system.
s/Mob Plan/Communic
II-D-2

OPERATIONS DIVISION
Communications
March 2004
d. If an incident involves activation of the Office of State Fire Marshal Emergency
Response Center (OSFM/ERC), the FIRE NET will be activated after
notification of the OSFM/ERC team. Other agencies such as Oregon
Emergency Management, the Department of Forestry, and the Department of
State Police will be notified if affected.
e. For mobilization communication, the FIRE NET will be supplemented by
pager, telephone, fax and cellular communications where direct monitoring of
the frequency by other agencies is not possible. If in an emergency, the State
FIRE NET is unavailable for use as an independent universal communication
system, a supplemental system may be used.
f. All fire departments utilizing the State Fire Network need to provide the proper
information to Section “Radio Communication Information” of the annual Fire
Service Resource Inventory Report that is submitted to the OSFM.
s/Mob Plan/Communic
II-D-3

OPERATIONS DIVISION
Communications
March 2004
OREGON FIRE NET
AND
HAZARDOUS MATERIALS
COMMUNICATION SYSTEM
480 SYSTEM
Microwave
23 lines
Microwave
ODOT
Mountain Top
Repeaters
OSFM
ERC
OEM/OERS
COMM
CENTER
T-1 Phone Lines
Master Console
Fire Departments
s/Mob Plan/Communic
II-D-4

OPERATIONS DIVISION
Communications
March 2004
OSFM RADIO COMMUNICATION SITES
s/Mob Plan/Communic
II-D-5

OPERATIONS DIVISION
Communications
March 2004
IDENTIFICATION OF FIRE NET RADIO SITES
Tower
#
SFM Remote Dial-in
Code
State Fire Marshal Base Station
Sites
Call
Numbers
1. 1231 Chehalem Mountain WNJX850
2. 1232 Skamania Mountain 10 MI NE WNJX849
3. 1233 Stacker Butte 6 MI NW KBF817
4. 1234 Roosevelt Mountain N WNJX849
5. 1235 Black Mountain 16 MI SE WNJX850
6. 1236 Mount Emily 12 MI NNW WNJX849
7. 1237 Lime Hill WNJX849
8. 1238 Elkhorn Mountain WNJX851
9. 2231 Burns Butte WNJX850
10. 2232 Glass Butte WNJX851
11. 2233 Grizzly Mountain 11 MI NW WNJX851
12. 2234 HooDoo Mountain WNJX851
13. 2235 Dead Indian Mountain WNJX850
14. 2236 Walker Mountain 6.9 MI NE KBF817
15. 2237 Hamaker Mountain WNJX851
16. 2238 Soda Mountain 10 MI SE KBF817
17. 3231 Dodson Mountain 8 MI SE WNJX851
18. 3232 Bennett Butte 15.5 MI SSW WNJX850
19. 3233 Buck Mountain 11.2 MI NE WNJX850
20. 3234 Mary’s Peak 11 MI SW WNJX849
21. 3235 Mount Hebo 17 MI SE WNJX849
22. 3236 Wickiup Mountain KBF817
23. 3237 Buxton Mountain KBF817
s/Mob Plan/Communic
II-D-6

OPERATIONS DIVISION
Communications
March 2004
APPLICATION PROCEDURE
MOBILE, PORTABLE, AND BASE STATION RADIOS
Agencies interested in receiving authorization to operate on the State FIRE NET shall obtain an
application from the SFM and submit the application with a written request to the following
information:
MOBILE AND PORTABLE RADIO REQUESTS
• Purpose for which State FIRE NET will be used
• Area of radio operation
• Number of mobile radios anticipated
• Number of portable radios anticipated
• Other technical information required for authorization
• Name and type of radio equipment
*Send your written request to the SFM at the following address:
Office of State Fire Marshal
4760 Portland Road NE
Salem, Oregon 97305-1760
Upon approving a request for mobile or portable radio use of the State FIRE NET, the SFM will
issue a letter of authorization allowing the requesting agency to operate on the State FIRE NET
under the terms and provisions of the license issued to the OSFM by the FCC. The SFM
authorization letter will detail the conditions under which the applicant will use the State FIRE
NET, including any limitations and/or restrictions.
BASE STATION RADIO REQUESTS “FOR PUBLIC SAFETY
AGENCIES”
• Purpose for which FIRE NET will be used
• Area of radio coverage, including agencies and county(s) served
• Dispatch location
• Direct phone number to dispatch center
• Radio call number
Upon approval of the request, the SFM shall initiate frequency coordination procedures in
accordance with the FCC licensing guidelines. All base station applications will be licensed under
the authorization of the OSFM. The requesting agency shall be responsible for all licensing fees
and associated costs.
The requesting agency will be issued a copy of the FCC license and a letter of authorization from
the SFM and shall abide by its details of use. Any violation of the letter of authorization,
Management Plan or FCC rules and regulations may result in cancellation of the letter of
authorization and removal of the FCC license to the State FIRE NET.
s/Mob Plan/Communic
II-D-7

OPERATIONS DIVISION
Communications
March 2004
Should the SFM disapprove an application request, he/she shall do so in writing, stating the
reason(s) for denial.
s/Mob Plan/Communic
II-D-8

OPERATIONS DIVISION
Communications
March 2004
APPLICATION
OREGON OFFICE OF STATE FIRE MARSHAL
STATE FIRE NET
HAZARDOUS MATERIALS COMMUNICATIONS SYSTEM
MOBILE AND PORTABLE RADIO REQUEST
The State Fire Marshal, in conjunction with the Interagency Hazard Communication Council/State
Emergency Response Commission Communications Advisory Committee, has installed a State
FIRE NET and Hazardous Materials Communications System. The State FIRE NET authorization
use from the State Fire Marshal is necessary prior to using the system. If your agency is interested
in receiving authorization to operate on the State FIRE NET System, please supply the following
information to the State Fire Marshal:
The __________________________________________________________________
(Name of Requesting Agency)
requests a Letter of Authorization to use the emergency radio frequency 154.280 Mhz (hereafter
called FIRE NET). The agency will utilize FIRE NET for the following purpose: (please
explain.)
A. Multi-agency fire ground activities (mutual aid).
B. Conflagration Act activities.
C. Governor declared or other emergencies.
D. Hazardous materials incidents.
s/Mob Plan/Communic
II-D-9

OPERATIONS DIVISION
Communications
March 2004
Please explain your FIRE NET usage in the following areas:
A. Area of radio operation.
B. Number of mobile radios anticipated in coverage area.
C. Number of portable radios anticipated.
D. Other technical information required for operation.
E. Name and type of radio equipment.
F. Name of person filling out form: _______________________________________
Phone number: ___________________ Mailing address: __________________
__________________________________________________________________
Fax #_____________________________________________________________
Upon approving a request for mobile or portable radio use of the State FIRE NET, the State Fire
Marshal shall issue a letter of authorization allowing the requesting agency to operate on the State
FIRE NET under the terms and provisions of the license issued to the Office of State Fire Marshal
by Federal communications Commission.
*Please mail to:
Office of State Fire Marshal
4760 Portland Road NE
Salem, Oregon 97305-1760
(503) 373-1540, ext. 269
s/Mob Plan/Communic
II-D-10

OPERATIONS DIVISION
Communications
March 2004
OFFICE OF STATE FIRE MARSHAL
FIRE NET USE AUTHORIZATION
**************
In accordance with the State of Oregon FIRE NET Emergency Communications Plan as filed with
Federal Communications Commission, permission is granted to operate mobile communication(s)
equipment under the FCC license issued to the State of Oregon Fire Marshal, call sign #KBF817.
___________________________________________________________________
is authorized to utilize radio frequency 154.280 Mhz (FIRE NET) for the following activities:
_____ Multi-agency, Mutual Aid Fire Ground Activities.
_____ Conflagration Act Declaration.
_____ Disaster or other Emergencies.
_____ Hazardous Materials Incidents.
This Authorization does not relieve the State FIRE NET user from compliance with any law, rules,
regulations, or restrictions imposed by the federal government, the State of Oregon, any county, or
local jurisdiction.
Failure to comply with the Federal Communications Commission Laws, Rules, and Regulations,
or the State Fire Marshal FIRE NET Emergency Communications Plan, can be deemed as
evidence of noncompliance and may result in suspension of this Letter of Authorization.
______________________________________
Oregon State Fire Marshal
__________________________
Date
s/Mob Plan/Communic
II-D-11

OPERATIONS DIVISION
Communications
March 2004
APPLICATION
OREGON OFFICE OF STATE FIRE MARSHAL
STATE FIRE NET - HAZARDOUS MATERIAL COMMUNICATIONS SYSTEM
BASE STATION RADIO REQUESTS
FOR PUBLIC SAFETY USE
The State Fire Marshal (SFM), in conjunction with the Interagency Hazard Communication
Council/State Emergency Response Commission Communications Advisory Committee, has
installed a State FIRE NET and Hazardous Materials Communications System. If your agency is
interested in receiving authorization to operate on the State FIRE NET System, please supply the
following information to the SFM.
The ___________________________________________________________________
(Name of Requesting Agency)
requests a Letter of Authorization to use emergency radio frequency 154.280 Mhz (hereafter called
FIRE NET). The agency will utilize FIRE NET for the following purpose: (please explain.)
A. Multi-agency fire ground activities (mutual aid).
B. Conflagration Act activities.
C. Governor-declared or other emergencies.
D. Hazardous materials incidents.
s/Mob Plan/Communic
II-D-12

OPERATIONS DIVISION
Communications
March 2004
Please explain your FIRE NET usage in the following areas:
A. Area of radio coverage (county, square miles, etc.).
B. Communication Center and/or location and city.
C. 24-hour direct phone number to the Communication Center.
D. Name of Person filling out form: _______________________________________
Agency Name: _____________________________________________________
Mailing Address: ___________________________________________________
Phone Number: ____________________________________________________
Fax Number: ______________________________________________________
Upon approval of the request, the State Fire Marshal shall initiate frequency coordination
procedures in accordance with the Federal Communications Commission’s licensing guidelines.
All base station applications will be licensed under the authorization of the State Fire Marshal.
The requesting agency shall be responsible for all licensing fees and associated costs if applying
on their own through FCC.
The requesting agency will be issued a copy of the FCC license and a letter of authorization from
the State Fire Marshal and shall abide by its details of use. Any violations of the letter of
authorization, Management Plan of Federal Communications Commission’s rules and regulations
may result in cancellation of the letter of authorization and removal of the FCC license.
*Please mail to: Office of State Fire Marshal, 4760 Portland Road NE, Salem, Oregon 97305-
1760, telephone number is (503) 373-1540, ext. 269.
s/Mob Plan/Communic
II-D-13

OPERATIONS DIVISION
Communications
March 2004
OFFICE OF STATE FIRE MARSHAL
FIRE NET USE AUTHORIZATION
**************
In accordance with the State of Oregon FIRE NET Emergency Communications Plan as filed with
Federal Communications Commission, permission is granted to:
___________________________________________________________________
to utilize radio frequency 154.280 Mhz (FIRE NET) for the following activities:
_____ Multi-agency, Mutual Aid Fire Ground Activities.
_____ Conflagration Act Declaration.
_____ Disaster or other Emergencies.
_____ Hazardous Materials Incidents.
This Authorization does not relieve the State FIRE NET user from compliance with any law, rules,
regulations, or restrictions imposed by the federal government, the State of Oregon, any county, or
local jurisdiction.
Failure to comply with the Federal Communications Commission Laws, Rules, and Regulations,
or the State Fire Marshal FIRE NET Emergency Communications Plan, can be deemed as
evidence of noncompliance and may result in suspension of this Letter of Authorization.
______________________________________
Oregon State Fire Marshal
__________________________
Date
s/Mob Plan/Communic
II-D-14

OPERATIONS DIVISION
Communications
March 2004
FIRE SERVICE RESOURCE INVENTORY REPORT
OREGON STATE FIRE MARSHAL
Oregon State Police
4760 Portland Road N.E.
Salem, Oregon 97305-1760
General Instructions: Please complete a separate report for your department and any other rural
district or city protected by your department. Please call the Data Section, 503-373-1540
extension 236 or 237 if you have questions.
SECTION 5 - RADIO COMMUNICATION INFORMATION
LIST ALL RADIO FREQUENCIES AND INCLUDE PRIVATE LINE TONES (PLT)
FREQUENCY OF FIXED BASE STATION
RX MHZ DECODE TX MHZ ENCODE
NAME OF FREQUENCY NET
Example 153.890 127.3 154.385 127.3 “Red Net” or“Fire Channel 1”
Primary _______ _______ ________ ________ ___________________________
Secondary _______ _______ ________ ________ ___________________________
Additional _______ _______ ________ ________ ___________________________
Additional _______ _______ ________ ________ ___________________________
Additional _______ _______ ________ ________ ___________________________
Additional _______ _______ ________ ________ ___________________________
If You Change Radio Frequencies or PLTs, Please Notify Our Office Within 30 Days.
Dispatch Center Location: ____________________________
Phone Number: ___________________________
MOBILE AND PORTABLE COMMUNICATIONS
State Fire Net (154.280 MHZ)
Cellular Phone
No. of Vehicles with: _________________________ No. of Vehicles with: ____________
No. of Portables: _________________________ No. of People with: ____________
s/Mob Plan/Communic
II-D-15

OPERATIONS DIVISION
Logistics
March 2004
E. LOGISTICS
1. GUIDELINES FOR MOBILE SUPPORT PREPARATION
a. Preparation
All mobile support preparation shall be in place on a continuing basis so
that, in emergency situations, mobilization can be accomplished swiftly
and efficiently. When the Governor authorizes mobile support under the
provisions of the Emergency Conflagration Act, the local fire chief of
each political subdivision requested to furnish assistance shall provide
personnel and adequate support materials for units dispatched and for
other activities generated by the operations.
Local fire chiefs shall ensure that personnel dispatched under provisions
of the Act and this plan are properly trained and equipped to
successfully discharge assigned emergency responsibilities.
Local fire chiefs must work with their fire defense board chief and local
emergency planner to develop plans to render aid and to support aid in
their district. Development, maintenance, and continuous update of an
inventory of available resources prior to an emergency are essential for
successful operations during an emergency.
2. GUIDELINES FOR RECEIVING MOBILE SUPPORT
The political subdivision(s) receiving mobile support shall provide
adequate logistical support for all of the units, personnel, and other
activities generated by the emergency operation.
a) Locate outside support services
1) Public works
2) Disaster and emergency services
3) Other county and local government services
4) Volunteer services (American Red Cross, amateur radio
operators, granges, etc.)
b) If there are no other support services, develop plans for availability
of:
1) Fuel, including gasoline, diesel and oil;
s/Mob Plan/Logist
II-E-1

OPERATIONS DIVISION
Logistics
March 2004
2) Certified fire apparatus repair;
3) Water supply;
4) Personnel support services, including:
(a) Mobile kitchens, food preparation and delivery;
(b) Rehabilitation area with secure apparatus parking;
(c) Drinking water including field supply;
(d) Sanitary facilities.
c) Provide for emergency communications, including:
1) Back-up radios and batteries (high frequency);
2) Alternate communication (low frequency);
(a) Citizen band clubs such as REACT and Sheriff's Patrol;
(b) Commercial communications systems;
(c) Amateur radio clubs
d) Provide adequate maps for all responding units.
e) Develop interagency plans for traffic control, evacuations, security
and public information.
3. REQUIREMENTS FOR PROVIDING MOBILE SUPPORT
a. Mobile support units ordered and dispatched by the state fire chief shall
be staffed and equipped with fuel and with rations sufficient to complete
a transfer assignment for 48 hours of continuous operations from point
of original dispatch. (See also page I-H-7, General Mobilization
Standards)
a. Whenever possible, personnel shall be supplied by the agency furnishing
the apparatus.
If the apparatus is co-staffed with personnel from other departments, the
following guidelines apply:
1. The apparatus must be operated by someone certified by the
agency furnishing the apparatus to operate that piece of
apparatus.
2. Any department co-staffing apparatus is responsible for
ensuring their insurance carrier is aware of the co-staffing
arrangement.
3. Each department is responsible for billing for their employees.
The original FSP-01 will be submitted to OSFM by the
department providing the apparatus.
c. All personnel, including volunteers, shall be covered by workers’
compensation insurance.
s/Mob Plan/Logist
II-E-2

OPERATIONS DIVISION
Logistics
March 2004
d. Each apparatus shall have installed or portable FIRE NET capability.
Strike team and task force leaders shall also have communications
capability with each of their units.
e. Fittings shall have national standard threads or adapters provided.
f. Type I and Type II engines shall have SCBA for each position.
g. When a publicly owned vehicle cannot be provided, personally owned
vehicles may be mobilized only with prior authorization by the state fire
chief business manager or ERC manager. (See guidelines for claims, p.
III-B-5.)
h. Prior authorization is required before replacement personnel may be
mobilized.
4. STATE FIRE MARSHAL RESOURCE MOBILIZATION
CONFIGURATIONS
a. Interface
1) An interface strike team will have:
a) One strike team leader with command vehicle;
b) Capability to refill own water tanks;
c) Five apparatus of like type.
2) An interface task force will have:
a) One task force leader with command vehicle
b) Capability to refill own water tanks;
c) Three Type I or Type II engines with off-pavement capability
(See Section 5, Definitions);
d) One Type III engine. An interface capable Type I or Type II
engine may be substituted for a Type III engine. (See Section
6, Definitions);
e) One tender (See Section 6, Definitions).
3) A custom interface task force will have:
b. Urban
a) One task force leader with command vehicle;
b) Any mix of apparatus needed, including tenders.
Each urban strike team or task force shall have two master stream
devices.
s/Mob Plan/Logist
II-E-3

OPERATIONS DIVISION
Logistics
March 2004
1) An urban strike team will have:
(a)
(b)
(c)
One strike team leader with command vehicle
Capability to refill own water tanks;
Five like types of apparatus.
2) An urban task force will have:
(a) One task force leader with command vehicle;
(b) Capability to refill own tanks;
(c) Three Type I and/or II engines (NFPA Pamphlet 1901).
(See Section 6, Definitions.);
(d) One tender (See Section 6, Definitions.); and
(e) One apparatus with elevated water capabilities; i.e.,
snorkel, squirt, ladder truck;
3) A custom urban task force will have:
(a)
(b)
One task force leader with command vehicle;
Any mix of apparatus needed, including water tenders.
c. Transport Vehicles
A strike team/task force may include a transport vehicle when this
additional vehicle is required to transport equipment and supplies for the
strike team/task force. An additional driver is not authorized. The
transport vehicle must be driven by someone assigned to an apparatus in
the strike team/task force.
d. Assistant Strike Team/Task Force Leaders
An Assistant Strike Team/Task Force Leader may accompany a Strike
Team/Task Force Leader in the Strike Team/Task Force Leader’s
command vehicle. Assistant Strike Team/Task Force Leaders shall, at a
minimum, be qualified as a Single Engine Boss/Company Officer.
s/Mob Plan/Logist
5. DEFINITIONS
a. “Strike Team” means a group of the same type of resources temporarily
assembled for a specific mission with a leader and common
communications. Strike team resources vary depending upon the type of
task they are performing.
b. “Task Force” means a group of varied resources temporarily assembled
for a specific mission with a leader and common communications. Task
II-E-4

OPERATIONS DIVISION
Logistics
March 2004
force resources vary depending upon the type of task they are
performing.
c. “Interface Fire” means a fire involving both natural and man-made fuels.
d. Apparatus
Desired
1) Engines Staffing*
Type I 1000+ gpm pump, 400 gal. tank 4
Type II 500 - 1000 gpm pump, 400 gal. tank 4
Type III Brush/Off-Road, 120 gpm pump, 300
gallon tank 3
Type IV Brush/Off-Road, 70 gpm pump, 750
gallon tank 3
Type V Brush/Off-Road, 50 gpm pump, 500 3
gallon tank
Type VI Brush/Off-Road, 50 gpm pump, 200 3
gallon tank
*Desired staffing may be exceeded only with prior authorization through the
state fire chief ERC.
2) Interface Capable Type I and Type II Engines
Consider the following:
1) Capability for initial attack on natural cover fires
2) Capability for operating on unpaved surfaces
3) Capability for shorter turning radius
4) Capability for climbing grades
5) Clearance (angles of approach and departure, ground clearance)
3) Tenders
Type I 300 gpm pump, 5000 gallon tank 2
Type II 200 gpm pump, 2500 gallon tank 2
Type III 200 gpm pump, 1000 gallon tank 2
4) Special Request Units (Examples)
s/Mob Plan/Logist
1) Ladder trucks
2) Medic units
3) Lighting units
4) Air cascades
5) Water rescue
6) Heavy rescue
II-E-5

OPERATIONS DIVISION
Logistics
March 2004
7) Fire boats
8) Communication/command units
9) Fold-a-tanks
10) Apparatus service vehicles
11) Dry chemical
12) Compressed foam
e. Overhead Management Personnel:
Representatives of the state fire marshal or fire service who may be
dispatched to an incident to ensure and provide the overhead
management of the incident, within a unified incident command
structure.
s/Mob Plan/Logist
II-E-6

OPERATIONS DIVISION
Demobilization
March 2004
F. DEMOBILIZATION
1. PROCEDURES
a) It is the responsibility of the incident commander to be fully aware of the
extent and capacity of resources at his disposal. The demobilization
process is as important as mobilization in maintaining the incident
commander's knowledge of resources available at any given time. The
incident commander is responsible for ensuring that a demobilization plan
is developed and distributed 24 hours prior to the first anticipated release.
The plan will involve personnel from all functions.
b) Effective demobilization requires that personnel check out of service and
depart from the incident scene in an organized and responsible manner.
The information also allows compilation of complete and accurate records
of time, supplies, and equipment expended in handling an emergency
incident.
2. RESPONSIBILITIES
a. Planning Section Chief
1) Obtain incident command objectives, priorities and constraints on
demobilization.
2) Obtain identification and description of surplus resources, and their
probable release times, from general staff.
3) Prepare demobilization plan to include:
a. Demobilization procedures;
b. Demobilization implementation responsibilities;
c. Resource release priorities; and
d. Release procedures for resources
4) Coordinate demobilization plan with general staff.
5) Obtain approval from incident commander for the demobilization
plan.
b. Incident Commander
1) Approve demobilization plan.
2) Ensure documentation is complete.
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II-F-1

OPERATIONS DIVISION
Demobilization
March 2004
c. Strike Team/Task Force Leader
1) Coordinate and be accountable for personnel and equipment assigned
to the strike team or task force.
2) Ensure compliance with the demobilization plan and with proper
procedures, including debriefing and reports.
3) Ensure return of all cache equipment.
4) Notify fire defense board chief upon return to district.
d. Demobilization unit leader
1) Identify equipment damage and unsafe conditions requiring
immediate attention or isolation for further evaluation;
2) Confirm that the strike team/task force leader has completed checkout
with all sections and has returned cache equipment.
3) Confirm FSP-01 rosters are correct.
e. OSFM ERC
1) Notify fire defense board chiefs that their resources are being
demobilized. Give departure times and estimated arrival times to
home units.
2) Notify fire defense board chiefs that all resources are back at their
duty stations.
f. Fire Defense Board Chief (of Responders)
1) Assist local fire chiefs as needed to file proper reports with the Office
of State Fire Marshal.
2) Notify personnel of time, date, and place of post-incident analysis.
g. Engine boss/company officer
1) Each engine boss.company officer shall report by radio or telephone
to the State Fire Marshal Emergency Response Center the date and
time personnel and apparatus returned to quarters.
h. Fire Defense Board Chief (of receiving district)
1) Coordinate return of defense district resources to mutual aid status.
2)Arrange for post-incident analysis in conjusnction with the incident
commander(s).
s/MobPlan/Demobili
3. DEBRIEFING
II-F-2

OPERATIONS DIVISION
Demobilization
March 2004
Debriefing should assemble critical information and lessons learned for
future reference and use. Debriefing should include:
a. If any hazardous materials have been encountered or involved, provide
information for personnel exposure records;
b. Evaluate personnel and confirm status of any injuries or illness prior to
release. May include critical incident stress activities and follow-up
personnel names and phone numbers for future critical incident stress
debriefing;
c. Summarize the activities of each section and, strike team, task force, or
other personnel and equipment, including topics for follow-up and
positive reinforcement of their part in the incident. Provide written
performance evaluations.
4. DEMOBILIZATION
a. All mobilized personnel will insure that their demobilization orders are
validated;
b. Task force/strike team leaders will take roll to verify all personnel are
accounted for, all equipment is properly accounted for, and all forms are
properly completed and signed;
c. Demobilization will include stops at the logistics and finance sections.
This is the time to communicate and sign-off on all emergency repairs on
equipment. (The finance section chief must approve of these prior to
demobilization.) Copy 2 of the signed and completed FSP-01 form is
submitted to the state fire marshal resource/demobilization unit leader at
demobilization check-out.
d. The leaders will inform their fire defense board chief of their release,
anticipated travel route, and estimated time of return;
e. The fire defense board chief will inform local fire chiefs that their
personnel have been released;
f. Mobilized resources will return directly to their home agency or other
assignment;
g. All personnel will complete the forms and reports required of their
assigned position.
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II-F-3

OPERATIONS DIVISION
Demobilization
March 2004
h. When personnel arrive back at their home station, the local fire chief will
inform the ERC of their arrival time.
i. Single resources will inform the state fire chief ERC that they are back in
quarters.
5. DEACTIVATION OF STATE FIRE MARSHAL’S EMERGENCY
RESPONSE CENTER
The Office of State Fire Marshal Emergency Response Center will be
deactivated when:
a. The emergency incident is under control as determined by the state fire
chief and the on-scene incident commander; or
b. A state of emergency involving the emergency incident no longer exists
as declared by the Governor ; and
c. All mobile resource support has returned to originating fire departments
or home bases.
6. ADMINISTRATIVE RECORDS
When the Governor authorizes mobile support under the provisions of the
Emergency Conflagration Act, the fire chief of each political subdivision
directed to furnish assistance shall keep accurate records of units dispatched,
personnel and time employed, distances traveled, motor fuels consumed,
supplies and repairs required, and other expenses incurred by the emergency
operation. Such records shall cover the period of the emergency. All
expenses incurred under the Act shall be reported within 60 days of the end
of the emergency. (See Division III, B-2)
s/MobPlan/Demobili
II-F-4

OPERATIONS DIVISION
Incident Review
March 2004
G. POST INCIDENT REVIEW
1. GENERAL INFORMATION
The long-term effectiveness of the Oregon Fire Service Mobilization Plan
depends upon the ability of the Office of State Fire Marshal to maintain a
current plan and to ensure its efficient and cost effective operation. This
depends largely upon periodic objective self-examination and review.
Examination of the system's operation both in simulated drills and in actual
emergencies affords the opportunity to recognize the effective aspects of the
operation and to identify areas in need of improvement. Where
improvement is needed, the review process should suggest possible
procedural changes, areas where personnel might need additional training,
and ideas for future policy reviews.
The success of an emergency response is highly dependent upon the ability
of the agencies to interact successfully with each other. Productive and
successful relationships and communications with agencies at the state,
county and local levels are critical to the success of the emergency response
effort. Therefore, staff from cooperating agencies should be included, if
possible, in the post-incident analysis.
Reviews must be structured to allow thorough evaluation and provide
feedback to participants. Reviews should promote change and
improvements where necessary. It is important to avoid speculation as to
what might have occurred had alternative courses of action been chosen.
Therefore it is imperative that participants, particularly those with
responsibility for conducting the reviews, avoid speculative statements.
Discussions should avoid fault-finding and attempts to assign blame. The
emphasis in all reviews should be on reinforcing successful procedures and
developing ways to improve operations.
Reviews may be conducted at the local and state levels.
s/Mob Plan/Incidenr
II-G-1

OPERATIONS DIVISION
Incident Review
March 2004
2. POST-INCIDENT ANALYSIS (LOCAL AND/OR STATE)
a. Objectives
1) Provide an opportunity for participants to objectively review
operations in a constructive manner.
2) Identify effective procedures for future emergency operations.
3) Identify areas needing improvement and recommend necessary
changes to improve effectiveness.
4) Review efforts by fire services to incorporate cooperating agencies
into the emergency response framework and recommend necessary
changes to improve effectiveness.
b. Participants (Local or state review process)
Local chiefs; district chiefs; State Fire Marshal staff including Incident
Management Team and Emergency Response Center (ERC)
personnel; task force leaders; and cooperating agencies’
representatives.
c. Local Review Process
1) The review will take place as soon after the incident as possible. If
all involved personnel are not able to attend, the fire defense board
chief or incident commander should assign someone to collect
input from those unable to attend the review.
2) Prior to the analysis, participants will gather applicable reports and
information. Local and fire defense board chiefs will prepare a
brief report outlining positive and negative aspects of the
operation, as well as recommendations for correcting problems.
Other agency personnel involved in the incident should prepare a
brief overview of fire events from their perspective.
3) Participants should separate issues and concerns into two
categories, local incident operations and state incident operations
support.
4) Participants should make recommendations for resolving problems
and concerns that they have identified.
5) Participants should reach a consensus on procedural and
operational recommendations to improve effectiveness.
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II-G-2

OPERATIONS DIVISION
Incident Review
March 2004
6) The district chief/incident commander(s) should forward state level
concerns and recommendations to the state fire marshal.
7) Reviews should generally cover the following functions and
activities:
a) Activation or mobilization
b) Transition from local and/or fire defense district level to statelevel
action
c) Command staff, including safety and public information
d) Operations
e) Planning
f) Logistics
g) Finance
h) Value at risk, risk management and property loss
i) Demobilization and transition of activity
d. Intended Results
1) Participants should attempt to reach consensus on procedural and
operational recommendations for the Oregon Fire Service
Mobilization Plan.
2) Fire defense board chiefs and incident commanders will reinforce
effective operational guidelines and procedures to ensure
continued successful performance.
3) Fire services personnel and cooperating agency representatives
should identify positive aspects of the operation and incorporate
recommendations for resolving areas of concern.
4) Recommendations regarding statewide issues and concerns will be
presented to the state fire marshal for review.
e. State Review Process
1) The state fire marshal may conduct a review of the incident and
involve participants as outlined in section 2.b.
2) The state review may include the topics for post-incident review as
outlined in section 4.
s/Mob Plan/Incidenr
II-G-3

OPERATIONS DIVISION
Incident Review
March 2004
3. INTERMITTENT POLICY REVIEW
In order to maintain a current and effective emergency response policy,
periodic policy and activity reviews should be conducted at the discretion of
the state fire marshal. In this event, state fire marshal staff will prepare a
report summarizing the review and the issues discussed. The staff will also
develop and distribute a plan to resolve issues identified during the review.
The plan will identify:
1) Necessary action items;
2) Who will accomplish the action items;
3) A timeline for completion of the action items; and
4) The person or persons responsible for follow-up on the action
items.
4. TOPICS FOR POST-INCIDENT REVIEW AND DISCUSSION
a. Incident Activation and Mobilization
1) Incident reporting and news media releases
2) Dispatching
3) Transportation and response
4) Personnel availability
5) Other
b. Transition from local to state level involvement
1) Incident reporting
2) Request to invoke conflagration act
3) Briefing and special considerations
4) Size up
5) Scouting
6) Previous action(s)
7) Personnel and resources
8) Organization and overhead management
9) Other
c. Command Staff
1) District/State coordination
2) Interagency liaison and cooperation
3) Safety
4) Incident objectives
5) Team organization and section interaction
s/Mob Plan/Incidenr
II-G-4

OPERATIONS DIVISION
Incident Review
March 2004
6) News media releases; incident information officers’ coordination
with local news media, affected public, and OSFM Public
Information Officer at the ERC
7) Job assignments and effectiveness of performance
8) Other
d. Operations (Ground and Air)
1) Organization
2) Communications and dissemination of information
3) Coordination among units
4) Action by other agencies and/or responsible parties
5) Use of resources
6) Safety
7) Job assignments and effectiveness of performance
8) Shift changes
9) Control action effectiveness
10) Other
e. Planning
1) Organization
2) Situation unit
3) Resource unit
4) Shift plans/incident action plans
5) Interaction with other sections
6) Incident reports
7) Weather reports
8) Briefings
9) Job assignments and effectiveness of performance
10) Demobilization
11) Other
f. Logistics
1) Organization
2) Services branch
3) Support branch
4) Fire camp and facilities
5) Communications
6) Job assignments and effectiveness of performance
7) Property control and inventory
8) Transportation
9) Interaction with other agencies
10) Other
s/Mob Plan/Incidenr
II-G-5

OPERATIONS DIVISION
Incident Review
March 2004
g. Finance
1) Organization
2) Time keeping unit (personnel and equipment)
3) Claims unit
4) Commissary operation
5) Contract administration
6) Interaction with other agencies
7) Job assignments and effectiveness of performance
8) Other
h. State Fire Marshal Emergency Response Center (ERC) Operations
i. Demobilization and Transition Back to Local Forces
1) Priorities
2) Emergency conditions
3) Fiscal completion
4) State to district/local transition process
5) Activity reports
6) Rehabilitation
7) Return transportation
8) Other
s/Mob Plan/Incidenr
II-G-6

OPERATIONS DIVISION
Hazardous Materials
April 2007
H. HAZARDOUS MATERIALS
OFFICE OF STATE FIRE MARSHAL
EMERGENCY CONTACT NUMBERS
(Revised 4/07)
______________________________________________________________________
SPECIAL NUMBERS
PHONE#
Oregon Emergency Response System, 24 hrs.
located at Oregon Emergency Management
1-800-452-0311 (Nationwide)
503-378-6377 (Salem)
OEM FAX Number 503-588-1378
Office of State Fire Marshal Duty Officer
OSFM Emergency Response Center (ERC)
503-931-5732 - Cellular
503-370-1488 - Pager
503-373-0001, 373-1999 &
378-6416
OSFM ERC FAX Number 503-378-5329, 373-7702
OSFM ERC Radio Number KBF 817
Office of State Fire Marshal FAX Number 503-373-1825
State Forestry Fire Dispatch 503-945-7455
Oregon State Police Dispatch
Western Regional Dispatch Center (WRDC), Salem 503-375-3555
Southern Regional Dispatch Ctr, (SRDC), Central Pt. 541-776-6111
Department of Agriculture/Smoke Management Program 503-986-4701
s/Mob Plan/Ohmerp1
II-H-1

OPERATIONS DIVISION
Hazardous Materials
April 2007
1. Emergency Response Plan and Team Overview
NW Area Contingency Plan
The NW Area Contingency Plan was prepared by the Oregon
Emergency Management Division (OEM) in conjunction with the
Oregon Emergency Response System Council (OERS Council). After
review by the Department of Environmental Quality (DEQ) and others,
it was adopted in early 1992. Formerly "Annex O", it sets forth the
relationships and responsibilities for responses to oil and hazardous
materials incidents involving: 1) Radioactive materials and waste; 2)
Chemically hazardous materials and waste; and 3) Communicable
disease agents. Oil includes gasoline, crude oil, fuel and lubricating oil,
and other petroleum-based products.
It provides guidelines for coordinating local, state, federal, industry, and
volunteer emergency response resources. It does not provide specifics
on how, or when, individual agents may respond. Such responses are
made in accordance with each agency's responsibilities, limitations, and
policies. The plan is not a functional set of emergency procedures. A
copy of the plan is item (3) in this section.
2. Requests For and Activation of the Regional Hazardous Materials
Emergency Response Teams
The Regional Hazardous Materials Emergency Response Teams
(RHMERT) are available upon request to provide assistance throughout
the state. There are no costs to local agencies for this assistance.
RHMERT expenses are funded by the state and from billings to the
party responsible for the incident. Although the teams may be activated
by calling them direct, the preferred method is through the Oregon
Emergency Response System (OERS) at 1-800-452-0311.
The criteria in Standard Operating Guideline (SOG T-002) which
follows, have been established to serve as the basis for decisions as to
when the RHMERT will be activated. Not all incidents warrant
intervention of the RHMERT. In general, the teams respond when
there is a hazardous materials emergency that local agencies and the
responsible party are not able to control. The decision to respond may
be made by RHMERT team leaders according to the criteria in
SOG T-002. Where the decision is unclear or additional guidance is
necessary, the State Fire Marshal Duty Officer will make the final
determination.
s/Mob Plan/Ohmerp1
II-H-2

OPERATIONS DIVISION
Hazardous Materials
April 2007
SOG T-002 and attachments should provide a basic understanding of
the RHMERT activation process and the location of the teams serving
the various regions of the state. Questions concerning the RHMERT
may be directed to the State Fire Marshal's Office at 503-373-1540
Extension 238 or 227 or to one of the team leaders.
s/Mob Plan/Ohmerp1
II-H-3

OPERATIONS DIVISION
Hazardous Materials
April 2007
OFFICE OF STATE FIRE MARSHAL
HAZARDOUS MATERIALS EMERGENCY RESPONSE TEAMS
STANDARD OPERATING GUIDELINE
SUBJECT:
Decision to Respond to Emergency
Hazardous Materials Incidents.
Number: T-002
OBJECTIVE:
Provide Guidance and Directions for
Making Decisions of Whether to Respond
to an Incident.
OSFM Approved:
Robert T. Panuccio,
State Fire Marshal
Adoption Date:
January 1, 1991
Revision Dates:
March 1, 1996
I. SCOPE
This guideline applies to those response decisions made by response team leaders and/or
the Office of State Fire Marshal Duty Officer. Decisions on automatic responses may be
made only by response team leaders or the Duty Officer based upon these guidelines and
the Decision Matrix.
II.
DEFINITIONS
Duty Officer - The individual(s) designated by the State Fire Marshal to authorize the
response to hazardous materials incidents, and to provide technical assistance to State
Hazardous Materials Emergency Response Teams.
Response Team Leader - The person designated by the contract agency who, based
upon experience, training and authority, has the ability to evaluate and direct response
team activities. The Response Team Leader will function as the Group Supervisor or, in
rare instances the Incident Commander, when operating within the Incident Command
System.
s/Mob Plan/Ohmerp1
II-H-4

OPERATIONS DIVISION
Hazardous Materials
April 1997
III.
GENERAL
Before responding to a hazardous materials incident, a decision will be made whether the
situation warrants a team response. Response decisions will be based upon the
procedures in this guideline and the Decision Matrix.
A. If the team leader is unsure of a decision or the process, the State Fire
Marshal Duty Officer may be contacted.
B. If the team leader contacts the State Fire Marshal Duty Officer and
receives authorization for response, the State shall provide reimbursement.
C. Failure by the team leader to follow these guidelines or to receive
authorization for response from the State Fire Marshal Duty Officer in
making initial response decisions may result in the denial for
reimbursement of team response costs.
D. Incidents for which reimbursement by the State is denied may be
reviewed. The Team Administrator may request review for reimbursement
to the Teams Advisory Group chair or delegate. The review panel shall
consist of three randomly chosen TAG representatives or team leaders. If
review by the panel indicates that response was appropriate, the amount of
reimbursement shall be negotiated and reimbursement by the State shall be
made.
IV.
STANDING ORDERS FOR AUTOMATIC RESPONSES
Hazardous Materials Emergency Response Teams may automatically respond to any
incident beyond the capabilities of local responders. The incident must involve a
hazardous material spill, leak, explosion, or injury, (or potential thereof) with immediate
threat to life, environment, or property. In all cases the duty officer should be notified as
soon as possible through OERS.
Specific instances of automatic responses include but are not limited to:
A. A transportation incident involving release or potential release of an
identifiable hazardous material;
B. Hazardous materials incidents at "fixed sites" (e.g., manufacturing facility
with known hazards);
C. An incident with multiple, incapacitated victim(s) of unknown causes;
D. A spill or release with known, visible environmental impact (e.g., dead
fish, vegetation);
E. A request by another State Hazardous Materials Emergency Response
Team (e.g., for back up);
s/Mob Plan/Ohmerp1
II-H-5

OPERATIONS DIVISION
Hazardous Materials
April 1997
V. RESPONSES REQUIRING PRE-APPROVAL BY STATE FIRE
MARSHAL DUTY OFFICER
A. "Working" drug labs will be reimbursable ONLY if pre-approved by the
State Fire Marshal Duty Officer.
VI.
UNAUTHORIZED AND NON-REIMBURSABLE RESPONSES
Unauthorized and non-reimbursable hazardous materials responses include but are not
limited to:
A. "Cold" drug labs.
B. Requests for clean-up of a hazmat incident not involving the mitigation of
a spill or leak.
C. Local responses not meeting the State response criteria.
D. Stand-by time when no emergency situation has occurred.
VI.
DECISION MATRIX
The Decision Matrix and guidelines for its use are attached to this document.
VII.
HAZARDOUS MATERIALS DUTY OFFICER CONTACT
When application of this guideline and the Decision Matrix do not produce a clear
decision, or results in a decision inconsistent with the leader's professional judgment, the
Team Leader may contact the State Fire Marshal Duty Officer.
If the State Fire Marshal Duty Officer cannot be reached by using the established call
down procedures, decisions to respond may be made without his/her concurrence.
ATTACHMENTS:
1. Emergency Response Team Regions (Map)
2. Hazardous Materials Teams Incident Response Decision Matrix
3. Description of Team Boundaries
4. Emergency Response Team Contact Numbers
5. Regional Response Dispatch Approval Process
6. Guidance for Local Dispatch Office
s/Mob Plan/Ohmerp1
II-H-6

OPERATIONS DIVISION
Hazardous Materials
April 1997
OREGON HAZARDOUS MATERIALS
EMERGENCY RESPONSE TEAM REGIONS MAP
s/Mob Plan/Ohmerp1
II-H-7

OPERATIONS DIVISION
Hazardous Materials
April 1997
s/Mob Plan/Ohmerp1
II-H-8

OPERATIONS DIVISION
Hazardous Materials
April 1997
s/Mob Plan/Ohmerp1
II-H-9

OPERATIONS DIVISION
Hazardous Materials
April 1997
DESCRIPTION OF REGIONAL TEAM BOUNDARIES
HazMat 1 - Beginning at the Pacific Ocean and the Southern Lane County Border
intersection, east along the Southern Lane County Border to the intersection of the
West Klamath County Border, south along the West Klamath County Border to
the intersection of the North Jackson County Border, west along the North Jackson
County Border to the intersection of the North Josephine County Border, west
along the North Josephine County Border to the intersection of the East Curry
County Border, south along the East Curry County Border to the intersection of
the Northern California State Border, west along the Northern California State
Border intersecting the Pacific Ocean, north along the Pacific Ocean to the point
of beginning.
HazMat 2 - HazMat 2 covers all of Lane County which begins at the North West
corner at Mile Post 196 on Highway 101 (Neptune State Park) then continues
South on Highway 101 to Mile Post 168 just past Dune City. Turning West
following the Lane/Douglas County Line to just South of Cottage Grove at Mile
Post 169 on I-5, continuing to follow the Lane/Douglas County Line to the
Lane/Douglas/Klamath County Line junction (Emigrant Butte). Then turn
Northwest to Mile Post 63 on Highway 58 (Willamette Pass Ski Area). Still
heading Northwest following the Lane/Deschutes County Line past Elk Lake and
just East of Mount Bachelor (The Pacific Crest Trail) to Mile Post 40 on Highway
242. Turning East following the Lane/Linn County Line crossing Highway 126 at
Milepost 56 continuing to just North of Marcola, crossing I-5 at Milepost 204,
continue Eastward crossing Highway 99E at Mile Post 21 and Highway 99W at
Mile Post 105. Heading Eastward to the Pacific Ocean (back at Neptune State
Park).
HazMat 3 - Beginning at the Columbia River at the City of Portland eastern
services boundary, head south following Portland service boundaries to the
Willamette River. South along the Willamette to the Clackamas/Marion County
lines. East on southern Clackamas County border to the western boundary of the
Warm Springs Indian Reservation. North on Warm Springs western border to
Highway 26. North on Highway 26 to junction of Highway 216. East on
Highway 216 to junction of Highway 97. North on Highway 97 to Columbia
River. West on Columbia River to Portland City boundary the point of beginning.
HazMat 4 - The response are of the HazMat #4 Team is North to the Klamath
County Line, West to the Klamath County Line, East to the Lake and Harney
County Lines, South to the California-Oregon State Line, and North to the Lake
County Line.
s/Mob Plan/Ohmerp1
II-H-10

OPERATIONS DIVISION
Hazardous Materials
April 1997
HazMat 5 - The Northwest corner of HazMat Team 5's area begins at the
Northern boundary of Lincoln County at the coast line. The Western boundary
moves South along the coast line to the Southern Lincoln County Line. The
Southern line then moves East following the Southern Lincoln County Line until it
intersects with the Southern Linn County Line. Continue East along the Southern
Linn County Line until it intersects with Deschutes County Line. The Eastern
boundary heads north following the Eastern Linn County line to Marion County,
then follows the Eastern Marion County Line to its intersection with the Wasco
and Clackamas County Lines. The Northern boundary then continues West along
the Northern Marion County Line until it reaches the Eastern edge of Scott Mills
Fire District. Then, drop South in a Westerly direction along Scott Mills Fire
District's Eastern boundary to Drakes Crossing's Eastern boundary. The Northern
boundary continues West until it reaches the Eastern and Southern boundary of
Marion County Fire District #1. The Northern boundary then follows the
Southern boundary of Salem Fire Department's response area to the Willamette
River. The Northern boundary then continues along the Eastern boundary of Polk
County (excluding the area in Polk County protected by Salem Fire Department)
until it intersects with Yamhill County. The Northern boundary then continues
West along the Northern Polk County Line to the intersection with Lincoln
County. The line then continues along the North Lincoln County Line to its
intersection with the coast.
HazMat 6 - The Northern boundary begins at the Eastern most point of McGuire
Island on the Columbia River and follows the Oregon-Washington State Line
West and Northwest along the Columbia River to the intersection of the Western
boundary of the Columbia County. The Western boundary follows the
Columbia/Clatsop County Line South from the intersection of that line with the
Oregon-Washington State Line to the intersection with the Southern Columbia
County Line. The Southern boundary is the entire Southern Columbia County
Line extending from the Columbia/Clatsop line eastward to the intersection with
the Multnomah County Line. From that point, South and East, the boundary
includes all current protected areas served by the Portland Fire Bureau.
HazMat 7 - Beginning at the Southwest corner of Deschutes County East to the
Harney County line Northward following the Deschutes, Crook and Jefferson
County lines to the John Day river, North along the John Day river to the
Sherman/Wasco County line. West and Northwest on the Sherman/Wasco County
line to Highway 216. West on Highway 26 South along the West sides of Warm
Springs Indian Reservation, Jefferson County and Deschutes County lines to
starting point.
s/Mob Plan/Ohmerp1
II-H-11

OPERATIONS DIVISION
Hazardous Materials
April 1997
HazMat 8 - The Southwest corner of HazMat #8 begins at the Josephine County
and Curry County borders and the California State border. North along the Curry
County Line to the Douglas County Line. East along the Douglas County Line to
the Klamath County Line. South along the Klamath County Line to the borders of
Jackson County and the State of California. West along the Oregon and California
border to the Curry County Line, point of beginning.
HazMat 9 - The northwest corner of Region 9 begins in Astoria at the Columbia
river, proceeds south along the coast to the Tillamook-Lincoln County line. East
to Polk County line, then north to Yamhill County line. East following the
Yamhill-Polk county lines to Marion County. South along the Willamette River to
the city limits of Salem. Following the City of Salem city limits (to include Salem
in region 9) it continues east following the Marion County Fire District boundary.
The eastern boundary of Region 9 now heads north following Fire District
boundaries to include the fire districts of Drakes Crossing, Silverton, Scotts Mill,
Mt. Angel, Monitor, Canby, West Linn and Lake Oswego. It follows the easterly
boundary of Tualatin Valley Fire and Rescue. Then continues north following the
Washington County line to the Columbia-Clatsop county line where they intersect.
The boundary then follows the Clatsop-Columbia county line north to the
Columbia river. Then west along the Columbia River to Astoria.
HazMat 10 - Beginning at the Columbia River, at the mouth of the John Day
River continue south following the John Day River to a point where the river
heads east at the Wheeler-Jefferson County line. Continue south and east
following the Wheeler County line to the intersection of the Wheeler-Crook-Grant
county lines. Continue south along the Crook-Grant-Harney county line.
Continue south along the western border of Harney County to the Nevada State
line. From this western border, all lands to the Idaho border on the east and north
to the Washington State line.
Region 10 also includes portions of the Idaho counties of Adams, Canyon, Gem,
Payette, and Washington within the following fire district boundaries: Council,
Cambridge, Midvale, Weiser City, Weiser Rural, Payette, Payette Rural, Indian
Valley, Fruitland, Emmett, Gem Co. Rural, New Plymouth, and Parma Rural.
HazMat 11 - The Region 11 boundaries are identical to the Clatsop County
boundaries.
s/Mob Plan/Ohmerp1
II-H-12

OPERATIONS DIVISION
Hazardous Materials
April 1997
OFFICE OF STATE FIRE MARSHAL
HAZARDOUS MATERIALS EMERGENCY RESPONSE TEAM
CONTACT NUMBERS
Revised 3/6/97
Team# Team Name Contact Dispatch Business
HM01 Douglas Co.(Roseburg) Greg Bullock (541)440-4471 673-4459
(Douglas Co. #2) Mike Hansen 673-5503
HM02 Eugene Duty Chief
Station
(541)687-5111 687-5415
341-5878
HM03 Gresh/Mult Clayton Martin (503)823-1905 618-2590
HM04 Klamath/Lake Dave Ormsby (541)884-4876 885-2056
Dave Penicook 885-2056
Mick Mulvey 885-2056
John Spradley 885-2056
HM05 Linn/Benton Kevin Kreitman (541)928-6911 917-7704
Cellular: 979-7583
Corvallis Jim Day (541)757-6911 757-6470
HM06 Portland Bill Henle (503)823-1905 823-3946
Cellular 823-8500
Pager 323-6093
HM07 Redmond Karl Johannsen (541)548-5921 548-5921
Kent Barnes
HM08 So. Oregon Duty Officer 776-7206
Mark Burns 770-4453
Dan Marshall 535-4222
Keith Woodley (541)482-5211 482-2770
HM09 Tualatin Team Leader
Sherry Arasim
Cell Phone:
Pager:
(503)531-0175 649-8577
649-8577
970-6269
299-7682
Eastern Oregon:
HM10 Hermiston Steve Frazier (541)567-5519 567-8822
Jim Stearns
HM12 LaGrande Corky Gillies (541)963-1017 963-3123
Bruce Weimer
HM14 Ontario Randy Simpson (541)889-7266 881-3230
HM11 Astoria Lane Wintermute (503)325-4411 325-2345
Lenard Hansen 325-2345
Mike Campbell 325-2345
HM15 Coos Bay Randy Carpenter (541)269-8911 269-1191
OSFM
State Fire Marshal
State Fire Marshal Office
Duty Officer
Chief Deputy
Pager: (503) 370-1488
Cell Phone: (503) 931-5732
Business # (503) 378-3473
Pager: (503) 375-4066
1-800-452-0311 (in Oregon)
OERS Oregon Emergency
Response System
or 1 (503) 378-6377
OPC Oregon Poison Control David Chandler 1-800-452-7165
(503) 494-8968
494-7799
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II-H-13

OPERATIONS DIVISION
Hazardous Materials
April 1997
DISPATCH APPROVAL PROCESS
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II-H-14

OPERATIONS DIVISION
Hazardous Materials
April 1997
OFFICE OF STATE FIRE MARSHAL
REGIONAL HAZARDOUS MATERIALS EMERGENCY RESPONSE TEAM
GUIDANCE FOR LOCAL DISPATCH
Description of Incident:
Incident #
STANDING ORDERS FOR AUTOMATIC RESPONSE YES NO
A. Is this a transportation incident involving release or potential
release of an IDENTIFIABLE hazardous material?
B. Is this an " Operating Drug Lab"? (Request by local law
enforcement agency) (Must have SFM Duty Officer approval for team
response)
C. Is this incident at a "Fixed Site"? (e.g., Manufacturing facility with
known hazardous chemicals)
D. Are there are multiple, incapacitated victims of unknown causes?
E. Is there a known, visible environmental impact? (e.g., dead fish,
dead vegetation)
F. Is this a request from another State HazMat team?
G. Is this a request from the State Fire Marshal Duty Officer?
If the answer to ANY of the above questions is "YES" contact the Regional Hazardous
Materials Emergency Response Team.
If ALL answers are "NO," Contact team leader for decision matrix.
Location of Incident:
Cross Street / Route:
Contact Name:
Calling Jurisdiction:
Business Name:
Call Back No.
Call Back No.
REQUEST NOTIFICATION YES NO
RHMERT
PHONE NO:
DUTY BATTALION CHIEF PHONE NO:
OERS PHONE NO: 1-800-452-0311
STATE FIRE MARSHAL DUTY OFFICER PAGER: 1-503-931-5732
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II-H-15

OPERATIONS DIVISION
Hazardous Materials
April 1997
4. Oil and Hazardous Materials Emergency Response Plan
(Formerly Annex "O")
OREGON EMERGENCY OPERATIONS PLAN
OIL AND HAZARDOUS MATERIALS EMERGENCY RESPONSE PLAN
(For inland spills and non-coastal waters)
Prepared by:
Oregon Emergency Management
Oregon Department of Environmental Quality
Reviewed by:
Oregon Emergency Response System Council
Oregon Fire Chiefs’ Association
Oregon's Interagency Hazard Communication Council
Oregon Local Emergency Planning Committee
In Case of Emergency Notify:
9-1-1
and
Oregon Emergency Response System
1-800-452-0311 (In Oregon)
503-378-6377 (Out-of-State)
DISCLAIMERS:
1. This plan is a description of the state system for dealing with oil and hazardous
materials emergencies. It does not carry the force of law. This is not an operational
procedure to be used during an emergency.
2. The phone numbers listed in this plan may be subject to change at any time and
need to be verified periodically.
(presented to the EQC on 3/12/92)
(last correction to phone #s: 3/18/97)
s/Mob Plan/Ohmerp1
II-H-16

OPERATIONS DIVISION
Hazardous Materials
April 1997
OREGON EMERGENCY OPERATIONS PLAN OIL AND HAZARDOUS
MATERIALS EMERGENCY RESPONSE PLAN
TABLE OF CONTENTS
PART A
SECTION
Page
I. Purpose and Scope 19
II. Definitions of Key Terms 22
III. Oregon's Emergency Preparedness Program 25
A. Coordinated Plans and Procedures
B. Trained Personnel
C. Regional Hazmat Response Team
D. Hazmat Information
IV. Key Elements of Oregon's Emergency Response System 27
A. Notifications
B. Communications Systems
C. Incident Management
1. Emergency Response
2. Stabilization and Control
3. Cleanup and Restoration
D. Emergency Operation Centers
E. Technical Assistance - Government
F. Technical Assistance - Industry
G. Volunteer Services
H. Public Information
V. Responsibilities of Local, State, Federal Agencies, 35
Industry and Volunteer Organizations
A. Local and Regional Responders
B. State Agencies
C. Federal Agencies
D. Indian Nations
E. Adjacent States
F. Industry
G. Volunteer Organizations
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II-H-17

OPERATIONS DIVISION
SECTION
Hazardous Materials
April 1997
Page
VI. Categorization of Emergencies by Severity 48
A. Unusual Incidents
B. Minor Incidents
C. Medium Incidents
D. Major Incidents
E. Security Incidents
VII. Response Activities Dependent on Incident Severity 52
A. Incident Management Structure
B. Roles and Responsibilities
PART B
I. County and City Title III Plans 57
Related Resource Materials Available From:
Office of State Fire Marshal 503-373-1540
4760 Portland Rd., NE Salem, Oregon 97305
-----------------------------------------
SFM Communication Plan and Procedures
SFM Information Systems Directory
SFM Annual Hazardous Materials Incident Report
SFM Hazardous Substance Annual Survey
Oregon Emergency Management 503-378-2911
595 Cottage Street NE Salem, Oregon 97310
-----------------------------------------
State of Oregon Emergency Operations Plan
Oregon Emergency Response System Monthly Report
Oregon Emergency Response System Annual Report
Oregon Department of Environmental Quality 503-229-5913
811 SW Sixth Avenue Portland, Oregon 97204
---------------------------------------------------
Oregon Oil and Hazardous Materials Emergency Response Plan
Oregon Oil and Hazardous Materials Spill Contingency Plan
for the Oregon Coast, Columbia River and Willamette River
to Willamette Falls
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II-H-18

OPERATIONS DIVISION
Hazardous Materials
April 1997
PART A, SECTION I
PURPOSE AND SCOPE
The purpose of Oregon's Oil and Hazardous Materials Emergency Response Plan
is to describe the statewide system for responding to oil and hazardous materials
emergencies, excluding those in coastal water or the lower Columbia river. Hazardous
materials include radioactive materials and waste as well as chemically hazardous
materials and waste and communicable disease agents. Oil includes gasoline, crude oil,
fuel and lubricating oil, and any other petroleum based product.
The plan has been developed in cooperation with all levels of government and
industry. The plan describes the typical roles and responsibilities of all responders. It
identifies who will be in charge of an incident. It provides guidelines for coordinating
local, state, federal, industry and volunteer emergency response resources.
Oregon's Oil and Hazardous Materials Emergency Response Plan has been
developed to satisfy ORS 401, 453.347, 466.620 and 469.611 and to be part of the
requirements of Title III Section 303 of the Superfund Amendments and Re-authorization
Act of 1986.
RELATIONSHIP TO OTHER PLANS
This plan is consistent with the DEQ's Oil and Hazardous Materials Spill
Contingency Plan, all county and local plans submitted to the State as part of Section 303
of Title III (see Part B for list of plans) and is a hazard-specific part of the Oregon
Emergency Operations Plan. It is intended to be consistent with the Federal Government's
National and Regional Contingency plans. It is also intended to be consistent with any
LEPC developed plan. See "related resource material."
SUMMARY OF THE SYSTEM
Local governments will assume the lead role during the emergency phases of an
incident while state and federal agencies will provide local government with technical
support and access to hazardous materials teams during the emergency phases of an
incident. State or federal agencies shall assume the lead role for directing the cleanup
and site restoration. At some incidents federal agencies may request \ be requested to
assume incident command and apply federal resources during emergency operations.
The spiller is legally responsible for reporting the incident, performing cleanup or hiring
a cleanup contractor and disposing of the spilled materials. Volunteer organizations may
be requested to provide for; the basic social needs of the victims, some types of
environmental cleanup, and some types of wildlife rehabilitation
s/Mob Plan/Ohmerp1
II-H-19

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section I, (cont.)
BACKGROUND
In 1986, ODOE and DEQ were directed to develop a statewide plan for
responding to oil and hazardous materials emergencies. Hazardous materials include
radioactive materials and waste, as well as chemically hazardous materials and waste, and
communicable diseases.
Oregon's Oil and Hazardous Materials Emergency Response Plan which
described in detail the State's hazardous materials emergency response system was
completed and adopted by the Environmental Quality Commission in January of 1987.
The Plan satisfied Oregon Revised Statutes ORS 469.611 (ODOE) and 466.620 (DEQ)
and was incorporated as ANNEX O in the State's Emergency Response Plan, replacing
the outdated Annexes O and P.
In October of 1986, Congress passed the Superfund Amendments and Reauthorization
Act of 1986. The third section of the act, known as Title III requires local
governments and industry to work together to develop hazardous materials emergency
response plans. Title III also requires the state to set up a SERC to designate local
emergency planning districts in the state and appoint local emergency planning
committees for each district. The local committees would then develop hazmat plans that
focus on chemical hazards in their district. In July of 1987, the SERC designated the
entire state as a local planning district and appointed a committee of representatives from
all the groups identified in Title III. The State LEPC is composed of approximately 30
members who met for the first time in September 1987 and have continued to meet on a
periodic basis. The LEPC has provided guidance to local planners in the form of model
local hazmat plans patterned after ANNEX O and a set of local plans review criteria, as
well as policy guidance on a number of issues.
As part of its obligations under Title III, the LEPC was required to complete its
hazardous materials emergency response plan by October 7, 1988. At its October 1988
meeting the LEPC adopted the existing State Hazardous Materials Emergency Response
Plan, ANNEX O. The plan was adopted with the understanding that it would:
1. be revised to describe the present status of hazmat response
capability in Oregon.
2. include all the local Title III plans submitted to the LEPC as
supplements to the State Plan.
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II-H-20

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section I, (cont.)
EXCEPTIONS:
Incidents not covered by this Plan.
Nuclear Reactor accidents, which are addressed in the Oregon Department of
Energy's Trojan Emergency Plan, a part of the State Emergency Operations Plan.
Military Weapons or Weapons Related Materials incidents which will be directed
by the U.S. Department of Defense or Energy, with the exception of Umatilla Army
Depot Activity (UMDA) which is coordinated by OEM. The ODOE will coordinate
local and state assistance.
Under the National Contingency Plan (NCP) spills into Coastal Waters of the
United States may be directed by the U.S. Coast Guard and spills to inland waters may be
directed by the EPA. The State of Oregon response is addressed in the Oil and
Hazardous Materials Spill Contingency Plan for the Oregon Coast, Columbia River, and
Willamette River to Willamette Falls. (This zone includes coastal rivers to the head of
tide and the Pacific Ocean to the three mile limit, the Columbia River to the Washington
State border and the Willamette River to Willamette Falls.) The DEQ will coordinate
state assistance to the Coast Guard if requested.
LIMITATIONS
Part A of this plan provides a framework for the State Hazardous Materials
Response System. It is not meant to be a functional set of emergency procedures.
Specific emergency procedures for each of the county and local planning areas (if other
than Oregon LEPC) are contained in Part B of this document if submitted to LEPC.
Likewise the hazard assessment portions of the plan and the pre-incident plans required
by Title III are contained in the individual county and local plans in Part B. In addition,
the State Fire Marshal's Office maintains a statewide computerized database of facilities
and the hazardous materials that are stored in those facilities above established
thresholds. That information is immediately available to emergency responders through a
computerized dial-up system (HAZ-COM telephone number) and by hard copy.
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II-H-21

OPERATIONS DIVISION
Hazardous Materials
April 1997
DEFINITIONS OF KEY TERMS
PART A, SECTION II
Emergency Operations Center (EOC) means site from where local, state and
federal agencies coordinate off-scene support to on-scene responders.
Emergency Service means those activities provided by state and local
government to prepare for and carry out any activity to prevent, minimize, respond or to
recover from an emergency.
Hazardous Material (Hazmat) means any element, compound, mixture, solution
or substance which, when spilled or released into the air or into or on any land or waters
of the state, may present a substantial danger to the public health, safety, welfare or the
environment. See also OAR 340 Div. 108, ORS 453.307 (4).
Hazardous Materials Technicians mean individuals who are trained and
equipped for hazardous material response. This includes trained individuals from DEQ,
State Fire Marshal's Office, members of Hazmat teams and Regional Radiological
Technical Assistants (RRTAs) who are trained in radiation response and certified by the
Oregon Department of Energy and the Oregon Health Division.
Incident means any event, that results in a spill or release of oil or hazardous
materials. Action by emergency service personnel will be required to prevent or
minimize loss of life or damage to property and/or natural resources.
Incident Commander (IC) means the one individual in charge at any given time
of an incident. During the emergency phases the Incident Commander will usually be an
official of the local lead agency. During cleanup and restoration the Incident Commander
will normally be a lead state agency official. The Incident Commander will be
responsible for establishing a unified command with all on-scene coordinators when
unified command is appropriate.
Incident Command Post means the location where field commands are given.
The Incident Commander and the OSCs direct the on-scene response from this location.
Incident Command System (ICS) means the combination of facilities,
equipment, personnel, procedures, and communications operating with a common
command structure.
Lead State Agency means the agency which will coordinate state support to local
government. The lead may change from one state agency to another as a particular phase
of the incident ends and another begins. In all cases, the Lead State Agency will
communicate with the local emergency response agencies concerning any hand-off from
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II-H-22

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section II (cont.)
state to local government, and final disposition of the incident. State agency response
may be by radio, teletype or actual presence at the incident.
Oil means gasoline, crude oil, fuel oil, diesel oil, lubricating oil, sludge, oil refuse
or any other petroleum-related products. (See also OAR 340-Div. 108)
On Scene Coordinator (OSC) means the individual on-scene responsible for
coordinating the resources at each respective level of government. OSCs may include:
- Local On-Scene Coordinator (LOSC)
- State On-Scene Coordinator (SOSC)
- Federal On-Scene Coordinator (FOSC)
Public Information Officer (PIO) means a person designated by the Incident
Commander who, in coordination with the lead state agency, provides information to the
public and media.
Regional Hazardous Materials Response Team means a team of local
emergency responders trained, equipped and organized to respond to oil and hazardous
materials incidents in a given geographic area.
Responsible Party means the person or firm who by law is [strictly] liable for
clean-up of any spill or release. PRP means potentially liable.
Radiation Emergency Response Team (RERT) is a group composed of
individuals from the Oregon Health Division Radiation Control Section. This team will
respond to any radioactive materials incident.
Unified Command means the method by which local, state and federal agencies
will work with the Incident Commander to:
1. Determine their roles, responsibilities, and objectives for a given incident.
2. Select a strategy to achieve agreed upon objectives.
3. Deploy resources to achieve agreed upon objectives.
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II-H-23

OPERATIONS DIVISION
Hazardous Materials
April 1997
ACRONYMS
DEQ - Department of Environmental Quality
ECC - Emergency Coordination Center
EPA - Environmental Protection Agency
EOC - Emergency Operations Center
FEMA - Federal Emergency Management Agency
Hazmat - Hazardous Material(s)
IC - Incident Commander
ICS - Incident Command System
LEPC - Local Emergency Planning Committee
OERS - Oregon Emergency Response System
ODOE - Oregon Department of Energy
OEM - Oregon Emergency Management Division
ODOT - Oregon Department of Transportation
ORS - Oregon Revised Statutes
OSC - On Scene Coordinator
OSFM - Office of the State Fire Marshal
OHD - Oregon Health Division
OSHD - Oregon State Highway Division
OSP - Oregon State Police
PIO - Public Information Officer
PRP - Potentially Responsible Party
RERT - Radioactive Emergency Response Team
RHMRT - (Oregon) Regional Hazardous Materials Response Teams
RRT - (Federal) Regional Response Team
RRTA - Radiological Emergency Technical Assistant
UMDA - Umatilla Army Depot Activity
SERC - State Emergency Response Commission
USCG - U.S. Coast Guard
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II-H-24

OPERATIONS DIVISION
Hazardous Materials
April 1997
PART A, SECTION III
OREGON'S FOUR-PART EMERGENCY PREPAREDNESS PROGRAM
A
Coordinated Plans and Procedures
Oregon's Oil and Hazardous Materials Emergency Response Plan provides a
description of the statewide hazmat response system and outlines the
responsibilities of all those who may be involved in a hazardous materials
incident. It provides for a coordinated state agency response as well as detailed
plans for how each of the counties and cities in the state will respond. The plans
have been reviewed for consistency and will be exercised and updated
periodically as needed.
B. Trained Personnel
The goal of Oregon's hazardous materials training system is to organize and
coordinate the development and delivery of cost effective, quality hazardous
materials training and education opportunities for all who need training in the
state. The program will consist of providing basic hazmat training to all who
need it and to provide discipline specific hazmat training to identified target
groups. A hazardous materials proficiency series consisting of specific
qualification levels will be provided for first responders. The hazmat training
program is coordinated through the State Fire Marshal's Office.
C. Regional Hazardous Materials Response Teams
To ensure a reasonable emergency response time to all parts of the state, a system
of state funded regional hazardous materials response teams consisting of highly
trained individuals has been developed. The teams are equipped and trained by
the state and manned for the most part by individuals from local fire departments
and other emergency providers. Teams are located in Douglas County, Eugene,
Gresham/Multnomah County, Linn-Benton Counties, Portland, Redmond,
Southern Oregon, Tualatin Valley, Hermiston, Astoria, LaGrande, Ontario and
Coos Bay. (See attachment 1 for a map of the response regions which lists the
team leaders and the contact telephone numbers).
s/Mob Plan/Ohmerp1
II-H-25

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section III (cont.)
D. Hazardous Materials Information
A computerized call-up system has been developed by the Office of the State Fire
Marshal. The system provides data on the location and type of hazardous
materials stored around the state. It also provides technical information on
various hazardous materials and guidance on emergency response procedures.
Other information on hazardous materials can be obtained from state and federal
agencies and industry. (See Section IV - E, and F, Technical Assistance).
This plan together with the information system, the training program and the
regional teams is designed to insure that all emergency responders are adequately
prepared for hazmat incidents.
s/Mob Plan/Ohmerp1
II-H-26

OPERATIONS DIVISION
Hazardous Materials
April 1997
A. Notifications
PART A, SECTION IV
Key Elements of Oregon's Emergency Response System
1. Local Notification - shall be through 9-1-1.
2. State Notification - Spills of reportable quantities (as defined in OAR 340-
108), that involve oil or hazardous materials must be reported by the spiller to the Oregon
Emergency Response System (OERS) 1-800-452-0311 (out of state 503-378-6377).
Local agencies are also requested to notify OERS when responding to incidents. OERS
is managed by the Oregon Emergency Management Division. Depending on the type of
incident the OERS duty officer will notify the appropriate lead state agency and other
agencies as necessary.
3. Federal Notification - Some spills, depending on quantity and type of
material spilled, also require the spiller to notify federal agencies (40 CFR Part 302,
Table 302.4). Notification shall be through the National Response Center (NRC) 1-800-
424-8802. The NRC is managed by the U.S. Coast Guard.
4. Hazmat Team Notification - Incidents which cannot be controlled by local
resources may require the services of a Hazmat Response Team. Notification of need for
this assistance shall be made to OERS, and RHMRT dispatch approved and coordinated
by the OSFM.
B. Statewide Emergency Communications
Oregon FIRE NET (VHF frequency 154.280 MHZ) provides a statewide
communications network dedicated to assist Oregon's fire services and participating state
agencies in coordinating response to fire related activities, response to hazardous
materials incidents, and Governor-declared emergencies. It is coordinated by the State
Fire Marshal's Office and operated by the Oregon Emergency Management Division.
C. Incident Management
1. Emergency Response - A hazardous material incident may involve a
variety of local, state, federal and private sector resources. No single agency will have
the necessary resources to carry out all response activities. In addition, there may be
overlapping authorities and responsibilities. Because speed is so important during an
emergency, coordination among the responding agencies is essential. A centralized
command structure will be needed. (See Figure I)
s/Mob Plan/Ohmerp1
II-H-27

OPERATIONS DIVISION
Hazardous Materials
April 1997
Figure 1. INCIDENT MANAGEMENT
The following diagram depicts the command structure described in Section IV.B. The
bold outlined box indicates the Incident Commander. The "local" on-scene coordinator
(OSC) would be the Incident Commander (IC) unless otherwise designated. For a minor
incident this structure may not proceed beyond the fourth box. For a major incident the
command structure builds during the emergency phase as various agencies and levels of
government arrive on scene. The structure decreases as the incident is controlled.
Incident
Discovery
EMERGENCY RESPONSE
First Public
Safety Officer
Unified Command
Local
IC
Emergency
Agency Reps
STABILIZATION AND CONTROL
Local
IC
Unified Command
County Regional
OSC Hazmat
Unified Command
County Regional State
OSC Hazmat OSC
CLEANUP AND RESTORATION
County
OSC
Unified Command
Regional State Federal
Hazmat OSC OSC
THE SIZE OF THE
INCIDENT WILL
DETERMINE THE
APPROPRIATE
AGENCY TO TAKE
CONTROL OF THE
CLEANUP ACTIVITY
Unified Command
State Federal Local
OSC OS IC
Unified Command
State and/or Federal OSC
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II-H-28

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section IV, Part C. 1. Emergency Response (cont.)
a. Incident Command
The first public safety official on scene will assume incident command. The person will:
(1) Assess the situation.
(2) Activate the local emergency response system.
(3) Initiate actions to protect the public.
b. Local Incident Command
The lead local emergency response agency predesignated in local plans shall:
(1) Assume incident command upon arriving on scene.
(2) Designate a local on-scene coordinator (LOSC) for local resources.
(3) Establish an appropriate incident command post.
(4) Be in charge of and responsible for all emergency response
operations.(See Sections 5B and 7B).
c. Unified Command
The Incident Commander will also set up a unified command system if more than one
level of government is involved. All on-scene coordinators (OSCs) shall have a
representative at the command post who will work with the Incident Commander. (See
Figure 1).
d. Change of Command
Incident Command will remain at the local level until emergency operations which
include stabilization and control activities are completed unless:
(1) The local resources are overwhelmed and the Incident Commander
requests one of the other on-scene coordinators to assume control.
(2) The incident occurs in areas of federal jurisdiction, such as defense
installations or United States waters, in which case, the federal government
will be the Incident Commander. (Section 105, CERCLA).
(3) If necessary, Oregon statute grants the Governor authority to assume
command of emergency operations (ORS 469.671 and ORS 401.115)
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II-H-29

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section IV, Part C (cont.)
2. Stabilization and Control
Under most circumstances, the incident command will remain at the local level
during the stabilization and control phase of a response. If requested, a state or
federal agency could assume control. Several levels of government may be
involved in this phase. The Incident Commander and OSCs are expected to work
within a unified ICS.
3. Cleanup and Restoration
a. State Incident Command
b. Federal Command
Once the emergency is over, local responders expect to return to
normal duties. At a mutually agreed upon time, the local Incident
Commander would usually turn command over to the lead state
agency who will then direct cleanup and restoration. Local
agencies may need or choose to remain involved. Command could
remain at the local level, however if a local government undertakes
or contracts for cleanup. They may be held responsible for costs.
Cleanup and restoration activities include:
(1) Compliance with cleanup standards
(2) Restoration of environment and site
(3) Investigation of cause
(4) Assessment of damages
(5) Enforcement actions
(6) Cost recovery
The federal on-scene coordinator (FOSC) could also assume command if
requested by the state or if the incident occurs in an area under federal
jurisdiction (See 1,d above).
D. Emergency Coordination Centers (ECCs).
During major incidents, the heads of local and state agencies will meet at ECCs to
coordinate their off-scene support to on-scene operations. The federal government can
activate the Regional Response Team (RRT) to coordinate federal off-scene support. The
RRT is composed of representatives from all affected federal agencies and states in the
region.
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II-H-30

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section IV, Part D, ECCs (cont.)
1. The local ECC will be activated by the head of local government in
coordination with their emergency manager.
2. The State ECC will be activated by the Governor or by the Administrator of
the Emergency Management Division in coordination with the state OSC. The
State ECC is located at the Oregon Emergency Management Division office at
595 Cottage Street NE in Salem.
3. The Federal Regional Response Team (RRT) will be activated by the chairman
of the RRT when there is a major incident or upon request from the federal
OSC or a member of the RRT. The Regional Response Team is in Seattle.
E. Technical assistance.
Assistance from state and federal agencies will be provided to on-scene responders. It
would usually be in the following sequence:
1. By the Lead State Agency who will contact the local Incident
Commander.
Lead State Agencies are:
DEQ - for oil and chemically hazardous materials incidents. Can provide
information on chemical characteristics, environmental effects, control,
cleanup and disposal of hazardous materials. (For details, see pages 37)
Contact through OERS at 1-800-452-0311.
OHD - for all incidents involving hazards to human beings and for all
communicable disease agents. Can provide information on public health
effects of hazardous materials including chemical, radiological, physical
and biological hazards. (See pages 38, 39) Contact through OERS at
1-800-452-0311.
ODOE - for radioactive materials transportation incidents (See page 38)
Contact through OERS at-800-452-0311.
OSFM - For information and guidance on the presence and quantities of
hazardous materials at fixed sites, characteristics and hazards of the
materials and appropriate control techniques. (For details, see pages 37,
38) Contact through OERS at 1-800-452-0311.
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II-H-31

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section IV, Part E
2. By Other State Resources
a. The Poison Control Center at 1-800-452-7165 outside Portland or
503-494-8968 in the Portland area provides 24 hour toxicological
information, medical treatment and decontamination advice to on-scene
responders.
b. The Pesticide Analytical Response Center (PARC) at 503-731-
4025 provides information on pesticide related health (not treatment
related) and environmental exposure from drift or contaminated water.
Contact through OERS after hours, 1-800-452-0311.
c. The Public Utility Commission for information on motor carrier and rail
shipments of hazardous materials at 503-283-5790 ext. 250. Contact
through OERS after hours, 1-800-452-0311.
3. By locally available specialists, including Hazardous Material Specialists
and Regional Radiological Technical Assistants.
4. By Regional Hazardous Materials Response teams who have access to
extensive computer and print libraries on hazardous materials and control
methods.
5. By the State Radiation Emergency Response Team.
6. By Federal specialists.
a. For incidents involving radioactive materials, response teams may
be dispatched from the US Department of Energy, Richland Operations, or
from adjacent states. The Oregon DOE or Health Division will activate
this help.
b. For oil or hazardous materials spills on U.S. waters, in the coastal
zone, the US Coast Guard will respond directly. It will provide the
Federal OSC and the Incident Commander. (DEQ will operate under the
OHMSCP). For spills on inland waters, EPA may provide an OSC and
Incident Commander. The state will notify the Coast Guard and EPA of
all spills on U.S. waters. The lead state agency will coordinate state
support and provide technical assistance to the Federal OSC. Local
agencies will provide emergency functions such as fire suppression and
emergency medical help. Hazmat Teams will provide limited assistance
upon request. Contact through the National Response Center at 1-800-
424-8802.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section IV, Part E. Technical Assistance (cont.)
c. For technical advice about the effects of specific materials on
public health, the Agency for Toxic Substances and Disease Registry
provides 24 hour service at 1-404-452-4100.
d. Several agencies within the Federal government can also provide
technical support for both inland and coastal spills (see Section V).
F. Special Technical Assistance.
For certain types of hazardous materials incidents assistance is available from industry:
1. CHEMTREC is an off-scene 24 hr. emergency information service
operated by the Chemical Manufacturers Association Chemical Transportation
Emergency Center. 1-800-424-9300. CHEMTREC can supply chemical and
safety data as well as contacts to product manufacturers. It can activate a number
of industry based response actions including:
a. The CHLOREP team for chlorine incidents which is currently
fielded by the ELF Atochem, North America Inc. in Portland (503-228-
7655).
b. CHEMNET - An industry-wide mutual aid program activated by
the shipper.
c. Response teams for Pesticides, Hydrogen Cyanide, Hydrogen
Fluoride, Phosphorus and Liquefied Petroleum Gas.
2. The Association of American Railroad's Bureau of Explosives for
incidents involving the railroads. 1-800-826-4662 (24 hrs.)
3. Clean Rivers Cooperative, a nonprofit organization of petroleum
companies which contracts to control and cleanup oil spills on the lower
Columbia and Willamette Rivers.
G. Volunteer Services.
1. American Red Cross - can offer emergency relief in the form of food,
shelter and clothing. (See phone book for nearest office).
2. Salvation Army - can provide emergency food, shelter and clothing. (See
phone book for nearest office).
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section IV, Part G. Volunteer Services (cont.)
3. Amateur Radio Emergency Service - can provide radio communications
through a network of amateur radio operators. Contact through local emergency
services director/coordinator.
4. Other locally available volunteer services.
H. Coordination of Public Information
The news media can provide an important public service by distributing information
about the nature of an incident. Successful emergency operations require accurate and
timely public information. Public information will be coordinated between on-scene and
off-scene operations. A Public Information Officer (PIO) will be designated by the
Incident Commander to issue information about the incident. The PIO will issue
information provided by the Incident Commander and in coordination with the lead state
agency information representatives. The lead state agency will see to it that the PIO has
accurate public health information. The lead state agency will issue information in
coordination with the PIO.
I. Financial Assistance
FEDERAL ASSISTANCE
Financial assistance to local governments for performing temporary emergency
measures needed to prevent or mitigate injury to human health or the environment
associated with the release or threatened release of any hazardous substance,
pollutant or contaminant is available under section 123 of CERCLA. EPA has
published a regulation under 52 CFR 39396.
Financial assistance to state and local governments for oil spill response related
expenses is available under the Federal Oil Pollution Act of 1990. Procedures for
collection are being finalized by the US Coast Guard.
STATE ASSISTANCE
Abandoned Chemicals - The Oil and Hazardous Materials Fund may be used by
DEQ to contract for emergency removals of materials presenting public health
and environmental risk if the owner, property owner, or responsible party is
unable to act. This assistance may be on a cost reimbursement basis.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section IV, Part I Financial Assistance (cont.)
Drug Lab Chemicals - DEQ's Drug Lab Cleanup Fund (requests must come
through a law enforcement agency).
Financial reimbursement is also available through the State Fire Marshal's Office
for Hazmat Team response within the terms of the response contract.
SECTION V
Responsibilities of Local, State and Federal Agencies, Industry and Volunteer
Organizations
A. Specific responsibilities of Local and Regional Responders.
1. Local Agencies
a. Provide personnel who have been trained in Hazmat emergency response.
b. Provide an Incident Commander and establish a command post. Establish
a unified command with other government agencies depending on the
incident. Activate the local EOC as appropriate.
c. Undertake emergency response actions including:
- Incident Verification
- Notifications
- Initial hazard determination
- Initial measurements to detect concentrations of materials
if possible
- Communications
- Life-saving/rescue
- Emergency medical care
- Fire Fighting
- Security (site perimeter, traffic and crowd control)
- On-scene liaison with other parties
- Providing public information
- Evacuation
- Shelter
- Pet and Livestock Care
- Designate Local OSC
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V, (cont.)
These activities are generally shared among local fire, law enforcement,
emergency medical, public works, health departments, etc. Refer to PART II of this
document for the individual county and local plans.
2. Regional Hazmat Response Teams; RHMRTs and RRTs, and Hazmat Specialists.
Under the direction of the Local Incident Commander, and as appropriate in
communication with the lead state agency(s), these specialists verify or help
establish the following:
- Spill containment.
- Hazard determination.
- Measurements of concentrations of materials.
- Contamination control.
- Control of exposure for emergency workers and the public.
- On-scene liaison.
- Initial decontamination (if necessary).
- Environmental protection measures.
- Support to hospital emergency room (if possible and
necessary) for contamination control.
B. Specific Responsibilities of State Agencies
Primary Coordination Agencies
1. Oregon Emergency Management Division (OEM)
a. Maintains 24-hour notification and coordination capability through
OERS
b. Notifies lead state agency, other notifications made as needed or
upon request
c. Activates, operates and maintains the State's Emergency
Operations Center.
d. Provides and/or coordinates state-wide communications systems.
2. Oregon State Police (OSP)
a. Acts as initial Incident Command Agency until local command
agency is on scene, or if no local agency is available.
b. Provides law enforcement support including traffic control.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V. (cont.)
Primary Responsible Agencies for Oil and HazMat.
1. Department of Environmental Quality (DEQ)
Provides technical assistance during oil spills and hazardous materials incidents,
particularly related to the clean-up phase of the operation.
- Receives notification via OERS.
- Provides technical assistance and advises on necessary protective actions.
- Evaluates the environmental implications of a spill, in coordination with OHD,
evaluates possible public health effects.
- Coordinates state support to on-scene personnel in cooperation with OEM.
- Coordinates public information with local PIO.
- Liaison with federal agencies, adjacent states, private industry (shippers,
carriers, etc).
- Collects and analyzes water, soil, vegetation or tissue samples.
- Identifies clean-up requirements.
- Works with industry to insure that clean-up/restoration is done to specified
standards.
- If necessary, coordinates with the Governor to exercise the Governor's
authority to protect
health, safety and the environment.
- Insures that materials are disposed of in appropriate manner.
- Investigates causes and pursues enforcement action.
- Assesses environmental damage.
2. Office of the State Fire Marshal (OSFM)
- Provides technical assistance during the initial phases of the incident,
including information on materials stored at sites.
- Receives notification via OERS.
- Provides technical assistance and advises on necessary protective actions.
- Authorizes dispatch of Hazmat Regional Response Teams.
- In cooperation with DEQ, considers the environmental implications of spill
and control measures.
- In cooperation with OHD and PCC, evaluates possible health effects.
- In cooperation with DEQ and OEM, arranges state agency support to on-scene
personnel.
- In cooperation with DEQ, supports dissemination of public information with
the local PIO.
- Provides training and planning assistance to fire service agencies, local and
state agencies, and other first responders.
- Acts as a liaison with federal agencies, adjacent states, private industry
(shippers, carriers, etc).
- Arranges for fire service response to on-scene operations when the
Conflagration Act is initiated through the Governor.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V. (cont.)
- Through field deputies, provides communications, logistics and other support to
the local Incident Commander.
- Provides fixed site information on oil and hazardous materials from the
Hazardous Materials Database.
- Maintains a Hazardous Materials Incident Reporting System.
- Maintains a Fire Service Hazmat Equipment Resource Directory.
- In cooperation with OEM, maintains hazardous materials incident
communications through the FIRE NET radio system.
Primary Response Agencies for Radiation Incidents
1. Oregon Department of Energy (ODOE)
a. Is the Lead State Agency for transportation emergencies involving
radioactive materials.
- Provides training, drills and exercises.
-Coordinates the distribution of radiation detection equipment.
- Provides coordination of plans and procedures.
b. Acts as Lead State Agency during a transportation specific radiation
emergency.
-Receives notification via OERS.
-Assumes the role of Lead State Agency.
-Provides technical assessment and protective action recommendations.
-In cooperation with OEM, coordinates state support operations to on-scene
personnel.
- Coordinates release of public information with local PIO.
- Provides liaison with federal agencies, adjacent states, private industry
(shippers, carriers, etc).
- Insures that clean-up/restoration from incidents is done to specified
standards.
- If necessary, coordinates with the Governor to exercise the Governor's
authority to protect health, safety and the environment.
2. Oregon Health Division (OHD) Is the Lead State Agency for radiation
emergencies involving fixed sites.
-Receives notification via OERS.
-Assumes the role of Lead State Agency.
-Provides technical assessment and advises on necessary protective actions.
- Coordinates public information with local PIO.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V. (cont.)
-Provides liaison with federal agencies, adjacent states, private industry
(shippers, carriers, etc)
-Insures that clean-up/restoration from a radiation incident is performed.
- Investigates cause.
- Assesses damage.
- Coordinates mortuary services.
State Agencies Capable of Providing Specific Expertise
1. Oregon State Highway Division (OSHD)
a. Notifies OERS and local emergency response agencies if OSHD is first
on the scene.
b. Closes state highways and re-routes traffic when requested and
necessary.
c. Provides personnel and barricades to implement a closure and detour.
d. Will direct spiller to start immediate clean-up if incident occurs on state
highways.
2. Oregon State Parks and Recreation Department (OSPRD)
a. Notifies OERS and local emergency response agencies if first on the
scene.
b. For an incident affecting a state park, ocean shore, or state scenic
waterway OSPRD personnel assist other agencies in crowd/traffic control
and provide equipment and facilities as available.
3. Oregon Department of Fish and Wildlife (ODFW)
a. Notifies OERS and local emergency response
agencies if first on the scene.
b. Responds to incidents that could degrade land or water to the point that
fish or wildlife would be adversely affected, or their habitat degraded or
destroyed.
c. Evaluates and documents the impact on fish and wildlife and assesses
monetary damages against the responsible party for losses of fish, wildlife
or habitat.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V. (cont.)
d. Provides advice, counsel, and logistical support to other agencies as
available.
4. Oregon Department of Forestry (ODF)
a. Notifies OERS and local emergency response agencies if first on the
scene, or upon receiving a report from a forest operator.
b. In emergency response situations, ODF personnel act as first
responders, awareness level as defined by Oregon OSHA rules.
c. Ensures that an operator/landowner takes initial remedial action on
pesticide and oil spills if the spill occurs on lands regulated under the
Oregon Forest Practices Act, and will communicate subsequent clean-up
direction to operators as provided by the DEQ.
d. If requested by the Lead State Agency, the ODF is capable of
mobilizing a substantial response organization to provide support to
emergency responders (radio systems, dispatch and command center trailers,
public information personnel, kitchens and other support services).
e. ODF will respond directly as a landowner to any incident on lands
managed by the ODF.
5. Public Utility Commission (PUC)
The PUC has specific responsibilities related to motor carrier, railroad and
air transportation incidents. PUC will investigate transportation incidents
after the scene has been stabilized.
6. Oregon Department of Agriculture (ODA)
a. Provides some technical information on pesticides and fertilizers.
b. Evaluates the adverse impact of an accident on
agricultural resources (crops and dairy products).
c. Provides laboratory analysis capability.
7. Oregon Occupational Safety and Health Agency (OR-OSHA)
OR-OSHA investigates injuries and fatalities.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V. (cont.)
8. Oregon Military Department (OMD)
OMD comprises both Army and Air National Guard units assigned to the
State of Oregon. In a major incident OMD could provide site security,
administer first aid, care for evacuees, transport personnel, and assist in the
recovery, identification and disposition of the deceased.
9. Oregon State University (OSU)
a. Provides training in toxicology, chemistry and other technical fields
related to hazardous materials.
b. OSU can provide a wide variety of expertise on a non-emergency basis.
c. Operates the Extension Toxicology Network and the Oregon Toxicology
Information Center which can provide specific toxicological information. This
service can be accessed through PARC.
C. Specific Responsibilities of Federal Agencies
Technical assistance for oil spills and hazardous material incidents is available from a
variety of Federal Agencies. The following section briefly summarizes their roles as
outlined in the National Contingency Plan.
Primary Federal Agencies
1. The United States Coast Guard (USCG) provides:
a. Expertise and management of Federal Programs in
domestic/international fields of port safety and security, maritime law
enforcement, ship navigation, safety of vessels and marine facilities.
b. Pre-designated federal on-scene coordinator (FOSC) for the coastal zone
if a federal response is required.
c. Continuously manned facilities which can be used for command,
control, and surveillance of oil discharges and hazardous substance releases
occurring in the coastal zone.
2. The Environmental Protection Agency (EPA) provides:
a. Predesignated on-scene coordinator (FOSC) for the inland zone if a
federal response is required.
b. Scientific support coordinator for responses in inland areas.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V. (cont.)
3. The Department of Defense (DOD) assumes incident command if an incident
involves defense related materials It acts as the lead response agency within the
designated National Security Area.
4. The Department of Energy (USDOE) provides assistance to the FOSC and
Incident Commander during radiation incidents. Help is available from their Richland
Operations Office.
Other Federal Agencies
1. The Department of Transportation (DOT) offers expertise in the requirements
for packaging, handling and transporting regulated hazardous materials.
2. The Department of Agriculture (USDA) provides expertise in managing
agricultural, forest, and wilderness areas. USDA's Soil Conservation Service provides
predictions of the effects of pollutants on soil and their movements over and through
soil.
3. The Department of Commerce (DOC), through National Oceanic and
Atmospheric Administration (NOAA), provides:
a. Scientific expertise on living marine resources and their habitats.
b. Scientific Support Coordinator (SSC) who will coordinate scientific
support for responses and contingency planning in coastal and marine areas.
They can assess hazards that may be involved,
predict movement and dispersion of oil and chemicals through trajectory
modeling and provide information on sensitive coastal environments.
c. Information on actual and predicted hydrologic, and oceanographic
conditions for marine, coastal, and inland waters. They can provide charts and
maps, including tide and circulation information for coastal and territorial
waters and for the Great Lakes.
d. Information on actual and predicted meteorological conditions through
the National Weather Service.
4. The Army Corps of Engineers has specialized equipment and personnel for
maintaining navigation channels, removing navigation obstructions and maintaining
hydroelectric facilities.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V. (cont.)
5. The U.S. Navy is knowledgeable in ship salvage, shipboard damage control
and diving. It has an extensive array of specialized equipment and personnel that can
be used for collection, containment and removal of pollution materials.
6. The Department of Health and Human Services (HHS) is responsible for
providing assistance on all matters related to the assessment of health hazards at a
response, and protection of both response workers and the public's health. Includes
the Agency for Toxic Substances and Disease Registry (ATSDR) which provides
advise to health care providers in cases of public health emergencies and coordinates
assistance from the Center for Disease Control (CDC), NIOSH and the FDA.
7. The Federal Emergency Management Agency (FEMA):
a. Provides advice and assistance to the OSC on coordinating civil emergency
planning and mitigation efforts with other federal agencies, state and local
governments, and the private sector.
b. In the event of a major disaster declaration or emergency determination by
the President, FEMA will coordinate all federal disaster or emergency actions
with the FOSC.
8. The Department of the Interior (DOI) has jurisdiction over the National Park
System, National Wildlife Refuges and Fish Hatcheries, forest and grazing lands, and
certain water projects in western states. In addition, bureaus and offices have relevant
expertise as follows:
a. Fish and Wildlife Service: Fish and wildlife, including endangered and
threatened species, migratory birds, certain marine mammals; habitats,
resource contaminants; laboratory research facilities.
b. Geological Survey: Geology, hydrology (groundwater and surface), and
natural hazards.
c. Bureau of Land Management: Minerals, soils, vegetation, wildlife,
habitat, archeology, wilderness, hazardous materials, etc.
d. Minerals Management Service: Manned facilities for Outer Continental
Shelf oversight.
e. Bureau of Mines: Analysis and identification of inorganic hazardous
substances.
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II-H-43

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V. (cont.)
f. Office of Surface Mining: Coal mine wastes, land reclamation.
g. National Park Service: Biological and general natural resources expert
personnel at Park units.
h. Bureau of Reclamation: Operation and maintenance of water projects in
the west; engineering and hydrology; and reservoirs.
i. Bureau of Indian Affairs: Coordination of activities affecting Indian
lands.
j. Office of Territorial Affairs: Assistance in implementing the National
Contingency Plan in American Samoa, Guam, the Trust Territory of the
Pacific Islands, and the Virgin Islands.
9. The Department of Labor (DOL), through the Occupational Safety and Health
Administration (OSHA), provides the OSC with advice, guidance, and assistance on:
a. Hazards to workers involved in removal or control of oil discharges and
hazardous materials releases.
b. The precautions necessary to reduce risk to worker health and safety.
D. Responsibilities of Indian Nations
Indian tribes have sovereign governmental powers within federally recognized
reservations. If resources are available they will respond to incidents that occur on their
reservations. The tribes should familiarize themselves with this plan and make their plan
consistent with state and local plans.
a. Confederated tribes
Warm Springs Police/Fire 541-553-1171
BIA 541-553-2411
Umatilla Police Chief 541-278-0550
BIA 541-276-3811
Siletz 541-444-2679
541-444-2532
1-800-922-1399
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V. (cont.)
Burns-Paiute 541-573-2088
541-573-2793
Grand Ronde 503-879-5215
Cow Creek--Band of the Umpquas 541-672-9405
541-839-4635
Coos Bay 541-267-5454
541-267-4612
Chemawa Indian School 503-399-5721
503-399-5755
Klamath Tribe 541-782-2219
E. Responsibilities of Adjacent States
The agencies responsible for hazardous material incidents in Idaho, Washington, Nevada
and California are:
1. Washington
2. Idaho
a. Department of Ecology - lead state agency for spill response and
cleanup. (360) 407-6300.
b. Department of Emergency Management - lead agency for notification
and coordination. (360) 459-9191
a. Division of Environment - lead state agency for coordination of spill
response. (208) 334-5879.
b. Emergency Medical Services - lead agency for notification. 24 hour
number: (800) 632-8000 in state or (208) 327-7422 out of state.
3. California
a. Office of Emergency Services - lead agency for notification and
coordination. (800) - 852-7550 in state, (916) 427-4341 out of state.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section V. (cont.)
b. California Highway Patrol - lead state agency for response to incidents
on all freeways and state owned highways. (916) 445-2211.
c. California Fish & Game -
4. Nevada
a. Division of Emergency Management - lead state agency for notification
and coordination. 24 hour number (702) 687-5300. Day number (702) 687-
4240.
b. Divisions of Environmental Protection - lead state agency for hazardous
materials incidents - (702) 687-5872, after hours through DEM as above.
F. Responsibilities of Industry
1. Title III Section 303 of SARA requires private industry to work with the
state and local governments to plan for hazardous materials incidents that could
occur at their facilities. Private industry is responsible for seeing that their
emergency operations plans are consistent with this plan and with local plans. To
facilitate this coordination, industry has sponsored local planning groups known
as CAER (Community Awareness and Emergency Response) committees in a
number of areas in the state.
2. Private industry is responsible for responding to emergencies as required
by law unless otherwise directed by the government agency with jurisdiction to
enforce the applicable law. Private industry is responsible for cleanup and site
restoration when required by law.
3. When requested and if possible, private industry will provide expertise
and resources to local and/or state government to help mitigate the effects of a
hazardous materials incident. Private clean-up contractors can provide resources,
equipment and knowledge on the removal and disposal of contamination.
G. Volunteer Organizations
Volunteer organizations such as Red Cross, the Salvation Army and Amateur Radio
Operators can provide public assistance in the form of food, clothing, shelter and
communications during incidents where the public welfare is affected. Refer to the
County and Local Plans in PART II of this document for details on volunteer capabilities.
Refer also to the individual plans of the volunteer agencies in their respective geographic
area.
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II-H-46

OPERATIONS DIVISION
Hazardous Materials
April 1997
Categorization of Emergencies by Severity
SECTION Vl
The following section categorizes oil and hazardous materials incidents by the severity of
the threat to public health or the environment. Five types of emergencies are defined by
increasing severity. The actual severity of an incident is dependent on the amount of
material spilled, the location, the toxicity of that material and potential for exposure. Thus
a spill involving thousands of gallons of a material with low toxicity could be a minor
incident if it poses no public health or environmental threat. On the other hand, a small
spill of an extremely toxic material, or a spill in a very sensitive location, could be a
major incident if people are exposed or the environment is severely threatened.
The type and level of emergency response is dependent on the severity of the incident.
These are described below. Section VII depicts the responsibilities of the various
responders and the activities that must be performed during each of the 5 types of
incidents.
Types of Incidents
A. Unusual Incident
An event which is out of the ordinary. No oil or hazardous materials are released. Public
health and safety may be threatened.
Examples:
1. Mechanical breakdown of a vehicle carrying high-level radioactive shipment,
Class A explosives or highly toxic materials requiring it to be parked at one location
for a long period of time.
2. Fire at a facility storing or utilizing hazardous materials. The materials which are
not initially involved in the fire.
3. Abandoned drums discovered, no release.
B. Minor Incident
An incident involving the spill or release of a small amount of oil or hazardous materials.
Public health, safety and environment are not immediately threatened. A potential exists
for the incident to escalate.
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II-H-47

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section VI, Part B (cont.)
Examples:
1. Vehicle or fixed site incident with a small spill or release of oil or hazardous
materials.
2. Discovery of abandoned oil or hazardous materials with a small spill or release of
products.
3. Vehicle accident with a potential release of radioactive materials.
4. Fire or explosion involving small quantities of oil or hazardous materials.
C. Medium Incident
An incident resulting in a localized release of oil or hazardous materials (i.e. still on site).
The health and safety of people and emergency workers in the immediate area may be
threatened if protective actions are not taken. A probable environmental impact exists. It
may involve activation of the Oregon Emergency Operations Plan.
Example:
1. Accident involving transport of oil or hazardous materials which results in release
of substance to air, ground or water in amounts sufficient to pose threat to public
health or the environment.
2. Package or container containing radioactive materials crushed or damaged during
handling.
3. A fire or explosion at a facility which utilizes hazardous material.
4. An incident which results in a significant amount of uncontrolled radioactive
material.
5. Discovery of abandoned oil or hazardous materials being released to environment
and posing a threat to public health or the environment.
D. Major Incident
An incident resulting in a spill or release of oil or hazardous materials which requires
evacuation or sheltering of nearby residents or businesses or which causes a serious
environmental threat. It will probably involve activation of the Oregon Emergency
Operations Plan.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section VI, Part D (cont.)
Example:
1. Truck, rail or fire incident with radiologically contaminated smoke or toxic vapors.
2. Shipping accident resulting in a large release of oil or hazardous materials to a
waterway.
3. Radioactive material directly involved in fire or explosion at a fixed facility,
resulting in spread of material, or significant accidental exposure to radiation.
4. A fixed facility or transport incident resulting in a major release of toxic fumes to
air or hazardous materials to public waters used for drinking water or important to
fish and wildlife or other beneficial uses. Results in serious public health and/or
environmental impacts.
E. Security Incident
Threatened or actual sabotage or demonstration of civil disobedience. Security events are
further classified as follows:
1. Blockage of a shipment of hazardous materials.
2. Threatened or actual sabotage to the shipment.
SECTION VII
Appropriate Response Activities are dependent on:
*. The kind of response that is needed.
*. The number of agencies and levels of government that must
respond.
*. The roles and responsibilities of those that do respond.
A minor incident may involve only local government emergency responders and a simple
command organization. A major incident may involve many responders from different
levels of government who can provide specialized expertise or resources. Such an
incident requires a unified command structure. An incident may escalate into a major one
or decrease to a minor one as more information becomes available about its severity.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section VII, (cont.)
The following section takes each of the 5 types of incidents and depicts the incident
management structure and the typical roles and responsibilities of the various responders.
A. Typical Roles and Responsibilities
1. UNUSUAL INCIDENT
An event which could or does involve oil or hazardous materials. No materials
are released but a potential public health and safety threat exists. The situation
would normally be handled by local emergency response crews with standard
emergency equipment. If the situation escalates, outside assistance might be
needed.
Roles and Responsibilities
On Scene
Off Scene
-------- ---------
RESPONSIBLE PARTY
RESPONSIBLE PARTY
- Notifies 9-1-1 and OERS - Acts to resume normal
- Acts to resume normal operations
operations
- Assesses risks
LOCAL AGENCIES
LEAD STATE AGENCY(S)
- Assures public safety -Assists responsible party
- Assists responsible party and provides technical
- Coordinates public information assistance if needed.
2. MEDIUM INCIDENT
An incident resulting in a localized spill or release of oil or hazardous materials (i.e.,
within several hundred feet). The health, and safety of people and emergency workers in
the immediate area may be threatened if protective actions are not taken. A probable
environmental impact exists. It may involve activation of the Oregon Emergency
Coordination Center. The situation will require state technical assistance and a Regional
Hazmat team which can provide specialized equipment and expertise.
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OPERATIONS DIVISION
Hazardous Materials
April 1997
Section VII, (cont’d.)
Roles and Responsibilities
On Scene
Off Scene
-------- ---------
FIRST PUBLIC SAFETY OFFICER
LOCAL EMERGENCY MANAGEMENT
- Notifies 9-1-1 and OERS - Provides support to on scene
- Assumes initial command operations
- Assesses the hazard - Sets up ECC if necessary
- Activates local emergency
response system
- Initiates actions to protect RESPONSIBLE PARTY
the public
- - Provides operational support
- Provides information about materials
LOCAL INCIDENT COMMANDER
- Assumes command upon arriving
on scene
- Responsible for: LEAD STATE AGENCY
- rescue - Provides technical support
- emergency medical to incident commander if
- fire suppression necessary
- security (traffic/crowd control) - Coordinates with local
- notifications agencies to provide public
- communications information
- on-scene liaison - Coordinates with responsible
- public information party to assure cleanup
- hazard determination - Contracts for cleanup if no responsible
party
- initial protective actions
- decontamination control
RESPONSIBLE PARTY
- Notifies OERS and NRC as required
- Provides support to Incident Commander
- Cleans up or contracts for cleanup
- Acts to resume normal operations
s/Mob Plan/Ohmerp1
II-H-51

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section VII, Part D (cont.)
3. MAJOR INCIDENT
An incident resulting in a spill or release of oil or hazardous materials that requires
the evacuation or sheltering of nearby residents or businesses or that is a serious
environmental threat. It will probably involve activation of the Oregon Emergency
Operations Plan. The situation will require state technical assistance, a Regional
Hazmat Team, and if needed, Federal assistance.
Roles and Responsibilities
On Scene
Off Scene
-------- ---------
FIRST PUBLIC SAFETY OFFICER
LOCAL EMERGENCY MANAGEMENT
- Notifies 9-1-1 - Provides support to on scene operations
- Assumes initial command - Set up ECC if necessary
- Assesses the hazard
- Activates local emergency RESPONSIBLE PARTY
response system
- Provides operational support
- Initiates actions to protect to on-scene responders
the public
- Provides information about materials
LOCAL INCIDENT COMMANDERS
LEAD STATE AGENCY
- Assumes command upon arriving
on scene
- Provides technical support
- Responsible for: to Incident Commander if necessary
rescue
- Coordinates with local agencies to
emergency medical
provide public information
fire fighting
- Coordinates with responsible
security (traffic/crowd
party to assure cleanup
control)
- Contracts for cleanup if no
notification
responsible party.
communications
on-scene liaison
public information
STATE EMERGENCY MANAGEMENT
hazard determination
- Provides support to on scene
initial protective actions
if needed
decontamination control
- Activate state ECC if needed
s/Mob Plan/Ohmerp1
II-H-52

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section VII, Part D (cont.)
RESPONSIBLE PARTY
- Notifies OERS and NRC (as required) LOCAL HOSPITAL
- Provides support - Treats injured
to Incident Commander
- Maintain contamination control
procedures
- Clean up or contracts cleanup
- Acts to resume normal operations
4. SECURITY INCIDENT
Threatened or actual sabotage incident or a civil disobedience or demonstration event
are further classified as follows. The situation would normally involve local
emergency response crews and law enforcement agencies.
Roles and Responsibilities
On Scene
LOCAL AND STATE LAW ENFORCEMENT
Off Scene
LEAD STATE AGENCY
- Responsible for: - Provides technical
notifications
assistance to law
protection of shipment
enforcement agencies
crowd and traffic control
about nature of
guidance for unnecessary delay
shipment
liaison with shipper
(defense related)
RESPONSIBLE PARTY
- Supports law enforcement
Threatened or Actual Sabotage
to Shipment or Material
s/Mob Plan/Ohmerp1
II-H-53

OPERATIONS DIVISION
Hazardous Materials
April 1997
Section VII, Part D (cont’d.)
LOCAL AND STATE LAW ENFORCEMENT
LEAD STATE AGENCY
- Responsible for: - Technical assistance to
notifications , (including OERS)
on-scene operations
protection of shipment
investigation and arrests
- Initiates state emergency
of saboteurs
response plan (if necessary)
avoidance of unnecessary
delay with federal law
enforcement agencies
LOCAL INCIDENT COMMANDER
- Responsible for
on-scene operations as
necessary and possible
Initiates emergency response
plan
s/Mob Plan/Ohmerp1
II-H-54

OPERATIONS DIVISION
Hazardous Materials
April 1997
PART B
Reserved space for:
County and City Title III Plans,
and any additional plan framework
needed to meet LEPC requirements.
copies of Title III plans are available from the LEPC and
can be requested through the Office of State Fire Marshal
s/Mob Plan/Ohmerp1
II-H-55

OPERATIONS DIVISION
Other Hazards
April 1997
I. OTHER HAZARDS
1. OVERVIEW
This section was developed to give local fire services a listing of potential
functions and needs during other hazard emergencies. Local fire services
are usually called upon for assistance, in one form or another, for just about
all local emergencies.
This section also recommends the development of local hazard specific
plans for those hazards common to each local area. Such plans should be
developed in conjunction with the county emergency manager.
The State Fire Service Mobilization Plan can be used as a tool to provide
assistance for local fire services. Reimbursement is only available for
declared conflagrations.
s/Mob Plan/Otherhaz
II-I-1

OPERATIONS DIVISION
Other Hazards
April 1997
2. RECOMMENDATIONS FOR “HAZARD-SPECIFIC” PLANS
To be prepared for all types of emergency incidents, it is important to know
and have at hand information on all resources in the State so that they can be
quickly and easily accessed. During the course of an incident situation, one
must work closely with the Incident Commander to ensure that correct
resources are identified, of sufficient quantity, on hand when needed,
properly utilized, released, and returned when no longer needed.
The closest available unit concept may, but in some cases may not, be the
appropriate resource to fill the needs of the Incident Commander in any
given incident. Many factors must be considered in ascertaining the
appropriate resource. Consider geography, terrain, environment, ground
cover or lack of, access, type(s) and size(s) of structures, the people, their
culture, the means of communication, both internal and external, and the
economy.
It is recommended that the local fire service work with their county
emergency management agencies to develop hazard specific plans using the
format established by the State Office of Emergency Management.
Hazard specific plans should include resource identification and response,
mitigation, and recovery plans.
3. OTHER HAZARDS
a) Types
The following types of hazards have been identified as the common and
most probable causes, other than fire, of implementing a statewide
mobilization of Fire Services.
1) Hazardous materials
2) Wildland fires
3) Severe storms
4) Ice
5) Wind
6) Rain
7) Snow
8) Flood
9) Tsunamis
10) Drought
11) Volcano
12) Earthquakes
13) Dam failure
s/Mob Plan/Otherhaz
II-I-2

OPERATIONS DIVISION
Other Hazards
April 1997
14) Transportation incident
15) Mass casualties
16) Heavy rescue
17) Communications/power failures
b) Functions
In all of the above incidents, the Fire Service would likely at some time
perform the following:
1) Rescue functions;
2) Search functions;
3) Hazard mitigation functions.
For the above three functions there are a number of specialized teams.
The number and make-up of specialized teams and equipment and
“Teams Available,” such as Transports and Tractors, “Hot Shot Teams,”
Task Forces and Strike Teams, etc., depend on the department to which
they are attached.
c) Specialized Teams
1) White or rapid water rescue;
2) Climbing or rappeling in teams;
3) Diving in teams;
4) Aircraft rescue;
5) Confined space rescue, including cave-in, building collapse, etc.;
6) Extrication functions;
7) Other Medical functions;
8) Triage;
9) Mass casualty treatment;
10) Transport;
11) Fire suppression;
12) Structural;
13) Forest;
14) Interface;
15) Wildland.
d) Mitigation Functions
1) Exposure protection;
2) Water supply (including potable);
3) Water removal;
4) Assist in evacuation;
5) Assist in traffic control if necessary;
6) Assist in hazard removal and/or reduction;
s/Mob Plan/Otherhaz
II-I-3

OPERATIONS DIVISION
Other Hazards
April 1997
7) Forcible entry
8) Salvage
9) Tree removal;
10) Standby for bomb threats.
s/Mob Plan/Otherhaz
II-I-4

OPERATIONS DIVISION
Incident Information Guidelines
February 2003
J. INCIDENT INFORMATION GUIDELINES
A. OVERVIEW
The incident information officer (IIO) serves as the communications aide
to the incident commander (IC). The IIO issues press releases, gives
current fire information to the media, escorts visiting media to the fireline,
and answers questions from the media and the public. Additionally, the
IIO is the intelligence source for the IC, providing information on
community concerns and public perception of the incident.
Increasingly, the IIO helps the IC with community relations. This may
include talking with residents in the fire area, setting up and updating
information centers in the community, dealing with VIPs, and arranging
tours and meetings with citizens, community leaders, and government
officials.
The information demands of large, multi-agency incidents can quickly
outstrip the resources of the local department’s designated public
information officer. In these cases, the IC should direct that additional IIO
resources be acquired. These resource people, usually from multiple
agencies, work as a team under the direction of a lead IIO.
In incidents where the Conflagration Act is invoked, the Office of State
Fire Marshal Overhed Incident Management Team IIO has two
responsibilities: 1) support and enhance the communications efforts of the
IC, and 2) communicate on behalf of the State Fire Marshal. This includes
keeping the State Fire Marshal appraised of the incident’s status.
B. PROCEDURES
1. The IC should designate an IIO as soon as possible. At the least,
the IC should designate a lead IIO upon authorization of a
Conflagration Act mobilization.
2. The IIO should establish a structure, room, vehicle or tent for an
information center. The center should be close to the incident
command area, but separated enough to keep media and the public
from interfering with incident operations or overhearing incident
operation discussions.
The center should include at least one telephone; two phone lines
are highly preferable, one for outgoing calls and one for incoming
calls. Other basic equipment includes a typewriter or a computer
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II-J-1

OPERATIONS DIVISION
Incident Information Guidelines
February 2003
and, if possible, a computer link; FAX machine; copy machine;
table and chairs; signage; and basic office supplies.
3. The Lead IIO should link with IIOs from cooperating agencies and
the Office of State Fire Marshal IMT IIO to form an interagency
incident information team.
4. The Lead IIO should gather pertinent information from the IC,
establish a schedule for update reports on the fire every two to four
hours or when new developments occur, and contact the local news
media and wire service. Information releases are approved by the
IC, in coordination with the local emergency operations center.
Copies of information releases should be faxed to the State Fire
Marshal operations center, any local operations centers, regional
interagency information centers, and the county emergency
management center.
5. The Lead IIO should think ahead of the incident and request
additional resources through the IC as needed. A minimum of two
IIOs are highly recommended; a minimum of three are needed if
the media will be present at the incident. Indicators of increased
media potential are: fatalities; destruction of or threat to homes;
fire is in or near a major metropolitan area or is visible from a
town or main highway; evacuations; major fire runs of 2-3 days;
political controversy.
Additional IIO resources are available through the Office of State
Fire Marshal, intra-state mobilization, and local mutual aid
agreements.
6. If the local fire chief or requesting authority is unable to provide an
IIO, the OSFM IMT IIO can step into that role.
C. RESPONSIBILITIES
1. Incident Commander:
a) Staffs the command functions, including IIO.
b) Directs the IIO to establish interagency communication
links.
c) Determines the need for additional IIO resources and
implements requests.
d) Keeps the IIO informed of the incident status at all times.
e) Coordinates demobilization of IIO resources.
2. Incident Information Officer
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II-J-2

OPERATIONS DIVISION
Incident Information Guidelines
February 2003
a) Follows recommended incident information practices and
policies.
b) Keeps the IC informed of media and public opinion issues.
c) Establishes communication links with cooperating agencies
and regularly shares incident and press information with all
involved agencies.
d) Manages press information, tours, and relations, as
approved by the IC. Coordinates press tours with the
incident safety officer and fire suppression operations.
e) Manages community information and relations, as
approved by the IC.
f) Manages fire camp information, as approved by the IC.
g) Keeps a record of media contacts and information releases.
h) Recommends requests for additional resources to the IC.
3. State Fire Marshal IMT IIO
a) Provides updated incident status information twice per day
to OSFM Salem PIO or EOC personnel.
b) Provides press releases on mobilizations in coordination
with cooperating agencies.
c) Regularly shares incident and press information with all
involved agencies.
d) Assists the IIO with background information and other
needs.
e) Informs Salem PIO or EOC personnel of any
communications difficulties that will hinder items a-d.
D. RECOMMENDED PRACTICES
1. DURING AND AFTER MAJOR INCIDENTS
The following are general guidelines for incident information officers
(IIOs), public information officers (PIOs) and others who may speak
with the news media during and after major emergencies or disasters.
a. Review all gathered information with the IC before releasing it to
the media.
b. Be sure you are the appropriate person to discuss the issue.
c. Be helpful, friendly and courteous. Never argue and never lose
your cool. The reporter’s perception of you may influence the
content of the story.
d. If you don’t know, say so. Stick to the facts. Never speculate and
never make predictions.
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II-J-3

OPERATIONS DIVISION
Incident Information Guidelines
February 2003
e. State the important facts at the beginning of your remarks.
f. Keep the following principles in mind:
1) Give information that is important for the public to know!
2) Give information the reporter will need to complete the story.
g. Don’t let the reporter speak for you. If a reporter tries to lead you
into statements, do not repeat them, even to deny them. Simply
say, “No, that is not correct,” and proceed to give them the correct
information.
h. Never go “off the record.” If you say it, expect to see it in print or
hear it on the news. Never say anything you wouldn’t want to see
quoted in a headline.
2. ADDITIONAL TIPS FOR BROADCAST INTERVIEWS
a. Keep your answers and comments relatively brief. (Think in 30-
second “sound bites”)
b. Avoid a simple “yes” or “no” answer. It may keep your taped
interview from being used. Give simple explanations and positive
prevention tips.
c. Do not use technical jargon. Explain your answers in simple terms
the average lay person can understand.
d. Whatever the topic of the story, carefully select the background for
the video and audio. Ask yourself “Is this the image I want to
broadcast to thousands?”
e. Try to be informed and relaxed.
f. Do not let a microphone in your face or rolling cameras intimidate
you into making unnecessary statements.
g. For television interviews, look at the reporter who is asking you
the questions, not at the cameras.
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II-J-4

ADMINISTRATION DIVISION
Post-Incident Action
March 2004
A. POST-INCIDENT ACTION
s/MobPlan/PostInc
1. DOCUMENTATION INFORMATION/TIMELINES
The OSFM structural overhead incident commander shall assemble all
incident documentation and complete a written report for the state fire
marshal. This report must be provided within two weeks of the emergency
incident conclusion. The finance chief shall provide the OSFM business
manager with written agreements for all incident expenses within one week.
The OSFM ERC manager shall immediately assemble all incident tracking
information and complete a written report for the state fire marshal that
includes lessons learned and recommendations to improve operations. The
OSFM will prepare written documentation for every implementation of the
Mobilization Plan. Documentation must include, but not be limited to, the
following:
1. Date/time of incident;
2. Location;
3. Copy of Governor’s declaration;
4. Number and severity of injuries or fatalities;
5. Number and location of homes evacuated;
6. Narrative of what happened at the incident;
7. Agencies involved;
8. Actions taken by the Office of State Fire Marshal;
9. Origin of fire;
10. Estimated dollar loss and estimated value at risk;
11. Conclusions, lessons learned and recommendations to improve incident
and ERC management;
12. Exhibits (drawings, photos, etc.) to clarify the documentation;
13. All Emergency Response Center logs;
14. ERC incident tracking information and recommendation;
15. An audited accounting record of billing statements and expenses
incurred by the participating departments.
2. REIMBURSEMENT REQUESTS
To insure the orderly processing of reimbursement requests, the state fire
marshal shall collect billing statements from responding fire departments and
audit all charges. This process will be coordinated with any involved local,
state or federal agencies. A record of all back-up accounting information
(agreements, tally of notices of claims and invoices and approved payments)
shall be made part of the written documentation specified above.
III-A-1

ADMINISTRATION DIVISION
Post-Incident Action
March 2004
3. REIMBURSEMENT TIMELINES
Incident responders have 60 days to submit their reimbursement bills. The
state fire marshal may request bills sooner if an approaching Emergency
Board date so warrants. When the state fire marshal has audited all billings
and the expenditure is authorized, the state fire marshal will issue
reimbursement checks. The state fire marshal will approach the State
Emergency Board and ask the Board to approve the expenditure authority at
their next available meeting. Authority is final 30 days after Emergency
Board approval.
The spending authority may include a combination of General Funds, Other
Funds, or Federal Funds depending upon the circumstances of each fire.
Cost recovery from responsible parties and FEMA coverage are important
components.
A delay can be expected when the Federal Emergency Management Agency
(FEMA) is reimbursing a portion of firefighting expenses. FEMA rules
require additional auditing and interagency billing coordination, along with
time required for authorization and expenditure release.
4. CONFLAGRATION ACT PAYMENT MODEL
A Conflagration Act Payment Model is included in this section for a general
understanding of the progression of decisions and actions by the Governor,
the Legislature, the Office of State Fire Marshal, and others, from request for
implementation through reimbursement of expenses. State statute requires
the Legislature to authorize expenditure allotments.
s/MobPlan/PostInc
III-A-2

ADMINISTRATION DIVISION
Post-Incident Action
March 2004
Conflagration Act Payment Model
Governor approves
Conflagration Act implemented by SFM
Local billings received by SFM (60 day deadline)
SFM audits completed
SFM vouchers out to departments
Departments receive disbursement
Covered by FEMA
Not covered by FEMA
SFM submits (via Dept of Forestry)
Federal damage survey report (approved
or denied at Region X in Seattle)
If approved, submit request for
cash advance to Washington, D.C.
Assure expenses match future
Emergency Board Requests
Follow up as soon as possible with
a final cash disbursement to D.C.
Federal funds telexed through Oregon
Dept. of Forestry to OSFM
Assure expenses match future
Emergency Board Requests
SFM prepares & submits Emergency Board letter to Department
of Administrative Services for actual costs expended and
reimbursed to departments. (30 days prior to session)
OSFM makes Emergency Board request to legislature. The request
demonstrates General, Other & Federal Fund allocation needs
Emergency Board approval
arrives (30 days)
III-A-3
Department expenditures balanced
with spending authority.
s/MobPlan/PostInc

ADMINISTRATION DIVISION
Fiscal Responsibility
March 2004
B. FISCAL RESPONSIBILITY
1. GENERAL INFORMATION
Written documentation must be prepared for every implementation of the Emergency
Conflagration Act. When the Governor authorizes mobile support under the
provisions of the Act, the fire chief of each political subdivision directed to furnish
assistance shall keep accurate records of expenditures. Such records shall cover the
entire period of the emergency, from the departure time through demobilization and
return to home base. The documentation must include, but need not be limited to, the
following:
a. FSP-01 showing apparatus and personnel mobilized;
b. Receipts for motor fuels and supplies consumed;
c. Documentation and receipts for damage or loss incurred due directly to the
emergency operation;
d. Receipts for other expenses incurred due directly to the emergency operation.
All expenses incurred which are permissible under the Act shall be reported
within 60 days of the emergency. All billing information and reports shall be
submitted on forms included with the Fire Service Mobilization Plan in Appendix D,
Forms. The completed forms must be accompanied by supporting documentation and
submitted to the Office of State Fire Marshal by forwarding all copies to:
Office of State Fire Marshal
4760 Portland Road NE
Salem, OR 97305-1760
NOTE: The state does not reimburse costs to the fire department/district for which
the Conflagration Act was invoked. The state does not reimburse costs to fire defense
board chiefs for their mobilization coordination duties.
During the course of rendering aid and assistance through the Act or a Governor
declared state of emergency:
a. Each jurisdiction shall obtain and maintain in full force and effect adequate public
liability and property damage insurance or self insurance to cover claims for
injury to persons or damage to property arising from activities associated through
the Act or state of emergency.
b. Each jurisdiction shall be responsible for the acts of its own employees.
c. Each jurisdiction shall compensate all personnel the exact amounts as submitted
for reimbursement to the Office of State Fire Marshal on the personnel support
cost summary. On-site audits may be conducted to assure compliance.
s/MobPlan/FiscalRe
III-B-1

ADMINISTRATION DIVISION
Fiscal Responsibility
March 2004
2. GUIDELINES FOR CLAIMS SUBMITTED
The OSFM recognizes the time the Act is invoked only as the initial time for
mobilizing an emergency response. No costs can be claimed prior to when the Act is
invoked.
a. Resource Inventory Roster: FSP-01
The buff “hard card,” which contains the “Unit Log," stays with the apparatus
officer during the incident. Afterward, a copy of this portion should be kept with
the fire district in charge of the apparatus in order to maintain a history of the
apparatus. The original “hard card” must be sent to the Office of State Fire
Marshal as part of the billing documentation.
This form is intended to track the location and use of apparatus, equipment, and
personnel time(s). This should become a precise log of events, especially for the
following:
1. Apparatus/personnel in service/mobilized: The clock starts for task force
apparatus and personnel when they leave their task force staging point for the
incident. The clock starts for overhead management personnel when they
leave their home station for the incident. The clock starts for mutual aid
personnel and apparatus when the conflagration is declared.
2. a. Apparatus/personnel restored: The clock ends for task force and overhead
personnel when they arrive at their home station. The OSFM will
reimburse up to a maximum of two hours for restoring apparatus and
equipment to service.
b. Accident claims: For any accident, attach a copy of the department's
official accident report, including a full description of what occurred
and why.
c. Equipment repairs/breakdowns log: Document times, locations, and
causes of accidents and breakdowns. Attach all receipts. The OSFM
will pay from actual costs incurred only--not estimates. The OSFM
incident finance chief must sign and approve all repairs on the FSP-01.
d. Routine maintenance: Routine maintenance will not be reimbursed;
maintenance and replacement of parts are covered by the apparatus
rates.
e. Replacement personnel: Replacement personnel costs will be paid
only for assigned time on the incident. Accurately log replacement
personnel times. OSFM will carefully cross-reference personnel, both
paid and volunteer, from the incident time records to the department’s
billings.
s/MobPlan/FiscalRe
III-B-2

ADMINISTRATION DIVISION
Fiscal Responsibility
March 2004
b. Financial Requests
All request forms included in this section can be copied and used as originals
when billing for reimbursement. Copies of all forms can be found in the
Appendix to this Plan.
1) Personnel Support - Cost Summary
Provisions of ORS 476.520 to 476.610 apply with equal effect to all
firefighters whether paid, volunteer, or call. (ORS 476.560) This form is to
be used when aid is supplied pursuant to ORS 476.520 to 476.590.
a) Career Firefighters
The State shall reimburse the political subdivision supplying such aid
for the compensation paid to employees for the time such aid prevents
them from performing their duties in the political subdivision by which
they are employed. Records that the political subdivision actually paid
the employees are required. (ORS 475.560)
b) Volunteers
The state will reimburse political subdivisions for volunteers at a rate of
$12/hour for the actual number of hours they are in service up to 40
hours. After 40 hours, reimbursement will be $18/hour.
c) Recalled Off-Duty Personnel
Reimbursement for recalled off-duty firefighters and substitute
firefighters and any allowable expense necessarily incurred by them
in the performance of their duties shall be charged against the county,
city, or fire district for which they were appointed. Reimbursement
shall be audited, allowed, and paid as other charges against it are
audited, allowed and paid, and shall be subject to reimbursement by
the State as provided in ORS 476.550 and 476.560. (ORS 476.570)
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III-B-3

ADMINISTRATION DIVISION
Fiscal Responsibility
March 2004
d) Replacement Personnel
If a jurisdiction replaces a mobilized firefighter for any reason the state
will reimburse only the cost for the mobilized firefighters’ mobilization
travel, one firefighter’s assigned time at the incident, and the
replacement’s demobilization travel time. All expenses to make the
replacement are at the jurisdiction’s expense.
e) Mutual Aid Resources
Mutual aid resources already called up under the fire defense district fire
service plan or the department’s mutual aid agreements will be
reimbursed only for actual hours in service after the Governor’s
declaration of the Conflagration Act and until the emergency is declared
ended by the state fire chief.
To be reimbursed, mutual aid resources must use the Resource Inventory
Roster: FSP-01 to check-in with the OSFM resource unit leader.
Mutual aid resources must meet the requirements of this Plan, must
check out and in with the structural resource unit leader during the
incident, must follow demobilization procedures and must comply with
billing requirements under this division of the Plan.
2) Apparatus/Equipment Support - Operation & Cost Summary
All utilized fire apparatus is deemed to be “road ready” and kept up to
appropriate maintenance standards. Breakdowns or equipment failures which
appear to occur as the result of ongoing equipment use will not be billable.
OSFM equipment rates already accommodate wear, tear and depreciation.
“Road ready” will generally mean that the equipment is properly equipped to
fight fire, shows minimal tire wear, and has a sound body and parts.
Claims for replacement of apparatus or equipment or repairs to either shall be
supported with appropriate documentation. Routine maintenance and repairs
will be disallowed. Routine maintenance (oil changes, etc.) are calculated
into the hourly reimbursement rate. Detailing of vehicles will be disallowed.
Claims for loss and/or damage shall be made within 60 days of occurrence, or
within such extension of time as may have been obtained from the state.
(ORS 476.550) Claims for loss or damage resulting from unsafe operating
practices will be disallowed.
An hourly rate schedule established by the state fire marshal is provided to
help estimate allowable costs for equipment. This schedule, found in Section
C, will be adjusted when necessary.
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III-B-4

ADMINISTRATION DIVISION
Fiscal Responsibility
March 2004
Personally owned vehicles (POVs) are discouraged. POVs will be reimbursed
only for mileage and only if the vehicle was declared and approved by the
OSFM business manager or ERC manager prior to dispatch. The state will
not reimburse any damage or repairs to POVs. The state will not insure or
reimburse for insurance, deductibles, or increased insurance rates due to use
of POV for state business or due to an accident occurring while on state
business.
3) Miscellaneous Expenses
The state shall reimburse the political subdivision supplying such aid for
travel and maintenance expenses paid to employees supplied under ORS
476.520 to 476.590, including groceries and meals of such employees while
they are rendering aid. These expenses during travel shall not exceed State
Department of Administrative Services travel and per diem rates. Requests
shall be supported by receipts and worksheets or detailed explanations. (ORS
476.560)
The state will not reimburse for meals employees choose to purchase in lieu of
meals provided by the fire incident management.
The state will not reimburse expenses for personal care, clothing items, or
other incidentals.
The state will not reimburse expenses for required personal protection and
safety equipment.
4) Emergency Operation Cost Summary
Once the emergency operation is concluded, representatives from each
participating agency must tally expenditures for the emergency, summarize all
costs, and submit reimbursement requests to the Office of State Fire Marshal
within 60 days.
5) Notice of Claim
The information contained in the Notice of Claim form must be affirmed
under oath, and the form signed by an authorized agent of each political
subdivision filing a claim, and notarized. Itemized documentation must be
attached, showing time, day, month, year, and total amount claimed for each
political subdivision.
3. FORMS
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III-B-5

ADMINISTRATION DIVISION
Fiscal Responsibility
March 2004
Incident responders shall submit all billing information and reports on forms provided
by the Office of State Fire Marshal. The Resource Inventory Roster (FSP-01) is
generated by the responders. Submit the hard card original.
The following forms are provided in Section C starting with page III-C-5:
a. Personnel Support Cost Summary
b. Apparatus/Equipment Support Operation and Cost Summary
c. Miscellaneous Expenses
d. Emergency Operation Cost Summary
e. Notice of Claim
4. WORKERS’ COMPENSATION
Whether responding personnel are full-time, paid employees or municipal volunteers
covered by election under ORS 656.031, the home district remains the responsible
entity for personnel mobilized under the Conflagration Act. All necessary insurances
and workers’ compensation policies shall be kept in force by the political subdivision
for which personnel are dispatched. These paid employees and volunteers were
recruited and trained by the district and continue to be part of the district’s operation
and under the administrative control of the district. Most fire districts in Oregon have
elected coverage for their volunteers under ORS 656.031. The Office of State Fire
Marshal does not allow the mobilization of volunteers under the Emergency
Conflagration Act whose home districts do not elect workers’ compensation
insurance coverage.
If an employee or volunteer is injured or killed during a conflagration response,
medical and lost time benefits (if any) are under the responders’ home district
workers’ compensation insurance coverage. Volunteers should be informed that,
regardless of pay received for conflagration responses, premiums and lost time
benefits are based solely on the assumed monthly wage elected by the district.
5. REIMBURSEMENT TIMELINES
Incident responders have 60 days to submit their reimbursement bills.
When the state fire marshal has audited all billings and expenditure is authorized, the
state fire marshal will issue reimbursement checks.
s/MobPlan/FiscalRe
III-B-6

ADMINISTRATION DIVISION
Billing Schedules and Forms
April 2007
C. (CONFLAGRATION ACT) BILLING SCHEDULES AND
FORMS
1. PERSONNEL REIMBURSEMENT COSTS
a. Career Firefighters
Whenever aid is supplied pursuant to the Act, the state shall reimburse
the political subdivision supplying the aid for the compensation paid to
employees during the time such aid prevents them from performing their
duties in the political subdivision by which they are employed.
b. Volunteers
The state shall reimburse political subdivisions supplying volunteer aid
at the rate of $15.00/hour for the actual number of hours they are in
service. After 40 hours, they shall be paid at time and a half ($22.50/
hour).
c. During the course of rendering aid and assistance through the Act or a
Governor declared state of emergency:
1. The use of personnel or equipment of each jurisdiction shall be at the
risk of that jurisdiction.
2. Each jurisdiction shall obtain and maintain in full force and effect
adequate public liability and property damage insurance or self
insurance to cover claims for injury to persons or damage to property
arising to activities associated through the Act or state of emergency.
3. Each jurisdiction shall be responsible for the acts of its own employees.
4. Each jurisdiction shall compensate all personnel the exact amounts as
submitted for reimbursement to the Office of State Fire Marshal on the
Personnel Support Cost Summary.
s:MobPlan/billings
III-C-1

ADMINISTRATION DIVISION
Billing Schedules and Forms
April 2007
2. STATE FIRE MARSHAL STANDARDIZED COST SCHEDULE
OREGON FIRE SERVICE MOBILIZATION PLAN
EMERGENCY CONFLAGRATION ACT
HOURLY REIMBURSEMENT RATE
APPARATUS TYPE I TYPE II TYPE III TYPE IV TYPE V TYPE VI
ENGINE
STRUCTURAL
(May Have Off-Road
Capability)
BRUSH
(With Off-Road Capability)
BRUSH
(With Off-Road Capability)
(Meets 1901 Standards)
Pump (GPM) 1000 + 500 – 999 120
70
50
50
Tank (Gallons)
400
($100/Hr)
400
($80/Hr)
> 300
($60/Hr)
< 750
($40/Hr)
500
($30/Hr)
200
($25/Hr)
WATER
TENDER
Pump (GPM)
300
200
200
Tank (Gallons)
5000
2500
1000
N/A N/A N/A
TRUCK
EQUIPMENT/
PERSONNEL
TRANSPORT**
($70/Hr)
Aerial
($150/Hr)
In Use
Only
($50/Hr)
Elevated
Master
Stream
($100/Hr)
($30/Hr)
N/A N/A N/A N/A
N/A N/A N/A N/A N/A
($20/Hr)
COMMAND
VEHICLE** ($15/Hr) N/A N/A N/A N/A N/A
RESCUE
VEHICLE* ($45/Hr) N/A N/A N/A N/A N/A
Specialized equipment or apparatus shall be at a rate negotiated with the Office of State Fire
Marshal, e.g., mobile communication, maintenance/repair, fuel, city service, aircraft fire,
chemical, investigation, HazMat, heavy rescue, water craft, tow truck, air system, power
plants.
Note: Apparatus not matching typing criteria (pump [GPM] or tank [gallons]) will be
classified to the most restrictive type. e.g., an engine with a pump of 100 GPM with a >300
gallon tank would be classed as a Type IV engine. A tender with a 250 GPM pump and 5000
gallon tank would be classed as a Type II tender.
* Note: Includes medic units and ambulances.
**Note: When a private vehicle is used, the state reimburses mileage only.
s:MobPlan/billings
III-C-2

ADMINISTRATION DIVISION
Billing Schedules and Forms
March 2004
s/MobPlan/Billings
III-C-3

ADMINISTRATION DIVISION
Billing Schedules and Forms
March 2004
s/MobPlan/Billings
III-C-4

ADMINISTRATION DIVISION
Billing Schedules and Forms
March 2004
OREGON STATE FIRE SERVICE MOBILIZATION PLAN
EMERGENCY CONFLAGRATION ACT
PERSONNEL SUPPORT
COST SUMMARY
CONFLAGRATION--LOCATION/DATE/TIME
DEPARTMENT
NAME/POSITION
REG
PERS
VOL
PERS
CALL
BACK
PERS
HOURLY
RATE
day/time
DEPART
day/time
RETURN
REG
HRS
O/T
HRS
TOTAL
DOLLAR
AMOUNT
s/MobPlan/Billings
III-C-5

ADMINISTRATION DIVISION
Billing Schedules and Forms
March 2004
PERSONNEL SUPPORT
COST SUMMARY
PAGE 2
NAME/POSITION
REG
PERS
VOL
PERS
CALL
BACK
PERS
HOURLY
RATE
day/time
DEPART
day/time
RETURN
REG
HRS
O/T
HRS
TOTAL
DOLLAR
AMOUNT
TOTAL $
I, , DO HEREBY CERTIFY THAT THE COST(S) FOR
EMPLOYEES WAS INCURRED AS A RESULT OF DUTY PERFORMED OVER
AND ABOVE THE COSTS THAT WOULD OTHERWISE HAVE ACCRUED FOR
ROUTINE AND/OR MUTUAL AID EMERGENCY PROCEDURES.
FIRE CHIEF
DEPARTMENT
s/MobPlan/Billings
III-C-6

ADMINISTRATION DIVISION
Billing Schedules and Forms
March 2004
OREGON STATE FIRE SERVICE MOBILIZATION PLAN
EMERGENCY CONFLAGRATION ACT
APPARATUS/EQUIPMENT SUPPORT
OPERATION AND COST SUMMARY
DATE/TIME ACT INVOKED:
CONFLAGRATION LOCATION/DATE/TIME DEPLOYED:
CHIEF
DEPARTMENT
LOCATION OF EQUIPMENT (AT INCIDENT, MOVE-UP, ETC.):
Apparatus Type
(engine, tanker, etc.)
Tank or
Pump Size
No.
Units
Hours
Used
Hourly
Rate
Total
Cost
$ $
s/MobPlan/Billings
III-C-7

ADMINISTRATION DIVISION
Billing Schedules and Forms
March 2004
APPARATUS/EQUIPMENT SUPPORT
OPERATION AND COST SUMMARY
PAGE 2
Fuel, Service, Repairs Required to Return Apparatus in Same Condition as When
Dispatched:
Apparatus/Equipment Lost, Destroyed, Damaged (list cost, or cost of repairs):
I, DO HEREBY CERTIFY THAT THE COST(S) FOR
EQUIPMENT WAS INCURRED AS A RESULT OF DUTY PERFORMED OVER AND
ABOVE THE COST(S) THAT WOULD OTHERWISE HAVE ACCRUED FOR
ROUTINE AND/OR MUTUAL AID EMERGENCY PROCEDURES.
FIRE DEPARTMENT
______________________________________________________________________________
(Signed by Chief)
s/MobPlan/Billings
III-C-8

ADMINISTRATION DIVISION
Billing Schedules and Forms
March 2004
OREGON STATE FIRE SERVICE MOBILIZATION PLAN
EMERGENCY CONFLAGRATION ACT
MISCELLANEOUS EXPENSES
CONFLAGRATION LOCATION/DATE/TIME
DEPARTMENT
Date/Time Item Quantity Unit Cost Total
I do hereby certify that the cost(s) for miscellaneous items was incurred as a result
of duty performed over and above the cost(s) that would otherwise have accrued
for routine and/or mutual aid emergency procedures.
FIRE CHIEF
(signature)
FIRE CHIEF__________________________________________________________
(name)
s/MobPlan/Billings
III-C-9

ADMINISTRATION DIVISION
Billing Schedules and Forms
March 2004
OREGON STATE FIRE SERVICE MOBILIZATION PLAN
EMERGENCY CONFLAGRATION ACT
NOTICE OF CLAIM
I certify:
That I am authorized to make this Notice of Claim for a total amount of $ .
for
(Political Subdivision)
That this claim pertains to the Emergency Conflagration Act invoked by the Governor on
(time, day, month, year)
(name of fire)
That the political subdivision understands that no reimbursement shall be claimed for expenses
incurred in its own fire protection district where the Act was invoked.
That the attached information is accurate and true; it itemizes the loss, damage or expense
incurred by the political subdivision pursuant to the Emergency Conflagration Act invoked by the
Governor; and the said loss, damage or expense was incurred subsequent to the Governor
invoking the Act, and were expended pursuant to the Emergency Conflagration Act.
That the political subdivision acknowledges that all personnel and equipment have met the
minimum standards as identified in the State Fire Service Mobilization Plan; and, any claim for
loss or damage resulting from unsafe or unlawful operations of equipment shall be the
responsibility of the political subdivision and not the state.
That the political subdivision has not been reimbursed for any loss, damage, or expense claimed
herein; application for reimbursement of such loss, damage or expense has not been made to any
other State or Federal Agency; and no further claims for reimbursement or liability shall be made
by the political subdivison or its agents against the state.
That the political subdivision has provided all necessary workers' compensation and insurance
coverage for both paid and volunteer personnel; that paid personnel have been reimbursed; and, if
this sentence is initialed, volunteer personnel have also been reimbursed.
. If not initialed,
the political subdivision understands that sums become due and payable to volunteers when the
political subdivision receives reimbursement from the State in response to this Claim; and, the
political subdivision shall disperse payment to volunteers within 30 days from the date of receipt
of payment from the State.
Person Certifying:
Printed Name
Subscribed and sworn to me this
day of
My Commission expires on:
(date)
Signature
Payee Name
Mailing Address
(Notary Signature)
s:MobPlan/billings
III-C-10

APPENDICES DIVISION
Field Operations Guide
April 2002
A. FIELD OPERATIONS GUIDE
In order to assist the Oregon Fire Service, the Oregon State Fire Marshal’s Office created
the Field Operations Guide in 1995. In 1997 and 1999, it was revised. If you want to
replace the pages of your existing Field Guide, reduce the 2002 Update Pages 65%, trim
and insert them as replacement pages.
This tool serves as a quick reference guide during fire operations on conflagrations or
statewide mobilizations. In addition to key sections of the State Fire Service
Mobilization Plan, the Field Operations Guide contains Conflagration Act/Mobilization
Plan summaries, and checklists related to critical tasks in the Mobilization Plan including
essential information needed to efficiently operate in the field.
It was printed and one copy distributed to all fire departments as a separate document.
Additional copies may be purchased from City of Beaverton, Attn: Kevin Kelly, 4755
SW Griffith Drive, Beaverton, OR 97005; phone 503-526-2217.
s/MobPlan/FieldGd
IV-A-1

APPENDICES DIVISION
Call Lists
April2007
B. CALL LISTS
1. EMERGENCY CONTACT NUMBERS
OREGON STATE FIRE MARSHAL
EMERGENCY CONTACT NUMBERS
(Revised 4/07)
______________________________________________________________________
SPECIAL NUMBERS
PHONE#
Oregon Emergency Response System, 24 hrs.
located at Oregon Emergency Management
1-800-452-0311 (Nationwide)
503-378-6377 (Salem)
OEM FAX Number 503-588-1378
Office of State Fire Marshal Duty Officer
503-931-5732 - Cellular
503-370-1488 – Pager
OSFM Emergency Response Center (ERC) 503-373-0001, 373-1999 & 378-6416
OSFM ERC FAX Number 503-378-5329, 373-7702
OSFM ERC Radio Number KBF 817
Office of State Fire Marshal FAX Number 503-373-1825
State Forestry Fire Dispatch 503-945-7455
Oregon State Police Dispatch
Western Regional Dispatch Center (WRDC), Salem 503-375-3555
Southern Regional Dispatch Ctr, (SRDC), Central Pt. 541-776-6111
Dept. of Agriculture/Smoke Management Program 503-986-4701
s:MobPlan/calllst99
IV-B-1

APPENDICES DIVISION
Call Lists
February 2003
2. OTHER AGENCY RESOURCES
The emergency responder to either a conflagration, a hazardous materials incident, or
other hazard incidents should be aware that there are other agencies capable of providing
resources to assist in the response.
The following response information is not intended to be all inclusive, but is for your
assistance.
1. STATE AGENCIES
a. Department of Environmental Quality (DEQ) - For oil and chemically
hazardous materials incidents. DEQ can provide information on chemical
characteristics, environmental effects, control, cleanup and disposal of
hazardous materials. Contact through the Oregon Emergency Response System
(OERS) at 1-800-452-0311.
b. Oregon Health Division (OHD) - For all incidents involving hazards to human
beings and for all communicable disease agents. OHD can provide information
on public health effects of hazardous materials including chemical, radiological,
physical and biological hazards. Contact through OERS for emergency
notification procedures addressing contaminated drinking water, pesticide
releases, biological terrorism releases and radiation events for fixed site
facilities at 1-800-452-0311.
c. Oregon Department of Energy (ODOE) - For radioactive materials
transportation incidents. Contact through OERS at 1-800-452-0311.
d. Office of State Fire Marshal (OSFM) - For information and guidance on the
presence and quantities of hazardous materials at fixed sites, characteristics and
hazards of the materials and appropriate control techniques. Contact through
OERS at 1-800-452-0311 or directly through duty officer pager at (503) 370-
1488.
e. Oregon Department of Forestry (ODF) - For incidents involving the
urban/forest interface. Contact at (503) 945-7434.
f. Oregon Emergency Management (OEM) - For incidents in which fire is not the
chief concern, but in which fire service personnel may be involved. Contact at
(503) 378-6377 or 1-800-452-0311.
s:MobPlan/calllst99
IV-B-2

APPENDICES DIVISION
Call Lists
February 2003
2. OTHER AGENCY RESOURCES
a. Poison Control Center - Provides 24-hour toxicological information and
medical treatment advice to on-scene responders. Contact 1-800-222-1222.
b. Pesticide Analytical Response Center (PARC) - Provides information on
pesticide-related (NOT treatment-related) health and environmental exposure
from drift or contaminated water. Contact during business hours at (503)731-
4025 or through OERS after hours at 1-800-452-0311.
c. Rail Safety Unit, (ODOT) - Can supply information on rail shipments of
hazardous materials. Contact during regular business hours at (503) 378-
6204 or through OERS after hours at 1-800-452-0311.
d. Oregon Department of Transportation (ODOT) - Can supply information on
motor carrier shipments of hazardous materials. Contact during business hours
at (503) 283-5790 or (503) 378-5916 or through OERS after hours at 1-
800-452-0311.
3. FEDERAL AGENCIES
a. U.S. Department of Energy, Richland Operations (USDOE) For incidents
involving radioactive materials, USDOE can activate response teams to assist
state and/or local agencies. Oregon DOE or OHD can activate this help. (See
Section 1, State Agencies.)
b. U.S. Coast Guard - For oil or hazardous materials spills on U.S. waters in the
coastal zone, the Coast Guard will respond directly. They will provide the
federal on-scene commander and the incident commander. The Coast Guard
will be notified of all spills on U.S. waters. The lead state agency will
coordinate state support and provide technical assistance to the federal on-scene
commander. Local agencies will provide emergency functions such as fire
suppression and emergency medical help. Contact through the National
Emergency Response Center at 1-800-424-8802.
d. Agency for Toxic Substances and Disease Registry - Can supply 24-hour
technical advice about the effects of specific materials on public health.
Contact at 1-770-452-4100.
s:MobPlan/calllst99
IV-B-3

APPENDICES DIVISION
Call Lists
February 2003
e. US Bureau of Land Management
OR/WA District Fire Management -
Portland Coordination Center - 503-808-6590
Lakeview Steve Ellis 541-947-2177
Burns Tom Dyer 541-573-4400
Vale Dave Henderson 541-473-3144
Prineville Barron Bail 541-416-6700
Salem Dennis Williamson 503-375-5643
Eugene Julia Dougan 541-683-6600
Roseburg Cary Osterhaus 541-440-4930
Medford Ron Wenker 541-618-2415
Coos Bay Sue Richardson 541-756-0100
Spokane Joe Buesing 509-536-1200
Oregon State Office – Chief, Fire & Aviation Management – Leo Sidebotham
(503) 808-6590.
4. PRIVATE INDUSTRIES
a. CHEMTREC - An off-scene 24-hour information service operated by the
Chemical Manufacturers Association Chemical Transportation Emergency
Center. CHEMTREC can supply chemical and safety data as well as contacts to
product manufacturers. It can also activate CHLOREP and CHEMNET, as well
as response teams for pesticides, hydrogen cyanide, hydrogen fluoride,
phosphorus, and liquefied petroleum gas (LPG). Contact at 1-800-424-9300.
b. CHLOREP - A team for chlorine incidents currently fielded by the Pennwalt
Corporation in Portland. Contact directly at (503) 228-7655 or through
CHEMTREC at 1-800-424-9300.
c. CHEMNET - An industry-wide mutual aid program activated by the shipper.
Contact through CHEMTREC at 1-800-424-9300.
d. Association of American Railroads - Through their Bureau of Explosives, the
Association can offer 24-hour information for incidents involving the railroads.
Contact at (202) 639-2222
e. Clean Rivers Cooperative - A non-profit organization of petroleum companies
which contracts to control and clean up oil spills on the lower Columbia and
Willamette Rivers.
5. VOLUNTEER SERVICES
s:MobPlan/calllst99
IV-B-4

APPENDICES DIVISION
Call Lists
February 2003
a. American Red Cross - Can offer emergency relief in the form of food, shelter
and clothing. Nearest office can be contacted through listings in the yellow
pages.
b. Salvation Army - Can offer emergency relief in the form of food, shelter and
clothing. Nearest office can be contacted through listings in the yellow pages.
c. Amateur Radio Emergency Service- Can provide radio communications through
a network of amateur radio operators. Contact through the local emergency
services director/coordinator.
6. OTHER STATES
Responsible Agencies in other states include:
a. Washington
State Fire Marshal - 360-753-0400 - Lead agency for notification and
coordination. Contact out-of-state at (360) 459-9191 or in state at
1-800-258-5990.
Department of Ecology - Lead state agency for hazardous material spill
response and clean-up. Contact at (360) 407-6300 – 24-hour number.
b. Idaho
Division of Environment - Lead state agency for coordination of Hazardous
Materials spill response. Contact 24 hours a day at (208) 373-0502.
c. California
Office of Emergency Services - Lead agency for notification and coordination.
Contact 24 hours a day from out of state at (916) 845-8911
California Highway Patrol - Lead state agency for response in incidents
involving freeways and state-owned highways. Contact at (916) 445-2211.
s:MobPlan/calllst99
IV-B-5

APPENDICES DIVISION
Call Lists
February 2003
d. Nevada
Division of Emergency Management - Lead state agency for notification and
coordination. Contact 24-hours a day in-state at (775) 687-4240 or during
work hours at (775) 687-4900.
Division of Environmental Protection - lead state agency for hazardous
materials incidents. Contact at (775) 687-4670.
s:MobPlan/calllst99
IV-B-6

APPENDICES DIVISION
Forms
February 2003
2. TRANSPORTATION COST SCHEDULE
OREGON SAMPLE SUMMARY FIRE CHARGE FORM
INCIDENT COST ANALYSIS
Unprotected Areas and Transportation Routes
Part 1: Incident Information
Incident Dispatch Recall
Number: Time: Time: Date:
Incident Address or Location:
Type of Occupancy:
Legal Description:
Property Owner:
Address:
City:
St./Zip
Phone Number:
Incident Description:
Part 2: Apparatus Cost Information
Cost Schedule
1. List each piece of apparatus separately.
2. The cost for each piece of apparatus is computed as follows:
Step 1: b - a = c
Return time (b) minus dispatch time (a) equals total time (c).
Step 2: c x d = e
Total time (c) times cost per hour (d)* equals cost per apparatus (e).
Apparatus/Type
Description:
Total Apparatus Cost:
a b c d* e
Return Total Cost Per
Time: Time: Hour:
x =
x =
x =
x =
x =
x =
x =
Dispatch
Time:
Cost Per
Apparatus:
* Reference: State Fire Service Mobilization Plan, Hourly Rate Cost Schedule
s/Mob Plan II/Forms
IV-C-2

APPENDICES DIVISION
Forms
February 2003
Part 3: Personnel Cost Information
1. Volunteer firefighter classes shall use $12.00 per hour as the total cost per hour (e)
factor when computing personnel costs. (Reference: State Fire Service Mobilization
Plan, Billing Schedules, Section III-c-1-b.)
2. Paid firefighter classes shall use their current pay rates plus a fringe benefit hourly
factor as the cost per hour (e) factor when computing personnel costs.
3. Any overtime or special pay costs incurred by the service provider may be computed
on the blank lines and added to the total personnel costs.
4. Each firefighter class is computed as follows:
Step 1: b - a = c
Return time (b) minus dispatch time (a) equal total time (c).
Step 2: c x d x e = f
Total time (c) times number of firefighters used (d) times cost per hour (e) equals
total cost per FF class (f).
a b c d e f
Firefighter
Class:
Dispatch
Time:
Return
Time:
Total
Time:
Number
Used:
Cost Per
Hour:
Cost Per
FF Class:
Firefighter x x =
Fire Engineer x x =
Lieutenant x x =
Captain x x =
Battalion Chief x x =
Fire Marshal x x =
Chief x x =
Other x x =
Total Personnel Costs:
s/Mob Plan II/Forms
IV-C-3

APPENDICES DIVISION
Forms
February 2003
Part 4: Summary
Section 1
Section 1.1
Direct Costs
Apparatus Cost
Total Emergency Response Apparatus Cost (from part 2): Total Cost $
Section 1.2
Personnel Cost
Total Emergency Response Personnel Cost (from part 3): Total Cost $
Section 1.3
Miscellaneous Supplies & Services
Amount Unit Cost Total Cost
Total Miscellaneous Supplies & Services $
Section 2
Section 2.1
Indirect Costs
Base Availability Rate
Response Availability
Cost
Hourly Rate $15.5788
(state average)
Total Hours Total Cost $
Section 2.2
Support Service Charge
Support Services Cost Per Incident (state average)
Total Cost
$255.36
Total Incident Cost - Direct & Indirect
s/Mob Plan II/Forms
IV-C-4

APPENDICES DIVISION
Other Agency Resources
April 2002
D. OREGON STANDARD FOR STRUCTURAL EMERGENCY
EVACUATION MARKING
Oregon Standard for
Structural Emergency Evacuation Marking
This standard was developed to provide a commonly known and used method of
identifying occupied and evacuated structures during emergency evacuations for
conflagration fires. However, the same system may be used for other types of
emergency evacuations (flooding, law enforcement operations).
Two identification tapes used for this standard:
1. Green fluorescent 2” tape with black letters, with continuous wording OCCUPIED
2. White 2” tape with black letters, with continuous wording EVACUATED
PROCEDURE:
After determining if occupants are evacuating or remaining on scene, place
appropriately marked flagging at the front entrance point of the driveway.
If no one is home, the residence is considered evacuated.
If possible, mark both sides of the driveway for greater visibility.
If no visible way of hanging tape at the driveway entrance is available, hang tape
on the structure itself.
Two 5’ sections of tape are appropriate for marking.
If occupants choose to not evacuate, note the name(s), address, phone number, nextof-kin
and other pertinent information and make it available to Operations.
Remove flagging when the evacuation period is over.
This standard is endorsed by the Office of State Fire Marshal and the Oregon
Department of Forestry.
NOTE: THIS STANDARD IS NOT DESIGNED FOR STRUCTURAL TRIAGE.
To order tape, contact the vendor, Seton Company, 1-800-243-6624 reference order
#Q223402. Price depends upon quantity ordered.
Or, contact Peter Ribble, Project Impact Coordinator, 63333 West Highway 20, Bend
OR 97701; 541-312-6008; peterr@Deschutes.org for bulk order options
s:Mob Plan/Structural Emergency Evacuation Marking
IV-D-1

STRUCTURAL TRIAGE CHECKLIST
INCIDENT / CONFLAGRATION NAME _____________________________________
ADDRESS__________________________________ STRUCTURE ( ) of ( )
GPS COORDINATES
___________________ Latitude ______________ Longitude
Range _________________ Township ______________ Section ________________
DRIVEWAY
ROOF
Too Narrow or Steep to back in
Already Involved in Fire
YES Branches overhanging driveway NO YES NO
Down dead fuels line driveway
****IF RED / YES - UNDEFENSIBLE **** *** IF RED / YES – UNDEFENSIBLE ****
DRIVEWAY – Dead End or longer than 200 feet YES NO STRUCTURE TYPE
ROOF – COMBUSTIBLE – (Asphalt Shingles or Wood) YES NO ____ Single Story
ROOF – WOOD SHAKES YES NO ____ Two Story
TREES – Overhanging Roof YES NO ____ Wood Frame ____ A Frame
TREES / BRUSH – NOT Thinned in area within YES NO ____ Log Home ____ Other
30 feet of structure
____ Full Time Residence
VEHICLES – Parked Outside within 30 feet of YES NO ____ Vacation Home
Structure ____ Out Building
____ Business
SLOPE - More than 20% anywhere within 30 feet YES NO ____ Govt. Building
Of Structures
SLOPE – More than 40% anywhere within 30 feet YES NO ____ Other Hazards;
Of Structures
DECK / STILT – Not enclosed underneath ( to ground)
POWER LINE – Overhead within 30’ of Structure
YES NO
YES NO
_____________________________________________
_____________________________________________
0-2 YES 3-5 yes 6-7 YES 8-10 YES
Doesn’t Need Defending Defend Aggressively Defend Cautiously UNDEFENSIBLE
Triage Officer ____________________________ Unit # ___________________________ Date _______________________ Time __________________
COMMENTS / NOTES ON BACK

APPENDICES DIVISION
Glossary
April 1997
F. GLOSSARY
This glossary contains definitions of terms used in the Mobilization Plan and those
frequently used in Incident Command System (ICS) document.
Aerial Torch: An ignition device suspended under a helicopter and capable of
dispensing ignited fuel to the ground for assistance in burnout or backfiring. (ICS)
Agency Representative: An individual from an assisting or cooperating agency
assigned to an incident with delegated full authority to make decisions on all matters
affecting that agency's participation at the incident. Agency representatives report to the
incident liaison officer. (ICS)
Air Tanker: Any fixed-wing aircraft certified by FAA as being capable of transport and
delivery of fire retardant solutions. (ICS)
Allocated Resources: Resources dispatched to an incident that have not checked in with
the incident communications center. (ICS)
Assigned Resources: Resources dispatched to an incident that have been checked in and
assigned work tasks. (ICS)
Assisting Agency: An agency directly contributing suppression, rescue, support or
service resources to another agency. (ICS)
Available Resources: Resources assigned to an incident and available for an
assignment. (ICS)
Branch: The organizational level with functional/geographic responsibilities for major
segments of incident operations. The branch level is organizationally between section
and division/group. (ICS)
Brush Patrol: Any light mobile unit which has limited pumping and water capacity for
off-road operations. (ICS)
Camp: A geographical site within the general incident area (separate from the base)
with equipment and staff to provide food, water, and sanitary service to incident
personnel. (ICS)
Compressed Air Foam Systems (CAFS): A generic team used to describe foam
systems consisting of an air compressor (or air source), a water pump, and foam solution.
s\Mob Plan/Glossary
IV-F-1

APPENDICES DIVISION
Glossary
April 1997
Conflagration: A large and destructive fire beyond the capabilities of local mutual aid.
Check-in: Locations where assigned resources check in at an incident. Check-in
locations are: Incident Command Post (resources unit), incident base, K-camps, staging
areas, helibases, division supervisors (for direct line assignments). Check in at one
location only. (ICS)
Clear Text: The use of plain English in radio communication transmissions. No "tencodes,"
or agency-specific codes are used when using clear text. (ICS)
Command: Directing, ordering and/or controlling resources by virtue of explicit legal,
agency, or delegated authority. (ICS)
Command Post: See Incident Command Post.
Command Staff: The command staff consists of the information officer, safety officer,
and liaison officer. They report directly to the incident commander. (ICS)
Comm Unit (Communications Unit): A vehicle (trailer or mobile van) used to provide
the major part of an incident communications center. (ICS)
Company: Any piece of equipment having a full complement of personnel. (ICS)
Cooperating Agency: An agency supplying assistance other than direct suppression,
rescue, support, or service functions to the incident control effort (e.g., Red Cross, law
enforcement agency, telephone company, etc.) (ICS)
Coordination: The process of systematically analyzing a situation, developing relevant
information, and informing appropriate command authority (for its decision) of viable
alternatives for selection of the most effective combination of available resources to meet
specific objectives. The coordination process (which can be either intra- or inter-agency)
does not, in and of itself, involve command dispatch actions. However, personnel
responsible for coordination may perform command or dispatch functions within legal
limits as established by specific agency delegations, procedures, legal authority, etc.
(ICS)
Crew Transport: Any vehicle capable of transporting personnel in specified numbers.
(ICS)
Damage Assessment: The appraisal or determination of the actual damage or loss
resulting from an emergency or disaster. This estimate of the damages to a geographic
area is made after a disaster has occurred, and serves as the basis of the Governor's
request for a Presidential Disaster Declaration.
Disaster Application Center: An office established in the disaster area where
individual disaster victims may receive information on available assistance and apply for
s\Mob Plan/Glossary
IV-F-2

APPENDICES DIVISION
Glossary
April 1997
programs for which they are eligible. The Disaster Application Center will house
representatives of federal, state, local, and volunteer agencies that deal directly with the
needs of individual victims. State and local government agencies affected by a disaster
also apply for federal "public assistance" funds through the Disaster Application Center.
Disaster Field Office: An office within the affected area for federal and state officials to
coordinate disaster assistance and recovery efforts.
Dispatch: The implementation of a command decision to move resources from one
place to another. (ICS)
Dispatch Center: A facility from which resources are directly assigned to an incident.
(ICS)
Fire Defense District Board: A Board comprised of all the Fire Chiefs within the
district. (See Overview Division, Section B.)
Fire Defense District Fire Service: A designation that is comprised of all the public fire
services within the fire defense district. (See Overview Division, Section B.)
Division: The organizational level responsible for operations within a defined
geographic area. This level is organizationally between the strike team and the branch.
(ICS) (See Group.)
Dozer: See "Tractor"
Dozer Company: Any dozer with a minimum complement of two pieces of equipment
with a controlling party that provides maintenance, personnel, etc. (ICS)
Duty Officer: The person appointed to act as initial contact at the Office of State Fire
Marshal to receive and relay requests for implementation of the Act. (See also State Fire
Marshal Duty Officer.) (See Operations Division, Section A, reference to Duty Officer
Designee.)
Emergency: As defined by ORS 401.025, "includes any man-made or natural event of
circumstance causing or threatening loss of life, injury to person(s) or property, human
suffering or financial loss; and includes, but is not limited to: fire, explosion, flood,
severe weather, drought, earthquake, volcanic activity, spills or releases of oil or
hazardous material as defined in ORS 466.605, contamination, utility or transportation
emergencies, disease, blight, infestation, civil disturbance, riot, sabotage and war."
Emergency Coordinating Center (ECC): Oregon Emergency Management site(s) from
which government officials and other authorities manage general emergency response
and coordination.
s\Mob Plan/Glossary
IV-F-3

APPENDICES DIVISION
Glossary
April 1997
Emergency Response Center (ERC): The Oregon Office of State Fire Marshal
Emergency Response Center from which structural and wildland fire and emergency
units are dispatched, coordinated and supported.
Engine: An inappropriate level of personnel accompanying a ground vehicle which can
provide specific levels of pumping, water and hose capacity. (ICS)
Engine Company: An appropriate level of personnel accompanying a ground vehicle
which can provide specific levels of pumping, water and hose capacity. (ICS)
Exhaustion of Resources: This condition exists when the fire defense board chief
determines that the incident cannot be controlled by available and on-scene local
resources and still maintain minimal coverage for the fire defense area. (Operations
Division, Section A)
Federal Assistance: Aid given by federal agencies under authorization of federal
statutes to assist disaster victims and state and/or local governments involved in a
disaster.
Federal Coordinating Officer: The person appointed by the President to coordinate
federal assistance in an emergency or disaster.
Federal Disaster Relief Act: Public Law 93-288, as amended, gives the President broad
powers to supplement the efforts and available resources of state and local governments
to carry out their duties to alleviate suffering and damage resulting from disasters.
Federal On-Scene Coordinator: A representative of the federal government (usually a
member of the US Coast Guard or Environmental Protection Agency) responsible for onscene
coordination of federal response to an oil or hazardous material incident.
FIREMOD: A computer program which can predict an hourly rate of fire spread from a
given point. (ICS)
Fly Crew: A hand crew transported via helicopter to an incident. (ICS) See Hand
Crew.
Foam Systems: The apparatus and techniques used to mix concentrate with water to
make solution, pump and mix air and solution to make foam, and transport and eject
foam. (Systems defined here include compressed air foam and aspirated nozzle.)
Food Dispenser: Any vehicle capable of dispensing food to incident personnel. (ICS)
Fuel Tender: Any vehicle capable of supplying fuel to ground equipment or aircraft.
(ICS)
s\Mob Plan/Glossary
IV-F-4

APPENDICES DIVISION
Glossary
April 1997
Function: A component or area of activity in an emergency situation; for example,
public information or evacuation. It may combine several specific tasks or activities.
General Staff: Group of incident management personnel comprised of incident
commander, operation chief, planning chief, logistics chief and finance chief. (ICS)
Group: A functional division (e.g., air support, salvage, structure protection, etc.).
(ICS)
Hand Crew: Individuals who are supervised, organized, and trained specifically for
clearing brush as a fire suppression measure. (ICS)
Hazard: Any situation that has the potential of causing damage to people or property.
Hazardous Materials (HAZMAT): A flammable, corrosive, reactive or toxic chemical,
infectious biological or disease-producing agent, or radioactive material. Hazardous
materials may be used in industry or intended for treatment and disposal.
Hazardous Wastes: Hazardous materials which are no longer intended for use.
Heavy Equipment Transport: Any ground vehicle capable of transporting a dozer.
(ICS)
Helibase: A location within the general incident area for parking, fueling, maintenance,
and loading of helicopters. (ICS)
Helibase Crew: A crew of three or more individuals who may be assigned to operations
or to support helicopter operations. (ICS)
Helicopter Tender: A ground service vehicle capable of supplying fuel and support
equipment to helicopters. (ICS)
Helispot: A location where helicopters can take-off and land. Some helispots may be
used for temporary retardant loading. (ICS)
Helitack: The initial attack phase of fire suppression using helicopters and trained
airborne teams to achieve immediate control of wildfires. (ICS)
Helitack Crew: A crew of three or more individuals who may be assigned to operations
or to support helicopter operations. (ICS)
Helitack Foreman: A firefighter trained in the tactical and logistical use of helicopters
for fire suppression. (ICS)
Helitanker: A helicopter equipped with a fixed tank or a suspended bucket-type
container for use in aerial delivery of water or fire retardants. (ICS)
s\Mob Plan/Glossary
IV-F-5

APPENDICES DIVISION
Glossary
April 1997
Incident: An occurrence or event, either human-caused or a natural phenomenon,
requiring action by emergency service personnel to prevent or minimize loss of life,
damage to property and/or natural resources. (ICS)
Incident Action Plan: A plan initially prepared at the first meeting of an incident. The
plan contains general control objectives reflecting the overall incident strategy and
specific action plans for the next operational period. When complete, the incident action
plan has several attachments. (ICS)
Incident Base: Where primary logistical functions are coordinated and administered.
(The incident name or other designator is added to the term "Base.") The incident
command post may be co-located with the base. There is only one base per incident.
(ICS)
Incident Commander: The individual responsible for the management of all incident
operations. (ICS)
Incident Command Post (ICP): Where primary command functions are executed and
usually co-located with the incident base. (ICS)
Incident Command System (ICS): The combination of facilities, equipment, personnel,
procedures, and communications operating within a common organizational structure.
Responsible for management of assigned resources to effectively accomplish stated
objectives relating to an incident. (ICS)
Individual Assistance: Financial or other aid provided to private citizens to help
alleviate hardship and suffering, and to help facilitate resumption of normal day-to-day
life.
Infrared (IR): A heat detection system used for fire detection, mapping, and hot-spot
identification. (ICS)
Infrared (IR) Ground-link: A special mobile ground station capable of receiving airto-ground
infrared imagery for interpretation. (ICS)
Initial Attack: Resources initially committed to an incident. (ICS)
Jurisdictional Agency: The agency having jurisdiction and responsibility for a specific
geographic area. (ICS)
Liaison: A function of Office of State Fire Marshal fire fighting forces.
Local Emergency Declaration: The proclaimed existence of conditions of a major
emergency or disaster within local jurisdictional boundaries.
s\Mob Plan/Glossary
IV-F-6

APPENDICES DIVISION
Glossary
April 1997
Local Fire Chief: The fire chief in whose jurisdiction or area of responsibility there is a
fire or other emergency. (See Overview Division, Section B.)
Local Fire Service: An organized public fire department that provides fire protection
under the direction of a fire chief. (See Overview Division, Section B.)
Local Government: Any county, city, village, town, district, or other political
subdivision of the state; any Indian tribe or authorized tribal organization; and any rural
community or unincorporated town or village or any other public entity.
Major Disaster: As defined by Public Law 93-288, means "any natural catastrophe
including any hurricane, tornado, storm, high water, wind-driven water, tidal wave,
tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm or drought; or,
regardless of cause, any fire, flood, or explosion in any part of the United States, which in
the determination of the President causes damage of sufficient severity and magnitude to
warrant major disaster assistance under this Act to supplement the efforts and available
resources of states, local governments, and disaster relief organizations in alleviating the
damage, loss, hardship, or suffering caused thereby."
Major Emergency: An incident that requires the coordinated response of many
departments or more than one level of government to save lives and protect the property
of a large portion of a jurisdiction's population.
Management by Objective (MBO): Top-down management, so that all parties
involved know and understand the objectives of the operation. (ICS)
Message Center: Part of the communications center and is co-located or placed adjacent
to it. The message center receives, records, and routes information reported about the
incident, resource status, and administration and tactical traffic. (ICS)
Mobilization Center: An off-incident location where emergency service personnel and
equipment are temporarily located pending assignment, release, or reassignment. (ICS)
Multi-Agency Coordination System (MACS): The combination of facilities,
equipment, personnel, procedures, and communications integrated into a common system
responsible for coordination of agency resources and agency emergency operations.
(ICS)
Mutual Aid: Mutual aid is based on reciprocal contributions without charge and is
contingent upon the local fire services approval. The primary purpose of mutual aid is to
supplement resources of any fire agency during a time of critical need.
National Inter-Agency Incident Management System (NIIMS): Consists of five
major subsystems which collectively provide a total systems approach to all-risk incident
management. The subsystems are: Incident Command System; Training; Qualifications
and Certification; Supporting Technologies; and Publications Management. (ICS)
s\Mob Plan/Glossary
IV-F-7

APPENDICES DIVISION
Glossary
April 1997
National Warning System (NAWAS): Disseminates warnings and other emergency
information from federal and state warning points to the county warning point. NAWAS
is a dedicated, nationwide party line telephone warning system operated on a 24-hour
basis.
NOAA Weather Station: Mobile weather data collection and forecasting facility
(including personnel) provided by the National Oceanic and Atmospheric
Administration, which can be utilized within the incident area. (ICS)
Operations Coordination Center (OCC): The primary facility of the Multi-Agency
Coordination System. It houses the staff and equipment necessary to perform the MACS
functions. (ICS)
Operational Period: The period of time scheduled for execution of a given set of
operation actions as specified in the incident action plan. (ICS)
Oregon Emergency Response System (OERS): Provides coordinated state and federal
response to incidents involving chemicals, petroleum products, biological agents,
radioactive materials, and other technological hazards. It is the only phone number that
local agencies and industry need to call in order to notify appropriate state and federal
agencies. The number is: 1-800-452-0311.
Orthophoto Maps: Aerial photographs corrected to scale so geographic measurements
may be taken directly from the prints. They may contain graphically emphasized
geographic features and may be provided with overlays of such features as water
systems, important facility locations, etc. (ICS)
Out-of-Service Resources: Resources assigned to an incident but unable to respond due
to mechanical, rest, or personnel reasons. (ICS)
Overhead Personnel: Personnel who are assigned to supervisory positions which
include incident commander, command staff, general staff, directors, supervisors, and
unit leaders. (ICS)
Patrol Unit: Any light, mobile unit which has limited pumping and water capacity.
(ICS)
Planning Meeting: An on-going meeting, held as needed throughout the duration of an
incident, to select specific strategies and tactics for incident control operations and to
direct service and support planning. (ICS)
Proportioner: A mixing system that adds a predetermined volume of liquid foam
concentrate to water to form a foam solution.
s\Mob Plan/Glossary
IV-F-8

APPENDICES DIVISION
Glossary
April 1997
Radio Cache: A cache may consist of a number of portable radios, a base station, and in
some cases, a repeater stored for dispatch to incidents. (ICS)
Radiological Monitor: A person trained to detect, record, and report radiation exposure.
The monitor may provide field guidance on radiation hazards associated with emergency
responses.
Radiological Officer: A person trained to assume responsibility for policy
recommendations in protecting a geographic area, facility, or department from radiation.
Reinforced Attack: Additional resources requested to reinforce those used during the
initial attack. (ICS)
Reporting Locations: Any one of six points where incident-assigned resources may
check in. The points are: incident command post/ resources unit (RESTAT); base;
camp; staging area; helibase; or division supervisor for direct line assignments. (Checkin
at one point only.) (ICS)
Rescue Medical: Any staffed ground vehicle capable of providing emergency medical
services. (ICS)
Resources: All personnel and major items of equipment available, or potentially
available, for assignment to incident tasks on which status is maintained. (ICS)
RESTAT: An acronym for resource unit; a unit within the planning section. (ICS)
Section: The organizational level responsible for primary segments of incident
operations such as operations; planning; logistics; and finance. The section level is
organizationally between branch and incident commander. (ICS)
SITSTAT: An acronym for the situation unit; a unit within the planning section. (ICS)
Span of Control: The supervisory ratio of from three to seven individuals, with five
being established as the general rule of thumb. (ICS)
Staging Area: Where incident personnel and equipment are assigned on three (3) minute
availability status. (ICS)
State Fire Marshal Duty Officer: The person appointed to act as initial contact at the
Office of State Fire Marshal to receive and relay requests for implementation of the Act.
(See also Duty Officer.) (See Operations Division, Section A.)
Strike Team: A group of the same type of resources temporarily assembled for a
specific mission with a leader and common communications.
Structural Fire: A fire in or impinging on a building or other structure.
s\Mob Plan/Glossary
IV-F-9

APPENDICES DIVISION
Glossary
April 1997
Task Force: A group of varied resources temporarily assembled for a specific mission
with common communications.
Technical Specialists: Specially trained personnel activated on an as-needed basis.
Technical specialists may be used in the areas of fire behavior, water resources,
environmental concerns, resource use, and training. (ICS)
Tractor, Dozer: Any tracked or all wheel drive vehicle with a forward blade for
exposing mineral soil, with transportation, support, and personnel for its operation.
Examples include Caterpillar D6, International TD24, timber jack, skidder, road grader,
Clark Ranger 212, Terex, Euclid, and may include road grader/scraper.
Tractor, Hoe: Any tracked or wheel-driven vehicle with a digging attachment for
creating ditches, ponds, etc. Examples include John Deere Backhoe 456, Case Backhoe
450, and Cat-hoe 74.
Tractor, Plow: Any tracked or all wheel drive vehicle with attachments, usually center
or rear, for exposing mineral soil, with transportation, support and personnel for its
operation. Examples: drags; harrows; discs; bottom plow; and cultivators. (ICS)
Tractor, Truck: Self-propelled cab/chassis unit with a fifth-wheel or other acceptable
mechanism for attaching to, and moving trailers, with support and personnel for its
operation. Examples include Chevrolet, Ford, Freightliner, International, Kenworth, and
Peterbilt.
Undue Jeopardy to Life and Property: This shall be construed to mean "threat and/or
danger to the lives and/or property of persons residing inside the boundaries of the city or
district".
Unified Command: A method for all agencies or individuals with jurisdictional
responsibility at an incident to contribute to:
a. determination of overall objectives for the incident, and
b. selection of a strategy to achieve the objectives. (ICS)
Unit: Organizational element responsible for specific incident planning, logistics, or
finance activities. (ICS)
Utility: Any company or co-op which provides power, water storage supply or
distribution, sewage collection and treatment, telephone, transportation, or other similar
public service.
Vulnerability: Susceptibility of life, property, or the environment to damage if a hazard
achieves its potential.
s\Mob Plan/Glossary
IV-F-10

APPENDICES DIVISION
Glossary
April 1997
Water Tender: Any ground vehicle capable of transporting specific quantities of water.
(ICS)
Wildland Fire: A fire primarily involving natural fuels.
Wildland/Interface Fire: That geographical area where structures and other human
development meets or intermingles with wildland or vegetative fuels.
Zulu: A military name for Greenwich Mean Time (GMT) or Coordinated Universal
Time (CUT).
s\Mob Plan/Glossary
IV-F-11

APPENDICES DIVISION
Acronyms
April 1997
G. ACRONYMS
1. TERMS USED IN THE MOBILIZATION PLAN
BPSST
CHEMNET
CHEMTREC
CHLOREP
CISD
DEQ
E-Board
ECC
EOC
EPA
ERC
FCC
FEMA
FSAB
Hazmat/HazMat
IC
ICS
IHCC/SERC
LEPC
MOU
NFPA
NIIMS
NIIMS/ICS
OAR
ODF/ODOF
ODOE
Board on Public Safety Standards and Training
An industry-wide mutual aid program activated by the shipper.
An off-scene 24-hour information service operated by the Chemical
Manufacturers Association Chemical Transportation Emergency Center.
A team for chlorine incidents currently fielded by the Pennwalt
Corporation in Portland.
Critical Incident Stress Debriefing
Department of Environmental Quality
Emergency Board
Emergency Coordination Center
Emergency Operations Center
Environmental Protection Agency
Emergency Response Center
Federal Communications Commission
Federal Emergency Management Agency
Fire Standards and Accreditation Board
Hazardous Materials
Incident Commander
Incident Command System
Interagency Hazard Communication Council/State Emergency Response
Commission
Local Emergency Planning Committee
Memorandum of Understanding
National Fire Protection Association
National Inter-Agency Incident Management System
National Inter-Agency Incident Management System/Incident Command
System
Oregon Administrative Rules
Oregon Department of Forestry
Oregon Department of Energy
s\MobPlan\Acronyms
IV-G-1

APPENDICES DIVISION
Acronyms
April 1997
ODOT
OEM
OERS
OFCA
OHD
OMAC
OR-OSHA
ORS
OSC
OSFM
OSHD
OSP
PARC
PIO
PRP
PSAP
PUC
RERT
RHMERT
RHMRT
RICSSC
RRT
RRTA
SCBA
SERC
SFDB
SFM
UMDA
USCG
USDOE
Oregon Department of Transportation
Oregon Emergency Management
Oregon Emergency Response Center
Oregon Fire Chiefs Association
Oregon Health Division
Oregon Multiple Agency Center
Oregon Occupational Safety and Health Division
Oregon Revised Statutes
On Scene Coordinator
Office of State Fire Marshal (Oregon)
Oregon State Highway Division
Oregon State Police
Pesticide Analytical Response Center
Public Information Officer
Potentially Responsible Party
Public Safety Answering Point, also known as a 9-1-1 Dispatch Center
Public Utilities Commission
Radioactive Emergency Response Team
Regional Hazardous Materials Emergency Response Teams
(Oregon) Regional Hazardous Materials Response Teams
Regional ICS Steering Committee
(Federal) Regional Response Team
Radiological Emergency Technical Assistant
Self-Contained Breathing Apparatus
State Emergency Response Commission
State Fire Defense Board
State Fire Marshal (Oregon)
Umatilla Army Depot Activity
U.S. Coast Guard
US Department of Energy
s\MobPlan\Acronyms
IV-G-2

APPENDICES DIVISION
Acronyms
April 1997
2. TERMS COMMONLY FOUND IN THE HAZMAT ARENA
ACGIH
American Conference of Governmental Industrial Hygienists
AEA
Atomic Energy Act
AEC
Atomic Energy Commission
ANSI
American National Standards Institute
API
American Petroleum Institute
APELL
Awareness and Preparedness for Emergencies at the Local Level
ASTM
American Society for Testing and Materials
CAA
Clean Air Act
CAER
Community Awareness and Emergency Response Planning
CAPRG
Chemical Accident Prevention Regulations and Guidance
CAS
Chemical Abstracts Service
CEPP
Chemical Emergency Preparedness
CEPPO
Chemical Emergency Preparedness and Prevention Office (through EPA)
CERCLA
Comprehensive Environmental Response Compensation and Liability Act
CHEMTREC Chemical Transportation Emergency Center (by CMA)
CMA
Chemical Manufacturers Association
CODR
Center for Occupational Disease Research (in Oregon, Oregon Health
Sciences university)
CPSC
Consumer Products Safety Commission
CWA/WQA Clean Air Act, now with Amendments, Water Quality Act
DHHS
U.S. Department of Health and Human Services
DOL
Department of Labor (Federal)
DOT
Department of Transportation (Federal)
ECHO
Emergency planning by Community for Hazardous Operations (includes
industry)
EPA
Environmental Protection Agency
FDA
U.S. Food and Drug Administration
FHSA
Federal Hazardous Substances Act
FIFRA
Federal Insecticide, Fungicide, and Rodenticide Act
HAZWOPER Hazardous Waste Operations and Emergency Response
HMTUSA Hazardous Materials Transportation Uniform Safety Act of 1990
s\MobPlan\Acronyms
IV-G-3

APPENDICES DIVISION
Acronyms
April 1997
IARC
International Agency for Research on Cancer
IDLH
Immediately Dangerous to Life and Health
LEPD
Local Emergency Planning District
MSDS
Material Safety Data Sheet
MSHA
Mining Safety and Health Administration
NAAQS
National Ambient Air Quality Standards
NESHAPS National Emission Standards for Hazardous Air Pollutants Section (part of
CAA)
NIOSH
National Institute for Occupational Safety and Health
OHSU
Oregon Health Sciences University
OPA Oil Pollution Act of 1990
OSHD
Oregon State Highway Division
OSHA
Occupational Safety and Health Administration (Federal)
PEL
Permissible Exposure Limit
PPA
Pollution Prevention Act
PSARMTM Pacific States Agreement on Radioactive Materials Transportation
Management
RCRA
Resource Conservation and Recovery Act
REL
Recommended Exposure Limit
RERT
Radioactive Emergency Response Team
RRT
Federal Regional Response Team
RRTA
Regional Radiological Technical Assistant (emergency responder)
SAA
Superfund Authorization Act
SARA
Superfund Amendments and Reauthorization Act
Title I - Hazwoper Standards ( Worker Safety)
Title II -
Title III - Community Right to Know
Section 300 through 330
STEL
Short Term Exposure Limit
TAG
Teams Advisory Group (to the State Fire Marshal)
TCC
Tagliabue Closed Cup, flash point test method as used in the Oregon
Revised Statutes
TLV
Threshold Limit Values
s\MobPlan\Acronyms
IV-G-4

APPENDICES DIVISION
Acronyms
April 1997
TLV/TWA
TRI
TSCA
TURHWRA
UMDA
UN/NA
USCG
Threshold Limit Values/Time Weighted Average
Toxic Chemical Release Inventory (spin-off to RCRA)
Toxic Substance Control Act
Toxic Use Reduction and Hazardous Waste Reduction ACT
Umatilla Army Depot Activity
United Nations/North American categorization number
United States Coast Guard
s\MobPlan\Acronyms
IV-G-5

APPENDICES DIVISION
Laws and Rules
March 2004
H. LAWS AND RULES
1. OREGON REVISED STATUTES
a. ORS 476.280 to 476.290, Extinguishing Fires in Unprotected Areas
b. ORS 476.310 to 340, 478.310, Fire Prevention and Control on Certain Lands not
Otherwise Protected
c. ORS 476.510 to 476.610, 476.990, Emergency Conflagration Act
d. ORS 401.045, Interstate Emergency and Disaster Assistance Compact
e. ORS 401.055 to 401.155, Powers of Governor
f. ORS 401.260 to 401.535, Oregon Emergency Management
g. ORS 190.003 to 190.250, and 190.410 to 190.470, Mutual Aid Agreements
Note: To view current Oregon Administrative Rules, go to the Oregon State home page
on the internet at www.gov.state.or.us. Click on Popular sites, then click on
State admin. rules. Search by chapter number or subject.
s/MobPlan/ORS47651
IV-H-1

APPENDICES DIVISION
Recommended Changes
April 1997
OREGON OFFICE OF STATE FIRE MARSHAL
STATE FIRE SERVICE MOBILIZATION PLAN
RECOMMENDED CHANGES
If you would like to recommend changes to the Plan, please do so by indicating them by division
number, section number, and page number below. Also, please note your comments on how to
improve the layout of the Plan below. Return completed form to: Office of State Fire Marshal,
4760 Portland Road NE, Salem, OR 97305-1760.
Change 1 / Comment: ______________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Change 2 / Comment: ______________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Change 3 / Comment: ______________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Change 4 / Comment: ______________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Change 5 / Comment: ______________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
s:mobplan/changes
IV-I-1

OFFICE OF STATE FIRE MARSHAL
Conflagration / Mobilization
2007
Task Force Instruction Guide

Task Force Information
Introduction
Welcome and thanks for your help. This may be your first conflagration or you may be a
seasoned veteran. Either way, your participation in this emergency is critical to the
success of the operation. Regardless of your experience we know you will have
questions and will need to know what is expected of you. Your Task Force Leader will
have a lot of these answers as they brief you throughout the process. However, there are
some basic items that you should be familiar with. We have developed this booklet to
help you answer those questions and provide you with the information you need to do
your job safely.
Code of Conduct
It is the duty of personnel mobilized by the State of Oregon to maintain high standards of
performance and conduct that will promote public trust and provide the best possible
service to the citizens of Oregon. Personnel are expected to demonstrate cooperation,
efficiency, integrity, and accountability in the performance of their duties. It is expected
that all conflagration resources will conduct themselves in a professional manner, meet
the performance standards of their position and comply with all local, state and federal
laws.
Your actions, attitude, and work ethic will be scrutinized by those with whom you work
and interact and by the citizens being served. You represent the State of Oregon, your
county, and your department as an individual and as a team member on the fire line, in
camp, and in transit. Work hard, learn as much as you can, and be safe.
Specific expectations:
• Adhere to all applicable safety standards. All mobilized individuals have a
responsibility to each other to be alert to and communicate all safety hazards and near
misses to the immediate supervisor or the incident management team safety officer. All
injuries incurred while mobilized must be immediately reported to the immediate
supervisor.
• Adhere to the chain of command, become familiar with whom you are working, follow
directions, and keep your supervisor informed. You are responsible for understanding
your assignments and instructions; if in doubt, immediately ask for clarification.
• Harassment of any kind against co-workers, supervisors, citizens, contractors or others
based on race, color, national origin, age, gender, disability, religion, marital status, or
any other class protected by civil rights laws will not be tolerated and will result in
immediate demobilization.
• When not assigned or in camp, conduct yourselves in a manner that will not discredit
yourself, your department or the State of Oregon.
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• Misconduct, insubordination, refusal to follow orders or directives, dishonesty, lack of
attention to duty, carelessness or any conduct that you know or should know is improper
behavior will not be tolerated and will result in immediate demobilization from the
incident.
• Alcohol and non-prescribed medication other than over-the-counter-medication shall
not be transported or consumed. This includes during transit to and from your home
departments.
• Firearms are not allowed unless it is a requirement of your assigned position.
• You are required to report to your immediate supervisor any medical condition that may
arise that will interfere with your ability to safely perform your assigned tasks.
A complete list of these rules may be found in the Oregon Fire Service Mobilization
Plan.
Lines of Authority (Unity of Command)
One of the founding principles of the Incident Command System is Unity of Command.
Unity of command means you have only one supervisor. That being the case, engine
personnel report to their engine officer (boss) and engine officers (bosses) report to their
assigned Task Force Leader.
If a question or issue comes up, notify your Task Force Leader. He will then seek out the
appropriate person on the Overhead Team to assist them. This will ensure that everyone
who needs to be involved is aware of the situation.
However, this does not preclude an individual from going right to the Incident
Commander if the situation involves a personal nature or one of harassment.
The goal is to eliminate freelancing outside of the normal processes used by the Overhead
Team. Freelancing creates a safety issue for not only the individual but also others and
will not be tolerated.
Discipline and Evaluation
It is important to keep your supervisor (Div/Group Supervisor) apprised of issues that
may arise with your crews in a timely manner. There is an expectation that inappropriate
behavior be addressed at the lowest level and action be taken immediately to correct
behavior problems. Task Force Leaders must document all outstanding problems and
keep appropriate records in order to accurately fill out each single resource evaluation as
required.
Check-in
When your task force arrives at the camp or your pre-arranged staging area you will need
to check in with the Resource Unit Leader. They will sign your FSP-01 form (the State
Fire Marshal form) and then direct you from there. You might be assigned directly into
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the field after a briefing or you might be assigned to camp until the next operational
period.
Each and every piece of apparatus (whether it be support or operational) and their
assigned crew must go through the check-in process at the time of arrival. This will
ensure that you are accounted for and are aware of your assignments. No one will be
allowed to stay in camp or operate at the incident until they have gone through this
process.
Changes in crew members and apparatus must be pre-authorized by the Incident
Commander and the Resource Unit Leader must be notified immediately. Failure to do
so could result in immediate Task Force Demobilization. (Please see Personnel Change
Section for further clarification)
Fuel
The Logistics Section is responsible for setting up a fueling area or making arrangements
for apparatus to fuel. Once you arrive at the fire camp and have been checked in you will
then use the fueling area designated by the Logistics Section. You will be briefed upon
your arrival at check-in where this area is and the process used for fueling your apparatus.
Fueling at a location not pre-approved by the Logistics Section will not be allowed and
may result in the State denying reimbursement to the local department for the cost of the
fuel.
Additionally, fuel all apparatus prior to returning to camp at the end of their operational
period. This will ensure that apparatus are ready to deploy quickly at the beginning of
their next operation period or in the event that the apparatus is deployed earlier in case of
an emergency.
Sleeping Area
All task forces will sleep in the same general area, which will be designated by the
Logistics Section. Every attempt will be made to accommodate those task forces that
will be sleeping during the day in providing them with a cool and quiet area to rest. The
reason task forces are required to sleep in the same area is, in the event we need to find an
individual or task force, we will be able to readily do so. Please post your sleeping area
with a sign identifying the Task Force if possible.
Accommodations other than that designated by the Logistics Section will not be allowed
without direction from the Logistics Chief and approval from the Incident Commander.
Meals
All personnel assigned to a conflagration are required by the Oregon Fire Service
Mobilization Plan to have enough food and water for 48 hours. Logistical support for
meals may not be available for the first 48 hours of an incident so crews may need to
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provide for themselves. Once Logistics has made arrangements for meals, task force
leaders will be informed where to get meals. Meals will usually be provided within the
camp; however, there may be times a local restaurant is used. In either case once
Logistics has set up the location for meals everyone is expected to use that facility.
Personnel Changes
All personnel who are mobilized are expected to be prepared and available for a
minimum five (5) day deployment. If after that time or in the event of an emergency,
personnel need to be replaced, the Fire Chief of the department requesting the change
needs to contact the Emergency Response Center at 503-373-0001 and request the change
of personnel. This information will then be forwarded to the Incident Commander for
approval. All personnel changes need to be approved at least 12 hours in advance of the
expected change. Personnel will not make arrangements for replacements outside of this
process. The Incident Commander may reject non-approved replacement personnel.
Equipment/Supplies
If you need to replace disposable equipment used during your deployment or need
supplies or equipment to carry out your assignment you must go through your Task Force
Leader. The Task Force Leader will forward the request through the Operations chain of
command to Logistics to have the order approved and filled. All non-disposable
equipment will be returned to Logistics prior to demobilization from the incident. Any
crew failing to return equipment may be charged for the cost of the equipment. Task
force members and task force leaders WILL NOT go directly to the fire cache and sign
out equipment unless first authorized and instructed to do so by Logistics.
Personal supplies are the responsibility of each individual and may be purchased by the
individual at a local store or at the camp commissary if available.
Apparatus mechanical problems/ Motor Vehicle Crashes
If an apparatus experiences mechanical problems the Engine Boss of that apparatus will
notify their Task Force Leader of the situation. If the apparatus is assigned in the field
and working, the Task Force Leader will notify their Division/Group Supervisor of the
problem, who will notify Logistics of the need to have the apparatus repaired. If the
apparatus is in camp and not assigned in the field, the Task Force leader will notify
Logistics of the problem and make arrangements for the repair. Crews will not make
arrangements to have apparatus repaired without the approval of the Logistics Section
Chief.
If your apparatus is involved in a motor vehicle crash, the first priority is to provide or
seek medical attention to those who need it. As soon as possible the crew involved in the
crash will notify their Task Force Leader who will notify their Division/Group
Supervisor. The Supervisor will notify both the Operations Chief and the Safety Officer.
The Incident Commander will assign someone to manage and investigate the incident.
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Additionally, the Incident Commander will be contacting your home department and
advising them of the incident.
Near-Misses, Injuries and Illnesses
If you or anyone with your crew is injured or becomes ill while deployed in the field,
follow the instructions within the Incident Action plan to get help. If you are in camp
when an injury or illness occurs report to the medical unit for assistance. The first
priority is always to get assistance to the person injured or ill. The second priority is to
then make the appropriate notifications. As soon as possible, the Task Force Leader will
notify their Division or Group Supervisor of the indigent. The Division or Group
Supervisor will notify the Safety Officer. If necessary the Incident Commander will
notify the Local Fire Chief of the department for which the injured firefighter works and
advise them of the situation. ALL NEAR-MISSES, INJURIES OR ILLNESSES
WILL BE REPORTED TO THE SAFETY OFFICER as soon as possible.
Operational Briefings
Prior to the beginning to each Operational Period there will be an Operation briefing.
The Planning Section Chief will conduct this briefing with the assistance from the rest of
the Incident Management Team. It is imperative that ALL Task Force Leaders attend
these briefings. Only the Task Force Leaders are expected to attend these briefings;
however, engine officers may attend the briefings as well. At these briefings the Incident
Action Plan (IAP) for the operational period will be distributed. The Task Force Leaders
need to make sure that all Engine Officers receive a copy of the IAP before deploying
into the field.
While the Task Force Leaders are attending the briefings, the rest of the task force should
be preparing to deploy to their assignment. This includes eating meals, getting necessary
equipment and preparing the apparatus. This will prevent delays in getting out to the field
when the briefing is over. Task Force Leaders (and Engine Officers attending briefings)
are expected to complete their meals before the briefing.
Demobilization (DEMOB)
When the decision to demob your task force is made, your Task Force Leader will be
notified of the demob schedule. The Planning Section will post the demob schedule. The
schedule will note the time and location from which the Task force will be demobilized.
Each task force is expected to be on time. Demobilization includes several tasks, and
delays by one task force causes delays through the entire schedule.
Prior to demobilizing each task force is responsible for the following:
1. Policing their camp area and disposing of any garbage.
2. Returning all equipment assigned to the task force.
3. Each Crew will need to complete their unit log on the FSP-01 form.
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4. Apparatus are fueled.
5. All crew evaluations are completed.
The demobilization process will consist of the following:
1. Safety inspection of the vehicles
2. Processing of the FSP-01 forms by the Resource Unit Leader
3. De-briefing by the Incident Commander
Once demobilized, task forces are expected to immediately leave the incident and return
directly to their home bases. Where meals are provided, including sack lunches, prior to
your demob time, eat before you are demobilized or your departments’ reimbursement
will be reduced. Where sack lunches are provided, meals on return will not be
reimbursed. As soon as practical after being demobilized the Task Force Leader will
contact the ERC at 503-373-0001 and advise them the task force is returning to their
county. Each apparatus will contact the ERC when they are back at their stations and
returned to service.
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