Microsoft Word - FRM08_Rules_and_Regs.doc - International ...

Rules Governing Use of Space by Exhibitors 

General 

1. These Rules and Regulations form part of the Exhibitor Agreement made between the International 

Association of Fire Chiefs (“IAFC”) and the Exhibitor. 

2. Neither the Exhibitor Agreement nor any booth or display space request or allocation will be binding on the 

IAFC unless and until the exhibitor completes, signs and returns the Exhibitor Agreement; and issues 

payment in accordance with said agreement, and said agreement is executed by the exhibits manager on 

behalf of the IAFC. 

3. The IAFC is hereby authorized to assign exhibit space based on availability and in accordance with the 

Exhibitor’s choice whenever possible. The IAFC reserves the right to alter the location of exhibit spaces, at 

its sole discretion, in the best interest of the exhibition. 

4. If an exhibitor fails to abide by the regulations of the exhibition as set forth, then the contract between the 

IAFC and the Exhibitor will be terminated. The exhibition regulations constitute a portion of the contract 

between the IAFC and the Exhibitor. Therefore, any failure on the part of the exhibitor to comply with the 

regulations represents a default on, and termination of the contract. Should the contract be terminated in 

this manner, the Exhibitor shall forfeit the amount paid for space rental, regardless of whether or not the 

IAFC enters into a further lease of the space involved. Interpretation and application of the regulations are 

within the sole discretion of the IAFC and decisions by the IAFC are final. 

5. Any Exhibitor which, in the opinion of IAFC Show Management, conducts themselves unethically, will be 

subject to ejection from the conference and/or forfeit the right to exhibit in subsequent years. No disruption 

of the conference or any exhibitor’s right to conduct business will be tolerated. 

License Agreement 

6. The Exhibitor may order and purchase a post show attendee list as a benefit of exhibiting at Fire-Rescue 

Med. Use of the mailing list is meant to facilitate your company’s post show-marketing efforts. This 

Agreement allows for the ONE TIME use of the mailing list FOR SIX MONTHS FOLLOWING THE 

DATE OF PURCHASE. The mailing list may not be reproduced or distributed to any other organization, 

individual or institution without the express written consent of the International Association of Fire Chiefs, 

Inc. This offer is limited to Fire Service Equipment vendors and to firms providing Professional Services to 

the Fire and Emergency Medical Services communities. It is not available to publishers, competing 

organizations, associations and producers of trade shows, conferences and professional meetings. This offer 

is made at the sole discretion of the International Association of Fire Chiefs, Inc., and the IAFC reserves 

the right to determine eligibility under this License Agreement. ALL VENDORS REQUESTING THE 

ATTENDEE LIST AGREE TO THE FOREGOING TERMS. 

Eligible Exhibitors 

7. Any firm/company that markets products for, or provides services to the fire and rescue industry is eligible 

to exhibit. The IAFC reserves the right to determine the eligibility of any company, product, promotion or 

part thereof that in its opinion is not in keeping with the character and purpose of the trade show. 

8. The IAFC reserves the right to remove or prohibit any exhibit in whole, or in part, or any Exhibitor or 

representatives, with or without cause. If cause is not given, liability shall not exceed the return to the 

Exhibitor of the amount of rental unearned at the time of ejection. If an exhibit or Exhibitor is removed for 

violation of these Rules and Regulations, or for any other stated reason, no return of rental shall be made. 

9. No company or industry will be permitted to exhibit or hold any sponsored activity in the conference hotel 

without the express permission of the IAFC. Please note that while all exhibitors and meeting attendees are 

invited to the exhibit floor, any company or attendee who is observed to be soliciting business in the aisles 

or other public spaces, in another company’s booth, or in violation of any portion of the IAFC Exhibition 

Policy, will be asked to leave immediately. Additional penalties may be applied. The IAFC recognizes that 

suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality 

suite; a restaurant, club or any other public place of assembly. For the purposes of this policy, suitcasing 

violations may occur at venues other than the exhibition floor and at other events. IAFC policy states that 

the IAFC must be informed of any hospitality suites and expressed consent must be received by the 

Exhibitor prior to the event.

Character of Exhibit 

10. The IAFC reserves the right to decline an exhibitor permission to conduct, maintain and exhibit if, in the 

sole judgment of IAFC Show Management, said exhibitor shall in any respect be deemed unsuitable or 

offensive to other individuals. This reservation includes, but is not limited to, personnel attire and conduct, 

articles of merchandise, printed matter, souvenirs, catalogs, and any other items, without limitation, which 

affect the character of the Exhibition or the IAFC. 

Payment/Refund Policy 

11. Full payment is due at the time application for exhibit space is made. Booth space will not be assigned or 

otherwise held until the IAFC has received payment in full and a signed copy of the Exhibitor Agreement. 

12. Cancellation of exhibit space is required in writing. If written cancellation is received on or before March 1, 

25 percent of the total due is retained by the IAFC. No refunds will be made for any cancellations received 

after March 1, 2008. 

Subletting of Space 

13. Contracted exhibitors who have paid for space assignments shall not assign, sublet, or share any space 

allocated to them without prior written permission from the IAFC, and may not advertise or display goods 

other than those manufactured or sold by them in the regular course of their business. Space assigned to the 

Exhibitor is for their exclusive use. 

14. No other person, firms, organizations, or companies shall be permitted to display or demonstrate their 

products or services, or distribute advertising materials to conference attendees in any conference area. 

Non-compliance with this regulation will result in the prompt removal of the offending person and property 

from the area. 

Exhibitor’s Authorized Agent 

15. The Exhibitor will be responsible for designating an official authorized agent who will be the primary 

contact to work with IAFC Show Management. This person will oversee and understand all contract issues, 

including those relating to registration, payment, housing, badging, materials handling, booth set up and 

tear down, operations and logistics, as well as ordering of furniture, signage, utilities, etc. The Exhibitor’s 

Authorized Agent shall be authorized to enter into service contracts as may be necessary and for which the 

Exhibitor is responsible. This agent shall receive all official correspondence from the IAFC and be 

responsible for communicating all information to appropriate individuals. 

Exhibit Staff 

16. Exhibits shall be staffed by technical, qualified individuals who are bona fide company employees or 

legitimate representatives. Exhibitors must open their exhibit on time each morning and staff it throughout 

each day until show closing. Exhibit personnel shall wear professional attire consistent with the conference 

decorum. 

17. No person under 18 years of age will be permitted on the floor during move-in or move-out. 

18. All personnel who are representatives of the exhibiting company must register as an “Exhibitor” and will 

receive an exhibitor badge that should be worn at all times onsite. Persons registering as an “Exhibitor” 

may be required to provide identification that shows their affiliation with the exhibiting company. Badge 

swapping is not permitted and violators will lose all privileges to the exhibit hall. 

19. Each exhibiting company will be allocated a total of four complimentary full conference registrations for 

exhibit personnel. Additional badges for exhibitor personnel may be obtained at a cost of $200 each (limit 2 

per 100 sq ft of exhibit space). 

Standard Booth Equipment 

20. Standard booths installed by the IAFC will be 10 ft. x 10 ft. perimeter in-line booths consisting of drape 

assembled on aluminum stanchions and crossbars (8-ft. high back drape and 3-ft. high side drapes). Each 

contracted exhibit space will include one 6’ draped table, two chairs, one wastebasket and a 7” x 44” booth 

identification sign. 

21. All other equipment, furnishings or services other than those provided as indicated must be arranged for 

with the appropriate contractor at the Exhibitor’s expense.

Booth Construction 

22. The Exhibitor shall have the rights, subject to the provisions herein contained, to arrange their exhibits 

within the space allotted to them in the manner best suited for displaying and demonstrating the goods 

manufactured by them. No part of an exhibit shall extend outside of the exhibit space boundary. All 

materials, items, etc. must be contained within the space assigned to the exhibitors as per the completed 

agreement and in accordance with the International Association for Exhibition Management (IAEM) 

Guidelines for Display (included in the Exhibitor Service Manual and available upon request). 

23. The Exhibitor shall care for their own exhibits and take such steps and precautions as may be necessary to 

prevent injury or damage to themselves or their exhibits. The Exhibitor shall not place in the exhibit area 

any material, equipment, apparatus or goods that will in any manner be dangerous or calculated to cause 

injury to any persons coming in contact with them or result in fire or damage to the building or exhibits. 

Any such item which may be a hazard to persons or property shall be removed forthwith. 

24. Nothing shall be posted, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other 

parts of the building or furniture. The Exhibitor shall not place in the exhibit area any material or 

equipment whose presence, appearance or operation produces noise, vibration, odor or other irritant that is 

objectionable to the IAFC, The Orleans Hotel & Casino, other exhibitors or visitors. Exhibits that defame 

or unfairly attack the products or integrity of another Exhibitor, or exhibits that disturb or disrupt the 

exhibits of another exhibitor, through audio or video displays or otherwise, are also prohibited. 

25. Sound & Video Devices: The use of devices for mechanical reproduction of sound or music is permitted, 

but must be controlled. Sound or video of any kind must not be projected outside of the exhibit booth. 

Installation & Dismantling of Exhibits 

26. All goods shall be consigned in accordance with instructions in the Exhibitor Service Manual. 

27. Exhibits are to be set-up during assigned times. Exhibits not set up by 5:00 p.m. on Sunday, April 20, 2008 

may be resold or reassigned by the IAFC without obligation on the part of IAFC for any refund whatsoever. 

In addition, labor will be assigned to install or remove the exhibit from the hall. Labor expense for booths 

not installed by the designated time will be borne by the Exhibitor. The IAFC is not responsible for any 

damage to the Exhibitor’s product due to setup or removal of the Exhibitor’s booth. 

28. The Exhibitor will not dismantle their display prior to 3:30 p.m. on Tuesday, April 22. No exhibit or any 

part thereof may be removed during the period of such exhibition, without the written consent of the IAFC. 

Any Exhibitor who dismantles their exhibit prior to the stated closing hour will be subject to review for 

future participation in IAFC sponsored exhibitions and events. 

29. Exhibitors shall remove all exhibits and any goods or property brought into the exhibit hall and leave said 

space both clean and free from all rubbish by 6:00 p.m. on Tuesday, April 22. 

Security Information 

30. The IAFC will provide security in the exhibit hall from 5:00 pm on Sunday, April 20 until 10:00 am on 

Monday, April 21 and from 6:30 pm on Monday, April 21 until 10:00 am on Tuesday, April 22. This is an 

open-booth show and the primary responsibility for safeguarding exhibits and merchandise falls upon the 

Exhibitor. IAFC Show Management will exercise reasonable care in safeguarding all property; however, 

neither the IAFC, The Orleans Hotel & Casino, Freeman, the security contractor, nor any of their officers, 

agents or employees assume the responsibility for such property. To assure maximum security protection 

for open exhibits and merchandise, after-hours business and/or entertainment will not be permitted in 

exhibit booths. 

Retail Sales 

31. Sales will be permitted on the exhibit floor. The Exhibitor assumes entire responsibility for the collection of 

any applicable sales taxes on any sales made on the exhibition premises. 

Fire Protection 

32. All booth decorations and materials must be flame retardant in accordance with The Orleans Hotel & 

Casino Regulations. If an inspection indicates that the Exhibitor has not complied with these regulations or 

otherwise incurs a fire, the Exhibitor will be given the opportunity to correct the situation. If the situation is 

not corrected, the IAFC reserves the right to cancel all or such part of said exhibit, which does not conform 

to the regulations. It is the responsibility of the Exhibitor to read and follow all applicable codes, 

ordinances and regulations.

Product Information & Food and Beverage Samples 

33. Individual contracted companies interested in distributing product samples, circulars or advertising 

materials may only do so within the booth space assigned to the Exhibitor. Such materials shall not be 

distributed to the hotel rooms of the conference registrants without the IAFC’s prior approval or in any area 

of the conference facilities that is or is not an assigned area of the IAFC. 

Cancellation of Exhibition 

34. Neither the IAFC nor The Orleans Hotel & Casino, their employees and agents shall have any liability or 

obligation to the Exhibitor for cancellation or deferral of the Conference. In the event that the premises in 

which the exhibition is to be held are destroyed or damaged by fire or the elements or any other cause, so 

the exhibition cannot be held, the Exhibitor shall have no cause of action or claim for damages or 

compensation against the IAFC except for the return of any amount previously paid, and in such an event, 

this agreement shall be terminated. 

Liability 

35. The IAFC shall not in any manner or for any cause be liable or responsible to the Exhibitor or any other 

person for any injury or damage to any person, business or property in any way related to or arising in 

connection with the exhibition; and any and all claims for such injuries or damages are hereby waived and 

the Exhibitor agrees to indemnify and hold harmless the IAFC and its directors, officers, employees and 

agents (the "Indemnified Parties") against any and all claims, liabilities, losses and expenses, including 

reasonable attorney’s fees, imposed on, incurred by or asserted against the indemnified parties caused by 

any act or omission of that exhibitor, or occurring within the exhibit space leased by that exhibitor or 

arising in connection with the activities conducted by the Exhibitor in connection with the exhibition. 

36. The Exhibitor acknowledges that the IAFC and The Orleans Hotel & Casino do not maintain insurance 

covering the Exhibitor’s property and that it is the sole responsibility of the Exhibitor to obtain business 

interruption and property damage insurance covering such losses by the Exhibitor. 

Insurance 

37. The exhibitor shall, at his/her expense, provide insurance for protection of his property against fire, theft, 

vandalism or destruction by any cause. The exhibitor shall also provide workmen’s compensation and 

general liability insurance in an amount not less than $1 million per occurrence. 

38. The IAFC requires each exhibiting company to provide proof of liability insurance. This is a safeguard 

measure in the event an accident occurs within your booth. The regular liability insurance carried for your 

day-to-day operations typically is sufficient. Check with your insurance company for specific information. 

Send certificate to: International Association of Fire Chiefs, 4025 Fair Ridge Dr. Ste 300, Fairfax VA 

22033-2868, or by fax to: (703) 273-9363. 

39. If the Exhibitor uses a non-official contractor, they too must comply with the above coverage provisions. 

Amendment of Rules 

40. The IAFC reserves the right to make changes, amendments and additions to the rules at any time, and all 

changes, amendments and additions so made shall be binding on the Exhibitor with the provision that all 

exhibitors will be advised of any such changes. 

41. All matters and questions not specifically covered by these Rules and Regulations and the Exhibitor 

Agreement are subject to the decision of IAFC Show Management, whose decisions will be final.

Guidelines for Display Rules and Regulations 2005 Update 

The following Guidelines for Display Rules and Regulations have been 

established in accordance with guidelines set forth by the International 

Association for Exhibition Management (IAEM). Guidelines for Display Rules 

and Regulations were originally created to promote continuity and consistency 

among North American exhibitions. Since their introduction, they have become 

the model for most domestic exhibitions. Many exhibition organizers include a 

copy in their Exhibition Prospectus and/or Exhibition Rules. 

This revised 2005 edition of IAEMʼs Guidelines for Display Rules and 

Regulations is offered as a resource for exhibition organizers to use in 

creating consistent and fair exhibiting standards for their events. The text 

and illustrations have been clarified and updated with the intent of affording 

exhibitors a maximum return on their exhibit investments. Compliance with 

fire, safety, Americans with Disabilities Act (ADA), and other government 

requirements have also been addressed. However, always check with local 

exhibition service contractors for local regulations. 

It is IAEMʼs goal that the display rules and regulations, ultimately developed 

by each exhibition organizer, shall provide exhibitors with all the information 

necessary to properly design and build exhibits, as well as plan their boothʼs 

layout and content. Organizers should present the professional standards 

expected of exhibitors. Finally, they should assure all exhibitors, regardless 

of exhibit size or location, an environment conducive to successful interaction 

with their audiences. 

IAEM is a global association that serves as the foremost authority on exhibition 

management and operations. 

This edition of IAEM’s Guidelines for Display Rules and Regulations is made possible by a generous grant from Champion Exposition Services 

3 

© 2005. IAEM grants expressed consent to current IAEM members in good standing to reprint the 2005 Guidelines for Display Rules and Regulations. 

For non-member reproduction pricing, go to www.tradeshowstore.com or call +1 (972) 458-8002.

Linear Booth 

(1.524M) 

5' 

(3.048M) 

10' 

(1.52 

5 

Linear Booths have only one side exposed to an aisle 

and are generally arranged in a series along a straight 

line. They are also called “in-line” booths. 

Dimensions 

For purposes of consistency and ease of layout and/ 

or reconfiguration, floor plan design in increments 

of 10ft (3.05m) has become the de facto standard 

in the United States. Therefore, unless constricted 

by space or other limitations, Linear Booths 

are most commonly 10ft (3.05m) wide and 10ft 

(3.048M) 

(3.05m) deep, i.e. 10ft by 10ft (3.05m 10' by 3.05m). 

A maximum back wall height limitation of 8ft 

(2.44m) is generally specified. 

(3.048M) 

10' 

(1.524M) 

5' 

Use of Space 

Regardless of the number of Linear Booths utilized, 

e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft 

(3.05m by 9.14m), 10ft by 40ft (3.05m by 12.19m), 

etc. display materials should be arranged in such a 

manner so as not to obstruct sight lines of neighboring 

exhibitors. The maximum height of 8ft (2.44m) is 

allowed only in the rear half of the booth space, with a 

(2.438M) 

8' 

(3.048M) 

10' 

(1.219M) 

4' 

PLAN VIEW 

4ft (1.22m) height restriction imposed on all materials 

in the remaining space forward to the aisle. (See Lineof-Sight 

exception on page 8.) Note: When three or 

more Linear Booths are used in combination as a 

(3.048M) 

10' 

(1.524M) 

5' 

single exhibit space, the 4ft (1.22m) height limitation is 

applied only to that portion of exhibit space which 

is within 10ft (3.05m) of an adjoining booth. 

Corner Booth 

(3.048M) 

10' 

10' 

(1.524M) 

5' 

(2.438M) 

8' 

(1.524M) 

5' 

8' 

(1.524M) 

5' 

10' 

(1.219M) 

4' 

PLAN VIEW 

LEFT SIDE FRONT VIEW VIEW 

10' 

LEFT SIDE VIEW 

5' 

(1.524M) 

5' 

4' 

(1.524M) 

5' 

5' 

4' 

5' 

4' 

(1.219M) 

(1.524M) 

5' 

4' 

(1.219M) 

8' 

10' 

10' X 10' LINEAR B 

A Corner Booth is a Linear FRONT VIEW 

PLAN VIEW 

Booth exposed to aisles 

on two sides. 

All other guidelines for Linear Booths apply. 

8' 


10' X 10' LINEAR BOOTH 

10' 

5' 

4' 

5' 

(2.438M) 

8' 

8' 

10' 

5' 

4' 

4' 

(1.219M) 

4' 

10' 

4' 

FRONT VIEW 

10' X 10' X 10' LINEAR BOOTH BOOTH 


4 



(3.048M) 

10' 

Perimeter Booth 

(3.658M) 

12' 

A Perimeter Booth is a Linear Booth that backs to 

an outside wall of the exhibit facility rather than 

to another exhibit. 

(3.048M) 

10' 

(1.524M) 

5' 

Dimensions and Use of Space 

All guidelines for Linear Booths apply to 

Perimeter Booths except that the typical 

maximum back wall height is 12ft (3.66m). 

PLAN VIEW 

(2.438M) 

8' 

(3.658M) 

12' 

(2.438M) 

8' 

(3.048M) 

10' 

(1.524M) 

5' 

(1.524M) 

5' 

10' 


(1.524M) 

5' 

(3.048M) 

10' 

4' 

(1.219M) 

(1.524M) 

5' 

4' 

(1.219M) 

(3.658M) 

12' 

12' 

5' 

PLAN VIEW 


(2.438M) 

8' 

8' 

10' 

5' 

4' 

5' 

4' 

(1.219M) 

4' 

4' 

FRONT VIEW 

10' X 10' PERIMETER BOOTH 

(1.524M) 

5' 

(3.658M) 

12' 

(2.438M) 

8' 

(3.658M) 

12' 

(2.438M) 

8' 

(1.524M) 

5' 

12' 

(1.219M) 

4' 

FRONT VIEW 

4' 

(1.219M) 

5' 


8' 

4' 

10' 

5' 

12' 

5' 


8' 

4' 

4' 


5 




AISLE 

End-cap Booth 

An End-cap Booth is exposed to aisles on three 

sides and composed of two booths. 

AISLE 

Dimensions 

End-cap Booths are generally ten feet (10ʼ) 

deep by twenty feet (20ʼ) wide. The maximum 

backwall height of eight feet (8ʼ) is allowed only 

in the rear half of the booth 5' space 10' and within 5' five 

(1.524M) (3.048M) (1.524M) 

feet (5ʼ) of the two side aisles with a four foot (4ʼ) 

height restriction imposed on all materials in the 

remaining space forward to the aisle. AISLE 

(3.0484M) 

10' 

(1.524M) 

5' 

PLAN VIEW 

AISLE 

AISLE 

(3.048M) 

10' 

(1.524M) 

(1.524M) (3.048M) 

5' 

(3.0484M) 

10' 

(1.524M) 

5' 

5' 10' 5' 

(1.524M) 

AISLE 


PLAN VIEW 

(3.048M) 

10' 

(1.524M) 

5' 

4' 

(1.219M) 

AISLE 

(1.524M) 

(3.048M) 

(1.524M) 

5' 10' 5' 

AISLE 

AISLE 

4' 

(1.219M) 

(1.524M) 

(3.048M) 

(1.524M) 

(3.048M) 

5' 10' 10' 5' 

(1.524M) 

5' 

(1.219M) 

4' 

(3.0484M) 

10' 

(1.524M) 

5' 

5' 10' 5' 

(1.524M) (3.048M) (1.524M) 

AISLE 

(2.438M) 

8' 


(1.219M) 

4' 

4' 

(1.219M) 


4' 

(1.219M) 

10' 

5' 

(2.438M) 

8' 

(2.438M) 

8' 

10' 

20' 

PLAN VIEWFRONT VIEW 

FRONT VIEW 

(1.524M) 

5' 

(1.524M) 

(3.048M) 

(1.524M) 

5' 10' 5' 

END-CAP BOOTH 

(1.219M) 

4' 

(2.438M) 

8' 

5' 

4' 

(1.219M) 

5' 

(2.438M) 

8' 

10' 

10' 

20' 

10' 

FRONT VIEW 

4' 

(1.219M) 

(2.438M) 

8' 

END-CAP BOOTH 

20' 

10' 

END-CAP BOOTH 


6 



Peninsula Booth 

Dimensions 

A Peninsula Booth is usually 20' x 20ʼ or 

larger. When a Peninsula Booth backs up to 

two Linear Booths, the backwall is restricted to 

5' 10' 5' 

four feet (4ʼ) high (1.524M) within (3.048M)(1.524M) five feet (5ʼ) of each 

aisle, permitting adequate line of sight for the 

adjoining Linear Booths. Sixteen feet (16ʼ) is a 

typical maximum height allowance, including 

20' 

(6.096M) 

signage for the center portion of the backwall. 

AISLE 

5' 

)(1.524M) 

) 

W 

A Peninsula Booth is exposed to aisles on three 

(3) sides and composed of a minimum of four 

booths. There are two types of Peninsula Booths: 

(a) one which backs up to Linear Booths, and 

(b) one which backs to another Peninsula Booth 

and is referred to as a “Split Island Booth.” 

(1.219M) 

4' 

AISLE 

AISLE 

(6.096M) 

20' 

AISLE 

PLAN VIEW 

(1.524M) 

(3.048M) 

(1.524M) 

5' 10' 5' 

(6.096M) 

20' 

048M) (1.524M) 

10' 5' 

AISLE 

MAX. PERMISSIBLE 

5' 10' 5' 

(1.524M) (3.048M)(1.524M) 

20' 

(6.096M) 

AISLE 

PLAN VIEW 

FRONT VIEW 

AISLE 

(1.524M) 

5' 

4' 

(1.219M) 

(1.219M) 

4' 

(1.524M) 

5' 

4' 

(1.219M) 

AISLE 

AISLE 

(6.096M) 

20' 

(6.096M) 

5' 20' 10' 5' 

(1.524M) (3.048M)(1.524M) 

20' 

(6.096M) 

AISLE 

PLAN VIEW 

(1.524M) 

(3.048M) 

(1.524M) 

5' 


10' 5' 


(1.524M) 

5' 

4' 

(1.219M) 


4' 

(1.219M) 

(6.096M) 

20' 

FRONT VIEW 

20' 20' 


PENINSULA BOOTH 


10' 

5' 


(6.096M) 

20' 



PENINSULA 

(1.524M) 

(3.048M) 

(1.524M) 

5' 10' 5' 


(1.219M) 

4' 


4' 

(1.219M) 

5' 

4' 

(1.219M) 

10' 

5' 


10' 


20' 20' 

FRONT VIEW 


20' 20' 

IEW 



7 



Split Island Booth 

AISLE 

AISLE 

20' 

(6.096M) 

A Split Island Booth is a Peninsula Booth 

which shares a common backwall with another 

Peninsula Booth. The entire cubic content of 

20' 

(6.096M) 

WALL 

this booth may be used, up to the maximum 

WALL 

allowable height, without any back wall line of 

sight restrictions. Sixteen feet (16ʼ) is a typical 

maximum height allowance, including signage. 

The entire cubic content of the space may be 

used up to the maximum allowable height. 

20' 

(6.096M) 

AISLE 

AISLE 

WALL 

AISLE 

20' 

(6.096M) 

20' 

(6.096M) 

AISLE 

20' 

(6.096M) 

WALL 

WALL 

WALL 

AISLE 

PLAN LEFT VIEW SIDE VIEW 

AISLE 

PLAN VIEW 

20' 

(6.096M) 

AISLE 

20' 

(6.096M) 


(4.877M) 

16' 

WALL 

WALL 

AISLE 

20' 

(6.096M) (4.877M) 

16' 

WALL 

WALL 

WALL 

AISLE 

FRONT VIEW 

FRONT VIEW 


SPLIT ISLA 

AISLE 

SPLIT ISLAND BOOTH 

PLAN VIEW 

(4.877M) 

16' 

WALL 

FRONT VIEW 




8 



Extended Header Booth 

20ft (6.10m) or Longer 

An Extended Header Booth is a Linear Booth 20ft 

(6.10m) or longer with a center extended header. 

(2.438M) 

8' 

Dimensions and Use of Space 

All guidelines for Linear Booths apply to 

Extended Header Booths, except that the center 

extended header has a maximum height of 8ft 

(2.44m), a maximum width of 20 percent of the 

length of the booth, and a maximum depth of 9ft 

(2.7m) from the back wall. 

(3.048M) 

10' 

(.305M) 

1' 

(.305M) 

1' 

(3.048M) 

10' 

(3.048M) 

10' 

(1.524M) 

5' 

(1.524M) 

5' 

(2.438M) 

8' 


(.305M) 

1' 

(1.524M) 

5' 

(.305M) 

1' 

(6.096M) 

20' 

(6.096M) 

20' 

(1.219M) 

4' 

(1.219M) 

4' 

(.305M 

1' 

(2.438M) 

(1.219M) 

(2.438M) 

8' 4' 8' 

PLAN VIEW 

4' 

(1.219M) 

(2.438M) 

(1.219M) 

(2.438M) 

8' 4' 8' 

PLAN VIEW 

(2.438M) 

8' 

(1.524M) 

5' 

4' 

(1.219M) 

(2.438M) 

8' 

FRONT VIEW 

10' X 20' 


8' 

FRONT VIEW 

4' 

10' X 20' 

8' 

4' 

8' 

1' 

8' 

1' 

8' 

4' 

8' 

4' 

8' 

5' 

8' 

4' 

5' 

4' 

5' 

20' 

10' 

10' X 20' EXTENDED HEADER BOOTH 

5' 

20' 

10' 

10' X 20' EXTENDED HEADER BOOTH 


10 



Other Important Considerations 

Canopies and Ceilings 

Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer 

monitors from ambient light or for hanging products). Canopies for Linear or Perimeter Booths should comply with line of sight 

requirements (see “Use of Space for Linear or Perimeter Booths”). 

The base of the Canopy should not be lower than seven feet (7ʼ) from the floor within five feet (5ʼ) of any aisle. Canopy supports 

should be no wider than three inches (3”). This applies to any booth configuration that has a sightline restriction, such as a Linear 

Booth. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings and other similar coverings. Check 

with the appropriate local agencies prior to determining specific exhibition rules. 

(3.048M) 

10' 

(1.524M) 

5' 

(3.048M) 

10' 

PLAN VIEW 

(3.048M) 

10' 

(1.524M) 

5' 

10' 10' 

5' 

(3.048M) 

10' 

(1.524M) 

5' 

(2.438M) 

8' 

(1.219M) 

4' 

(1.524M) 

5' 

FRONT VIEW 

8' 

PLAN VIEW 


(3.048M) 

10' 

(1.524M) 

5' 

5' 

4' 

(3.048M) 

10' 

(1.524M) 

5' 

CANOPIES AND CEILINGS 

Hanging Signs & Graphics 

Hanging signs and graphics are permitted in all standard Peninsula and Island Booths, usually to a maximum height of sixteen feet (16ʼ). Whether 

suspended from above or supported from below, they should comply with all ordinary use-of-space requirements (for example, the highest point 

of any sign should not exceed the maximum allowable height for the booth type). 

Hanging Signs & Graphics should be set back ten feet (10ʼ) from adjacent booths. 

Approval for the use of Hanging Signs & Graphics should be received from the exhibition organizer at least 60 days prior to installation. 

Drawings should be available for inspection. 

(2.438M) 

8' 

(1.219M) 

4' 

PLAN VIEW 

Towers 

FRONT VIEW 

A Tower is a freestanding exhibit component separate from the main exhibit fixture. The height restriction is the same as that which applies to 

the appropriate exhibit configuration being used. 

Towers in excess of eight feet (8ʼ) should have drawings available for inspection. Fire and safety regulations in many facilities strictly govern 

the use of towers. A building permit may be required. 

Multi-story Exhibit 

A Multi-story Exhibit is a booth where the display fixtures exceed twelve feet (12ʼ), including Double-decker and Triple-decker Booths. 

In many cities, a Multi-storied Exhibit requires prior approval by the exhibit facility and/or relevant local government agency because it 

is deemed to be a “structure” for building purposes. The city building department generally needs to issue a building permit based on an 

application and drawings prepared and submitted by a licensed architect or engineer. Exhibitors should obtain local building regulations early 

on to ensure that all time constraints are met. Exhibition organizers should be prepared to assist exhibitors in this application process. 

(2.438M) 

8' 

(1.219M) 

4' 

FRONT VIEW 


(1.524M) 

5' 

4' 

(1.219M) 


11 



Issues Common To All Booth Types 

Americans with Disabilities Act (ADA) 

All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA) and are 

encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information 

regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line (800-514-0301) 

and from web site www.usdoj.gov/crt/ada/infoline.htm. 

Structural Integrity 

All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by 

neighboring exhibitors, hall laborers or installation/dismantling equipment such as fork lifts. Displays should also be able 

to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building 

codes that regulate temporary structures. 

Exhibitors should ensure that any display fixtures such as tables, racks or shelves are designed and installed properly to 

support the product or marketing materials to be displayed upon them. 

Flammable and Toxic Materials 

All materials used in display construction or decorating should be made of fire retardant materials and be certified as 

flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements 

should not be used. A flameproofing certificate should be available for inspection. 

Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines 

established by the Environmental Protection Agency and the facility. 

Electrical 

Every exhibit facility has different electrical requirements; however, minimum guidelines are suggested: 

• All 110-volt wiring should be grounded three-wire. 

• Wiring that touches the floor should be “SO” cord (minimum 14-gauge/three-wire) flat cord, which is insulated to 

qualify for “extra hard usage”. 

• Cord wiring above floor level can be “SJ” which is rated for “hard usage”. 

• Using zip cords, two-wire cords, latex cords, plastic cord, lamp cord, open clip sockets, and two-wire clamp-on fixtures 

is not recommended and is often prohibited. Cube taps are not recommended and are often prohibited. 

• Power strips (multi-plug connectors) should be UL approved, with built-in over-load protectors. 

Lighting 

Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting: 

• No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors 

intending to use hanging light systems should submit drawings to exhibition management for approval. 

• Lighting should be directed to the inner confines of the booth space. Lighting should not project onto other exhibits 

or show aisles. 

• Lighting which is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules and be 

approved in writing by exhibition management. 

• Lighting that spins, rotates, pulsates and other specialized lighting effects should be in good taste and not interfere with 

neighboring exhibitors or otherwise detract from the general atmosphere of the event. 

(continued on next page) 


12 



Issues Common To All Booth Types (continued) 

Storage 

Fire regulations in most exhibit facilities prohibit storing product, literature, empty packing containers or packing 

materials behind back drapes or under draped tables. In most cases, however, exhibitors may store a limited 

supply of literature or product appropriately within the booth area, so long as these items do not impede access 

to utility services, create a safety problem or look unsightly. 

Demonstrations 

As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product 

demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit 

space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to 

arrange displays, product presentation and demonstration areas to ensure compliance. 

Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking 

equipment with an open flame, or any product that is otherwise potentially dangerous. Exhibitors should 

establish a minimum setback of three feet (3ʼ) and/or install hazard barriers as necessary to prevent accidental 

injury to spectators. Sound demonstrations should not exceed 85 decibels. Additionally, demonstrations should 

only be conducted by qualified personnel. 

Sound/Music 

In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the 

activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound 

into the booth rather than into the aisle. Rule of thumb: Sound and noise should not exceed 85 decibels. 

Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to 

laws governing the use of copyrighted compositions. ASCAP, BMI and SESAC are three authorized licensing 

organizations that collect copyright fees on behalf of composers and publishers of music. 


13 



Advisory Notes To Exhibition Organizers 

End-cap Booths: End-cap Booths cause more problems between exhibitors than any other type of booth, because most 

exhibitors fail to observe backwall height restrictions. Exhibition managers should be alert to exhibitorsʼ reserving End- 

Cap configurations to ensure they do not violate Linear Booth line-of-sight regulations for neighboring exhibits. 

Fire Equipment: Fire hoses and extinguishers should be visible and accessible at all times. 

Hanging Signs: Although the Guidelines indicate sixteen feet (16ʼ) maximum height, some exhibitions permit eighteen 

feet (18ʼ), twenty feet (20ʼ) or no limit. Caution should be exercised so exhibitors will not compete over air space for 

hanging signs. 

Exhibitors should be advised to install “hanging points” at the time of manufacture of the sign or display. 

Hardwall Booths: Expositions that provide Hardwall Booths should specify if these structures can be used for display 

and attaching products. 

Line of Sight: It is common at certain events, such as gift and craft shows, to eliminate the line-of-sight requirement for 

Linear, End-Cap and Peninsula Booths that back up to Linear Booths. This permits exhibitors to utilize the full cubic 

content of the booth. 

Perimeter Openings: Large peninsulas and islands with long high walls can create a “tunnel-like” effect. Exhibitors may 

be required to install a minimum six-foot (6ʼ) opening every thirty feet (30ʼ). 

Pipe and Drape: These are commonly used at exhibitions to define exhibits. Exhibition managers often include in their 

Rules and Regulations that this equipment is not intended as a display fixture. Therefore product and signs should not be 

attached or affixed. 

Product Height: Some exhibitors have products that exceed display height restrictions. Exhibition organizers should 

establish guidelines for displaying such products. For example, some shows require that these exhibitors reserve only 

perimeter space. Products exceeding height restrictions for Islands and Peninsulas are usually permitted. 

Vehicles: Rules vary depending on the facility, but generally it is required that vehicles on display have no more 

than a 1/4 tank of gas. The filler cap should be sealed and the batteries disconnected. External chargers are usually 

recommended for demonstration purposes. 


14

Microsoft Word - FRM08_Rules_and_Regs.doc - International ...

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?