DISCIPLINARY ACTION CHECKLIST - IAFC

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SAMPLE WORKPLACE NOTICE OF INVESTIGATION TO: FROM: Employee Fire Chief _____ DATE: RE: Upcoming Workplace Investigation Please be informed that you may be contacted by ______________________ in the next week as part of a workplace investigation that is being conducted as a result of a potential violation of Department policy. Our Department is committed to careful and thorough investigation of policy violations. You are required to cooperate to the fullest extent possible, answering questions and providing accurate information as requested in the investigative process. Please understand that due to the sensitive nature of the process, this investigation will be conducted in a manner that protects the privacy of all involved to the greatest extent possible. In order to maintain the integrity of the investigation, you are directed to refrain from discussing the investigation with your fellow employees. The Department will not tolerate any form of retaliation toward any individual who participates in good faith in the investigative process. If you have any questions regarding the investigative process, please feel free to contact me. Thank you for your cooperation. 12
SAMPLE LETTER OF INTENDED DISCIPLINE TO: FROM: Firefighter Fire Chief DATE: May 4, 2009 RE: Letter of Intent to Terminate Employment This letter serves to inform you of my intention to terminate your employment with the XYZ Fire Department. This decision is based upon my recent finding that your Arizona Driver’s License was suspended for the time period of November 7, 2008 – February 6, 2009, and again on March 22, 2009. When I discussed this with you, you acknowledged that you were fully aware of the first suspension, but had not informed your supervisor. You stated that in settling the first suspension, the court directed you to take a driver’s education course, which you failed to complete. You also claimed that you were unaware of the most recent suspension, and surmised that you had never reported a change of address to the Motor Vehicle Decision, so you did not receive the notice. The XYZ Fire Department policy entitled “Standards of Conduct” states that “failure to maintain current and proper licenses and/or certification required to perform assigned duties” would subject one to disciplinary action, up to and including termination. You have violated this policy in both of the instances noted above. Furthermore, you failed to report that your driver’s license was suspended and you continued to drive Department apparatus. Thus, not only have you violated Department policy, but you also violated the law. Accordingly, you have placed the Department at tremendous risk. Based on these violations, I have concluded that termination of employment is the prudent action. You have the opportunity to respond to this notice within three business days of receipt if you wish to have a pre-termination meeting in which you may present any additional information that you believe may impact my final decision. Failure to respond within three business days will waive your right to a pre-termination meeting; if I do not hear from you within three business days, I will proceed with the termination of your employment. You will then be entitled to the appeals process as set forth in the XYZ Fire Department Human Resource Policy Manual. 13
Page 1 and 2: DONNA AVERSA Leonard & Felker, P. L
Page 3 and 4: CHECKLISTS FOR WORKPLACE INVESTIGAT
Page 5 and 6: [ ] Plan the logistics of the inves
Page 7 and 8: [ ] Prepare written report of findi
Page 9 and 10: DUE PROCESS RIGHTS CHECKLIST [ ] Fo
Page 11: SEVEN TESTS OF “JUST CAUSE” FOR
Page 15 and 16: Is the Department required to give
Page 17 and 18: HOW MUCH PROCESS IS DUE PROCESS? Th
Page 19 and 20: Rule 1: The employee must make a cl
Page 21 and 22: PUBLIC RECORDS The statutes vary by
Page 23 and 24: ARIZONA STATE EMPLOYEE DISCIPLINE R
Page 25 and 26: Defendant Wagner, of Littleton, Col

DISCIPLINARY ACTION CHECKLIST - IAFC

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