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Policy Department D: Budgetary Affairs ____________________________________________________________________________________________ ANNEX 4 - MINUTES OF THE MEETING AT IGNALINA NPP, LITHUANIA Finalized after consultation with the participants of the meeting Minutes of the meeting in Ignalina nuclear power plant on 19 July 2013 Participants: Ignalina NPP: Director General Darius Janulevičius, Head of Communications Natalija Survila, additional responsible persons from the divisions on technical planning, personnel management, financial department, etc. Öko-Institute: Veronika Ustohalova, Gerhard Schmidt The agenda of the meeting was sent ahead of the meeting. Cited text portions in these minutes are formatted in italic. Passages formatted in bold characters indicate additional documents that will be provided to Öko- Institute for further reference. Underlined text has been copied in from other sources. Please check if this information is correct and complete. If inappropriate please preferably delete this text as it is not exactly a result of the meeting. ---------------------------------------------------------------------------------------------------------------- The conceptual planning within the project the overall plan of the project, it’s major packages, it’s serial flow, etc. the identified decision breakpoints in that plan (technical, regulatory and financial dependencies, decision base, etc.) the time planning in that concept (What were the major set-backs in the time plans so far? What measures were taken to remove obstacles? Etc.) ……………………………………………………………………………………………… Presently, the revision of planning system is being performed at the INPP. It includes enhancement of planning procedures, revision of decommissioning schedule for its synchronization with the decommissioning projects management system. This system also is being enhanced at the moment (all INPP decommissioning projects are integrated into one 'Megaproject'). It is planned that the whole complex of activities will be accomplished until the end of 2013. For the purpose of planning of the decommissioning process the following levels of planning are identified at the INPP: Strategic planning is intended for the entire decommissioning period. According to the existing current version of Final Decommissioning Plan (FDP), the decommissioning should be finished until 2029 and ends with a brown field (buildings assigned for later re-use still existing). Perspective planning is intended for specific 7-year periods pursuant to the decommissioning activity financing perspectives provided by the European Union (2000-2006, 2007-2013, 2014-2020, etc.) and for 3-year periods with annual review of the Megaproject schedule for subsequent 3 years; 158
Nuclear Decommissioning: Management of Costs and Risks ____________________________________________________________________________________________ Annual planning is intended for the upcoming year; Day-to-day production planning is intended for a month, week, day, shift. The adopted structure of the Megaproject: 1 st level Projects programs; 2 nd level Projects subprograms; 3 rd level Projects; 4 th level Project WBS; 5 th level Project work packages; 6 th level Separate works of the project work packages; 7 th level Operations. The projects within the Megaproject are grouped according to the project programs: Р.0 – The Programme related to the organizing of the enterprise activity (general types of activity). Р.1-The Programme related to preparation for the decommissioning. Р.2 – The Programme related to dismantling/demolition of facilities and the site restoration. Р.3 – The Programme related to handling of the spent nuclear fuel (hereafter referred to as SNF). Р.4 – The Programme related to the waste management (except for initial solid radioactive waste treatment). Р.5 – The Programme related to the post-operation. These programmes are divided into sub-programs. The systematic analysis and schedule revision is performed taking into account the current status of decommissioning and taken decisions for the future periods, considering provided financial resources. A more detailed planning level covers the upcoming three years. These schedules are updated every year for the next year. In this way the previous experiences are taken into account within the planning for the next year. The most detailed planning level is updated weekly. The time planning is linked with all the programs within the whole decommissioning project. To control quality and assess performance a project structure for each part of the project will be developed. A project control tool for this purpose is planned to be introduced in I/2014. The addressed levels of the structure planning work packages are: Project Management Preparation Implementation of works Project closure 159
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