Work Policy for Student Workers - Henderson State University

WORK POLICIES FOR STUDENT WORKERS
HENDERSON STATE UNIVERSITY
The following policies apply to all student workers. The student worker is also
subject to the departmental policies where he/she is employed.
I. Eligibility of Student Workers:
1. A student worker must be registered and in good standing at the
University and maintain at least half-time (6 hours) student status if
employed on Federal Work Study and must maintain at least 12
hours if employed on Henderson Work Study. If a student falls
below the required number of hours for his/her position, he/she is
subject to immediate suspension from the work program. Six hours
is considered half-time status for financial aid purposes during a
regular term and three hours for summer terms.
2. A student worker must meet HSU Satisfactory Progress
requirements.
3. A Job Assignment must be secured from the Financial Aid Office
before going to work. Students will be paid only for hours approved
on the Job Assignment. The Job Assignment must be signed by
both the student and the designated supervisor before a student can
go to work. A student will not receive a time card until the Job
Assignment and all attached paperwork is returned to the Financial
Aid Office.
4. All work study students are required to file the Free Application for
Federal Student Aid (www.fafsa.ed.gov) each year. This should be
done as soon as possible after January 1.
II.
Responsibilities of Student Workers:
1. It is the responsibility of student workers to be willing to work.
2. The student should be consistently dependable, prompt and reliable
in attendance, and work the required period of time.
3. If a student must be absent from work, his/her supervisor should be
notified prior to the assigned work time.
4. A student may terminate employment and remain in good standing
and eligible for employment in another student work position by
giving notice at least two weeks in advance of the end of a semester,
and by working the remainder of the semester as assigned. If a
student terminates employment during a semester, he/she cannot be
reassigned for that semester.

III.
Payment of Student Workers:
1. Supervisors will be issued a schedule showing the dates for turning
in time cards and the dates checks will be issued.
2. Student payroll checks will be issued through the Business Office on
appropriate dates.
IV.
Evaluation of Student Workers:
1. An evaluation will be made during the semester of the student's work
experience. The record will be placed in his/her permanent file.
Supervisors and students are encouraged to discuss the evaluation
before it is submitted to the Financial Aid Office.
V. Employee Grievance:
1. Any conflict or misunderstanding of work policies or regulations
should be discussed first with the student's immediate supervisor,
then with the Financial Aid Director.
VI.
Dress Code:
1. The student worker should dress appropriately for the job in which
he/she has been employed. The guide for appropriate dress should
be the way in which regular employees dress on the job in that
particular department. Example: a student employed with the
Maintenance Department will dress differently from a student who is
employed in an office. Remember, you are representing Henderson
by being an employee. This representation should be in a positive
manner as reflected through being dressed appropriately, being
courteous on the telephone, etc.
VII.
Breaks:
1. If a student worker works three consecutive hours, he/she should be
given a ten (10) minute break.
Revised May 26, 2005