Training Agreement

Anlage IV.2 (Konsortien)
Anlage V.6 (Hochschulen)
ERASMUS PROGRAMME
TRAINING AGREEMENT and QUALITY COMMITMENT
2013-2014 academic year
I. DETAILS OF THE STUDENT
Name of the student: ……………………………………………………………….
Subject area: …………………………………………………… Academic year: ………………………………..
Degree: …………………………………………………………………….
Sending institution: Regensburg University of Applied Sciences
II. DETAILS OF THE PROPOSED TRAINING PROGRAMME ABROAD
Host organisation: …………………………………………………………………………………….
Planned dates of start and end of the placement period: from …………… till …………., that is ….. months
- Knowledge, skills and competences to be acquired: …………………………………………………………
- Detailed programme of the training period: ……………………………………………………………………
- Tasks of the trainee: ……………………………………………………………………………………………...
- To be able to perform the tasks, the minimum level of language competence expected from the trainee in
the main working language(s) 1 that the trainee will use at the host department/ organisation (as defined
under point IV) is:
Main working language is: ……………………………………………………………………
basic intermediary advanced fluent
reading
speaking
writing
Copy this section for additional languages
- In case the placement takes place in a representation or public institution of the home country of the
student ( e.g. cultural institutes, schools) please indicate the additional transnational benefits the student
will obtain as compared to a similar placement in his or her home country. Placements in a national
diplomatic representation (embassy and consulate) of the home country of the student (i.e. the country of
the home institution and the country of origin/citizenship of the student) are not authorised:
……………………………………………………………………………………………………………………….
- Monitoring and evaluation plan: ………………………………………………………………………………..
1 e.g., basic/intermediary/advanced/fluent in reading/speaking/writing. More precise references may be used, notably
CEFR.
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III. INFORMATION on THE PARTNER HIGHER EDUCATION INSTITUTION in the HOST COUNTRY or on
the coordinator of the consortium (OPTIONAL)
Whilst keeping full responsibility for the placement and for any modification to this agreement, the sending institution
has a [local] [strike out if not applicable for the consortium which might provide support without having a local branch in
the host country] partnership with [to be filled in with the name of the partner higher education institution/name of the
coordinator of the consortium] in view of helping with the monitoring of the mobility abroad.
All parties will keep the sending institution informed of their exchanges.
The contact person in the partner institution is:
Name:
Phone number:
Address:
Function:
E-mail:
IV. COMMITMENT OF THE THREE PARTIES
By signing this document the student, the sending institution and the host organisation confirm that they will abide by the
principles of the Quality Commitment for Erasmus student placements set out in the document below.
The student
Student’s signature
....................................................................................................... Date:
The sending institution (Regensburg University of Applied Sciences)
We confirm that this proposed training programme agreement is approved.
The placement is part of the curricula yes no
On satisfactory completion of the training programme the institution will [please indicate how the placement will be
recognised. There should at least be one positive answer]:
- award ECTS credits yes no If yes: number of ECTS credits:
and/or (*)
- record the training period in the Diploma Supplement yes no
- or if not possible record it in the student's transcript of records yes no
In addition, the placement mobility period will be documented in the Europass mobility document yes no
Coordinator’s name and function
Elke Kleber, ERASMUS SMP-Koordinator
Coordinator’s signature
………………………………………
Date: ...................................................................
(*) (please strike out the non applicable answer)
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The host organisation
Name and position of the mentor: ……………………………………………………………………………………….
Number of permanent staff in the department (team) hosting the student: ………………………………………….
Number of other students/trainees hosted at the same time in the department (team) hosting the student: …………..
Normal working hours /week (overtime should no be the rule): ………………………………
The student will receive a financial support for his/her placement: yes no
The student will receive a contribution in kind for his/her placement: yes no
Is the student covered by the accident insurance of the host organisation (covering at least damages caused to the
student at the workplace):
yes
no
(optional: accident insurance nr: ……………………………… insurer: ……………………………………….)
If yes, please specify if it covers also:
- accidents during travels made for work purposes: yes no
- accidents on the way to work and back from work: yes no
Is the student covered by a liability insurance of the host organisation (covering damages caused by the student at
the workplace):
yes
no
(optional: liability insurance nr: ……………………………… insurer: ……………………………………….)
We confirm that this proposed training programme is approved. On completion of the training programme
the organisation will issue a certificate/reference letter to the student.
Coordinator’s name and function
...................................................................
Coordinator’s signature
..............................................................................
Date: ...................................................................
* The student keeps the document with the original signatures, the sending and receiving institutions have to keep a
copy or a scan.
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QUALITY COMMITMENT
For Erasmus student placements
This Quality Commitment replicates the principles of the European Quality Charter for Mobility
THE SENDING HIGHER EDUCATION INSTITUTION* UNDERTAKES TO:
Define the learning outcomes of the placement in terms of the knowledge, skills and competencies to
be acquired
Assist the student in choosing the appropriate host organisation, project duration and placement
content to achieve these learning outcomes
Select students on the basis of clearly defined and transparent criteria and procedures and sign a
placement contract with the selected students.
Prepare students for the practical, professional and cultural life of the host country, in particular through
language training tailored to meet their occupational needs
Provide logistical support to students concerning travel arrangements, visa, accommodation,
residence or work permits and social security cover and insurance
Give full recognition to the student for satisfactory completed activities specified in the Training
Agreement
Evaluate with each student the personal and professional development achieved through participation
in the Erasmus programme
THE SENDING INSTITUTION* AND HOST ORGANISATION JOINTLY UNDERTAKE TO:
Negotiate and agree a tailor-made Training Agreement (including the programme of the placement
and the recognition arrangements) for each student and the adequate mentoring arrangements
Monitor the progress of the placement and take appropriate action if required
THE HOST ORGANISATION UNDERTAKES TO:
Assign to students tasks and responsibilities (as stipulated in the Training Agreement) to match their
knowledge, skills, competencies and training objectives and ensure that appropriate equipment and
support is available
Draw a contract or equivalent document for the placement in accordance with the requirements of
the national legislation
Appoint a mentor to advise students, help them with their integration in the host environment and
monitor their training progress
Provide practical support if required, check appropriate insurance cover and facilitate understanding
of the culture of the host country
THE STUDENT UNDERTAKES TO:
Comply with all arrangements negotiated for his/her placement and to do his/her best to make the
placement a success
Abide by the rules and regulations of the host organisation, its normal working hours, code of conduct
and rules of confidentiality
Communicate with the sending institution about any problem or changes regarding the placement
Submit a report in the specified format and any required supporting documents at the end of the
placement
* In the event that the higher education institution is integrated in a consortium, its commitments may be shared with
the co-ordinating organisation of the consortium
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