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<strong>Hwa</strong> <strong>Chong</strong> <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong><br />

7 March 2011 – 11 March 2011<br />

Delegate’s Handbook<br />

<strong>Hwa</strong> <strong>Chong</strong> <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Participants<br />

9 th <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Pg 1 / 18


Introduction to <strong>ASEAN</strong><br />

Extracted from <strong>Hwa</strong> <strong>Chong</strong> <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Concept Paper. 2006.<br />

Today, <strong>ASEAN</strong> is not only a well-functioning, indispensable reality in the region. It is a real<br />

force to be reckoned with far beyond the region. It is also a trusted partner of the United<br />

Nations in the field of development…"<br />

Kofi Annan<br />

Secretary-General of the United Nations<br />

16 February 2000<br />

(Taken from the <strong>ASEAN</strong> Secretariat web site, 2006)<br />

In his book, “Can Asians Think”, Kishore Mahbubani referred to the Association of South East<br />

Asian Nations (<strong>ASEAN</strong>) as “one of the most underrated organizations of contemporary times”<br />

(Mahbubani, 1998, pg. 157). Its unique role in strengthening the consolidated position of<br />

Southeast Asian countries has often been neglected.<br />

Since the conclusion of World War 2, Southeast Asia has been described by regional experts as<br />

the “Balkans” of Asia – a region of diverse race, religion, language, culture, history and<br />

geography, according to former Singapore Ambassador to the UN, Kishore Mahbubani<br />

(Mahbubani, 2005, pg. 208).<br />

Founded in 1967 by five original Member Countries in Bangkok; Indonesia, Malaysia, Philippines,<br />

Singapore and Thailand, <strong>ASEAN</strong> has since grown to incorporate a total of 10 South East Asian<br />

nations. Against the backdrop of communist insurgency and the need to accelerate “economic<br />

growth, social progress and cultural development”, <strong>ASEAN</strong> was born. However, <strong>ASEAN</strong> was<br />

bound by a common need for “stability and growth to counter and deny the communists the<br />

social and economic conditions for revolution” (Lee, 2000, pg. 369). It took ten years before<br />

<strong>ASEAN</strong> developed cohesion and direction in its activities, built upon an organization which<br />

worked upon the principles of no interference, but took into consideration the interests of<br />

others, as mentioned by Minister Mentor Lee Kuan Yew in his memoirs, From Third World to<br />

First (Lee, 2000, pg. 370).<br />

This concept was further reiterated by Kishore Mahbubani; he opined that in the crucial early<br />

years, “all members realized that <strong>ASEAN</strong> could not succeed if any of its members tried to<br />

dominate the proceedings…each would have to be sensitive to the interests of others”. The<br />

seeds for future success as a regional body by developing consensus were thus sown. Moreover,<br />

9 th <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Pg 2 / 18


when consensus was not achieved, countries tried to settle for a compromise or a promise of<br />

cooperation (Lee, 2000, pg. 372). As of today, the <strong>ASEAN</strong> system of consensus has “generated<br />

mutual trust and comfort” amongst its Member Countries, more so than any other organisation<br />

(Mahbubani, 1998, pg. 159-160).<br />

<strong>ASEAN</strong> solidarity has been put to the test on various occasions, most notably during the<br />

Vietnamese occupation of Cambodia from 1978 to 1991 and it was spearheaded by the efforts<br />

of the late former Minister for Foreign Affairs, Mr. S. Rajaratnam. It involved striking a balance<br />

between maintaining the unity of <strong>ASEAN</strong> by opposing the interests and policies of Thailand and<br />

Indonesia while being successful in the isolation of Vietnam at the UN and international<br />

gatherings, as recounted by Minister Mentor Lee (Lee, 2000, pg. 374). This best illustrates the<br />

intricate balance between persevering and regional consensus while maintaining national<br />

interests, illustrating the art of diplomacy and negotiation at its best.<br />

From the <strong>ASEAN</strong> Secretariat web site (2006):<br />

“The <strong>ASEAN</strong> Declaration states that the aims and purposes of the Association are: (1)<br />

to accelerate economic growth, social progress and cultural development in the region and (2)<br />

to promote regional peace and stability through abiding respect for justice and the rule of law<br />

in the relationship among countries in the region and adherence to the principles of the<br />

United Nations Charter.”<br />

By the mid 1980s, <strong>ASEAN</strong> had evolved to become “the most dynamic region of the developing<br />

world”. The Member Countries’ “growing economic dynamism made them attractive as<br />

economic political partners…(<strong>ASEAN</strong>) grew into a coherent organisation with a common voice<br />

on major issues, leading more countries to join as its dialogue partners at annual meetings”<br />

(Lee, 2000, pg. 382). <strong>ASEAN</strong> holds regular dialogues with major powers, including the “+3”<br />

partners (China, Japan & South Korea – see Appendix D) the United States and Australia<br />

(Mahbubani, 2005, pg. 138-139). These countries, including China and the United States, play a<br />

pivotal role in the balance of power in the region, and also, dialogues with these countries<br />

have provided <strong>ASEAN</strong> with opportunities to develop its diplomacy skills (Dzafir, 2005, pg. 261).<br />

Singapore through the decades, has worked towards three major achievements (Singapore’s<br />

permanent interests) namely, the protection of Singapore sovereignty and independence, the<br />

fostering of <strong>ASEAN</strong> cooperation and the maintenance of a stable balance of power in Southeast<br />

Asia, as outlined by Minister for Home Affairs, Mr. Wong Kan Seng, in the collection, The Little<br />

Red Dot: Reflections by Singapore’s Diplomats. He emphasized that <strong>ASEAN</strong>’s emergence “as a<br />

viable and credible regional organisation is unique in the Third World” and it is easy to take<br />

<strong>ASEAN</strong> and good relations with our neighbors for granted, that “stability is not a natural state<br />

9 th <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Pg 3 / 18


of affairs, but the result of conscious policy decisions…to seek accommodation and<br />

compromise…to ensure peace and stability in the region” (Wong, 2005, pg. 52).<br />

In the post Cold-War era, <strong>ASEAN</strong> cooperation has been strengthened with the establishment of<br />

several plans and programmes in tandem with the key pillars of <strong>ASEAN</strong> (<strong>ASEAN</strong> Economic<br />

Community, <strong>ASEAN</strong> Socio-cultural Community & <strong>ASEAN</strong> Security Community) that have bore<br />

fruit including <strong>ASEAN</strong> Tourism (the branding of <strong>ASEAN</strong> as a single tourism region), the signing of<br />

the Treaty on the Southeast Asia Nuclear Weapon-Free Zone and the establishment <strong>ASEAN</strong> Free<br />

Trade Area (AFTA) in January 1992 (see Appendix C).<br />

2003 saw <strong>ASEAN</strong> Leaders coming together, resolving that an <strong>ASEAN</strong> Community shall be<br />

established comprising three pillars: the <strong>ASEAN</strong> Security Community, <strong>ASEAN</strong> Economic<br />

Community and <strong>ASEAN</strong> Socio-Cultural Community.<br />

Outside the European Union, <strong>ASEAN</strong> has remained as one of the strongest associations of<br />

nations representing a successful form of regional cooperation. In the UN, <strong>ASEAN</strong> has played an<br />

important role in strengthening and safeguarding the consolidated position and varied interests<br />

of its Member Countries. This unique position of this entity has since been further recognized<br />

by the international community – 4 th December 2006 marked the day <strong>ASEAN</strong> was accorded with<br />

United Nations (UN) Observer Status by the United Nations (UN), supported by over 70<br />

countries in the General Assembly (<strong>ASEAN</strong> Secretariat, 2006).<br />

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Rationale<br />

The <strong>ASEAN</strong> Vision 2020, adopted by the <strong>ASEAN</strong> Leaders on the 30th Anniversary of <strong>ASEAN</strong>,<br />

agreed on the vision proposed of “a concert of Southeast Asian nations, outward looking, living<br />

in peace, stability and prosperity, bonded together in partnership in dynamic development<br />

and in a community of caring societies” (<strong>ASEAN</strong> Secretariat, 2006).<br />

In tandem with the <strong>ASEAN</strong> Vision 2020, <strong>Model</strong> <strong>ASEAN</strong> aims to replicate the workings of <strong>ASEAN</strong>,<br />

the cooperation between Member Countries, as well as recognise the contributions which this<br />

association has made to the progress of the South East Asian region and presenting itself as a<br />

consolidated association of regional countries on the world stage. At the same time, it aims to<br />

simulate real-world workings of diplomacy and negotiation.<br />

<strong>Model</strong> <strong>ASEAN</strong> aims to observe the existing Fundamental Principles adopted by existing <strong>ASEAN</strong><br />

nations (<strong>ASEAN</strong> Secretariat, 2006), which are as follow:<br />

“mutual respect for the independence, sovereignty, equality, territorial integrity, and<br />

national identity of all nations;<br />

the right of every State to lead its national existence free from external interference,<br />

subversion or coercion;<br />

non-interference in the internal affairs of one another;<br />

settlement of differences or disputes by peaceful manner;<br />

renunciation of the threat or use of force; and<br />

effective cooperation among themselves”<br />

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The 9th MAS Secretariat<br />

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<strong>Summit</strong> Programme<br />

Time Activity Venue<br />

Day 1 - Monday (7 March 2011)<br />

0730-0800 Registration SALT Centre Foyer<br />

0800-0830 Introduction to <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Moot Parliament Hall<br />

by Secretary-General<br />

0830-0855 Presentation on Protocol by Chief Moot Parliament Hall<br />

Protocol Officer<br />

0855-0900 Introduction to Secretariat SALT Centre Foyer<br />

0900-0930 Presentation on guide to writing Moot Parliament Hall<br />

Position Papers and Declarations<br />

0930-1000 Break Moot Parliament Hall<br />

1000-1045 Ministerial Retreat Respective Venues<br />

1130-1230 National Assembly cum Photo Taking Respective Venues<br />

1230-1315 Lobbying Session Respective Venues<br />

1315-1330 Debrief<br />

Moot Parliament Hall<br />

Day 2 - Tuesday(8 March 2011)<br />

0730-0800 Registration & Submission of Position SALT Centre Foyer<br />

Papers<br />

0800-0900 Formal Opening Ceremony chaired by Moot Parliament Hall<br />

Assistant Secretary-General<br />

0900-1030 Lobbying and Formulation of Draft Respective Venues<br />

Declarations<br />

1030-1100 Break SALT Centre Foyer<br />

1100-1215 Work-Group Meeting Respective Venues<br />

1215-1315 National Assembly SALT Centre Parliament<br />

House & Library<br />

1315-1330 Debrief Moot Parliament Hall<br />

Day 3 - Wednesday (9 March 2011)<br />

0730-0800 Registration SALT Centre Foyer<br />

0800-0815 Briefing on Programme for Day 3 Moot Parliament Hall<br />

0815-1000 Director-General Meeting Respective Venues<br />

1000-1030 Break SALT Centre Foyer<br />

1130-1230 Senior-Official Level Meeting Respective Venues<br />

1230-1330 Press Conference Moot Parliament Hall<br />

Day 4 – Thursday (10 March 2011)<br />

0730–0800 Registration SALT Centre Foyer<br />

0800-0815 Briefing on Programme for Day 4 Moot Parliament Hall<br />

0815-0900 Senior-Official Level Meeting Respective Venues<br />

0900-1030 <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Plenary Respective Venues<br />

1030-1100 Break SALT Centre<br />

1100-1130 Ministerial Meeting Respective Venues<br />

1130-1230 <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Plenary Moot Parliament Hall<br />

1230-1330 Press Conference & Debrief Moot Parliament Hall<br />

9 th <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Pg 7 / 18


DAY 5 (11 March 2011)<br />

0730–0800 Registration SALT Centre Foyer<br />

0800-1000 <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Plenary Moot Parliament Hall<br />

1000-1030 Break SALT Centre Foyer<br />

1030-1040 Arrival of Guest of Honor Moot Parliament Hall<br />

1040-1140 Keynote Address<br />

1140-1215 <strong>ASEAN</strong> <strong>Summit</strong> [Signing<br />

Ceremony]<br />

SALT Centre Foyer<br />

1215-1300 Lunch Reception<br />

1300-1330 Debrief and End of Sabbatical Moot Parliament Hall<br />

9 th <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Pg 8 / 18


<strong>Summit</strong> Flow<br />

The Structure of the <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong><br />

The <strong>Hwa</strong> <strong>Chong</strong> <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> is a simulation of the <strong>ASEAN</strong> <strong>Summit</strong> and, it<br />

models itself after the real-world workings of <strong>ASEAN</strong> at different official levels – Work Group,<br />

Director-General, Senior Official, Ministerial and, last but not least, the leaders level. The 8th<br />

<strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> will address issues from 5 main Committees- Economics, Human Rights,<br />

Environment, Peace and Security and Special Committee.<br />

A group of 12 delegates attending the summit will represent one member country and<br />

each member country is represented by two delegates in each of the Committees. Delegates<br />

will role-play diverse subsets of a real <strong>ASEAN</strong> <strong>Summit</strong>.<br />

The summit will kick off with the ministers of each Committee coming together for a<br />

pre-summit retreat. Delegates will then role play members of the work group and engage in<br />

the drafting of the declarations. Upon completion of the Declaration, delegates will role-play<br />

Director-Generals. They will build on what the work group has achieved and come to a<br />

consensus if possible. Following that, delegates will assume the role of Senior Officials and<br />

work on other issues in another Committee before moving on as ministers who will sign the<br />

Declarations. The meetings will culminate into the <strong>ASEAN</strong> <strong>Summit</strong> which would involve a<br />

roundtable, formal discussion between the Heads of State and the <strong>ASEAN</strong> Secretariat. In a<br />

nutshell, delegates will get to experience the real-world workings of <strong>ASEAN</strong> at every official<br />

level, however, with different issues to tackle.<br />

PRE-SUMMIT<br />

Information Paper and Agenda<br />

Before the summit, each member country would have received the information paper,<br />

detailing the background of the issues at hand. The agenda of the meeting would also have<br />

been sent out by the <strong>Model</strong> <strong>ASEAN</strong> Secretariat. Member Countries are to prepare draft positions<br />

papers for different issues based on their national interest. This is to be submitted to the <strong>Model</strong><br />

<strong>ASEAN</strong> Secretariat but it will not be disclosed. Each member country will also receive a country<br />

parameter with respect to each community.<br />

National Assembly<br />

The National Assembly would be a time for nations to determine their country’s stand.<br />

Countries are to use the time to come up with their Position Papers and Draft Declarations for<br />

all 5 Committees. Delegates are expected to use their time wisely and consolidate the<br />

knowledge and experiences of one another in the team to discuss these documents.<br />

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DURING THE SUMMIT<br />

Position Paper and Declaration<br />

During the summit, delegates will participate in workshops which will impart skills and<br />

tips essential in drafting position papers and declarations. Delegates will work collectively as a<br />

nation on their position papers and declarations after each day’s proceedings.<br />

Debate Sessions<br />

Delegates will engage in debate on the draft declarations throughout the summit. The<br />

debate will start off with the ministerial retreat, followed by the work-group level, directorgeneral<br />

level, ministerial signing ceremony and finishes with the summit proper.<br />

Notes:<br />

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Guide to Position Paper<br />

A position paper briefly outlines the national interest of the member country. It provides an<br />

overview of the delegate’s stand on various issues on the agenda of each Committee. The<br />

position paper also indicates to the <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> (MAS) Secretariat of the delegation’s<br />

readiness for the <strong>Summit</strong>. However, the most important rationale is to serve as an important<br />

reminder to the delegation of their country’s stand on various issues.<br />

Every member country is to submit a position paper for each of the Committee prior to the<br />

<strong>Summit</strong>.<br />

Points to note for building your position paper:<br />

a. Each position paper is to be kept at a minimum length of 1 page and a maximum length<br />

of 2 pages, in “Times New Roman” at a 10 point font size, and single-space.<br />

b. Layout of position paper:<br />

• Name of country you are representing: Top left corner.<br />

• Name of your school: Top right corner.<br />

(It is not necessary to put your name anywhere as you will be recognized as a delegate of<br />

your represented country throughout the summit.)<br />

• Name of your Committee: At centre and underlined.<br />

• The following sentence is to be used in every single position paper as an opening<br />

statement:<br />

“The issues before (your Committee name) are: (list all topics to be discussed in the<br />

position paper).<br />

• The actual body of the paper on each topic should contain the following:<br />

⇒<br />

⇒<br />

⇒<br />

⇒<br />

⇒<br />

⇒<br />

⇒<br />

The number of the topic. The topic area should be in bold and underlined.<br />

A general sentence clearly stating the country’s position (e.g. The Republic of<br />

Singapore strongly believes that security . . .).<br />

An elaboration of the position (e.g. may use quotes from past agreements, from <strong>ASEAN</strong><br />

Charter, or any other international documents relevant to the topic).<br />

References to the member country’s past experiences with regards to the issue at<br />

hand.<br />

Your member country’s current policies toward each of issues. If your country’s policies<br />

have changed over time, explain why this has occurred.<br />

Your state’s proposed solutions to the problems for issues.<br />

Conclusion – restate the country’s position on the topic.<br />

c. Do not use the first person address in your paper. Use expressions such as “our<br />

government”, “our country”, or the name of your country, etc.<br />

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Heading<br />

The date is written towards the left followed by the title in bold.<br />

Guide to Declaration<br />

Body<br />

The declaration is written in the form of a long sentence. Just as grammatical rules make a<br />

language more uniform in its usage, so is the declaration in its format.<br />

The declaration consists of clauses with the first clause in bold.<br />

The next section comprises the Preambulatory Clauses, which describes the problem that is<br />

being addressed, recalls past actions taken, explains the purpose of the declaration, and offers<br />

support for the operative clauses that follows. Each clause in the preamble begins with an<br />

underlined word and ends with a comma.<br />

Operative Clauses are numbered and state the action to be taken by the body. All of these<br />

clauses begin with present tense, active verbs, which are generally stronger than those used in<br />

the Preamble. Each operative clause is followed by a semicolon except the last, which ends<br />

with a period.<br />

Ending<br />

The declaration ends with the signatures of the Heads of State.<br />

Declaration Introductory Phrases<br />

The following tables indicate phrases that are suitable for beginning preambulatory and<br />

operative clauses, and are not exhaustive.<br />

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PREAMBULATORY CLAUSES<br />

Affirming Expecting Keeping in mind<br />

Alarmed by Expressing its appreciation Noting further<br />

Approving Expressing its satisfaction Noting with regret<br />

Aware of Fulfilling Noting with satisfaction<br />

Believing Fully aware Noting with deep concern<br />

Bearing in mind Fully alarmed Noting with approval<br />

Cognizant of Fully believing Observing<br />

Confident Further deploring Realizing<br />

Contemplating Further recalling Reaffirming<br />

Convinced Guided by Recalling<br />

Declaring Having adopted Recognizing<br />

Deeply concerned Having considered Referring<br />

Deeply conscious Having considered further Seeking<br />

Deeply convinced Having devoted attention Taking into account<br />

Deeply disturbed Having examined Taking note<br />

Deeply regretting Having heard Viewing with appreciation<br />

Desiring Having received Welcoming<br />

Emphasizing<br />

Having studied<br />

OPERATIVE CLAUSES<br />

Accepts Deplores Further recommends Resolves<br />

Affirms Draws attention Further requests Solemnly affirms<br />

Approves Designates Further resolves Strongly condemns<br />

Authorizes Emphasizes Has resolved Supports<br />

Calls for Encourages Notes Takes note of<br />

Calls upon Endorses Proclaims Trusts<br />

Condemns Expresses its appreciation Reaffirms Urges<br />

Congratulates Expresses its hope Recommends<br />

Confirms Further invites Reminds<br />

Considers Further proclaims Regrets<br />

Declares accordingly Further remind Requests<br />

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Sample Declaration<br />

DONE in Singapore, this Twentieth Day of November in the Year Two Thousand and Seven.<br />

Declaration Courtesy of Ministry of Foreign Affairs, Singapore<br />

<strong>ASEAN</strong> Declaration on Environmental Sustainability<br />

WE, the Heads of State/Government of Brunei Darussalam, the Kingdom of Cambodia, the<br />

Republic of Indonesia, the Lao People's Democratic Republic, Malaysia, the Union of<br />

Myanmar, the Republic of the Philippines, the Republic of Singapore, the Kingdom of<br />

Thailand and the Socialist Republic of Vietnam, Member Countries of <strong>ASEAN</strong>, on the occasion<br />

of the 40th Anniversary of <strong>ASEAN</strong> and the 13th <strong>ASEAN</strong> <strong>Summit</strong> in Singapore;<br />

Cognizant of mounting global concern over the environment and <strong>ASEAN</strong>’s obligations to its<br />

people in fulfilling the aims of the World <strong>Summit</strong> on Sustainable Development (WSSD) and to<br />

achieve the UN Millennium Development Goals (MDGs), in particular to ensure environmental<br />

sustainability in the context of sustainable development;<br />

Noting with concern the findings of the Inter-governmental Panel on Climate Change’s<br />

(IPCC) Fourth Assessment Report (AR4) that the warming of the climate system is<br />

unequivocal;<br />

Further noting with concern, the adverse impacts of climate change caused by global<br />

emissions of greenhouse gases, particularly to the developing countries, such as the loss of<br />

biodiversity and severe environmental, social, health and economic consequences;<br />

Encouraging the efforts to develop an <strong>ASEAN</strong> Climate Change Initiative;<br />

HEREBY DECLARE:<br />

1. To call upon the international community to participate in and contribute to afforestation<br />

and reforestation, and to reduce deforestation, forest degradation, and forest fires, including by<br />

promoting sustainable forest management and development, and combating illegal logging;<br />

2. To call on the international community to implement debt-for-sustainable development<br />

swap arrangements;<br />

3. To intensify cooperation on the joint research, development and deployment of low<br />

emission technologies for the cleaner use of fossil fuels, recognizing that fossil fuels will continue to<br />

play a major role in our energy mix;<br />

4. To achieve by 2010, a significant reduction in the current rate of loss of biodiversity, as<br />

pledged by countries at the WSSD in 2002 and as envisaged by the Convention on Biological<br />

Diversity;<br />

5. To support the conservation and management of <strong>ASEAN</strong> Heritage Parks and encourage<br />

<strong>ASEAN</strong> Member Countries to identify more Parks;<br />

6. To ensure the effective implementation of the <strong>ASEAN</strong> Strategic Plan on Water Resources<br />

Management.<br />

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Parliamentary Procedure<br />

COMMITTEE RULES OF PROCEDURE<br />

General Rules<br />

1. LANGUAGE: English will be the official and working language of the throughout<br />

proceedings of the entire summit.<br />

2. DELEGATION: Each member country will be represented by 12 delegates.<br />

3. STATEMENT BY THE SECRETARIAT: The <strong>Model</strong> <strong>ASEAN</strong> Secretariat may at any point in<br />

time make either written or oral statements to the communities and meetings.<br />

4. GENERAL POWERS OF THE COMMITTEE STAFF: The Chairman of each Committee will<br />

declare the opening and closing of each dialogue, be it informal or formal. The Chairman,<br />

subject to these rules, will have complete control over the proceedings at any meeting. The<br />

Chairman will direct discussions, accord the right to speak, ask questions, announce decisions,<br />

and ensure and enforce the observance of these rules. The Chairman may temporarily transfer<br />

his duties to another member of the Committee staff, e.g. The Vice-Chairman.<br />

5. QUORUM: The Chairman can only declare a Committee open and permit dialogue<br />

sessions to proceed when all members of the Committee are present.<br />

6. COURTESY: Delegates will show courtesy and respect to the Committee staff and to<br />

other delegates. The Chairman possesses the right to disqualify any delegate who fails to<br />

comply with this rule.<br />

Rules of Parliamentary Procedure<br />

7. SPEAKERS LIST: The Chairman will establish a Speakers List. Delegates who wish to<br />

speak may put their name on the Speakers List, and they will be accorded the right to speak in<br />

the sequence reflected in the Speakers List.<br />

8. TIME LIMIT ON SPEECHES: The Chairman may limit the time allotted to each speaker.<br />

The minimum time limit will be two minutes.<br />

9. COMMENTS: After a delegate has made a speech, other delegates will have the right to<br />

comment on the speech made. The Chairman will decide the time limit for comments.<br />

Delegates can show their support for the speaker, oppose what the speaker has said or provide<br />

constructive feedback through the comments made. After all comments have been made, the<br />

speaker will have a total time of 2 minutes to respond to the comments made.<br />

10. FORMAL DIALOGUE: Formal Dialogue would refer to the normal proceedings, with the<br />

Chairman facilitating the discussion. Dialogue at all times would be formal unless the<br />

Committee enters informal dialogue, with the approval of the Chairman.<br />

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11. INFORMAL DIALOGUE: The purpose of informal dialogue is to facilitate substantive<br />

discussions at critical junctures in the proceedings. During an informal dialogue, the Chairman<br />

may choose to break the Committee into smaller groups e.g. by their national interest on a<br />

particular issue. Delegates should make use of this time to strengthen their blocs and to clarify<br />

any doubts among themselves, so that they can present a united front at the proceedings.<br />

Delegates should also utilize this time to negotiate with the other bloc, such that a consensus<br />

can eventually be reached. A delegate can call for informal dialogue at any point in time<br />

during formal dialogue, but the delegate calling for it must briefly explain its purpose and<br />

propose a time limit for it, not to exceed fifteen minutes. Once called for, the motion will be<br />

voted on and a consensus must be reached for informal dialogue to take place. After informal<br />

dialogue has ended, a speaker’s list will be drawn up for the delegates to share what has been<br />

discussed during the informal dialogue. The Chairman will decide on the time limit of the<br />

speeches to be made.<br />

12. PERSONAL PRIVILEGE: Whenever a delegate experiences personal discomfort which<br />

impairs his or her ability to participate actively in the proceedings, he or she may raise his or<br />

her placard to inform the Chairman of his or her discomfort, and thereby request for it to be<br />

corrected. Delegates experiencing discomfort may interrupt a speaker or even the Chairman.<br />

Delegates should use this power with the utmost discretion and not abuse it.<br />

13. PARLIAMENTARY INQUIRY: A delegate who is unclear of the rules of procedure should<br />

approach the Committee staff during informal dialogue to seek clarification on their doubts.<br />

Delegates should bear in mind that they are not to interrupt a speaker when inquiring about<br />

the rules of procedure.<br />

14. INTRODUCING DECLARATION: Any delegation can submit their Declaration for use as the<br />

basis for a Joint Declaration. Once a declaration has been approved as stipulated above and has<br />

been copied and distributed, a delegate may rise to introduce the Declarations. The Chair will<br />

decide on the time limit for the speaker introducing the declaration.<br />

15. AMENDMENTS: Delegates may amend the declaration that has been introduced.<br />

Amendments to amendments are out of order; however, an amended part of a declaration may<br />

be further amended. Amendments require a consensus to be passed.<br />

16. CONSENSUS: A consensus must be reached for any motion.<br />

17. NOTE PASSING: Note passing will be allowed among delegates during all meetings. Note<br />

passing will not be restricted within the country and Committee, and should be widely used to<br />

communicate discreetly and effectively among delegates.<br />

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9 th <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> Pg 17 / 18


Acknowledgements<br />

The 9th HCI <strong>Model</strong> <strong>ASEAN</strong> Secretariat 2011 would like to thank:<br />

Ministry of Education, Singapore for their generous sponsorship of this event;<br />

<strong>ASEAN</strong> Directorate, Ministry of Foreign Affairs, for their support and advice;<br />

Ms Moe Thuzar (Lead Researcher, Socio-Cultural Affairs), <strong>ASEAN</strong> Studies Centre, Institute of Southeast<br />

Asian Studies, Singapore, for being our distinguished Guest of Honor for 9 th MAS;<br />

Our Principal, Dr Hon Chiew Weng, for his invaluable advice and unwavering support during the course<br />

of this event;<br />

Our Deputy Principals, Miss Yeo Hwee Joo and Mr. Chung Wen Chee for their timely advice and constant<br />

words of encouragement;<br />

Our Dean of Student Development, Mr. Ng Seaw Choon, for his foresight in formulating the concept for<br />

the inaugural HC <strong>Model</strong> <strong>ASEAN</strong> <strong>Summit</strong> and his invaluable advice to ensure the smooth running of the<br />

event,<br />

Our Principal Consultant/Humanities, Ms Sunita Nair, for her support, help and timely advice for this<br />

summit,<br />

Our Resource Person for MAS 2011, Mrs Chan Shu Hwee, for her help and encouragement throughout<br />

the planning stages and the actual event;<br />

Our Teacher Advisors for MAS 2011, Mrs Tan-Kaw Jon Lin and Miss Tan Siew Hua, for their invaluable<br />

advice, assistance and tremendous amount of legwork in running the event;<br />

The Principals, Heads of Department, Teacher Advisors and students from the participating schools for<br />

their active support and participation which has gone a long way towards enriching the 9 th HCMAS<br />

<strong>Summit</strong>;<br />

Mr. Huang Guang Di, Mr. Paul Goh and Mr. Selva for their invaluable help in IT-related matters;<br />

Mr Desmond Tan, Ms Angie Ng and the Mediatech Team for providing AVA equipment and technical<br />

support;<br />

Mr. Tony Siow for his timely and prompt assistance and strong support in logistics matters;<br />

Mr. Lee Teck Kong and Mr. Tan Choo Kee for their efficiency in helping us to shortlist HCI candidates<br />

for this session;<br />

HCI Estate Department for the upkeep of the facilities;<br />

Miss Joyce Chiang for her kind assistance in helping the committee to print and forward letters to<br />

schools and Guest of Honor;<br />

All others who have helped in the organization of the summit.<br />

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