Ordinary Council Meeting - Hastings Council

PORT MACQUARIE-HASTINGS COUNCIL
Ordinary Council Meeting
Meeting Date: 22/07/2009 - Ordinary Council Meeting
MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 22 JULY 2009 IN THE
COUNCIL CHAMBERS, PORT MACQUARIE
PRESENT
Garry Payne AM (Administrator)
Andrew Roach (General Manager)
Jeffery Sharp (Acting Director of Infrastructure Services)
Matt Rogers (Director of Development & Environment Services)
Tony Leahy (Director of Corporate & Business Services)
Lesley Atkinson (Director of Community & Cultural Development)
Neil Porter (Manager Governance & Executive Services)
Terry Sara (Communications Manager)
Bronwyn Lyon (Minute Clerk)
Linda Kocis (Minute Clerk)
ORDINARY COUNCIL MEETING
01 ACKNOWLEDGEMENT OF COUNTRY
The Administrator opened the meeting at 5.30 pm with an Acknowledgement of Country and
welcomed all in attendance in the Chamber and on the Internet.
02 LOCAL GOVERNMENT PRAYER
Pastor Mark van der Veer, from the Honour Church, delivered the Local Government Prayer.
03 CONFIRMATION OF MINUTES
ADOPTED:
That the Minutes of the Ordinary Council Meeting held on 24 June 2009 be confirmed.
04 DISCLOSURES OF INTEREST
There were no disclosures of interest.
05 CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING
ADOPTED:
That Council determine that the Attachments to Item Nos. 9, 10, 15, 16 and 19 be
considered as confidential, in accordance with Section 11(3) of the Local Government Act,
for the reason listed in the report.
06 PUBLIC FORUM
The Administrator advised of an application to address the Public Forum from Mrs S
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Griffiths.
1. Hastings Street - Option G Amendment:
Mrs Griffiths spoke in support of the Wauchope Chamber of Commerce modified proposal
plan G. Mrs Griffiths provided Council with a copy of her address.
Mrs Griffiths explained that the modified proposal would result in 16 car parking spaces
being retained which would have a positive impact on employment. The modified proposal
would also save landscaping costs and the monies saved could be spent on other gardens
which are currently in poor condition. Mrs Griffiths explained that the modified plan ties into
the Timbertown /History theme and would add interest to the town and hold people in the
area for a longer time.
In response the Administrator advised that Council had given this matter a great deal of
consideration and would be proceeding with its adopted position.
23 DA 2009/152, 2009/153 & 2009/154 -
LOTS 3, 4 & 5 DP 35759, 8 & 10 MOWLE STREET & 27 GORDON STREET, PORT
MACQUARIE
LOTS 18, 19 & 20 SEC 67 DP 87099, 16, 18 & 20 GRANT STREET, PORT MACQUARIE
LOT 5 SEC 67 DP 758852, LOTS 6, 7 & 8 SEC 67 DP 87099, 28 CHURCH STREET, 1- 5
MOWLE STREET, PORT MACQUARIETHREE(3) RESIDENTIAL FLAT BUILDINGS FOR
GENERAL PUBLIC HOUSING, COMMUNITY HOUSING AND SENIORS LIVING
The Administrator advised of applications to address Council for Item 23 from:
Ms Vicki Haddock (S)
Mr Jeff Condron (S)
Ms Michelle Chapman (S)
Mr Peter Farrugia (O)
1. Ms. Vicki Haddock, Project Director, NSW Department of Housing, spoke in support of the
Development applications.
2. Mr Jeff Condron advised that he spoke on behalf of Country Labor and addressed Council
in support of the current proposal.
3. Mrs Michelle Chapman, All About Planning, spoke in favour of the proposed development
and advised that it had her full support.
4. Mr Peter Farrugia advised that he was President of the Port Macquarie Public School
P&C and was speaking against the proposal. He advised that concerned parents had two
main concerns:
- Increased traffic flow in and out of the precinct which could heighten the chances of an
accident; and
- The proposal did not include options for families to be housed in the development.
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ADOPTED:
1. That DA 2009/152, DA 2009/153 and DA 2009/154 for three (3) residential flat buildings
for general housing, community housing and seniors living on:
- Lot 5 Sec 67 DP 758852, Lots 6, 7 & 8 Sec 67 DP 87099, 28 Church Street, 1-5 Mowle
Street, Port Macquarie
- Lots 18, 19 & 20 Sec 67 DP 87099, 16, 18 & 20 Grant Street, Port Macquarie.
- Lots 3, 4 & 5 DP 35759, 8 & 10 Mowle Street & 27 Gordon Street, Port Macquarie
be supported, noting that final conditions of consent are to be agreed to accordance with
Section 89 of the Environmental Planning and Assessment Act 1979.
2. That determination of the applications be delegated to the Director of Development and
Environmental Services to enable negotiation of conditions of consent with the applicant in
accordance with Section 89 of the Act.
07 ADMINISTRATOR'S MINUTES
There were no Administrator's Minutes.
08 COMMUNITY GRANTS PROGRAM 2009-2010 ALLOCATION
ADOPTED:
1. That the Community Grants Program 2009-2010 be allocated as per the
recommendations in Attachment 3.
2. That a surplus $10,000 be allocated to the Administrator's Discretionary Fund and the
balance of $14,414 be held in surplus for future projects.
12 RECOGNITION OF COMPLIMENTS TO COUNCIL STAFF
ADOPTED:
That the information be noted and Council's appreciation of the staff performance and efforts
be recorded with thanks.
18 LOAN BORROWING PROGRAM - 2009/2010
ADOPTED:
1. That Council seek offers for the 2009/10 loan program from appropriate lending
institutions as detailed in the body of this report.
2. That delegated authority be given to the General Manager to accept the most suitable
offers in relation to the 2009/10 borrowings.
3. That the Administrator and General Manager be authorised to execute all documents
associated with the loans under common seal of Council.
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PORT MACQUARIE-HASTINGS COUNCIL
19 T-09-04: TENDER FOR THRUMSTER SEWERAGE PROJECT, DESIGN AND
CONSTRUCTION OF HORIZONTAL DIRECTIONAL DRILLING PIPELINES
ADOPTED:
1. That Council accept the tender from Pipeline Drillers Group Pty Ltd to the value of
$2,657,538.18 excluding GST for the Thrumster Sewerage Project, Design and Construction
of Horizontal Directional Drilling Pipelines.
2. That approval be given for the execution of the necessary documents under Council seal.
20 REVIEW AND REFORM OF MANAGED BUSHLAND RESERVES
ADOPTED:
1. That Council note the recommendations and proposed actions from the Bushland Reform
Report.
2. That all Reserve Action Plans recommending a reduction or cessation of mowing, or
requiring significant plantings that may impact on local vistas, be placed on public exhibition
prior to the plans being implemented.
3. That all other Reserve Action Plans be adopted by Council as operational plans.
21 LAKE CATHIE COASTLINE MANAGEMENT STUDY
ADOPTED:
1. That the draft Lake Cathie Coastline Management Study (2009) be placed on public
exhibition for a period of six (6) weeks.
2. That a public information session on the draft Lake Cathie Coastline Management Study
(2009) be held during the exhibition period.
BLOCK ITEMS:
09 TENDER T-09-08, SUPPLY OF KITCHEN TIDIES AND COMPOSTABLE LINERS
ADOPTED:
That the tender received from Biobag Australasia Pty Ltd for the supply of kitchen tidies and
compostable liners, as per the schedule of prices provided with this report, be accepted.
10 TENDER T-09-11 FOR THE COLLECTION OF SCRAP METAL FROM COUNCIL'S
LANDFILLS AND TRANSFER STATION SITES
ADOPTED:
That the tender submitted by Onesteel Recycling, offering a schedule of prices to be paid for
ferrous and non ferrous metal, be accepted by Council.
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11 COMPLAINTS HANDLING REPORT
ADOPTED:
That the report be received.
13 DESIGNATED PERSONS
ADOPTED:
That Council determine that the following positions and incumbents become Designated
Persons pursuant to the provisions of Section 441 of the Local Government Act 1993:
Director of Community & Cultural Development - Lesley Atkinson
Manager Organisational Development - Juliet van Oirschot
Business Manager Airport Operations - Ashley Grummit
Health & Building Surveyor - Steve Ryan
Ranger - Boyd Duncan
Customer Service Manager Tourism - Joel Coatsworth
Manager Parks & Recreation - Liam Bulley (acting)
Manager Infrastructure Operations - Malin Toft (acting)
14 STATUS OF OUTSTANDING REPORTS TO COUNCIL
ADOPTED:
That the report be received and noted.
15 TENDER T-09-09 SUPPLY OF GARDEN MANAGEMENT PRODUCTS
ADOPTED:
1. That Council appoint Globe Australia PTY LTD as the tenderer for the supply of turf and
garden management products, for an initial period of twenty four (24) months, commencing
on the 1st September 2009, with a further option of twelve (12) months.
2. That approval be given for the execution of the necessary documents under Council seal.
16 TENDER T-09-10 SUPPLY AND DELIVERY OF ROAD CONSTRUCTION
MATERIALS
ADOPTED:
1. That Council appoint Hy-Tec Industries and Hanson Construction Materials Pty Ltd to a
panel of tenderers for the supply and delivery of road construction materials, for an initial
period of twenty-four (24) months commencing on 1 September 2009 to 31 August 2011,
with a further twelve (12) month option available.
2. That approval given for the execution of the necessary documents under Council seal.
17 INVESTMENTS - JUNE 2009
ADOPTED:
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1. That the report be received and noted.
2. That Council endorse the CDO recovery action taken to-date.
22 POLICY - REFUSAL OF DEVELOPMENT APPLICATIONS
ADOPTED:
1. That the policy "Refusal of Development Applications" be repealed and deleted from the
Policy Register.
2. That the proposed deletion of the policy "Refusal of Development Applications" be publicly
exhibited for a period of twenty-eight (28) days.
This concluded the business and the Meeting closed at 6.07 pm.
..........................................
Garry Payne AM
Administrator
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