Ordinary Council Meeting - Hastings Council
Ordinary Council Meeting - Hastings Council
Ordinary Council Meeting - Hastings Council
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PORT MACQUARIE-HASTINGS COUNCIL<br />
<strong>Ordinary</strong> <strong>Council</strong> <strong>Meeting</strong><br />
<strong>Meeting</strong> Date: 22/07/2009 - <strong>Ordinary</strong> <strong>Council</strong> <strong>Meeting</strong><br />
MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 22 JULY 2009 IN THE<br />
COUNCIL CHAMBERS, PORT MACQUARIE<br />
PRESENT<br />
Garry Payne AM (Administrator)<br />
Andrew Roach (General Manager)<br />
Jeffery Sharp (Acting Director of Infrastructure Services)<br />
Matt Rogers (Director of Development & Environment Services)<br />
Tony Leahy (Director of Corporate & Business Services)<br />
Lesley Atkinson (Director of Community & Cultural Development)<br />
Neil Porter (Manager Governance & Executive Services)<br />
Terry Sara (Communications Manager)<br />
Bronwyn Lyon (Minute Clerk)<br />
Linda Kocis (Minute Clerk)<br />
ORDINARY COUNCIL MEETING<br />
01 ACKNOWLEDGEMENT OF COUNTRY<br />
The Administrator opened the meeting at 5.30 pm with an Acknowledgement of Country and<br />
welcomed all in attendance in the Chamber and on the Internet.<br />
02 LOCAL GOVERNMENT PRAYER<br />
Pastor Mark van der Veer, from the Honour Church, delivered the Local Government Prayer.<br />
03 CONFIRMATION OF MINUTES<br />
ADOPTED:<br />
That the Minutes of the <strong>Ordinary</strong> <strong>Council</strong> <strong>Meeting</strong> held on 24 June 2009 be confirmed.<br />
04 DISCLOSURES OF INTEREST<br />
There were no disclosures of interest.<br />
05 CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING<br />
ADOPTED:<br />
That <strong>Council</strong> determine that the Attachments to Item Nos. 9, 10, 15, 16 and 19 be<br />
considered as confidential, in accordance with Section 11(3) of the Local Government Act,<br />
for the reason listed in the report.<br />
06 PUBLIC FORUM<br />
The Administrator advised of an application to address the Public Forum from Mrs S<br />
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PORT MACQUARIE-HASTINGS COUNCIL<br />
Griffiths.<br />
1. <strong>Hastings</strong> Street - Option G Amendment:<br />
Mrs Griffiths spoke in support of the Wauchope Chamber of Commerce modified proposal<br />
plan G. Mrs Griffiths provided <strong>Council</strong> with a copy of her address.<br />
Mrs Griffiths explained that the modified proposal would result in 16 car parking spaces<br />
being retained which would have a positive impact on employment. The modified proposal<br />
would also save landscaping costs and the monies saved could be spent on other gardens<br />
which are currently in poor condition. Mrs Griffiths explained that the modified plan ties into<br />
the Timbertown /History theme and would add interest to the town and hold people in the<br />
area for a longer time.<br />
In response the Administrator advised that <strong>Council</strong> had given this matter a great deal of<br />
consideration and would be proceeding with its adopted position.<br />
23 DA 2009/152, 2009/153 & 2009/154 -<br />
LOTS 3, 4 & 5 DP 35759, 8 & 10 MOWLE STREET & 27 GORDON STREET, PORT<br />
MACQUARIE<br />
LOTS 18, 19 & 20 SEC 67 DP 87099, 16, 18 & 20 GRANT STREET, PORT MACQUARIE<br />
LOT 5 SEC 67 DP 758852, LOTS 6, 7 & 8 SEC 67 DP 87099, 28 CHURCH STREET, 1- 5<br />
MOWLE STREET, PORT MACQUARIETHREE(3) RESIDENTIAL FLAT BUILDINGS FOR<br />
GENERAL PUBLIC HOUSING, COMMUNITY HOUSING AND SENIORS LIVING<br />
The Administrator advised of applications to address <strong>Council</strong> for Item 23 from:<br />
Ms Vicki Haddock (S)<br />
Mr Jeff Condron (S)<br />
Ms Michelle Chapman (S)<br />
Mr Peter Farrugia (O)<br />
1. Ms. Vicki Haddock, Project Director, NSW Department of Housing, spoke in support of the<br />
Development applications.<br />
2. Mr Jeff Condron advised that he spoke on behalf of Country Labor and addressed <strong>Council</strong><br />
in support of the current proposal.<br />
3. Mrs Michelle Chapman, All About Planning, spoke in favour of the proposed development<br />
and advised that it had her full support.<br />
4. Mr Peter Farrugia advised that he was President of the Port Macquarie Public School<br />
P&C and was speaking against the proposal. He advised that concerned parents had two<br />
main concerns:<br />
- Increased traffic flow in and out of the precinct which could heighten the chances of an<br />
accident; and<br />
- The proposal did not include options for families to be housed in the development.<br />
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PORT MACQUARIE-HASTINGS COUNCIL<br />
ADOPTED:<br />
1. That DA 2009/152, DA 2009/153 and DA 2009/154 for three (3) residential flat buildings<br />
for general housing, community housing and seniors living on:<br />
- Lot 5 Sec 67 DP 758852, Lots 6, 7 & 8 Sec 67 DP 87099, 28 Church Street, 1-5 Mowle<br />
Street, Port Macquarie<br />
- Lots 18, 19 & 20 Sec 67 DP 87099, 16, 18 & 20 Grant Street, Port Macquarie.<br />
- Lots 3, 4 & 5 DP 35759, 8 & 10 Mowle Street & 27 Gordon Street, Port Macquarie<br />
be supported, noting that final conditions of consent are to be agreed to accordance with<br />
Section 89 of the Environmental Planning and Assessment Act 1979.<br />
2. That determination of the applications be delegated to the Director of Development and<br />
Environmental Services to enable negotiation of conditions of consent with the applicant in<br />
accordance with Section 89 of the Act.<br />
07 ADMINISTRATOR'S MINUTES<br />
There were no Administrator's Minutes.<br />
08 COMMUNITY GRANTS PROGRAM 2009-2010 ALLOCATION<br />
ADOPTED:<br />
1. That the Community Grants Program 2009-2010 be allocated as per the<br />
recommendations in Attachment 3.<br />
2. That a surplus $10,000 be allocated to the Administrator's Discretionary Fund and the<br />
balance of $14,414 be held in surplus for future projects.<br />
12 RECOGNITION OF COMPLIMENTS TO COUNCIL STAFF<br />
ADOPTED:<br />
That the information be noted and <strong>Council</strong>'s appreciation of the staff performance and efforts<br />
be recorded with thanks.<br />
18 LOAN BORROWING PROGRAM - 2009/2010<br />
ADOPTED:<br />
1. That <strong>Council</strong> seek offers for the 2009/10 loan program from appropriate lending<br />
institutions as detailed in the body of this report.<br />
2. That delegated authority be given to the General Manager to accept the most suitable<br />
offers in relation to the 2009/10 borrowings.<br />
3. That the Administrator and General Manager be authorised to execute all documents<br />
associated with the loans under common seal of <strong>Council</strong>.<br />
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PORT MACQUARIE-HASTINGS COUNCIL<br />
19 T-09-04: TENDER FOR THRUMSTER SEWERAGE PROJECT, DESIGN AND<br />
CONSTRUCTION OF HORIZONTAL DIRECTIONAL DRILLING PIPELINES<br />
ADOPTED:<br />
1. That <strong>Council</strong> accept the tender from Pipeline Drillers Group Pty Ltd to the value of<br />
$2,657,538.18 excluding GST for the Thrumster Sewerage Project, Design and Construction<br />
of Horizontal Directional Drilling Pipelines.<br />
2. That approval be given for the execution of the necessary documents under <strong>Council</strong> seal.<br />
20 REVIEW AND REFORM OF MANAGED BUSHLAND RESERVES<br />
ADOPTED:<br />
1. That <strong>Council</strong> note the recommendations and proposed actions from the Bushland Reform<br />
Report.<br />
2. That all Reserve Action Plans recommending a reduction or cessation of mowing, or<br />
requiring significant plantings that may impact on local vistas, be placed on public exhibition<br />
prior to the plans being implemented.<br />
3. That all other Reserve Action Plans be adopted by <strong>Council</strong> as operational plans.<br />
21 LAKE CATHIE COASTLINE MANAGEMENT STUDY<br />
ADOPTED:<br />
1. That the draft Lake Cathie Coastline Management Study (2009) be placed on public<br />
exhibition for a period of six (6) weeks.<br />
2. That a public information session on the draft Lake Cathie Coastline Management Study<br />
(2009) be held during the exhibition period.<br />
BLOCK ITEMS:<br />
09 TENDER T-09-08, SUPPLY OF KITCHEN TIDIES AND COMPOSTABLE LINERS<br />
ADOPTED:<br />
That the tender received from Biobag Australasia Pty Ltd for the supply of kitchen tidies and<br />
compostable liners, as per the schedule of prices provided with this report, be accepted.<br />
10 TENDER T-09-11 FOR THE COLLECTION OF SCRAP METAL FROM COUNCIL'S<br />
LANDFILLS AND TRANSFER STATION SITES<br />
ADOPTED:<br />
That the tender submitted by Onesteel Recycling, offering a schedule of prices to be paid for<br />
ferrous and non ferrous metal, be accepted by <strong>Council</strong>.<br />
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PORT MACQUARIE-HASTINGS COUNCIL<br />
11 COMPLAINTS HANDLING REPORT<br />
ADOPTED:<br />
That the report be received.<br />
13 DESIGNATED PERSONS<br />
ADOPTED:<br />
That <strong>Council</strong> determine that the following positions and incumbents become Designated<br />
Persons pursuant to the provisions of Section 441 of the Local Government Act 1993:<br />
Director of Community & Cultural Development - Lesley Atkinson<br />
Manager Organisational Development - Juliet van Oirschot<br />
Business Manager Airport Operations - Ashley Grummit<br />
Health & Building Surveyor - Steve Ryan<br />
Ranger - Boyd Duncan<br />
Customer Service Manager Tourism - Joel Coatsworth<br />
Manager Parks & Recreation - Liam Bulley (acting)<br />
Manager Infrastructure Operations - Malin Toft (acting)<br />
14 STATUS OF OUTSTANDING REPORTS TO COUNCIL<br />
ADOPTED:<br />
That the report be received and noted.<br />
15 TENDER T-09-09 SUPPLY OF GARDEN MANAGEMENT PRODUCTS<br />
ADOPTED:<br />
1. That <strong>Council</strong> appoint Globe Australia PTY LTD as the tenderer for the supply of turf and<br />
garden management products, for an initial period of twenty four (24) months, commencing<br />
on the 1st September 2009, with a further option of twelve (12) months.<br />
2. That approval be given for the execution of the necessary documents under <strong>Council</strong> seal.<br />
16 TENDER T-09-10 SUPPLY AND DELIVERY OF ROAD CONSTRUCTION<br />
MATERIALS<br />
ADOPTED:<br />
1. That <strong>Council</strong> appoint Hy-Tec Industries and Hanson Construction Materials Pty Ltd to a<br />
panel of tenderers for the supply and delivery of road construction materials, for an initial<br />
period of twenty-four (24) months commencing on 1 September 2009 to 31 August 2011,<br />
with a further twelve (12) month option available.<br />
2. That approval given for the execution of the necessary documents under <strong>Council</strong> seal.<br />
17 INVESTMENTS - JUNE 2009<br />
ADOPTED:<br />
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PORT MACQUARIE-HASTINGS COUNCIL<br />
1. That the report be received and noted.<br />
2. That <strong>Council</strong> endorse the CDO recovery action taken to-date.<br />
22 POLICY - REFUSAL OF DEVELOPMENT APPLICATIONS<br />
ADOPTED:<br />
1. That the policy "Refusal of Development Applications" be repealed and deleted from the<br />
Policy Register.<br />
2. That the proposed deletion of the policy "Refusal of Development Applications" be publicly<br />
exhibited for a period of twenty-eight (28) days.<br />
This concluded the business and the <strong>Meeting</strong> closed at 6.07 pm.<br />
..........................................<br />
Garry Payne AM<br />
Administrator<br />
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