Health Scrutiny Joint Committee - Hartlepool Borough Council
Health Scrutiny Joint Committee - Hartlepool Borough Council Health Scrutiny Joint Committee - Hartlepool Borough Council
Prepare access and response mechanis ms • Source supplier of analysis • Freepost • Addresses T& F Group By 17th May Liaison w ith Scrutiny • Informal discussion w ith officers to determine formal presentation of plans • Deter mine presentation of Consultation Plan SJ/CY By 17th May Media • Arrange meetings with Hartlepool Mail and Evening Gazette (re NCAT report) • Issue NCAT media release to include consultation dates • Draft, agree and issue consultation launch release SJ/ CY For 15 th May 16 th May By 17 th May Advertising Schedule and organise paid advertisements in local pr int and broadcast media SJ By 17th May Stage 2 - 12 week form al consultation – from Monday 20 th May to Friday 16 th August 2013 Mater ials • Commissioning production of consultation materials in alternative formats as required T&F Group Ongoing – as required Consultation document available Send out consultation document to key stakeholders • Upload document to CCG and NTHFT websites SJ/CY For 9am Monday 20 th May • Prepare covering letter and response form T&F Group By 24 th May • Identify list of stakeholders as key consultees • Indicate deadline for responses • Provide full list of consultees, stakeholders and contacts Distribution • Co-ordinate distribution of consultation materials e.g. to independent contractors and community based health locations Media handling • Production and distribution of press releases • Set up and maintain media handling plan T& F Group T& F Group From 20th May Fro m 20 th May Public meetings • Organise and manage consultation meetings, SJ By 17 th May 13
• Commission recording and transcribing • Arrange BSL interpreting services Other meetings • Manage and record outcomes from targeted meetings/focus groups with key stakeholder groups w ith a vested interest in consultation T&F Group T& F Group In sufficient time In sufficient time Ongoing Analysis, response handling and reporting • Arrange and manage ongoing handling of postal responses • Log, collect and collate responses from w eb, mail, email letter and meetings (meeting summaries and notes) including a breakdow n to show organisational and public responses. • Summarise and provide analysis of all of the responses received • Prepare final report - presentations, printed report in hard copy T&F Group / external supplier By 17 th May Post consultation – from 16 th August 2013 Collation of responses • Liaison with supplier re completion of report T&F Group 19 th August Reporting • Make report available on CCG w ebsite T& F Group By 30 th August • Identify stakeholders w ho should receive a copy of the report directly Awareness-raising of the • Issue press release reporting on outcomes and when final T& F Group By 30 th August consultation outcomes report w ill be available through local media Communications w ith staff Feedback to stakeholders • NECS • CCG • NTHFT • Provide feedback on outcomes of consultation and related involvement and how these have been used to inform the decision MB AW CY MB – lead T&F Group By 30 th August By 30 th August Decision making • Prepare full paper (w ith report) for Board / Governing Body • Prepare messages re implementation AW/MB/CY By 30 th August 14
- Page 45 and 46: Publishing the report On 15 May we
- Page 47: North Tees and Hartlepool NHS Found
- Page 69 and 70: Appendix C 11) raised concerns abou
- Page 71 and 72: Emergency activity: 95% of Durham D
- Page 73 and 74: The Trust’s medium ter m financia
- Page 75 and 76: Durham Council to ensure transport
- Page 77 and 78: After these changes have been imple
- Page 79 and 80: Women’s and Children’s Care:
- Page 81 and 82: We need to redirect our focus from
- Page 83 and 84: workforce constraints in w hich suc
- Page 85 and 86: Consultation events A number of pub
- Page 87 and 88: Appendix 1 Reconfiguration proposal
- Page 89 and 90: Context North Tees and Hartlepool N
- Page 91 and 92: • details of the decisions or cha
- Page 93 and 94: • The proposed changes are necess
- Page 95: meetings and events Consultation pl
- Page 99 and 100: Group 02/07/13 Durham Scrutiny Comm
- Page 101 and 102: Patients & Public (charities) Chari
- Page 103 and 104: GPs GPs Active Engagement and Consu
• Commission recording and transcribing<br />
• Arrange BSL interpreting services<br />
Other meetings • Manage and record outcomes from targeted<br />
meetings/focus groups with key stakeholder groups w ith a<br />
vested interest in consultation<br />
T&F Group<br />
T& F Group<br />
In sufficient time<br />
In sufficient time<br />
Ongoing<br />
Analysis, response handling<br />
and reporting<br />
• Arrange and manage ongoing handling of postal<br />
responses<br />
• Log, collect and collate responses from w eb, mail, email<br />
letter and meetings (meeting summaries and notes)<br />
including a breakdow n to show organisational and public<br />
responses.<br />
• Summarise and provide analysis of all of the responses<br />
received<br />
• Prepare final report - presentations, printed report in hard<br />
copy<br />
T&F Group /<br />
external supplier<br />
By 17 th May<br />
Post consultation – from 16 th August 2013<br />
Collation of responses • Liaison with supplier re completion of report T&F Group 19 th August<br />
Reporting<br />
• Make report available on CCG w ebsite<br />
T& F Group<br />
By 30 th August<br />
• Identify stakeholders w ho should receive a copy of the<br />
report directly<br />
Awareness-raising of the • Issue press release reporting on outcomes and when final T& F Group<br />
By 30 th August<br />
consultation outcomes report w ill be available<br />
through local media<br />
Communications w ith staff<br />
Feedback to stakeholders<br />
• NECS<br />
• CCG<br />
• NTHFT<br />
• Provide feedback on outcomes of consultation and related<br />
involvement and how these have been used to inform the<br />
decision<br />
MB<br />
AW<br />
CY<br />
MB – lead<br />
T&F Group<br />
By 30 th August<br />
By 30 th August<br />
Decision making<br />
• Prepare full paper (w ith report) for Board / Governing Body<br />
• Prepare messages re implementation<br />
AW/MB/CY<br />
By 30 th August<br />
14
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