Health Scrutiny Joint Committee - Hartlepool Borough Council

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Appendix 1.1 Communications and engagement Implementation Plan Area Task Who’s responsible Timescale Stage 1 - consultation planning Task and Finish Group Establish membership, agree scope and schedule meetings MB/CY By 3 rd May Finalise key messages and question areas Develop: • Briefing paper • Presentation • Key messages and question areas Plan access to existing communications mechanisms • Ensure/schedule upload to CCG and FT websites • Gather all supporting documentation e.g. ‣ Consultation document ‣ Relevant background information e.g. Momentum, Tees Rev iew ‣ Options appraisal evidence • Prepare briefing via My NHS • Distribution of information to GPs, phar macists • Prepare information – based on above – for communications teams w ithin neighbouring NHS Trusts, local authorities, key relevant charities and groups SJ/CY By 10th May Im plement communications via mechanisms • All consultation materials and supporting information available on CCG and FT websites • Briefings and distribution above SJ/CY 15 th May By 17th May Brief FT PALS team • Provide information and timetable CY By 10th May Communications w ith staff • FT mechanis ms • NHS HAST CCG bulletin • NECS CY SJ MB By 10th May Plan attendance at existing Agree schedule and attendance T&F Group By 10th May 11
meetings and events Consultation planning • Agree consultation timelines for: - Planning - Response mechanis ms and handling - Questionnaire and document design and print - Advertising - Full handling of consultation meetings - Response handling, analysis and reporting T&F Group By 10th May Prepare and finalise consultation document for agreement Agree final consultation document • Ensure this meets four reconfiguration tests • Source case studies • Agree via extraordinary NHS HAST CCG Governing Body meeting CY – lead T&F Group AW By 17th May 16th M ay Further consultation mater ials • Agree range of materials based on main consultation document • Draft and agree materials • Produce mater ials • Agree distribution T& F Group By 17th May Map/schedule all meetings with key stakeholders Public meetings - preparation • <strong>Health</strong> and Wellbeing Boards • <strong>Scrutiny</strong> meetings – formal and informal • Set dates • Book venues • Confir m dates for attending representatives – well in advance for clinicians • Confir m lead/chair for each • Plan advertising • Plan media i.e. ongoing releases • Prepare presentation using available resources • Prepare facilitators’ recording materials • Draft and issue press release with contact details T& F Group By 17 th May 12
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Health Scrutiny Joint Committee Dat
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Item 5 (a) (b) (c) make comments on
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Item 5 APPENDIX 1 HEALTH SCRUTINY J
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Health Scrutiny J oint Committ ee -
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6 (a) Appendix A
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6 (a) Appendix B Providing safe and
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Why are we carrying out this consul
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Already, because of advances in med
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The new hospital The new hospital i
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What we are proposing to do After m
Page 43 and 44: John’s story John, 75, has diabet
Page 45 and 46: Publishing the report On 15 May we
Page 47: North Tees and Hartlepool NHS Found
Page 69 and 70: Appendix C 11) raised concerns abou
Page 71 and 72: Emergency activity: 95% of Durham D
Page 73 and 74: The Trust’s medium ter m financia
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Page 77 and 78: After these changes have been imple
Page 79 and 80: Women’s and Children’s Care:
Page 81 and 82: We need to redirect our focus from
Page 83 and 84: workforce constraints in w hich suc
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Page 87 and 88: Appendix 1 Reconfiguration proposal
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Health Scrutiny Joint Committee - Hartlepool Borough Council

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