Minutes - William S. Hart Union High School District

CITIZENS’ OVERSIGHT COMMITTEE
May 19, 2008
MINUTES
(Unapproved)
I - PRELIMINARY
A. Call to Order
The Regular Meeting of the Citizens’ Oversight Committee was called to order by
Chairperson Phil Ellis at the William S. Hart Union High School District Administrative
Center, 21515 Centre Pointe Parkway, Santa Clarita, California, at 7:08 p.m.
B. Establishment of Quorum
Mr. Ellis declared a quorum present.
Committee Members Present:
Ms. Jacqueline Bick
Mr. Julian Bond (arrived 7:10 p.m.)
Mr. Philip Ellis, Jr.
Mr. Michael Hogan
Mr. Jim Irwin
Ms. Carol Malcolm (arrived 7:14 p.m.)
Mr. Joe Messina
Ms. Renee Sabol
Ms. Jo Ann Smith Curtis
Mr. Thomas Troesch (arrived 7:09 p.m.)
Ms. Wendy Zinn
Committee Members Absent:
Mr. Chris Ball
Ms. Linda Johnson
Mr. Wayne Lee
Mr. Brian Springer
District Staff Present:
Mr. Rob Gapper
Mr. Mike Otavka
District Staff Absent:
Mr. Paul Rivas
C. Approval of Agenda
Ms. Sabol moved to approve the agenda as presented. Mr. Hogan seconded. The motion
carried.

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May 19, 2008
D. Approval of Minutes of Regular Meeting – April 28, 2008
Mr. Hogan moved to approve the minutes from the April 28, 2008, meeting with the
following correction:
Page 2, Item II B - Add Jo Ann Smith Curtis to Report subcommittee
Ms. Zinn seconded. The motion carried.
A. Old Business
No items were discussed.
B. New Business
• 2005/2006 Audit
II – SPECIAL ITEMS
Mr. Gapper stated that the Finance and Audit Committee has hired a new audit firm.
A recommendation will be taken to the Board this coming Wednesday to authorize
the new firm to audit a 6.6 million dollar transfer of funds which occurred during
2005/2006. The auditors will do the following:
1. Verify the amount of Measure V funds which were transferred into the Capital
Facilities Fund.
2. Verify that the District has identified an appropriate amount of Measure V
expenditures, which resulted from the transfer.
3. Perform a sampling of expenditures to make sure they were spent on authorized
bond projects.
The purpose for doing this review is to tie up loose ends from the 2005/2006 audit, as
Moss Adams was not willing to render an opinion as to whether or not the $6.6
million dollar expenditures met the parameters of Proposition 39. The cost of the
audit will be approximately $2,500. Work will commence in May and be completed
in June.
The 2006/2007 performance audit will be presented to the Governing Board
Wednesday evening and then presented to the Oversight Committee at their next
regular meeting.
The 2007/2008 performance audit is expected to be presented to the Governing
Board in December.
Discussion was held regarding performance and financial audits, and the possibility
of segregating Measure V funds from the financial audit.

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May 19, 2008
“Exhibit A” (list of school facilities projects to be funded with bond proceeds) will
be provided to new members. Questions can be presented to the attorneys and
auditors at the next meeting.
C. Subcommittee Reports
• Governing Board
No report was given.
• Report
Mr. Ellis reported that a draft report has been prepared based on the 2005/2006 audit.
Subcommittee members are waiting for feedback from Mr. Gapper as to whether or
not a follow-up report will be required.
• Web Site
Pat Willett is no longer involved with the communications link and will not be
attending Committee meetings in the future.
Discussion was held regarding posting of the entire meeting packet materials on the
website (per auditor’s request). The Technology department will be contacted so a
procedure can be worked out by the next meeting. Members preferred that personal
information be withheld and submitted separately.
• Facility Visits
No report was given.
Mr. Hogan announced that he is the new chairperson for the Facility Visits
subcommittee.
Brief discussion was held regarding the membership matrix. Clarification was given regarding
the “senior citizen” designation. Term limits for new members need correction to 2010 (end of
first term) and 2012 (end of second term).
D. Project Updates
• Modernization Projects
Canyon High School
Mr. Gapper stated that this project is essentially complete, and a rededication
ceremony would be held tomorrow at 9:00.

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May 19, 2008
Hart High School
We have applied for Proposition 1D funds to help subsidize this project for career/
technical (vocational/educational) facilities upgrades. We will be able to put
approximately $600,000 back into the project if the application is approved.
Asbestos abatement and infrastructure work is beginning this summer; major
construction will commence in November. This is a 26-month project.
Placerita Junior High
Placerita Junior High School modernization will begin mid July and is a 12-month
project.
We have applied for a grant through the Dept. of Justice which would match
$250,000 in funds for a security camera project for all the schools.
Sierra Vista Junior High
Sierra Vista Junior High School modernization is a 12-month project.
Sierra Vista Junior High, Placerita Junior High, and Hart High Schools will receive
new fire/life/safety equipment and ADA accessibility.
We have also applied for a grant through the Department of Justice which would
match $250,000 in funds for a security camera project for all the schools.
• New Construction Projects
Mr. Otavka reported that Golden Valley and West Ranch High Schools were built
with financial hardship funds because two previous bond measures failed. The
auditorium build-outs were not done at the time the schools were constructed, and we
are now working on getting these projects completed. We have DSA approvals and
will be placing the first ad requesting bidders on Friday. We hope to have the
auditoriums completed by the middle of January.
• Castaic High School
An analysis of four sites has been completed as well as assessments of obstacles that
need to be overcome. Mr. Gapper was unable to share any further details due to
confidentiality issues with developers. Meetings have been scheduled with Board
members to present data.
E. General Discussion
Questions were raised regarding the possibility of a new bond measure. Mr. Gapper
stated that TBWB was hired as a consultant to do a bond feasibility study. Results will
be announced at the June 11 Board meeting.

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May 19, 2008
F. Communications
Mr. Ellis expressed apologies on behalf of Mr. Lee that he will be unable to attend
Committee meetings through July due to conflicts with his work schedule.
G. Agenda Items for Next Meeting
No items were suggested.
III - PUBLIC COMMENTS
There were none.
IV – ADJOURNMENT
At 8:16 p.m., there being no further business, Mr. Ellis adjourned the meeting.