OP27 Before-and-After Study Review - Federal Transit Administration

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7.0 REPORT, PRESENTATION, RECONCILIATION The PMOC shall provide FTA with a written report of its findings, analysis, recommendations, professional opinions, and a description of the review activities undertaken. After FTA approval, the PMOC should share the report with the Grantee. In the event that differences of opinion exist between the PMOC and the Grantee regarding the PMOC’s findings, the FTA may direct the PMOC to reconcile with the Grantee and provide FTA with a report addendum covering the agreed modifications by the Grantee and PMOC. The report formatting requirements of OP 01 apply. When necessary, PMOC shall perform data analysis and develop data models that meet FTA requirements using Microsoft Office products such as Excel and Word and use FTA-templates when provided. The PMOC may add other software as required but documentation and report data shall be made available to FTA. FOR FTA INTERNAL USE ONLY OP 27 Before-and-After Study Reviews Rev. 2, May 2010 Page 6 of 6
APPENDIX A Acceptable Quality Level ________________________________________________________________________________________________________________ 1 2 DESIRED OUTCOME The PMOC shall assess the reliability of the elements of the Grantee's Beforeand-After Study program. The PMOC shall provide continuous review and evaluation of Grantee's Beforeand-After Study program to ensure project scope and capital cost forecasts and data are being preserved such that complete and accurate Beforeand-After Study comparisons and analyses can be performed. PERFORMANCE REQUIREMENT R1a. The PMOC shall develop and document a process for review and analysis of the Grantee's preservation of project scope and capital cost forecasts and its Before-and-After Study Plans and Reports. R1b. The PMOC shall use its process and project management judgment to validate the thoroughness of the Grantee's Before-and- After Study Plan and the Grantee's preservation of project scope and capital cost data at all phases of the project. R2a. The PMOC shall assess if the Grantee has preserved the necessary project scope and capital cost information and the reliability of such information for use in the predicted versus actual analysis for the Before and After Study. R2b. The PMOC shall assess if the Grantee has adequately analyzed and explained the causes of changes in project scope and capital cost forecasts from last project milestone. R2c. During Construction, the PMOC shall ensure the Grantee preserves the actual (asbuilt) project scope and capital cost data as it becomes available in order to sufficiently document changes between projected scope/costs and as-built scope/costs. R2d. The PMOC shall review and assess the Grantee's Before-and-After Study Plan and provide FTA with its determinations on whether (1) the Grantee properly identified work to be performed in its Before-and-After Study, (2) the Plan provides for capturing what has occurred to date, (3) the Plan reflects project characteristics and (4) the Plan captures all known issues which have influenced project scope and costs CHECK LIST ACCEPTABLE QUALITY LEVEL Q1a. PMOC provides documentation of the process. Q1b. Review must be made and PMOC provides internal verification that the process as documented has been followed. Q2a. Professional findings and opinions of the reliability of the Grantee's preservation of project scope and capital cost data. Q2b. Professional opinion of the adequacy of the Grantee's explanations of deviations in project scope and capital cost forecasts from last project milestone. Q2c. Professional findings and opinions of the reliability of the Grantee's preservation of actual (as-built) project scope and capital cost data during construction of the project. PERFORMANCE MEASURE M1a. Review of the process documentation. M1b. Documented review and analysis of Grantee's Before-and-After Study Plan, preservation of project data and and capacity to develop a Federallyassisted Project. M2a. Documented evidence of a review of the Grantee's preserved project scope and capital cost information demonstrates sound management and engineering practices and professional experience. M2b. PMOC's review and opinion as to the Grantee’s explanations for deviations in project scope and capital cost forecasts demonstrates sound management and engineering practices and professional experience. M2c. Documented evidence of a review of the Grantee's preservation of actual project scope and capital cost information demonstrates sound management and engineering practices and professional experience. M2d. Documented evidence of a thorough review of Grantee's Beforeand-After Study Plan, supported by professional opinion MONITORING METHOD MM1a. Periodic review by FTA or its agent. MM1b. Periodic review by FTA or its agent and the PMOC's internal verification. MM2a. Periodic review by FTA or its agent. MM2b. Periodic review by FTA or its agent. MM2c. Periodic review by FTA or its agent. Q2d. Professional findings and opinions of the adequacy and completeness of the Grantee's Before-and-After Study Plan. MM2d. Periodic review by FTA or its agent. OP 27 Before-and-After Study Reviews Rev. 2, May 2010 Page A-1
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OP27 Before-and-After Study Review - Federal Transit Administration

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