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I I I I I I I I I I I I I I I I I I I Contract No. PCE-I-OO-99-00008-00 Page 36 activity title and associated number. In addition, all materials submitted in accordance with this clause shall have attached on a separate cover sheet the name, organization, address, telephone number, fax number, and Internet address of the submitting party. (11) The hard copy report shall be prepared using non-glossy paper (preferably recycled and white or off-white) using black ink. Elaborate art work, multicolor printing and expensive bindings are not to be used. Whenever possible, pages shall be printed on both sides. (iii) The electronic document submitted shall consist of only one electronic file which comprises the complete and final equivalent of the hard copy submitted. (iv) Acceptable software formats for electronic documents include WordPerfect, Microsoft Word, ASCII, and Portable Document Format (PDF). Submission in Portable Document Format is encouraged. (v) The electronic document submission shall include the following descriptive information: A. Name and version of the application software used to create the file, e.g., WordPerfect Version 6.1 or ASCII or PDF. B. The format for any graphic and/or image file submitted, e.g., TIFF-compatible. C. Any other necessary information, e.g. special backup or data compression routines, software used for storing/retrieving submitted data, or program installation instructions. (e) Contract Quarterly Financial Report The contractor shall submit a quarterly financial report to the USAID/W CTO and the cognizant USAID/W Contracting Officer. The quarterly financial report shall include the following information in the following format: Contract No.~~ ______________________ __ Con t rac tor's Name ____________________ _ Task Order No. TOTAL Authorized Expend. Actual Expend. Balance Est Compl. Date (f) ,Language of Reports and Other Deliverables Actual Compl. Date Balance in Days + /( -) All reports and other deliverables shall be in the English language, unless otherwise specified by the USAID/W CTO or in a task order.
I I I I I I I I I I I I I I I I I I I (g) Meetings Contract No. PCE-r-00-99-00008-00 Page 37 The contractor shall be responsible for attending semi-annual general coordination meetings which will be held jointly with all SEGIR contractors and G/EGAD/EM. The contractor shall be responsible for ensuring personnel presented to undertake assignments are up to date on relevant advances and issues in the field through attendance at G/EGAD/EM workshops, seminars, events ana training courses. F.12 ADDRESS FOR PPC/CDIE/DI The reports and other intellectual products referenced at AIDAR 752.7026, Reports, should be sent to: u.s. Agency for International Development PPC/CDIE/DI, Attn: Acquisitions RRB M.OI-OIO Washington, DC 20523 F.13 Key Personnel a. The key personnel which the Contractor shall furnish for the performance of this contract are as follows: Name Ms. Teresa Mastrangelo Position Title Project Manager b. U.S. expatriates identified by the cognizant CTO as key personnel under individua'l task orders shall be considered key personnel to those task orders. c. The personnel specified above are considered to be essential to the work being performed hereunder. Prior to diverting any of the specified individuals, the Contractor shall notify the Contracting Office~ reasonably in advance (a thirty day notice is required in the absence of compelling circumstances) and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. Failure to do so may be considered nonperformance by the Contractor. No diversion shall be made by the Contractor without the written consent of the Contracting Officer; provided, that the Contracting Officer may ratify in writing such diversion and such ratification shall constitute the consent of the Contracting Officer required by this clause. The listing of key personnel may, with the consent of the contracting parties, be amended from time to time during the course of this contract to either add or delete personnel, as appropriate. END OF SECTION F
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