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I·,· . I· I I I I I I I I I I I I I - I I I I Contract No. PCE-I-OO-99-00008-00 Task Order No. 801 Page 5 of 11 e. Assist the ECs to organize financial planning departments, to prepare policies and procedures and to train their staff. All formal training will be conducted through the USAID Developmental Training 2 Project. f. Assist the ECs to prepare financial plans as part of the 2000/01-budget process. Cash Management: The contractor shall assist the seven ECs to strengthen cash management by assisting them to develop the organization, skills, systems, policies and procedures to improve cash planning. Deliverables: a. Develop the requirements for a Cash Management System that integrates cash flow information from payment and receivable sub-systems and provides forecast and analysis tools for cash planning. The screens and reports for the Cash Management System are to be prepared in Arabic. b. Interface with the IS project to coordinate IS requirements, prepare Software specifications and to purchase required computer hardware and software. c. Modify/adapt purchased software as required for Cash Management System and implement at pilot site. d. Implement Cash Management System in other EC's. e. Prepare user manual for the Cash Management System in Arabic. f. Assist EEA and the seven Electricity Companies to organize cash management department. g. Assist the ECs to develop policies and procedures, etc. necessary for the effective operation of Cash Management System. h. Conduct training, in Arabic, for EC personnel on how to use the Cash Management System. Debt Management: The contractor shall assist the ECs and EEA to improve debt management by implementing a Loan Tracking System in EEA and each EC. Deliverables: a. Develop the requirements for a Loan Tracking System to be implemented at EEA and the ECs. The Loan Tracking System is intended to serve the dual purpose of tracking (projecting) the timing and amount of local and foreign loan payments and providing information to conduct Uwhat-if" analyses of company loan structures and the impact of interest and foreign exchange adjustments. The Loan Tracking System will also provide the loan-input data for the Financial Planning Model. The screens and reports for the Loan Tracking System are to be prepared in Arabic. b. Interface with the IS project to coordinate IS requirements, prepare software specifications and to purchase required computer hardware and software.
I I I I I I I I I I I I I I I I I I I Contract No. PCE-I-00-99-00008-00 Task Order No. 801 Page 6 of 11 c. Modify/adapt purchased software as required for Loan Tracking System and implement at pilot site. d. Implement the Loan Tracking System in EEA and other EC'Si including the conversion of existing data from manual records. The Loan Tracking System screens and reports will be in Arabic. e. Prepare a user manual for the Loan Tracking System in Arabic. f. Assist EEA and the ECs to develop policies and procedures, etc. necessary for the effective operation of Loan Tracking System. g. Conduct training, in Arabic, for EEA and EC personnel on how to use the Loan Tracking System. EC Implementation Support: Provide HCN (host country nationals) support to assist the Ecs to implement Financial Planning, Cash Management and Debt Management improvements. 1.5 ACCOUNTING AND APPROPRIATION DATA Appropriation 728/91037 Budget Plan Code: HES89823263KG13 Total Amount Obligated: $1,786,716.00 1.6 REPORTS Progress Reporting: 1. Develop annual work plan with benchmarks and targets for the financial management activities, and establish reporting systems to document progress in relation to the benchmarks and targets. Benchmarks against which the success of effecting the desired financial changes which will be measured will include, but will not necessarily be limited to the following: 2. a) Improved financial planning. b) Improved financial management and cost recovery. c) Improved cash management. d) Improved debt management. e) Improved management information systems. Prepare and maintain project records, conduct quarterly implementation workshops to report progress, and resolve problem areas. Submittals: It is required that close and clear communications be maintained between the Contractor, USAID/Cairo and EEA throughout the project. The Contractor shall submit sufficient status reports to both EEA and USAID/Cairo to keep them fully informed of the project. 1. The Contractor shall submit quarterly progress reports to USAID/Cairo. The reports shall, at a minimum, include the following: a) A brief discussion of current activities for each major element of the project. This shall include status of each task and
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