1 - USAid
1 - USAid
1 - USAid
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3.5 REPORTING REQUIREMENTS AND DELIVERABLES OR OUTPUTS<br />
Deloitte PCE-I-802-99-00008..o0 Page 11<br />
The Contractor shall submit the following deliverables or outputs to the CTO specified for this Task Order. If<br />
specificalJy requested and approved by USAID, reports will be made available to the representatives of the relevant<br />
accounting and auditing organizations for informational purposes.<br />
Assessment Report: An assessment report of no more than 15 pages is required within 45 days of the effective date<br />
of this task order. The purpose and required content of the assessment report is described above.<br />
Implementation Plan: An initial implementation plan will be required within 45 days of the effective date of this<br />
task order. This plan will describe activities undertaken to facilitate contract start-up, any delays/problems<br />
encountered and steps taken to resolve them, and planned additional activities to be undertaken to facilitate program<br />
implementation. The plan will also include a description of any proposed deviations from the Contractor's plan<br />
submitted in its technical proposal and a discussion of why the deviation is recommended.<br />
In developing the implementation plan, the Contractor is expected to take into account the strong preference of<br />
Palestinian counterparts for the use of local and regional resources and the analysis of regional experience, and for<br />
the provision of training and technical assistance directly in Arabic. The Contractor will also be expected to take<br />
into account the need to accommodate Gaza and West Bank accounting systems without appearing to favor ~ither<br />
the West Bank or Gazan system. The Contractor will also need to review the sustainability of program efforts, since<br />
this will be critical to their ultimate success.<br />
The Contractor will also take into account prior experience in the West Bank and Gaza and elsewhere in developing<br />
accounting and auditing systems, and draw upon lessons learned in these activities. The Contractor will need to<br />
closely coordinate their planned activities with any other donors found to be planning activities in the same or related<br />
areas.<br />
Annual Work Plan: Immediately thereafter, a detailed annual work plan will be required for the duration of the first<br />
year of the contract, and annually thereafter. The work plan will include projected tasks for the coming year, grouped<br />
by program component, a discussion of how these activities build on previous implementation tasks, and any changes<br />
in strategy. The plan wiIl also include a matrix or chart listing indicators and results and showing current levels of<br />
accomplishment toward those indicators and results. This plan will be reviewed with USAID every quarter, in<br />
association with the quarterly progress reports discussed below. The Contractor will be expected to make any needed<br />
adjustments in the plan, in consultation with USAID, following these quarterly reviews.<br />
Performance Indicators: This program is expected to produce results that will lead to establishing the elements<br />
of an effective accounting and auditing system in the West Bank and Gaza. The Contractor will be responsible for<br />
measuring, monitoring, and reporting on program performance. At the outset of the task order, the Contractor will<br />
work with the Association, the Society, and USAID to outline a comprehensive assistance plan with specific<br />
performance targets. These targets will be clearly identified and mutually agreed upon.<br />
Quarterly Progress Reports: Quarterly reports are to be submitted 30 days after the end of US AID's established<br />
quarters (i.e., Oct-Dec, Jan-Mar, Apr-June, JUly-Sept). These reports will include trip reports of up to fifteen pages<br />
covering the work of each individual advisor, and an integrated summary from the Contractor that indicates, in detail,<br />
the progress made in implementing each task, output or targeted result, the success and/or failure of partic~lar tasks<br />
as they relate to the strategy employed in reaching the required results, and the actual results achieved. These reports<br />
will also assess the current institutional strengths and weaknesses of each targeted organization and their progress<br />
towards attaining financial self-sustainability. Furthermore, these reports will list and discuss all potential obstacles<br />
for the following period and suggested strategies for addressing each one.<br />
Final Report: The final quarterly report will serve as the final report for the project and should not exceed thirty