GOVERNMENT OF INDIA MINISTRY OF MINES INDIAN BUREAU ...

GOVERNMENT OF INDIA
MINISTRY OF MINES
INDIAN BUREAU OF MINES
MINERAL ECONOMICS DIVISION
PUBLICATION SECTION
No. 241(48)/PFM/PUB/ME/IBM/2013
1st Floor, ‘B` Block, Indira Bhavan,
Civil Lines, NAGPUR-440 001
Tel.: 2560544/2560545 Extn.: 1119
email: ce.press@ibm.gov.in
Dated : 27/08/2013
From :
The Controller General,
Indian Bureau of Mines,
Nagpur
Subject: Procurement of one P.S. Plate Processor- reg.
Sir/Madam,
Bids are invited for Procurement of one PS Plate Processor. Please find enclosed the Tender
Notice released by this Department for this purpose. All details with respect to the Terms & Conditions and
requirements for submission of Tender Bids have been explained in the Tender Notice. Bids have to be
submitted in the requisite Format (see Annexure-I) along with duly signed and stamped on each page of
Tender Notice as enclosed on or before the due date, i.e. 20/09/2013 (12 noon). As indicated in the
Tender Notice the Bids that are received in sealed envelopes shall be opened on 23/09/2013 at 3.00 pm.
Your Bids should be addressed to The Controller General, Indian Bureau of Mines, Nagpur. If
interested, Tender Bids in compliance with the stated Terms & Conditions may be forwarded in sealed
envelopes to The Chief Editor, Indian Bureau of Mines, Indira Bhavan, Civil Lines, Nagpur 440 001,
latest by 20/09/2013 before 12 noon.
Thanking you
Yours faithfully,
(R.K. Sushan Singh)
Editor
for Controller General

Government of India
Ministry of Mines
Indian Bureau of Mines
Mineral Economics Division
Publication Section
Nagpur
No.241 (48)/PFM/PUB/ME/IBM/2013
Date:27/08/2013
TENDER NOTICE
The Controller General, Indian Bureau of Mines, (IBM) on behalf of the President of India invites sealed
tender/bid from manufactures/authorized dealers/suppliers etc. for supply of one P.S. Plate Processor as
mentioned below :
Sl. Name of the Item Quantity EMD Amount Mode/Type To be supplied to
No.
required in Rs. of Tender/Bid
1. P.S. Plate Processor 1 No. 12,000/- Two bid IBM Headquarters,
Nagpur
A.TECHNICAL SPECIFICATIONS
a. Capable of processing positives or negatives pre-sensitised offset plates with high quality.
b. Capable of developing, washing (Re-washing), gumming and drying at one go.
c. Should process all brands of P.S.Plates.
d. Developing area: max of 18 inch x 23 inch.
e. Developing time: 14-48 sec.
f. Power: 220V
g. Water Source: tap water
h. Gumming roller: Corrosion resistant, anti-ageing gumming roller.
i. Should have corrosion free stainless steel bath tank & underneath tank.
1

B. Terms & Conditions
1) Tender documents are not transferable.
2) Manufactures/Suppliers/Authorized dealers/Distributers are required to submit their offer for two bid
system in sealed covers as follows.
Envelope ‘A’:
Technical Bid : Vendor/Supplier should meet the following conditions & submit documentary evidence along
with technical bid :
a. Attach copy of valid authorized dealership certificate for item for which tender is being
submitted.
b. Full address, telephone no. , fax No. etc. of Supplier’s office who will provide after sales
service at Nagpur and/or its adjoining towns.
c. Attach all technical details, literature, catalogue.
d. Price should not be mentioned in Technical Bid.
Envelope ‘B’ :
Commercial Bid (Price Bid) containing the financial bid is to be submitted in the prescribed format
given in ANNEXURE-I and should accompany the Tender Notice duly signed & stamped on each page.
Price bid should be submitted along with other charges viz taxes, packing charges, freight charges (door
delivery basis), installation charges, transit insurance, excise duty, Sales Tax, Octroi, any other state or
central taxes and duties etc. showing separately.
3) Each interested bidder is allowed to submit only a single tender. The last date and time for receipt of
duly filled in Tender is 20 th September 2013 (12 noon). The Tender should be sent to The Chief Editor,
Publication Section, First Floor, ‘B’ Block, Indira Bhavan, Indian Bureau of Mines, Civil Lines,
Nagpur- 440001 on or before the due date. Tender Application received after the expiry of the due date
and time shall not be considered.
4) The Tenders will be opened on 23 rd September 2013 at 3 pm by the Tender Opening Committee in
the presence of participating Tenderers or their authorised representatives who may wish to attend.
5) In the event of the Office being closed due to any reason whatsoever on the proposed date for
Receiving/Opening of Tender/Quotation, the formality for Receiving/Opening of Tenders/Quotations will
be taken up on the next working day at the scheduled time without any notice issued in this regard.
6) TRANSIT INSURANCE: The transit insurance for the goods will be arranged by the vendor. The vendor
will pay transit insurance charges and the same is to be shown at Annexure-I.
7) VALIDITY: The price quoted must be firm during the tenure of the contract and the offer must remain
open for acceptance, for a minimum period of 90 days (ninety days) from the date of opening of tender
unless specified otherwise. Accordingly the supplier must indicate the validity period of quotation.
8) The Technical Bid and Commercial / Price Bid should be sealed by bidder in separate covers and clearly
marked as Envelope ‘A’ and Envelope ‘B’ respectively and both these sealed covers along with their
forwarding letter also containing EMD DD stated in paragraph 10 below are to be put in a separate sealed
envelope and marked as Envelope ‘C’. The cover of Envelope ‘C’ should be superscribed as “Tender for
procurement of P.S.Plate Processor-Closing date: 20/09/2013”. The technical Bid will be opened at
the first instance and evaluated. At the second stage Commercial Bid of only technically accepted /
qualified offers will be opened for further evaluation and ranking before awarding the contract.
2

10) EARNEST MONEY DEPOSIT AMOUNT:- The bidder is required to pay Earnest Money of Rs.12,000/-
(Rs. Tweleve Thousand Only) by means of Demand Draft of any Nationalized bank drawn in favour of
Pay and Accounts Officer, IBM payable at Nagpur. The EMD Demand Draft may be kept in the
envelope-C duly sealed & the same is to be mentioned on the top of the envelope. The
tender/quotations received without demand draft for EMD deposit of nationalized bank will not be
considered. Earnest money will be forfeited if the successful bidder fails to honour the bid. The
earnest money Deposit (EMD) without interest will be returned to the un-successful tenderer(s) at the
earliest. The earnest money of successful tenderer will be treated as Security Deposit. The
Security Deposit will be released on the completion of the contract i.e. after receipt of the stores items in
good condition as per specifications by the consignee and its satisfactory installation/commissioning &
training etc. at consignee’s site (Nagpur) & receipt of performance security.
11) TERM of PAYMENT: 100% Payment within 30 days (approximate) against the pre-receipted bill in
triplicate after receipt of item(s) in full and in good condition, as per receipted bill in triplicate after receipt
of item(s) in full and in good condition, as per the technical specifications, along with its installation /
commissioning made by Indian Bureau of Mines (IBM) THROUGH EFT (Electronic Fund Transfer) /
ECS (Electronic Clearing Systems) only. Prescribed proforma will be provided with the supply order and
it must be submitted by the vendor / supplier duly filled in with all the relevant information and certificate
as well as stamped by the concerned bank authority along with the bill. Payment will be made only after
obtaining Performance Security as per paragraph 12.
12) Performance Security Deposit / Bank Guarantee (from Nationalized Bank only) for an amount @
10% of value of the contract (if order is placed) should be furnished and its validity should be for a
period of 60(sixty) days beyond the date of completion of contractual obligation of the supplier
including the warranty period from the date of supply and installation/commissioning. Performance
Security should be furnished within 15 days on receipt of order to ensure due performance of the
contract in the form of Bank Guarantee (in prescribed format) issued by Nationalized Bank.
13) Refund of Performance Security: Performance Security will be refunded, without any interest on
completion of 15 months of supply & installation or 60 days after warranty period, whichever is later, if
performance of the contract is satisfactory, otherwise performance security will be encashed.
14) Verification of Bank Guarantees issued by Nationalized Bank only: Bank Gaurantee submitted by
the supplier as Performance Security is subject to verification from the issuing Nationlized bank
Purchaser (IBM) before acceptance.
15) INSPECTION: After the material is received at consignee’s address, it shall be inspected by the
officials of the consignee/ his authorized representative/ IBM representatives. The IBM/consignee
enjoys the right to reject all or any portion of the item that is considered defective or inferior in quality
and not meeting the specifications. Any item, either full or in part, so rejected must be immediately
replaced by the vendor at his own expenses.
16) DELIVERY:
i. The delivery date is the essence of the contract and supplier shall, therefore, supply the items(s)
within a month from date of confirmed order from IBM. Indian Bureau of Mines or the Consignee
does not accept partial delivery of consignment.
ii.
iii.
Should it appear that there is likely delay for execution of the contract work due to any reason which
are beyond the control of the supplier, the supplier should obtain, well in advance, the concurrence
of the Controller General, IBM, Nagpur in writing for extension of delivery date. However, this solely
depends upon the competent authority of the Department who has full authority to reject the request
for extension of date without assigning any reason thereto.
Machine shall be supplied on door delivery basis at IBM, Publication Section, 1 st Floor, Indira
Bhavan, Civil Lines, Nagpur and it is the responsibility of the Vendor to install the Machine at
Publication Section.
17) LIQUIDATED DAMAGES:
In case the supplier defaults in delivery, he may forfeit the EMD / Security Deposit. IBM reservers the
right to claim damage @ 2 % per month of the tendered amount for the delay in supply or 100% for
defective and sub standard goods supplied by the Vendor.
3

C.OTHER TERMS AND CONDITIONS
1. If the Vendors / Suppliers are the Authorized Distributers, they are required to enclose Photostat copy
of the letter of the manufacturer appointing them as authorized distributor for marketing their product.
2. All fax messages from suppliers to IBM / Consignee shall be confirmed by registered post / speed post.
Each page of the offer is to be signed and stamped by the tenderers.
3. Cancellation: The IBM reserves the right to cancel the contracts in whole or in part without assigning
any reasons at any time and also reserves the right to pay the vendor for part of the contract amount, if
the supply of the items is not according to the technical specifications.
4. Income tax and sales tax clearance certificate must be furnished with the tender / Bid.
5. VAT: Prevailing VAT. This should be clearly indicated in the tender.
6. TIN / CST / ST / VAT Number wherever applicable must be clearly mentioned in the quotation and bill
also.
7. Excise duty, if applicable, will be allowed.
8. The quotation should be signed and dated by the intended supplier or his authorized representative on
each page and his full name (in capital letters) and designation, if any may be recorded below the
signature in the last page.
9. The tender will be accepted or rejected as per the recommendation of committee so appointed by the
Controller General, Indian Bureau of Mines, Nagpur for this purpose and as per rules / instructions
issued by Govt. of India from time to time in the matter.
10. No advance payment will be made.
11. The rate should be quoted in Indian currency. The rate must be written in figure as well as in words.
The alterations in the rates should be signed and dated otherwise the quotation / tender will not be
accepted.
12. Any dispute if arising in the matter will be subject to the jurisdiction of court at Nagpur, Maharashtra.
D. ADDITIONAL REQUIRMENT :
1. After sales service- The supplier should have full fledged workshop in Nagpur or its adjoining towns
to provide satisfactory after sales service. The after sales service office which is located in Nagpur or
its adjoining towns of the consignee must also be mentioned in the quotation.
2. Demonstration of equipment / goods should be arranged at the supplier’s expense. Training installation
and operation of equipment for consignee’s personnel will be on free of cost at consignee’s address.
3. The offer should be for the reputed brands of items and detailed specification should be furnished for
each item along with tender.
4. A complete list of optional utilities along with specifications and cost should be given along with tender.
5. Installation, commissioning, satisfactory operation and training of the supplied items will be
responsibility of the supplier.
6. The free services, warranty, upgradation, maintenance and other facilities provided should be specified
along with tender.The product must carry at least one year warranty period.
7. Catalogue / Technical literature / drawing may be attached with the tender.
8. Address, telephone No. and fax No. of customers / offices to whom the item were supplied in the past
and performance certificate, if any, may be mentioned.
4

ANNEXURE-I
FINANCIAL BID SPECIFICATIONS
Sl.
No.
Description
of items
Basic
price
Rs.
Quantity
Discount
Offer
Rs.
Excise
Duty
Rs.
Sales
Tax/
VAT
Rs.
Packing
and
Forwarding
Charges
Rs.
Freight
charges
Door
delivery
basis
(including
At site)
Rs.
Other
insurance
etc.
Rs.
Total
Amount
Rs.
1. P.S. PLATE
PROCESSOR
One
Grand Total
Grand Total Rounded Off (if any)
Grand Total in words:
Note : i) Please note that in case the offer does not clearly spell out the taxes and duties and any other
charges, it will be presumed that the prices quoted are inclusive of all taxes and duties and
other charges. No clarification in this regard will be sought by the purchaser.
ii) A representative may be deputed at the time of opening of the tenders.
Place:
Signature & Seal of Bidding Agency
Date :
List of Enclosure: Envelope A containing Technical bid as mentioned in point 2 (Financial bids should not
be enclosed).
Envelope B containing the Tender Notice along with Financial Bid Specifications
(Annexure-I) duly signed & stamped on each page.
Envelope C: Containing covering letter and EMD DD of Rs.12,000/- along with Envelope A & B.
The Cover of Envelope ‘C’ should be superscribed as “Tender for procurement of P.S.Plate
Processor – Closing date: 20/09/2013”.