Conference Education - IEEE Entity Web Hosting

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Evaluating New Sponsorship Opportunities Best Practices CONFERECE EVALUTIONS Conduct a critical assessment of your current conference portfolio. Have the organization formally present to the OU conference’s committee on why IEEE should sponsor this conference. The decision is always dependent on available OU resources to participate in the conference’s technical program development. The conference sponsorship lead time should not be less then 12 months in advance of the conference date. Ensure the new opportunity does not compete with any of your existing conferences, from a timing or topical perspective. Implement an application process to collect key information on previous conferences the new organization has previously executed. 70 Research the organization that is approaching IEEE, utilizing the Organization Sponsorship Checklist (next slide). 4/28/2013
Benefits to Implementation New Sponsorship Evaluations CONFERECE EVALUTIONS The OU will execute higher quality conferences and obtain more attractive IP which stimulates both usage and downloads. The OU’s involvement in each conference's technical program review ensures that the process is managed properly. If the technical program is not conducted up to our standards, you can withdraw sponsorship and remove them from your portfolio. Protects the IEEE Brand; by working with only quality organizations. We will protect the IEEE brand currently valued at one billion US dollars. IP/content will not be rejected due to poor quality and excluded from Xplore. 71 4/28/2013
Page 1 and 2:
IEEE Meetings, Conferences & Events
Page 3 and 4:
External Forces Affecting the IEEE
Page 5 and 6:
Sponsorship What is it? What are th
Page 7 and 8:
Types of Financial Sponsorship - So
Page 9 and 10:
Technical Co-Sponsorship An IEEE or
Page 11 and 12:
Other Conference Supporters Organiz
Page 13 and 14:
Conference Approval Timeline 13 4/2
Page 15 and 16:
Conference Application Process ICX
Page 17 and 18:
MOU Conference Services A Memorandu
Page 19 and 20: Conference Approved Conference Oper
Page 21 and 22: IEEE Conference Publication Program
Page 23 and 24: What’s Required for Submission Xp
Page 25 and 26: Plagiarism / CrossCheck Free Servic
Page 27 and 28: Conference Finance & Contracts 27 4
Page 29 and 30: Creating a Budget Understanding his
Page 31 and 32: Fiscal Agents If the conference ban
Page 33 and 34: General Liability Insurance Covers
Page 35 and 36: Insurance for IEEE Conferences Cert
Page 37 and 38: Conference Contract Reporting When
Page 39 and 40: Transaction Processing Accepting Pa
Page 41 and 42: Financial Reporting Conventional Ap
Page 43 and 44: Tax Collection & Reporting It is im
Page 45 and 46: Closing Your Conference Final Repor
Page 47 and 48: Required Actions 47 4/28/2013
Page 49 and 50: Required Business & Legal Forms Pub
Page 51 and 52: MCE Business Groups and Contacts Di
Page 53 and 54: Do you need MCE support? Kevin’s
Page 55 and 56: You Are Our Customer MCE Customer F
Page 57 and 58: MCE Additional Detail 57 4/28/2013
Page 59 and 60: Event Management Services Director
Page 61 and 62: Conference Business Operations Sr.
Page 63 and 64: Conference Services & Strategic Pro
Page 65 and 66: Customer Relationship Management Se
Page 67 and 68: Sponsorship Additional Detail 67 4/
Page 69: Organization Sponsorship Checklist
Page 73 and 74: Publications Additional Detail 73 4
Page 75 and 76: Step 2: Letter of Acquisition Upon
Page 77 and 78: Step 4: Preparing Conference Conten
Page 79 and 80: PDF eXpress IEEE Publishing Tools P
Page 81 and 82: How do I get my own? PDF eXpress or
Page 83 and 84: MGA Approval Process Policy Additio
Page 85 and 86: Working with Other IEEE OUs Geograp
Page 87 and 88: Outline Why Review? What to Review?
Page 89 and 90: What to Review All material that wi
Page 91 and 92: How to Review Step One - suitabilit
Page 93 and 94: How to Review All individual paper
Page 95 and 96: How to Review Spend time in the TPC
Page 97 and 98: Ongoing Challenges in Reviews No ma
Page 99 and 100: Plagiarism/CrossCheck Additional De
Page 101 and 102: IEEE Provides Full Funding and Supp
Page 103 and 104: Contracts Additional Detail 103 4/2
Page 105 and 106: Conference Finance Additional Detai
Page 107 and 108: Insurance for IEEE Conferences How
Page 109 and 110: Insurance for IEEE Conferences Type
Page 111 and 112: Budgeting, Banking & Insurance How
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