quick guide to Antalink

quick guide to Antalink
online ordering made easy
www.antalink.com

Quick guide to Antalink 1
Antalis presents Antalink
After 2 years of development Antalis have launched Antalink G2, our online ordering system. This site is
the result of suggestions given to us from our customers who were using the previous version of Antalink.
Antalink G2 retains the same principle of real time pricing, availability and ordering, to ensure you get
what you want when you want it, but has been redesigned to reduce the amount of clicks needed to order.
This has been achieved by the implementation of the three part screen which allows you to search, see the
results and add items to your shopping cart, all on one screen.
Some of the key feature of Antalink are:
• Our catalogues can be searched 24 hours 7 days a week.
• Many new features to make your ordering easier and give you a greater visibility of orders you have
placed.
• Samples can be ordered online.
• Credit card ordering for Visa, MasterCard and Maestro including Visa and MasterCard purchasing cards.
• Order history including images of the scanned delivery notes so you can see what was delivered, when
and who signed for it.
• Request a personal price list in either Microsoft Word or in a format for many of the popular print and
office systems.
As previously stated, this site is a result of customer feedback, please feel free to make suggestions
through our Questions and Feedback corner on the home page.

Quick guide to Antalink 2
about Antalink ordering
Order Cut Off Times
Orders placed between 00:01 and 18:00 will be
delivered next day unless you request otherwise on
the order, or the stock availability response states
otherwise. 1
Samples
Sample orders placed between 00:01 and 14:00 will
be posted the same day, any ordered outside those
times will be posted the following day. Samples are
currently free of charge, but you are limited to the
quantity you can order.
Credit Card Ordering
For your security, Antalis do not store or retain your
credit card details. Antalis use the services of a third
party credit card authorisation service. All credit card
transactions are performed on a secure, certified,
encrypted internet link.
Create Your Own Purchasing Process In Antalink
Antalink allows you to administer your company’s
users in Antalink. Each customer can have one User
Manager account who can add, delete and change
users in Antalink. This gives you control over who is
ordering from Antalis.
Users can be assigned spend limits at either order
level or over a period of time, or both. These periods
and levels can be administered by an authoriser (who
can be the User Manager or another person). If a
user exceeds their spend limit, the authoriser receives
an e-mail notifying them that there is an order that
needs authorising. The authoriser can then either
accept the order, which places it with Antalis or
rejects the order which notifies the user.
Antalink allows you to restrict the products the user
can order in Antalink to ensure contract adherence.
These restrictions can be set at a user or group of
users level to allow you flexibility.
1 Exceptions may apply to customers not on next day routes, please consult our sales team for more information

If you have received your login details (Customer ID, Login and
Password), then you are ready to start using Antalink.
If you forget your password you can request another by clicking
on the “I forgot my Password” link in the Login page.
Getting Help
If you are having problems using Antalink, please do not hesitate
to ring our e-commerce help desk on 01530 517220

applying to use Antalink
To apply to use
Antalink, you must
complete this form
which is accessed by
clicking on the
“Request a user
account” link on the
Login page.
All information will
remain confidential.
All fields with the
exception of VAT are
mandatory.
Once completed and
your details are
validated, you will
receive an e-mail
confirmation
containing your login
details.
Login
This is the username
you want to login
with. There must be
no spaces in the
name; e.g. JoeBloggs
Note the login is case
sensitive therefore
JoeBloggs is different
to joebloggs

changing your password
About your password
The password you
receive when you first
apply to use Antalink
is a randomly
generated password
of upper and lower
case letters and
numbers. Passwords
are case sensitive.
How to change your
password
To change your
password to something
more memorable, click
on the “My Profile” link
on the home page.
Once there, enter your
new password in the
New password and
Verify password fields
and click Change. Your
password has now
been changed.

Quick guide to Antalink 3
the home page
Tip Of The Day
If you have any
questions about
how to use Antalink,
try finding it in the
tip of the day
section
Download your
Price List
You can request
your personal
price list in an MS
Word format, or in a
format for a number
of supported print
and office systems.
Catalogue ordering
allows you to search
for items, then order.
Fast Ordering
Quicker if you know
the item number of
the product you want
to order.
Samples
Use this section to
order your samples.
Your Web Orders
Shows your latest web
orders and allows you
to look at their history
or re-order them.

Quick guide to Antalink 4
click, search, order...
You can find all the Antalis brands in 18 different categories to help you find the product that
you want:
• Business Stationery
• Carbonless Reels
• Carbonless Sheets
• Coated Reels
• Coated Sheets
• Digital Sheets
• Envelopes
• Gateway Printers Cards
• Hygiene
• Labelling
• Office Products
• Packaging Products
• Sundries
• Synthetic Paper
• Text & Cover (Paper & Board)
• Uncoated Reels
• Uncoated Sheets
• Screen & Signage
Each category has it’s own search criteria, for example envelopes has windows and flaps. You
can search on where as Screen & Signage includes Adhesive type and Microns.

Quick guide to Antalink 5
placing an order
Click 1….
Choose the category of the
paper you want to order for
example Envelopes or Business
Stationery
Click 2….
Click on the various criteria that
matches the product you want. It
does not matter in which order
you click on the criteria.

Quick guide to Antalink 6
placing an order
Click 3….
Every time you click a criteria, the results are
displayed. The more criteria you click the smaller the
results.
You can also search by item number or free text by
typing either an item number or part of the product
description into the search field.
Click 4….
Enter the quantity you want to order and choose
the date you want them delivering, then click on
the shopping trolley icon to add them to your
shopping cart.
You can check your prices and availability or click
on Order Now to place the order.

Quick guide to Antalink 7
placing an order
Click 5….
The pre-order confirmation screen allows you to
review your order before placing it. Enter your order
number and click on Order Now to place the order.
Clicking on Cancel takes you back to the catalogue
screen, with the order still loaded in the cart so that
you can amend it.
Click 6….
Your order is confirmed on screen along with the
Antalis order number, which you must quote if you
need to speak to our sales desk about the order.

Quick guide to Antalink 8
ordering samples
Click 1….
Searching for samples works in the same way as
normal ordering.
Note you are limited to the quantity of an item you
can order.
Samples must be ordered on a different order to
normal orders.
Click 2….
Clicking on the order now button takes you to the
pre-order confirmation screen where you can
select a previously used address, or enter a new
one.

Quick guide to Antalink 9
advanced functions
Catalogue: Search for all of our stocked products
Fast Order: If you know the item number for the product you want to order,
you can order it in 2 clicks
Favourites: To save you time, add items to the favourites list that you order
on a regular basis. These items can be accessed at any time by clicking on
Favourites. Your shopping cart travels with you so you won’t loose any
items you’ve already added to it.
Saved Carts: If you repeat an order on a regular basis, save it in a saved
cart. Next time you want to replace the order, go to saved carts, load it and
the order is in your shopping cart. You can still amend the order for that
time only and add items to it once it is in the cart.
Order History: You can view the history of orders placed in the last 6
months, even if they were not placed in Antalink.
Proof Of Delivery: You can view scanned images of the despatch note so
you know who signed for the order, and when.

Quick guide to Antalink 10
notes
Customer ID: __________________________
Login: ________________________________
Password: _____________________________
System Requirements
Windows 95 or above Internet Explorer
Version 5.5 or higher
Apple Mac OSX Safari 1.3 , Netscape 7.0
10.3.9 or higher Firefox 1.0
Minimum screen resolution 1024 x 768 pixels

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Antalis Limited Gateway House, Interlink Way West, Coalville, Leicestershire, LE67 1LE
Tel 0870 6079014 Fax 01530 505049 Email contact@antalis.co.uk Website www.antalis.co.uk
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