tender document - Indian Railways

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EAST CENTRAL RAILWAY
DANAPUR DIVISION
TENDER DOCUMENT
OF
TENDER NOTICE No-B/66/Tender/32/Open/DNR/2005-06, Danapur, 06.01.2006.
NAME OF WORK: Fabrication, supply & fixing of new galvanized steel channel
sleepers with all fittings and fixtures and transporting of the same to the site for fixing
at different bridges of BKP-RGD section under AEN/Mokama.
Cost of Tender document: - Rs. 2000/-
OFFICE OF THE DIVISIONAL RAILWAY MANAGER
EAST CENTRAL RAILWAY/DANAPUR/BIHAR

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EAST CENTRAL RAILWAY
Tender Notice No :- No.B/66/Tender/32/Open/DNR/2005-06 Danapur, 06.01.2006
Item No.-06
1. Name of tenderer :-
2. Address :-
3. Form sold under M.R. No. : - Dated:
Issued by :-
4. Name of work : - Fabrication, supply & fixing of new galvanized steel channel sleepers with all
fittings and fixtures and transporting of the same to the site for fixing at different
bridges of BKP-RGD section under AEN/Mokama.

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Office of
The Sr. Divisional Engineer(C)
East Central Railway, Danapur
Forwarding letter
No.B/66/Tender/32/Open/DNR/2005-06 Danapur, the 06.01.2006.
To:
__________________________
__________________________
__________________________
Dear Sir(s),
Name of the work:- Fabrication, supply & fixing of new galvanized steel channel sleepers with all fittings
and fixtures and transporting of the same to the site for fixing at different bridges of BKP-RGD section
under AEN/Mokama.
Authority: Price of the prescribed form against above tender notice paid vide Money Receipt No.
____________ dated ______________.
1.0 Sealed tenders have been invited for and on behalf of the President of India for the abovementioned
work as per Item No 1 of the tender notice number quoted above. A copy of the said
tender notice is enclosed herewith as chapter-II.
2.0 The prescribed form (hereinafter referred to as ‘tender document’) is hereby being issued to you
on your request and after having deposited the requisite cost therefore by you as per the
aforesaid details. This is being issued with the condition that you agree to abide by the
conditions lad down hereunder in this tender document.
3.0 The Railway may, of its own or in response to any clarification requested/suggested by any
person including that from the tenderer, may modify this tender document at its sole discretion
before the due date of opening of the tender.
4.0 This tender document includes many chapters as detailed hereunder and all the chapters
including all other documents referred to herein, if not scored off, shall constitute integral part of
this tender document and shall be read and acted upon together. No part of this tender
document shall be read, relied and/or acted upon in isolation:
Ch. No. Details of documents enclosed Page
I Forwarding letter 3-4
II Tender Notice 5-7
III Tender Form 8-9
IV Instructions to tenderers 10-23
V Schedule of items 24-27
VI Special conditions and specifications -General 28-34
VI Additional Special conditions (Part-I) 35-39
VI Additional Special conditions (Part-II) 40-41
VI Additional Special conditions (Technical ) 42-46

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5.0 SCOPE OF THE WORK:
Fabrication, supply & fixing of new galvanized steel channel sleepers with all fittings and
fixtures and transporting of the same to the site for fixing at different bridges of BKP-RGD
section under AEN/Mokama.
6.0 COST OF THE WORK:
The tender assessed cost of the work has been given in the tender notice. Such cost is
approximate and is meant only for the guidance of the tenderer.
7.0 AMOUNT OF EARNEST MONEY:
Amount of earnest money required to be deposited along with tender has been given in the
tender notice. Tender received without prescribed amount of the earnest money shall be
summarily rejected.
8.0 OPENING OF TENDER:
Tender will be received and opened as per details contained in the tender notice.
9.0 VALIDITY OF TENDER:
The tenderer shall keep his tender open for a period of 120 days from the date of opening of
tender.
10.0 PERIOD OF COMPLETION:
Successful tenderer shall complete the entire work within the period specified in the tender
notice. The period will start from the date of issue of the letter of acceptance by the Railway to
such tenderer.
11.0 SPECIFICATIONS OF THE WORK:
The work shall be carried out as per specifications contained in this tender document or
otherwise referred to herein.
12.0 PRICE VARIATION CLAUSE:
Price Variation Clause shall not be applicable in the present case.
Enclosure: Tender document
Yours faithfully
____________________
Signature of the tenderer
For Sr. Divisional Engineer(C)
East Central Railway/Danapur

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Chapter-II
EAST CENTRAL RAILWAY
DANAPUR DIVISION
NOTICE INVITING TENDER
No.B/66/Tender/32/Open/DNR/2005-06 Danapur, the 06.01.2006.
The Divisional Railway Manager, E.C.Railway, Danapur is inviting sealed Open Tender for and on behalf of the
President of India from reputed contractor with experience, financial capability including those registered/working
with Railway/Irrigation/CPWD/MES or any other public sector undertaking for the following work :-
Item
No.
Name of work
Approx. Cost
Cost of
Tender
Paper
Earnest
money
D.O.C.
Date of
opening
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
RCC Jacketing of Br.No. 181, 206 and
218 on PNBE-MGS section of Danapur
Division.
RCC Jacketing of Br.No.144 and 156in
Patna-Jhajha section of Danapur
Division.
RCC jacketing of Br.No.215, on PNBE-
MGS section of Danapur Division.
Fabrication, supply and fixing of new
galvanised steel channel sleeper with
all fittings and fixture and
transportation of the same for fixing at
Bridge No.78 (UP & DN) and 82 UP
and DN between Fatuha- Bankaghat
stations in Patna-Jhajha section of
Danapur Division under jurisdiction of
AEN/Line/Patna.
Assisting Ballast cleaning machined
(BCM) for deep screening work
including supply of generator for
lighting arrangement for night working
and manual deep screening in station
limit under DEN(3)/Danapur.
Fabrication, supply & fixing of new
galvanized steel channel sleepers with
all fittings and fixtures and
transporting of the same to the site for
fixing at different bridges of BKP-RGD
section under AEN/Mokama.
RCC Jacketing of Br.No.230, 243, 251
and 253 on PNBE-MGS section of
Danapur Division.
Fabrication, supply and fixing of new
galvanised steel channel sleeper with
all fittings and fixture and
transportation of the same for fixing at
Bridge No.12.27,30,40,65,69 and 84 in
Patna –Gaya Section and Br.No.209 in
Kiul-Gaya section under jurisdiction of
DEN(I)/Danapur.
RCC Jacketing of Br.No.323 and 326 on
PNBE-MGS section of Danapur
Division.
Through sleeper renewal of SC/CST-9
/wooden sleeper of Loop line by PSC
sleeper and associated works in
different stations under
Asstt.Engineer/ Kiul.
96,89,057/- 2000/- 50000/-
90,48,800/- 2000/- 50000/-
65,35,214/- 2000/- 49020/-
61,08,500/- 2000/- 45820/-
58,85,750/- 2000/- 44150/-
55,02,550/- 2000/- 41300/-
46,12,259/- 1500/- 35000/-
45,24,100/- 1500/- 35000/-
35,27,772/- 1500/- 35000/-
25,67,000/- 1500/- 25670/-
06
months
06
months
04
months
06
months
09
months
09
months
06
months
06
months
04
months
09
months
16.02.2006
1.6.02.2006
16.02.2006
16.02.2006
16.02..2006
16.02.2006
16.02.2006
16.02.2006
16.02.2006
16.02.2006

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Item
No.
11.
12.
Name of work
Strengthening of Br.No.86 and 97 on
Main line by Helifix Technique.
Replacement of tiled roof by RCC roof
at Mokama Colony under AEN/
Mokama.
Approx. Cost
Cost of
Tender
Paper
Earnest
money
D.O.C.
Date of
opening
21,62,462/- 1500/- 21625/- 06months 16.02.2006
9,52,178/- 1000/- 19050/- 04months 16.02.2006
Note:. 1)The tender documents for item No 1,2,3, 4 5 and 6 shall be obtained and opened at
Mughalsarai , Hajipur addition to Danapur.
2)The tender documents for item No.7,8, 9 ,10,11 and 12 shall be obtained and opened at
Mughalsarai in addition to Danapur.
3)The details scope has been described in the Tender Documents. However details can also be
collected from the office of undersigned. Eligibility criteria for participation in Tender are
indicated below. The tenderer should go through this eligibility criteria before purchasing
the tender documents.
ELIGIBILITY CRITERIA:-Eligibility criteria for works costing above Rs. 10 lakh shall be as given in the
Table below –
1) Revenue/Banker’s Solvency Certificate.
(i) For work costing less than Rs.1 Crore (i) Not required.
(ii) For work costing more than Rs.1 Crore (ii) 40% of Advertised Tender Value of Work
2) Tenderers should have completed in last three
financial year (i.e. current year and three previous
financial year) :
3) Total contract amount received during the last
three financial years and in the current financial year.
At least one similar single work for a minimum value
of 35% of Advertised Tender Value of Work.
Should be a minimum of 150% of Advertised Tender
Value of Work. The proof of the above should be
submitted by the tenderer in the form of attested copy
of payment certificate issued by Central/State
Government departments or public sector undertaking
of Central/ State Government
OR
Audited balance sheet duly certified by Charted
Accounts.
Note: 1. Similar work means any work related to track like TRR, CTR, PQRS, BCM , Deep screening,
Welding, Fan shape etc.for item No.4.
Tender documents (non-transferable) embodying terms and conditions can be obtained
from the office of the Sr.Divnl.Engineer(Co-ord)/E.C.Rly.,Danapur, Mughalsarai and CE/Hajipur on and
from31.01.2006 between 11.00 hrs. to 16.00 hrs. of any working day and upto 10.00 Hrs. on the date of
opening. For purchasing tender documents the cost of the tender form as mentioned above should be
deposited with Divisional Cashier, E.C.Rly., and Danapur, Mughalsarai and FA & CAO/Hajipur or
Booking office of any stations of Danapur Division between 11.00 Hrs. to 14.00 hrs. and receipt obtained
which should be deposited to the office of the Sr.Divnl.Engineer (Co-ordn.)/E.C.Rly.,Danapur,
Mughalsarai towards the cost of set of Tender documents.
The tender will be received in the office of the Sr.Divnl.Engineer(Co-ordn.)/E.C.Rly., Danapur,
Mughalsarai and CE/Hajipur up to 14.00 hrs. on the date of opening indicated above and will be
opened on the same day at 14.30 hrs. in presence of all the tenderers or their authorised representative
who wish to remain present. In case the office is closed due to unprecedented reason the tender will be
opened on next working day.
The tenderers are advised to visit the site of the work and acquaint themselves with the condition and
expected quantum of work in their own interest.
The tender must be accompanied with the prescribed amount of earnest money as mentioned above in
acceptable from as mentioned in the tender documents in favour of FA & CAO/E.C.Rly., Hajipur
payable at Patna. Adjustment of earnest money submitted with earlier tender or accepted tender shall
not be considered and tender without valid earnest money shall be summarily rejected.
The successful tenderer has to submit the full security deposit at the time of execution of agreement.

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The Railways reserve the right to either cancel the tender or reject the tenders without assigning any
reason.
N. B.: 1) the tender notice and tender documents are also available on the CRIS website: http://
www.indianrail.gov.in.
2) The tender documents can also be down loaded from above noted website 15 days before the date of
opening. This facility is available free of cost. However, the demand draft for the amount as indicated above
against each work in favour of FA & CAO/E.C.Rly., Hajipur payable at Patna towards the cost of tender
documents will have to be enclosed with the tender in addition to Earnest Money. If tender is not
accompanied with the valid demand draft for the cost of the tender document as detailed above in case of
tender document downloaded from Internet website, the tender will be summarily rejected.
For Divnl.Railway Manager,
E.C.Railway,Danapur.

Chapter-III
To:
The President of India acting through
The Sr. Divisional Engineer(C),
East Central Railway
Danapur.
TENDER FORM
Dear Sir,
Name of the work - Fabrication, supply & fixing of new galvanized steel channel sleepers with all
fittings and fixtures and transporting of the same to the site for fixing at different bridges of BKP-
RGD section under AEN/Mokama.
No.B/66/Tender/32/Open/DNR/2005-06 Danapur, the 06.01.2006.
1.0 WHEREAS the President of India acting through the East Central Railway administration and their
authorised officers has invited sealed tenders for the above-mentioned work vide tender notice
mentioned above.
2.0 AND WHEREAS I/We, _________________________________________________ have read the above
tender notice, have purchased this tender document, have carefully read and understood the same,
have visited the site and have satisfied myself/ourselves as to the nature of the work and site
conditions.
3.0 AND WHEREAS my/our address for all communications hereinafter shall be as under:
__________________________________________________
__________________________________________________
4.0 AND WHEREAS I/We, forward a sum of Rs.41300/- towards the earnest money in one or more of
the following form:
Note: -Score out whichever are not applicable.
a. Deposit in cash with the Divisional Cashier, East Central Railway, and Danapur and enclose
herewith the Money Receipt No. __________ dated _________ obtained there from for a sum
of Rs. _______.
b. Deposit Receipts, Pay Order or Demand Drafts from ___________________ for a sum of Rs.
_______________ in favour of the Financial Adviser and chief Accounts Officer, E.C.Rly.,
Hajipur payable at Patna. And duly endorsed ‘Accounts payee’ and valid up to ________.
c. Standing earnest money of Rs. _________________________ in the office of
______________________ as per receipt issued by that office vide his letter No.
____________________________ dated _________. A copy of the enlistment letter and the
receipt are enclosed herewith.
1. AND WHEREAS I/We state that in the event of this tender being unsuccessful, the aforesaid
earnest money deposited by me/us may be refunded to me/us by

Chapter-III
5.0 AND WHEREAS I/We hereby sign this tender document by virtue of the legal authorities vested
with me/us to enter into commitment on behalf of the tenderer, documentary support whereof is
enclosed herewith.
6.0 AND WHEREAS I/We have read and understood this tender document and agree to abide by the
various terms and conditions contained herein. I/We also agree to keep the offer open for
acceptance for a period of 120 days from the date fixed for opening of the same and in default
hereof, I/We will be liable for forfeiture of my/our earnest money.
7.0 Now, therefore I/We hereby submit this tender and offer to do the work for the East Central
Railway at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete
the work in all respects within 06 (Six) months from the date of issue of the letter of acceptance of
this tender.
8.0 And I/We agree to abide by the General Conditions of Contract–2001 editions issued by the Eastern
Railway and other related codes and Manuals in connection with channel sleepers 1994 edition, read
with all correction slips issued thereto from time to time, and to carry out the works according to the
special conditions and specifications of materials and works as laid hereunder in various chapters of
this tender document.
9.0 And I/We have understood and accept the stipulation that full value of the earnest money shall
stand forfeited without prejudice to any other right or remedies if:
1. I/We do not execute the contract documents, in case my/our tender is accepted, within
seven days after receipt of notice issued by the Railway that such documents are ready or
2. I/we do not commence the work, in case my/our tender is accepted, within fifteen days
after receipt of orders to that effect.
10.0 And until a formal agreement is executed, acceptance of this tender shall constitute a binding
contract between us subject to modifications as may be mutually agreed between us and indicated in
the letter of acceptance of my/our offer for this work.
Date: _______________
Witness:
Signature of the tenderer
Seal of the tenderer
1. Signature: ________________________
Name & Address: ________________________
2. Signature: ________________________
Name & Address:
________________________

Chapter-IV
Eastern Railway
Engineering Department
INSTRUCTIONS TO TENDERERS
1.0 GENERAL:
1.1 Books of reference: Tenderer should purchase a copy The General Conditions of Contract, 2001 and
other related codes and Manuals related with channel sleeper on payment of prescribed cost and
should go though them:
1.2 Contractor: Tenderer, whose tender is accepted by the Railway, shall thereafter be referred to as
’contractor’ and shall mean the person/firm/co-operative society or company, whether incorporated
or not, who enters into contract with the Railway and shall include his executor, administrator,
successor and permitted assignee. This tender document of the successful tenderer shall form part of
contract agreement between the contractor and the Railway after acceptance thereof by the Railway.
1.3 Singular and Plural: Words importing singular number shall also include plural and vice versa
where the context requires in this tender document and vice versa.
2.0 INCONSISTENCY BETWEEN THE DOCUMENTS:
The GCC- 2001 and other codes and Manuals shall be read with all correction slips issued thereto
from time to time and shall form integral part of this tender document. However, in case of any
inconsistency and contradictions between the same and the special conditions and specifications laid
in various chapters of this tender document, the later shall prevail.
3.0 SCOPE OF THE TENDER:
Tenders have been invited in the present case for and on behalf of the President of India for the
work, scope of which has been described in brief in chapter-I of this tender document.
4.0 INSPECTION OF DATA:
Drawings for the work can be seen in the office inviting this tender on any working day during
working hours. The drawings are only for the guidance of tenderers. Detailed working drawings, if
required based on the drawings mentioned above, will be given by the Engineer or his
representative from time to time.
5.0 INSPECTION OF SITE:
Before submitting tender, tenderer will be deemed to have satisfied himself, by actual inspection of
the site and locality of the work, that all conditions liable to be encountered during execution of the
work are taken into account and that the rates, he enters in this tender document, are adequate and
all inclusive to accord with the provisions in clause-37 of the GCC-2001 for completion of the works
to the entire satisfaction of the Railway.
6.0 TENDERER’S POSTAL ADDRESS:
6.1 Address of tenderer: Tenderer shall state his postal address fully and clearly in the ‘Tender Form’ in
chapter-III of this tender document. All communication sent in time to the tenderer by post at the
said address shall be deemed to have reached the tenderer duly and in time. Important documents
shall be sent by Registered Post.
6.2 Change of address: Tenderer shall keep the Railway informed of changes in the postal address at all
times in his own interest.
7.0 PARTNERSHIP DEEDS, POWER OF ATTORNEY ETC:
7.1 Person authorised to sign: Tender shall be signed by individual or individuals legally authorised to
enter into commitments on behalf of the tenderer. Any individual or individuals signing this tender

Chapter-IV
document or any other documents connected therewith shall specify whether he is signing the said
documents: -
1. As sole proprietor of a firm or as an attorney of a sole proprietor,
OR
2. As partner of a partnership firm duly authorised through authorisation letter,
OR
3. As director, manager or secretary of a limited company duly authorised by a resolution
passed by the board of directors or in pursuance to the authority conferred by the
Memorandum of Association.
7.2 Document of authorisation: If tender is submitted on behalf of a partnership concern, the tenderer
should, along with his tender, submit a certified copy of the partnership deed and authorisation to
sign this tender document on behalf of partnership firm. In case of a firm not registered under the
Indian Partnership Act, all the partners or the attorney duly authorised by all of them, shall sign this
tender document and all other concerned documents.
7.3 Power of Attorney: Tenderer, whether sole proprietor, a limited company or a partnership firm, if he
wants to act through an agent or individual partner, should submit along with his tender or at a later
stage, a power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in
favour of the specific person whether he/they be partner, partner of the firm or any other person
specifically authorising him/them to submit the tender, sign the agreement, receive money, witness
measurements, sign measurement books, compromise, settle, relinquish any claim preferred by the
firm and sign “No Claim Certificate” and refer all or any disputes to arbitration.
7.4 Tender without documents/subsequent change: If above documents are not enclosed along with this
tender documents, tender will be treated as having been submitted by an individual signing this
tender documents. The Railway will not be bound by any power of attorney subsequently granted
by the tenderer or by changes in the composition of the firm made subsequent to submission of
tender. It may, however, recognise such power of attorney and changes, after obtaining proper legal
advice, cost of which will be chargeable to the contractor.
8.0 RAILWAY OFFICERS ASSOCIATED WITH TENDERER:
1.1 Ex-Railway Officer as tenderer: Should tenderer be a retired Gazetted Officer working before his
retirement on any of the Railways owned and administered by the President of India, or should the
tenderer being partnership firm have as one of its partners a retired Gazetted Officer as aforesaid, or
should the tenderer being an incorporated company have any such retired Officer as one of its
Directors, or should the tenderer have in his employment any retired Gazetted Officer as aforesaid,
full information of such person shall be submitted along with his tender in the format given in
annexure-I to this chapter of this tender document.
1.2 Officer retired within 2 years: In case where aforesaid Officer had not retired from Government
service at least 2 years prior to the date of submission of tender, the tenderer shall furnish a copy of
the permission of the President of India or any officer, duly authorised by him in this behalf,
permitting such a person as aforesaid to associate himself with the tenderer in any of the capacity as
aforesaid.
1.3 Tenderer’s relative employed as Gazetted Officer: Should tenderer or contractor being an individual
on the list of approved Contractors, have a relative or in the case of partnership firm or company of
contractors one or more of his shareholder or a relative of shareholder employed in Gazetted
capacity in the Engineering Department of the Eastern Railway, detailed information about such
Officer shall also be furnished along with the tender in the aforesaid Annexure-I.
1.4 No information about Officers’ association: Tender without the information referred to above or a
statement to the effect that no such Officer is associated, as the case may be, shall be rejected and if

Chapter-IV
such fact subsequently comes to light, the contract may be rescinded in accordance with the
provision in clause 62 of the General Conditions of contract.
9.0 INCOME TAX CLEARANCE CERTIFICATE:
9.1. Tenderer is required to produce, along with his tender, an authorised copy of latest Income Tax
Clearance certificate, hereinafter referred to as ITCC, or a sworn affidavit duly countersigned by the
Income-Tax Officer to the effect that he has no taxable income. Care should be taken to get all
necessary information and date entered in the ITCC and no column should be left blank.
9.2. Tender without such a certificate may not be considered and, if at all considered, such certificate
shall have to be produced before any payment is made. The contractor shall have no claim in regard
to non-payment in absence of such a certificate. However, instructions issued in this regard by the
appropriate authority would prevail.
10.0 SALES TAX CLEARANCE CERTIFICATE:
10.1 Tenderer is required to produce, along with his tender, an authorised copy of latest Sales Tax
Clearance Certificate, hereinafter referred to as STCC, issued by the appropriate Commercial Tax
Officer. Care should be taken to get all necessary information and date entered in the STCC and no
column should be left blank.
10.2 Tender without such a certificate may not be considered and, if at all considered, such certificate
shall have to be produced before any payment is made. The contractor shall have no claim in regard
to non-payment in absence of such a certificate. However, instructions issued in this regard by the
appropriate authority would prevail.
11.0 TESTIMONIALS:
10.1 Experience, financial status and ability: Tenderer is required to submit documents detailed
hereunder for evaluation of his credentials.
10.2 List of completed works: Tenderer is required to submit, along with his tender, particulars of all
works completed by him for the Railways or for any other client in the last three financial years
starting from the original date of opening of this tender in the Performa enclosed as annexure-II/A
to this chapter of this tender document. Figures of cost shall not include cost of materials supplied
free of cost by the client to the contractor. The tender without this information may be treated as if
the tenderer has not completed any work. Supportive certificates from the organizations with whom
the tenderer worked should be enclosed giving description of work, value of work at the time of
award, date of award, scheduled date of completion, date of actual start, actual date of completion
final value of contract etc.
10.3 List of works in hand: Tenderer is required to submit, along with his tender, particulars of all works
in hand for the Railways or for any other client in the Performa enclosed as annexure-II/B to this
chapter of this tender document. Figures of cost shall not include cost of materials supplied free of
cost by the client to the contractor. The tender without this information may be treated as if the
tenderer has no works in hand. Supportive documents from the organizations with which the
tenderer is workings should be enclosed giving description of work, contract value, date of award,
approximate date value of balance work.
10.4 Banker’s solvency certificate: Tenderer is also required to enclose, along with his tender, Banker’s
solvency certificate showing financial capabilities of the tenderer. The Railway reserves the right to
treat the tenderer as having no financial capability to handle such a work in absence of such
certificate.
10.5 List of court cases and arbitration cases: Tenderer is also required to submit, along with his tender,
list of arbitrations demanded from any clients during the last five years preceding the date of
opening of this tender as per annexure-III/A to this chapter of this tender document. The tenderer is
also required to submit, along with his tender, list of court cases filed against any clients during the

Chapter-IV
last five years preceding the date of opening of this tender as per annexure-III/B to this chapter of
this tender document.
10.6 List of plant and machinery: Tenderer has to make his own arrangements for execution of works.
The tenderer is required to submit, along with his tender, list of plant and machinery available on
hand (own) and proposed to be inducted (own and hired to be given separately) for the subject work
in Performa given in annexure-IV to this chapter of this tender document. The tender without this
information may be treated as if the tenderer has no plant and machinery available on hand (own)
and that no plant and machinery are proposed to be inducted for the subject work.
10.7 List of personnel and organisation: Tenderer is required to submit, along with his tender, list of
Personnel and organisation available on hand (own) and proposed to be engaged for the subject
work in Performa given in annexure-V to this chapter of this tender document. The tender without
this information may be treated as if the tenderer has no personnel and organisation and that no
personnel and organisation are proposed to be engaged for the subject work.
12.0 ELIGIBILITY CRITERIA:
Tenderer is also required to submit, along with his tender, all relevant documents/certificates, which
makes him eligible for the present tender as per prescribed eligibility criteria in the tender notice.
13.0 PERIOD OF VALIDITY OF THE TENDER:
Tenderer shall keep his tender open for a minimum period as stipulated in chapter-I of this tender
document from the date of opening of this tender. It shall be understood that, after submitting his
tender, the tenderer shall not resile from his offer or modify the terms and conditions there of in a
manner not acceptable to the Railway within the above period. The Railway may, however, request
the tenderer to extend validity of his tender with aforesaid stipulations enforced.
14.0 PERIOD OF COMPLETION OF THE WORK:
The entire work covered by this tender is required to be completed in all respects within the period
of completion stipulated in chapter-II of this tender document and the period shall be reckoned from
the date of issue of the letter of acceptance. Tenderer shall submit his tender subject to acceptance of
this condition and with undertaking to do so, if the work is awarded to him.
15.0 EARNEST MONEY:
15.1. Condition for earnest money: Tenderer are required to deposit prescribed amount of earnest money,
as specified in chapter-II of this tender document, with his tender for the due performance of the
stipulation to keep his tender open till such date as specified in stipulated in chapter-II of this tender
document. The forms, in which such earnest money shall be deposited, are mentioned in Para 15.2
hereunder. No adjustment of the earnest money submitted with earlier tenders, including tenders,
which have already been accepted, shall be done. Tenders received without the aforesaid earnest
money shall be summarily rejected. Tenderers borne on the appropriate approved list of contractors
may avail of the facility of the standing earnest money as per extent instructions in this regard. The
tenderer having standing earnest money specially approved by the Railway Board may also avail of
the facility thereof as per extent instructions in this regard.
15.2. Mode of payment of earnest money: The earnest money as stipulated in this tender document can be
paid by tenderer in any one of the following forms and no other forms:
1. Deposit in cash with the Divisional Cashier, East Central Railway, Danapur and to attach the
money receipt obtained thereof with this tender document.
2. Deposit Receipts or Pay Orders or Demand Drafts from the State Bank of India or from any
of the Nationalised Banks drawn in favour of Financial Adviser and Chief Accounts Officer,
East Central Railway, Hajipur and duly endorsed as ‘Account Payee’ and valid for a period
of 6(six) months from the date of opening of the tender.

Chapter-IV
3. However, Deposit Receipt executed by the Scheduled banks (other than the State Bank of
India and the Nationalised Banks) approved by the Reserve Bank of India for this purpose
will not accepted without getting in writing the concurrence of the Reserve Bank of India.
16.0 STANDING EARNEST MONEY:
16.1. Facility of standing earnest money is available only to the tenderer who is borne on the approved list
of contractors of the Engineering Department of the Open Line of the East Central Railway subject to
further stipulations that the said approved list is valid for the site of the work, such tenderer has
deposited standing earnest money on the basis of said approved list and the same is still available
with the Railway free from any attachment.
16.2. Tenderer holding such standing earnest money should submit his tender along with documentary
evidence regarding his enlistment in the approved list as well as particulars of deposit of the
standing earnest money from the concerned office subject to stipulations hereunder.
16.3. In case, tender assessed cost is up to the upper limit for the class for which tenderer is registered, he
may not deposit the earnest money separately for his tender. However, such tenderer shall have to
deposit the amount equivalent to the earnest money deposit in any of the forms mentioned above, if
his tender is accepted, within 7(seven) days from the date of issue of letter of acceptance as part of
the security deposit. In case such tenderer fails to do so, the standing earnest money shall be
appropriated as part of the security deposit without any reference and he shall, obviously, not be
entitled to the facility of the standing earnest money in any further tender, to be opened or under
consideration of the Railway, till such time he deposits fresh standing earnest money.
16.4. In cases where tender assessed cost is above the upper limit for the class for which a tenderer is
registered, he shall have to deposit full earnest money for the said tender in any of the forms
mentioned above.
17.0 APPROPRIATION OF EARNEST MONEY TOWARDS SECURITY DEPOSIT:
If a tender is accepted, the amount of earnest money deposited by such tenderer shall be retained as
part of security deposit for due and faithful fulfilment of the contract in terms of clause 16 of the
GCC-2001 and shall form part of the security deposit stipulated in this tender document.
18.0 REFUND OF EARNEST MONEY:
18.1. Earnest money of unsuccessful tenderers shall, save as herein provided, be returned to them within
a reasonable time. However, the Railway shall not be responsible for any loss or depreciation that
may happen thereto while in possession of the Railway nor it will be liable to pay interest thereon.
18.2. Earnest money deposited in cash shall be refunded by a cheque drawn in favour of unsuccessful
tenderers and shall be sent to them by Registered Post at the address given by them in chapter-III of
their tenders. The cheque may be drawn on the Reserve Bank of India at Patna.
18.3. In case the earnest money has been deposited through other instrument, the relevant instrument,
duly released, shall be sent to unsuccessful tenderers at the address given by them in their tenders
by Registered Post. The Railway shall not be responsible for any postal delays or other causes
beyond its control.
19.0 FORFEITURE OF EARNEST MONEY:
19.1. It shall be understood that this tender document has been issued/sold to the tenderer and the
tenderer has been permitted to tender in consideration of stipulation on his part that, after
submitting his tender, he shall not resile from his offer or modify the rates or terms and conditions
thereof in a manner not acceptable to the Railway. Should the tenderer fail to observe or comply
with the foregoing stipulations; full amount of earnest money shall be forfeited.
19.2. Further, if any modification in rates, terms and conditions is made by tenderer, which is not
acceptable to the Railway, subsequent to opening and within the period of validity of his tender and
the tenderer refuses to accept award of the contract issued without such modifications, full amount
of his earnest money shall be forfeited.
19.3. The earnest money is also liable to be forfeited in cases where any of the statements and or
declarations made by tenderer is proved wrong, false or such as to withhold any information
relevant for consideration of the tender.

Chapter-IV
19.4. Tenderer, whose tender is accepted, shall be required to appear in person, or if a firm or
incorporation, a duly authorised representative shall so appear at the office inviting this tender and
execute contract document within seven days after issue of notice that the contract document is
ready for execution. Failure to do so shall constitute breach of the agreement affected by acceptance
of his tender in which case full amount of the earnest money accompanying his tender shall stand
forfeited without any other rights or remedies.
19.5. In the event when tenderer, whose tender is accepted, shall refuse to execute the contract document
as hereinbefore provided, the Railway may determine that such tenderer has abandoned the contract
and thereupon his tender and acceptance thereof shall be treated as cancelled and the Railway shall
be entitled to forfeit full value of his earnest money and to recover damages for such default.
19.6. In the event when tenderer, whose tender is accepted, fails to commence the work within fifteen
days after issue of letter of acceptance, provisions contained in clause 62 of the GCC-2001 shall be
applicable.
20.0 TENDER WITHOUT EARNEST MONEY:
Tender not accompanied with prescribed amount of earnest money in the form as aforesaid shall be
summarily rejected at the time of opening of this tender itself, and his rates would not be read out,
without any further reference to the tenderer.
21.0 GENERAL INSTRUCTIONS FOR COMPLETING THIS TENDER DOCUMENT:
21.1. Tenderer shall submit this tender document intact as his tender after completing the same in all
respect as per instructions contained herein, without, detaching, defacing or removing any part
thereof. The tenderer shall sign each page of this tender document before submission.
21.2. Tender containing over writings, scribbling, erasing or overwriting especially of rates and or rates
not quoted both in figure and words are liable to be rejected. Any correction made by the tenderer in
his entries must be attested by him. In case any discrepancy in rates shown in figures and words is
noticed, the accepting authority may, at his discretion, accept the lower of the two.
21.3. Tenderer must completely and carefully fill up all rates in chapter-V of this tender document.
21.4. Tenderer shall not leave any space blank where he is expected to make an entry.
22.0 FALSE AND OR INCOMPLETE STATEMENTS:
If tenderer gives wrong information in his tender or creates circumstances for acceptance of his
tender at any stage of tender or at any stage of contract in the event of his tender having been
accepted, his tender or contract shall be liable to be cancelled/rescinded in addition to the following:
1. If such issues come to light at tender stage, full amount of his earnest money shall be
forfeited.
2. In cases where such issues come to light at contract stage, the rights available to the Railway
under clause-61 of the GCC-2001 shall be applicable.
23.0 QUOTATIONS OF RATES:
23.1. Quoting rates for all items: Tenderer shall quote his rates as percentage above or below the L & M
Schedule-1996 except where he is required to quote rate for an item. He must tender such rates for
all items of the schedule attached as chapter-V of this tender document. However, quantities of
individual items involved in the work are shown in the attached schedule for guidance only and are
subject to variation according to requirement of the Railway. The Railway does not guarantee work
under each item or each schedule.
23.2. Change in quantities and items: The Railway reserves rights to modify any or all items of the
schedules including deletion of any of the item. Therefore, tenderer should quote reasonable and
workable rate for each of the item. The contractor shall not be entitled for any revision of rates due to
such increase/decrease in quantities of items and payment shall be made on the basis of actual
quantities executed under various items and at the accepted rates thereof.
23.3. Fluctuation in market rates: Rates quoted by tenderer and accepted by the Railway shall hold good
till completion of the work and are not subject to fluctuation of any kind, save and except what is
admissible under the price variation clause, if provided for in the tender document and applicable in
the case.

Chapter-IV
23.4. Rates to include all taxes: Rates quoted by tenderer shall be inclusive of all taxes levied by the central
government, state governments, municipal corporations, local bodies or any other authorised
bodies.
23.5. Rates in figure as well as in words: Tenderer is required to quote rates and all other figures having
financial implications, wherever occurring in this tender document, in numerals as well as in words.
In case of difference between the two, lower of the two shall be taken into account for all purposes
connected with this tender.
23.6. Rates in Indian Rupee: Rates should be quoted in Indian Rupees only.
24.0 REBATE:
24.1. If tenderer wishes to give rebate on the rates quoted by him, the same shall be quoted by him in
schedule-D, if enclosed in chapter-V of this tender document. It is to be noted that such rebate, if
offered, shall apply on rates for all items of the work and on all schedules other than schedule-D of
this tender document. Such a rebate should be totally unconditional.
24.2. In case tenderer does not wish to give any rebate, he should write ‘NIL’ in schedule-D, if enclosed in
chapter-V of this tender document. In case nothing has been quoted by the tenderer in the schedule-
D, it shall be treated as ‘NIL’ and shall be so recorded at the time of opening of tender by the officials
opening the tender.
24.3. If tenderer gives any other type of rebate, conditional or otherwise, such a rebate shall not be
considered for evaluation of this tender although the Railway may avail of the same in case this
tender is awarded to such tenderer.
25.0 SPECIAL CONDITIONS BY TENDERER:
25.1. Tenderer is normally not expected to quote any special condition or stipulation of his own rather is
expected to submit his tender in accordance with the conditions and stipulations contained in this
tender document. However, if the tenderer wishes to quote any special condition and or stipulation
or wishes to intimate the Railway of any matter of importance, he may do so through the covering
letter of his tender. Such stipulations and conditions shall be part of the contract agreement in case of
acceptance of his tender only to the extent explicitly accepted by the Railway. The Railway, however,
reserves rights not to accept any such special condition and stipulation made by the tenderer and
may reject such tender as unacceptable without any reference to the tenderer; may ask the tenderer
to withdraw any or all such stipulations before accepting his tender and, in the event of his refusal to
do so, may not accept his tender.
25.2. In cases where tenderer makes special conditions and or stipulations, he shall also indicate, along
with such conditions and stipulations, the cost of withdrawal of the same. The Railway reserves the
rights either to accept such conditions and stipulations made by such tenderer or to accept the cost
thereof at its sole discretion. If such cost is not indicated, it will be construed that the tenderer is not
in a position to withdraw these conditions at any cost and his tender may be adjudged accordingly
without any reference to the tenderer.
26.0 OMISSIONS AND DISCREPANCIES:
Should tenderer find discrepancies or omissions in the drawings or otherwise in this tender
document or should he be in doubt as to their meaning, he should at once notify the authority
inviting this tender who may send a written clarifications to all tenderers. It shall be understood that
every endeavour has been made to avoid any error, which can materially affect the basis of this
tender. The successful tenderer shall take upon himself and provide for the risk of any error, which
may subsequently be discovered and shall make no subsequent claim on account thereof.
27.0 UNFORTUNATE SITUATION:
If tenderer expires after submission of his tender or after acceptance of his tender, the Railway shall
deem such tender cancelled. If a partner of a firm expires after submission of the tender or after
acceptance of thereof, the Railway shall deem such tender as cancelled unless the firm retains its
character.
28.0 PURCHASE PREFERENCE:

Chapter-IV
If tender assessed cost of the work is Rs. 5.00 crore and more, 10% purchase preference, over the first
lowest valid and eligible tender, would be admissible to the Central Public Sector Enterprises subject
to satisfaction of all other terms and conditions and subject further to the fact that the order to this
effect is applicable on the Railway for the time being. This facility is also extended to the Navratna
CPSE’s subject to satisfaction of above stipulations and subject further to a minimum value addition
of 20% by CPSE/JV Units by way of manufacture and/or services. However, onus of proving the
value addition to the satisfaction of the Railway would rest on to the Navratna CPSE’s.
29.0 MAINTENANCE OF THE WORK:
The work shall be maintained for a period specified in the relevant special condition beyond the date
of completion of the warranty period.
30.0 SUBMISSION OF TENDER:
30.1. Tender duly filled in and complete in all respect with all supporting documents along with
prescribed earnest money should be submitted in a sealed cover super-scribed with the tender
number, name of the work and date and place of opening. Such tender should, thereafter, be
deposited in the tender box placed for the purpose in the office inviting this tender on and before the
date and time specified in chapter-II of this tender document.
30.2. Tender duly filled in and complete in all respect with all supporting documents along with
prescribed earnest money should be submitted in a sealed cover super scribed as above may also be
sent by Registered Post to the office inviting this tender. However, such tender, received after
closing of the tender box, may not be considered and the Railway shall not be responsible for the
postal delays, if any.
30.3. Late tender/delayed tender: Late/delayed tender shall be dealt with as per extent instructions of the
Railway for the time being and tenderer shall have no right of consideration of such tender.
31.0 OPENING OF TENDER:
31.1. Tenders shall be opened in public at the date, time and place mentioned in chapter-II of this tender
document. However, such date and time of opening may be postponed and/or the place may be
changed at the sole discretion of the Railway, if circumstances so warrant.
31.2. At the time of opening of tenders, rates and special features/conditions given by the tenderers shall
be read out in presence of such tenderers or their authorised representatives who may choose to be
present. The authorised representative of the tenderers shall have to produce authority before they
are allowed to participate in the opening.
31.3. Tenderers present during opening shall sign the rate statement, which shall be prepared as a result
of reading out of above rates to the tenderers.
32.0 CLARIFICATIONS ON THE TENDER SUBMITTED:
To assist in examination, evaluation and comparison of tenders, the Railway or its authorised person
may ask the tenderers for clarification, if any, required for such examination, evaluation and or
comparison. However, request for such clarification and response, thereof, shall be in writing.
33.0 NEGOTIATION:
33.1. The Railway reserves the rights to enter into negotiations with one, more or all tenderers, at its sole
discretion, before acceptance of any particular tender in order to clarify special conditions for
reduction of rates and/or for changes in scope of the work etc.
33.2. Should such a negotiations with a tenderer be entered into, the tenderer shall not be permitted to
increase the quoted rates under any circumstances, even if it includes withdrawal and/or
modification of such special conditions as are given by the tenderer along with his original tender.
34.0 ACCEPTANCE OF TENDER:
34.1. The authority for acceptance of this tender will rest with the Railway. It shall not be obligatory on
the said authority to accept the lowest or any other tender. The Railway reserves the right to cancel
the tender, accept a tender in whole or in part or reject any tender or all tenders. No tenderer shall

Chapter-IV
demand any explanation for such cause of rejection of his tender nor does the Railway undertake to
assign reasons for declining to consider or reject any particular tender.
34.2. The Railway reserves the rights to split the work without any reference to tenderer and may divide
this tender to more than one tenderer, if deemed necessary.
35.0 LETTER OF ACCEPTANCE:
35.1. Acceptance of this tender shall be communicated to the successful tenderer, whose tender would be
accepted by the Railway, by Registered Post at the address given by him in his tender. The letter of
acceptance shall remain operative till a formal contract agreement is executed and signed between
the contractor and the Railway after which the said letter of acceptance shall merge into the
aforesaid formal agreement.
35.2. The Railway shall not intimate result of this tender to such tenderer whose tender would not be
accepted. However, the Railway shall refund the earnest money to such tenderer as early as possible,
where such a refund is required to be made as detailed here in above.
Date: __________
Signature of the tenderer
Witness:
Dated: ______________
1. Signature ___________________
Name & Address
___________________
2. Signature ___________________
Name & address
___________________

Chapter-IV
ANNEXURE-I
DECLARATION REGARDING ASSOCIATION OF RAILWAY OFFICERS WITH THE TENDERER
S
N
1
NAME OF OFFICER
RELATION OF
THE OFFICER
WITH THE
TENDERER
DESIGNATION AND PLACE
OF POSTING OF THE OFFICER
WHILE WORKING ON
RAILWAYS
DATE OF
RETIREMENT
OF THE
OFFICER
PARTICULARS OF THE
PERMISSION TAKEN FOR
ASSOCIATION WITH THE
TENDERER
HAS ALL
NECESSAY
CERTIFICATES
ENCLOSED
2 3 4 5 6 7

Chapter-IV
ANNEXURE-II/A
SN
1
NAME OF WORK AND
CONTRACT
AGREEMENT NUMBER
NATURE OF
WORK
DETAILS OF WORKS COMPLETED BY THE TENDERER DURING LAST THREE YEARS
NAME AND ORIGINAL
ADDRESS OF CONTRACT
CLIENT/DEPT. VALUE
DATE OF
AWARD
OF WORK
SCHEDULED
DATE OF
COMPLETION
ACTUAL DATE
OF START OF
WORK
ACTUAL
DATE OF
COMLETIO
N
PAYMENT
RECEIVED UP
TO DATE
2 3 4 5 6 7 8 9 10
FINAL VALUE
OF
CONTRACT
ANNEXURE-II/B
DETAILS OF WORKS THE TENDERER HAVE PRESENTLY ON HAND
SN
1
NAME OF THE WORK
AND CONTRACT
AGREEMENT NUMBER
NATURE OF
THE WORK
NAME AND
ADDRESS OF
CLIENT/DEPT.
ORIGINAL
CONTRACT
VALUE
DATE OF
AWARD
OF THE
WORK
SCHEDULED
DATE OF
COMPLETION
PAYMENT
RECEIVED
UP TO DATE
APROXIMATE
VALUE OF
BALANCE WORK
2 3 4 5 6 7 8 9 10
REMARKS

Chapter-IV
ANNEXURE-III/A
LIST OF ARBITRATION CASES OF THE TENDERER DURING LAST FIVE YEARS
SL
NO
1
NAME OF WORKS
VALUE OF
THE WORK
NAME OF
CLIENT/DEPTT.
AMOUNT OF CLAIM
PREFERRED WITH DATE
CLAIM OF
THE DEPTT,
IF ANY
BRIEF REASON FOR
THE DISPUTE
PRESENT POSITION OF
THE CASE
2 3 4 5 6 7 8
LIST OF COURT CASES OF THE TENDERER DURING LAST FIVE YEARS
ANNEXURE-III/B
SL
NO
1
NAME OF WORKS
VALUE OF
THE WORK
NAME OF
CLIENT/DEPTT.
NAME OF THE
COURT
REFERENCE AND
DATE OF FILING THE
CASE
RELIEF
SOUGH
T
BRIEF REASON
FOR THE
DISPUTE
PRESENT
POSITION OF THE
CASE
2 3 4 5 6 7 8 9

Chapter-IV
ANNEXURE-IV
DETAILS OF PLANT AND MACHINERY WITH THE TENDERER
List of plant and Machinery available on hand (own) and proposed to be inducted (own and hired) for the subject work should be given separately
S
N
1
DESCRIPTION OF
PLANT AND
MACHINERT
NO. OF
SUCH
PLANT AND
MACHINER
T
DATE OF
PURCHASE
AND
OWNER
MANUFACTU
RER AND
DATE OF
MANUFACTU
RE
DRIVEN BY
PETROL/DIES
EL/ELECTRIC
CONDITION
OF THE PLANT
AND
MACHINERT
WHERE
CAN IT BE
INSPECTED
2 3 4 5 6 7 8
OWNED/PROPSE
D TO BE OWNED
FOR THE WORK
FROM
WHOM IT
WOULD BE
HIRED

Chapter-IV
ANNEXURE-V
DETAILS OF PERSONNEL AND ORGANIZATION OF THE TENDERER
List of Personnel and Organisation available on hand (own) and proposed to be engaged for the subject work should be given
SN NAME OF PERONNEL AGE TECHNICAL
QUALIFICATION
1
RELATION
WITH THE
TENDERER
COMMENCEMENT OF
PRESENT EMPLOYMENT
TOTAL
EXPERIENCE
EMOLUMENT
2 3 4 5 6 7 8

Chapter-V
East Central Railway
Engineering Department
SCHEDULE OF ITEMS, QUANTITIES & RATES (SCHEDULE–A)
No.B/66/Tender/32/Open/DNR/2005-06 Danapur, the 06.01.2006.
Name of work: - Fabrication, Supply and fixing of new Galvanized steel channel sleepers with all fittings
and fixtures and transportation of the same to the site for fixing at different bridges of
BKP-RGD section under AEN/MKA.
SCHEDULE-“A”
Item
No
Description of Items of work
1 Fabrication, transportation, supply and fixing of new
galvanised steel channel sleepers made from standard
rolled section (conforming to IS-2062 Grade-A/Grade-B)
after dismantling the existing track and bridge
timbers/sleepers as per the approved drawings 2500
(+50 to -50) X 150 X 75 including supply and fixing of all
other required fittings and fixtures as per the drawings
duly galvanized as per the specifications at contractors
cost complete. The work includes (1) cutting of steel
plates/sections by mechanized means to size and shape,
drilling, assembling, welding, riveting, bolting, holing,
milling, grinding, machining, galvanizing of steel
components, fixation by Epoxy adhesive as specified in
drawing; (2) Temporary removal and relinking the
existing running and guard rails during execution of
work; (3) Transportation and stacking of the released
materials except rails to a nearest PWI/Store Depot
according to the demand and requirement of the work
and as per instructions of the Engineer-in-charge; (4)
Supply of all fittings as mentioned in the relevant
drawings.
(Approximate Quantity : 416 Nos.)
2 Fixing of new 60/52kg. rail(both left and right) in place
of 52kg/90R. rail on steel channel sleeper and fixing the
second hand/released rail as guard rail after dismantling
existing guard rails with all lead, lift, ascent, descent,
tools and plants etc. to complete the work in all respect as
per instruction of Engineer at site. The rate shall include
cost of trollying and leading new/second hand rail upto
1.0 km. for fixing running/guard rail. The rate shall also
include cost of trollying and leading released rails(both
running and guard rail) upto 1.0 km. and stacking them
properly as per direction of Engineer at site. The rate
shall also include the cost of drilling holes in rail for
fixing of 1m. fish plates so that it can be inserted as
running rail replacing existing 52kg. rail. The rate shall
further include the cost of cutting, drilling holes for
fixing fish plate and drilling holes in the rail foot of
guard rail for fixing it by bolt on steel channel sleepers as
per approved drawing. The rate is further inclusive of
cost of transportation of small fittings from PWI store
and released fitting back to PWI store.
(Approximate Quantity : 225 Tr-M)
3 Manufacturing, supply & fixing of MS Pad
plates/Packing plate duly welded to the bottom of
channel sleeper as per requirement at site for
accomodating level difference in girders.
(Approximate Quantity : 1MT)
Rate
Unit In words In figure
Each

Chapter-V
Item
No
Description of Items of work
4 Supplying and fixing MS chequered plate conforming to
IS : 2062- 06 mm thick over channel sleepers to act as
gang way and other small steel members as per
approved drawing with all materials, angles, plates, tools
and plants for fabrication and fixing in position. Fixing
shall be done by riveting / welding, bolts and nuts with
washers of required diameter and length as per drawing.
The rate shall also include cost of rivets, bolts and nuts all
lead, lift, transportation of materials, crossing of track,
painting of chequered plates with two coats of black
bituminous paint conforming to IS:158 after one coat of
zinc chromate confirming to IS 2074, consumables,
cutting, grinding, drilling etc. as per direction of
Engineer at site complete in all respect.
(Approximate Quantity : 12 MT)
Rate
Unit In words In figure
Signature of the tenderer
Dated: ______________
Witness:
1. Signature ___________________
Name & Address
___________________
2. Signature ___________________
Name & Address
___________________

Chapter-V
ANNEXURE–1
TABLE FOR FITTINGS & FIXTURES AND SPECIFICATIONS
(60/52 Kg Running Rail and 52 Kg/90 R Guard Rail)
Sl.
Description of fittings
No.
& fixtures
Specification
1. M.S.CANTED BEARING PLATE IRS-T-5-1965
RDSO/T-5155
2 GROOVED RUBBER PAD 10MM IRS SPECIFICATION FOR 10MM THICK
THICK for running rails
GROOVED RUBBER PAD (PROVISIONAL-
1989)
RDSO/T-5156/5199
Nos.
per sleeper
2
3 M.S.CLIP(OUTER) IS 2062 - 1975, RDSO/T-5157/5197 2
4. M.S.CLIP(INNER) -DO- , RDSO/T-5158/5198 2
5 ANNULAR CAP -DO- ,RDSO/T-5159 4
6 T-HEAD BOLT & NUT IRS T-10-1968,RDSO/T-5160 4
7 TAPERED WASHER(FOR GUARD
RAIL)
IS 2062-1975, RDSO/T-5161 4
8 -DO- -DO- , RDSO/T-5162 4
9 GROOVED RUBBER PAD 6MM IRS SPECIFICATION FOR 6MM THICK 4
THICK (FOR G/RAIL)
GROOVED RUBBER PAD (PROVISIONAL-
1987)
RDSO/ T-5163
10 BOLT & NUT (FOR GUARD RAILS) IRS T-10-1968, RDSO/ T-5164 4
11 SINGLE COIL SPRING WASHER IRS T-42-1988, RDSO/ T-10773 10
12 TAPERED SPLIT PIN -SUITABLE- 10
13. HOOK BOLT (22 mm dia) with all IS 2062-1975 2
fittings as per drawing
14 8 mm. Thick Plain Washer SUITABLE 4
15 ELASTOMERIC PAD 25/30 MM. RDSO/B-1636/IR & as per CE’s drawing.
THICKNESS AS PER DRAWING AND
ACTUAL SITE CONDITION.
2
2
NOTE: THESE ITEMS SHALL BE PROCURED ONLY FROM RDSO APPROVED SOURCES AS
CIRCULATED UNDER RDSO’S LETTER NO.CF/EF/POLICY DT.13.3.96 OR AMENDED UPTODATE. The
list is only indicative. All the fittings necessary for the channel sleepers and their fixing will be supplied and
fixed by the Contractor. Drawing number of items mentioned above will be as per approved drawing of steel
channel sleeper and as per site conditions.
Signature of the tenderer
Dated: ______________

Chapter-V
East Central Railway
Engineering Department
Schedule of items (Schedule – D (Rebate)
No.B/66/Tender/32/Open/DNR/2005-06 Danapur, the 06.01.2006.
Name of work:
Fabrication, Supply and fixing of new Galvanized steel channel sleepers with all fittings
and fixtures and transportation of the same to the site for fixing at different bridges of
BKP-RGD section under AEN/MKA.
I/We offer a general rebate of _______ % (____________) as lump sum rebate on all items of all the schedules.
NOTES:
1. If any tenderer wishes to give rebate on the rates quoted by him, the same may be filled up by him in this
schedule.
2. It is to be noted that such rebate, if offered, shall apply on rates quoted for all items in all the schedules of this
tender document. Such a rebate shall be totally unconditional.
3. In case tenderer does not wish to give any rebate, he should write ‘NIL’ in this schedule.
4. In case nothing has been filled in by tenderer in this schedule, it will be treated as ‘NIL’ and shall be so recorded
in the blanks above at the time of opening of this tender by the officials opening this tender.
5. If any tenderer gives any type of conditional rebate, such rebate shall not be considered for evaluation of the
tender. However, if his tend is accepted by the Railway, it will avail the aforesaid rebate.
Witness:
Signature of the tenderer
Dated: ______________
1. Signature ___________________
Name & Address
___________________
2. Signature ___________________
Name & Address
___________________

Chapter-VI
East Central Railway
Engineering department
SPECIAL CONDITIONS OF CONTRACT- GENERAL
1.0 GENERAL:
1.1 Books of reference: All ‘Books of reference’ forming standard publications of the Government of
India may be purchased from the market. However, the contractor should purchase The General
Conditions of Contract, 2001 edition or any other quotes and manual related with steel channel
sleeper on payment from the railway.
1.2 Inconsistency in this tender document: All books, specifications and codes referred to in this
document shall mean latest edition thereof read with all up-to-date correction slips/amendments
issued thereto from time to time. These books of reference shall govern the contract and shall form
integral part thereof subject to modification, addition or suppression by special conditions of
contract and/or special specifications of the work as contained in this document. However, in case of
any inconsistency and contradictions between the books of reference and the special conditions and
specifications, the special conditions and specifications shall prevail. It must be noted that English
version of this entire document will prevail.
2.0 PLYING OF ROAD VEHICLES NEAR RUNNING RAILWAY LINE:
2.1 The contractor shall not allow any road vehicle belonging to him or to his agents to ply in railway
land next to running railway line. If for execution of certain works, such as earthwork, supply of
ballast etc, it becomes necessary to use road vehicles in railway land next to the running railway line,
the contractor shall apply to the engineer-in-charge for giving permission for such type of work with
individual vehicles number, names and license particulars of the drivers, locations of works,
duration and timings for such movement etc. The engineer-in-charge or his authorised
representative will personally counsel, examine and certify all such road vehicles drivers,
contractor’s flagmen and supervisor, and will give written permission with name of road vehicles,
their drivers, contractor’s flagmen and supervisors etc to be deployed on the work along with
location, period and timing of the work. This permission will be subject to obligatory conditions
detailed hereunder in subsequent sub-Para:
2.2 The nominated vehicles and their drivers will only be utilised for the work and only in presence of at
least one of the flagman and one of the supervisor certified for such work as above.
2.3 The vehicles shall ply at least 6.0 M clear of track centre. Any movement or work at less than 6.0 M
and up to minimum 3.5 M clear off track centre shall be done only in presence of railway employee
authorised by the engineer-in-charge. No part of the road vehicles will be allowed at a distance less
than 3.5 M from track centre. Cost of such railway employee shall be borne by the Railway.
2.4 The contractor shall remain fully responsible for ensuring safety and, in case of any accident, shall
bear cost of all damages to his equipment and men and also all damages to the Railway and its
passengers. The Engineer-in-charge may impose any other conditions necessary for a particular
work site.
2.5 The road vehicles can ply along the railway line after suitably cordoning off the railway line at a
minimum distance of 6.0 M from the centre of the nearest railway line. For plying of the road
vehicles during night hours, adequate measures shall be prescribed in writing by the engineer-incharge
along with a site sketch and the same should be communicated to the contractor, contractor’s
representative, supervisor-in-charge of the work and of the section.
3.0 PREVENTION OF ACCIDENTS:
3.1 The contractor shall be responsible for the safety of his workmen and shall provide them with
necessary standard wear and apparel consistent with the nature of work being executed by his
workmen.
3.2 The contractor shall ensure safety of his workmen by posting necessary flagmen, whose job will be
to caution the workmen of approaching trains, when his workmen work on or near running railway
line. Similar action would be taken, while working on or near road in use.

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3.3 The contractor shall protect the site of the work, excavated areas etc by adequate fencing and or
other suitable means to prevent accidents to his own workmen, the railway men or any member of
the public.
3.4 Should any accident take place, total cost of damage including the cost of treatment, loss and or
compensation to all affected person/organisation and the Railway shall be payable by the
contractor. In case the Railway, under any circumstance or law of the country, pays such damage,
the same shall be fully recovered from the contractor dues.
4.0 RECOVERY OF SECURITY DEPOSIT:
The contractor has to deposit full amount of security deposit as prescribed in the GCC-2001 read
with further instructions on the subject available for the time being. For this purpose, the earnest
money of the contractor would be retained to form part of the security deposit and balance amount
of the security deposit shall be deducted, without any exception, from all running on account/final
bill of the contractor at the rate prescribed in the GCC-2001 till the full amount is realised. However,
the contractor will have option to submit full amount of security deposit in any of the form
prescribed in the GCC-2001 instead of above deductions. The contractor exempted from recovery of
security deposit by the Railway Board will be entitled to avail that facility subject to extent
instructions in this regard.
5.0 RECOVERY OF INCOME TAX:
In terms of section 101 (c) of the Income Tax Act, 1961, Income Tax including surcharge levied
thereon shall be deducted, without any exception, from all payments made to the contractor by the
Railway in discharge of this contract at the rate notified by the Central Government at the time of
making such payments and deduction certificates would be issued to the contractor on his request.
The contractor is advised to settle his final account with the respective Income Tax Officer.
6.0 RECOVERY OF SALES TAX:
Sales tax including surcharge levied thereon shall be deducted, without any exception, from all
payments made to the contractor by the Railway in discharge of this contract at the rate notified by
the respective State Government at the time of making such payments and deduction certificates
would be issued to the contractor on his request. The contractor is advised to settle his final account
with the respective Sales Tax Officer. However, form ‘D’ will be issued for the purpose of reduced
payment of Central Sales Tax.
7.0 VARIATION IN QUANTITY:
7.1. Contractor should carefully note that in addition to what has been provided in clause 42(2) (i) of
GCC 2001 following shall apply in dealing with variation in quantity of each individual item of the
contract.
7.2. Quantity of each individual item of the contract is generally expected to vary up to 25% of the
quantity originally contracted except for the foundation work where such variation may be more.
However, the contractor shall be bound to carry out the work at the agreed rate and shall not be
entitled to any claim or compensation whatsoever up to the limit of 25% increase in quantity of
individual item of the contract.
7.3. Where such increase in quantity of individual item is more than 25%, for first 15% increase (beyond
25% of the originally contracted quantity), the rate shall be reduced by 2% of the agreed rate and for
the next 10% increase and the rate shall be reduced by 4% of the agreed rate.
7.4. However, where such increase in quantity of individual item of the contract is more than 50%, the
contractor shall have no right to be entrusted with execution of additional quantity of the work and
additional quantity may be carried out by another contractor or by any other means at the option of
the Railway.
7.5. Nevertheless the contractor shall be bound to carry out the work at the agreed rate and shall not be
entitled to any claim or compensation whatsoever for any decrease in quantity of any individual
item of the contract without any limit.

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Disaster Management:-
“Vehicles and equipment of contractors can be drafted by Railway Administration in case of
accidents/ natural calamities involving human lives”.
8.0 SPECIFICATIONS OF WORK AND MATERIALS:
8.1. Any specifications, not covered by this document, shall be in accordance with relevant IRS codes,
BIS codes and or IRC codes read in the order as they appear here.
8.2. The Railway will not supply any material. Materials to be supplied by the contractor for the work
shall conform to specifications contained in this document. If called upon, the contractor shall state
the actual source of supply of materials to be supplied by him and shall submit samples for prior
approval. During execution of the work, all materials brought to the site by the contractor must be
offered for inspection and passing by the Engineer or his representative before being used in the
work and such approval shall be recorded in a register maintained for the purpose.
8.3. All paints including plastic paint to be used shall only be those manufactured by one of the
following firms or any other approved brand and of colour and shade approved beforehand by the
Engineer. These materials shall be brought in sealed drums and each such drum shall be opened in
the presence of the Engineer before use
• M/S Jenson Nicholson.
• M/S British/Berger Paints.
• M/S Shalimar Paints.
• I.C.I.
• Nerolac
8.4. Samples of materials to be supplied by the contractor may be got tested at the contractor's cost in any
recognised laboratory at the sole discretion of the Engineer.
9.0 HIRE CHARGES:
9.1 The Railway may give to the contractor any plant and equipment on hire, if available, on a
specific request made by the contractor to the Railway. However, the Railway shall not entertain
any claim of the contractor for compensation due to the Railway’s failure to do so. The Railway
shall also not entertain any excuse of the contractor for slow progress or non-performance of the
work due to the Railway’s inability to supply such plants and equipments.
9.2 Issue of such plants and equipments shall not be allowed as a matter of routine, rather shall be
permitted only in those cases where need for help from the Railway could be established having
regard to the nature and urgency of the situation and without adversely affecting normal
requirements of the Railway. A statement of materials, thus issued, and hire charges recovered
should invariably be furnished along with the final bill by the contractor.
9.3 Recovery of hire charges: The hire charges to be recovered from the contractor are to be
calculated as under:
1. Cost of materials shall be the book value or last purchase rate, whichever is higher plus 5%
for freight and 2% for incidental charges thereon. The cost thus arrived at shall be increased
by 12.5% for supervision charges as per extant rules.
2. The hire charges per annum shall be calculated on the cost of the materials arrived at as per
sub-Para 1 above on the following basis:
a. Interest on the total cost of material should be charged at the ruling rate of dividend
payable by Railways to the General Revenue plus
b. Depreciation charges at 10 % of the cost of materials arrived at as per sub-Para 1
above to be charged for all classes of materials plus,
c. Additional depreciation charges at 10 % on the total of a & b above shall be charged
to meet the contingencies

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9.4 The contractor shall bear the cost of carriage, including other incidental charges such as loading,
unloading, handling etc, of the plants and equipments to the site of the work and also back to
the depot from where they were issued.
9.5 No cutting of holes shall be allowed in the plants and equipments thus issued and they shall be
returned to the Railway in a completely good and serviceable condition. In case of failure of the
contractor to return any plants and equipments in a good and serviceable condition, the cost,
thereof, shall be recovered from contractor at the rates arrived at as per item 18.3.1 above
increased by 100 %. Decision of the engineer-in-charge of the work shall be final in determining
condition of the plants and equipments and the same shall be binding on the contractor.
9.6 Running expenses including fuel, lubricants and stores and labourers, for the plants and
equipments supplied by the Railway, shall also be paid for by the contractor at the cost to be
determined by the Railway.
9.7 Staff and stores for running the plant may be supplied by the contractor with approval of
engineer-in-charge. The staff of the contractor so permitted must be properly skilled to operate
the plants and equipments concerned.
10.0 RESPONSIBILITY FOR DAMAGE TO CONTRACTOR’S MATERIALS:
10.1. The Railway administration shall not be responsible for any loss or damage to the contractor’s
materials, equipment, tools and plants due to fire, flood or any other cause whatsoever.
10.2. The materials issued by the Railway to the contractor for use in the work shall be treated as
contractor’s materials for this purpose and the contractor shall make good the materials in the event
of any loss or damage thereto.
10.3. Part of the work finished but not taken over by the Railway shall be treated as contractors materials
for this purpose and the contractor shall be responsible for making good any loss or damage thereto.
11.0 CHANGE IN ADDRESS:
Any change in the address of the Contractor shall be forthwith intimated in writing to the Railway.
The Railway will not be responsible for any loss or inconvenience suffered by the Contractor on
account of his failure to comply with this.
12.0 CANCELLATION OF DOCUMENTS:
The cancellation of any document such as Power of Attorney, Partnership Deed shall forthwith be
communicated by the Contractor to the Railway in writing failing which the Railway shall have no
responsibility or liability for any action on the strength of the said document.
13.0 DISSOLUTION OF CONTRACTOR’s FIRM:
If the contractor’s firm is dissolved due to death or retirement of any partner or for any reason before
duly completing the work or any part of it undertaken by the Principal Agreement, the partners
shall remain jointly, severally and personally liable to complete the whole work to the satisfaction of
the Railway and to pay compensation for loss sustained, if any, by the Railway due to such
dissolution. The amount of such compensation shall be decided by the Engineer and his decision in
the matter shall be final and binding on the Tenderer(s)/Contractor(s).
14.0 DEPLOYMENT OF PLANT & MACHINERY:
The deployment of Plant and Machinery including the moving machines shall be such as not to
infringe or cause damage to Railway track or any other Government or Private properties.
Operation of such equipment involving infringement prescribed in the Schedule of dimension of the
Railway shall not be undertaken without the prior approval of the Engineer-in-charge. For any loss
or damage resulting from violation of this clause, the contractor shall be fully responsible.
15.0 RENEWAL OF DEPOSITS BY CONTRACTOR:-
In the case of Tenderer/Contractor depositing Security deposit in the shape of fixed deposit receipt,
it shall be the responsibility of the Tenderer/Contractor to advise the FA & CAO/Sr. DAO for
renewal and revalidation of the currency period of the fixed deposit as required. Such advice by the

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contractor shall be made well in advance so as to reach FA & CAO/Sr. DAO/S. E. Railway not later
than one month before the expiry of the currency period. If the Tenderer/Contractor, fails to do so,
the loss of interest on the fixed deposits, if any shall be solely on the Tenderer/Contractor’s account
and the Railway shall not in any way be responsible for the loss of interest suffered by the
Tenderer/Contractor.
16.0 DAMAGES BY ACCIDENTS/FLOODS/RAINS/CYCLONES ETC:
The Contractor shall take all precautions against damage from accidents, floods or tides, Cyclones,
land slide etc. No compensation shall be allowed to the Contractor for his tools, plants, materials,
machinery and other equipment, lost or damaged by any cause what-so-ever. The Contractor shall
be liable to make good the damages to any structure or part of a structure, plant or materials of
every description belonging to the Railway Administration, lost or damaged by him due to any
caused during the course of execution of work. The Railway Administration will not be liable to pay
the contractor any charges for rectification or repairs to any damage which may have occurred from
any cause what-so-ever.
17.0 EMERGENCY WORKS:
In the event of any accident or failure occurring or arising out of execution of work which in the
opinion of the Engineer requires immediate attention, the Railway may bring its own workmen or
other agency/agencies to execute or partly execute the necessary work or carry out repairs if the
Engineer-in-charge considers that the Contractor(s) is/are not in a position to do so in time and
charge the cost thereof, to be determined by the Engineer-in-charge, to the Contractor.
18.0 NIGHT WORK:
Contractor(s)’s attention is drawn to Clause No.23 of the GCC, which stipulates that no work shall
be carried out between sunset and sunrise without prior permission by the Engineer. If the Engineer
is satisfied that the work is not likely to be completed in time except by resorting to night work, he
may order the contractor to carry out the works even at night without confirming any right on the
contractor for claiming any extra payment for the same. All arrangements in this connection shall be
made by the Contractor at his own cost.
19.0 SERVICE ROADS:-
The contractor will be permitted to make use of the service roads already existing in possession of
the Railway. If additional roads are considered necessary by the Railway within the Railway
premises the contractor will be asked to make them at his own cost and maintain them till the work
is completed. All service roads required outside the Railway boundary shall be constructed by the
contractor at his own risk and cost and all these roads shall be maintained by the contractor at his
own cost. The Railway reserves the right to make use of service roads as and when necessary
without any additional payment to the contractor.
20.0 WATER SUPPLY:-
The Contractor shall be responsible for the arrangements to obtain water necessary for his labour
engaged in execution of work. No arrangement will be made by the Railway Administration for
supplying water to the contractor either for drinking purpose or execution of work. Rates quoted
shall include the cost of arranging water with all lead and lift.
21.0 ELECTRICITY:
Any electric supply required at site for what-so-ever purpose shall be arranged by the Contractor.
The contractor shall be responsible for the arrangements for obtaining electric supply at his own
cost, and rates quoted shall include the cost of providing electric supply arrangements required for
the work. If required by the contractor the Railway Administration may give required assistance in
recommending to State Electricity Board for giving necessary Electric connection to the Contractor
for execution of works.
22.0 COLLECTION OF APPROVED DRAWINGS:

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Tenderer(s) may collect the approved drawing on payment from the office of Chief Engineer/E.C.
Railway/Hajipur for their reference and he will also be required to produce the same for the
reference of the inspecting officials when demanded.
23.0 INCOME TAX DEDUCTIONS: In respect of works, the contract value of which is more than Rs.
5,000/- each, a deduction of 2% on the gross payment from each of the contractor’s bills shall be
made in terms of Section 194(c) of the Income Tax Act of 1961. Surcharge on Income Tax if
applicable will also be deducted as per the prevailing rates.
24.0 APPOINTING TECHNICAL STAFF: The Contractor shall employ the following Technical Staff
during the execution of the work:-
i) One Graduate Engineer /Retired JE/P. Way or Works or Bridges of Railways.
Technical Staff should be available at site on all working days to take instructions. In case the
contractor fails to employ the technical staff as aforesaid, he shall be liable to pay of Rs. 5000/- for
each month’s default to provide technical staff.
The decision of the Engineer-in-charge as to the period for which required technical staff was not
employed by the contractor shall be final and binding on the contractor.
25.0 PROCUREMENT OF MACHINERY BY CONTRCTOR: It should be clearly understood that it is
entirely contractor’s responsibility and liability to find and procure all the machinery, tools and
plants and their spare parts that are required in connection with execution of work. Delay in
procurement of such items due to their non-availability or import difficulties or any other cause,
what-so-ever shall not be taken as an excuse for slow progress or non-performance of the work.
26.0 NON-ITEMWISED WORKS: Where items not covered by the Schedules are to be executed, the
rates for such non-item wised works shall be negotiated before the commencement of such work or
got executed through any other agency at the discretion of the Railway Administration.
27.0 TIME IS THE ESSENCE OF CONTRACT: Time being the essence of contract all the works are
required to be completed in all respect as stipulated by the Railway within the completion date.
Progress shall be maintained strictly in accordance with programme given by the Engineer-in-charge
from time to time.
28.0 LEAD AND LIFT ON RAILWAY/CONTRACTOR’s MATERIALS:
No lead and lift for the contractor’s materials is payable for the works executed under this contract.
29.0 ACCEPTED RATES:
The rates quoted by tenderer and accepted by the Railway Administration shall hold good till the
completion of the work and no additional, individual claim shall be admissible on account of
fluctuation in market rates, new impositions/increase in taxes, any other levies/tolls etc.
30.0 OBSERVANCE OF BONDED LABOUR SYSTEM: (Abolition Ordinance Act, 1975) “The Bonded
Labour System (Abolition Ordinance Act, 1975) would apply to the present contract. The contractors
shall duly observe the provisions thereof”.
31.0 It is the responsibility of the contractor for the safe loading, transportation and unloading and any
loss or damage cause to adjacent Railway property will have to be made good by the Contractor at
his/their own cost, failing which recoveries shall be effected from the running bill of the contractor
as per the Clause No.13 (iii) of the G.C.C.
32.0 The liability arising out of accidents, if any, to persons will be met by the contractors and the
Railway will not be responsible for any damage or compensation thereof. The contractor shall
follow the provisions laid down in Contract Labour Act, 1972.
33. The Contractor shall be entirely responsible for ensuring safety of his labour, vehicles, plant or
equipment while working along or near the track and highways and shall programme his working
so as not to interfere with the movement of trains and road traffic. No extra payment shall be
allowed to the contractor for all safety precautions to be observed during the execution of the work.

Chapter-VI
The cost of all such precautions shall be deemed to be included in the rates for all items of the
schedule.
34.0 EXCISE DUTY, SALES TAX OR ANY OTHER TAXES/DUTIES:
The Contractor shall bear in full excise duty, sales tax and/or any other taxes/duties levied by State
Government and/or Central Government from time to time. This would be entirely a matter
between the Contractor and the State/Central Government and no claim what-so-ever on this
account shall be entertained by Railway.
35.0 ROAD TAX CHARGES:
Road Tax/Charges levied by Government for movements of vehicles of Contractor, used in
transportation, shall be borne by the contractor and no reimbursement on this account will be made
by the Railways.
36.0 The Railway is not bound to accept the lowest or any other tender or to assign any reason for nonacceptance
or rejection of a tender.
The Railway reserves the right without assigning any reason what-so-ever to:-
a) Accept or to cancel any tender in respect of the whole or any portion of work specified in the
tender papers.
b) To subdivide the quantum of tendered work among different tenderers.
c) To accept any tender for less than the tendered quantity.
d) To reduce/alter the quantum of work.
Signature of the tenderer
Witness: -
1. Signature _________________
Date: _______________
Name & Address
_________________
2. Signature _________________
Name & Address
_____________________

Chapter-VI
ADDITIONAL SPECIAL CONDITION (PART-I)
1. In all matter not expressly provided for or allowed for herein the execution to works shall be in
accordance with the E. Rly. General condition of contract and standard specification (2001 edition)
amendments made thereto. Moreover the following conditions will also prevail in addition to those
laid down in the book of general condition of contract etc. referred to above where there is any
conflict between the instructions or conditions specification contained in the special conditions of
this tender and nay of these which appear in the Book of General condition of contract and standard
specification (2001 edition) on which the schedule of rates is based referred to in this contract the
former shall prevail.
2. All work throughout will have to be done in an approved workman like manner and according to
detailed drawings pertaining to the work to be supplied by this Rly. Administration with all detailed
plan which may be modified and issued from time to time.
3. For materials to be supplied by the Railway the material will have to be carried from nearest SE (P-
Way) Godown or PWI store as per instruction of the PWI in charge to the site of works by the
contractor at his own cost.
4. It should be clearly understood that all materials required for the work except the materials which
have been specifically mentioned to be supplied by the Rly. Free of cost shall be supplied to the
contractor at the site of work at his own cost and no carriage of the same will be paid by the Rly.
(Carriage loading, unloading handling etc.) for these materials are included in the rates given in the
schedule.
5. No tools and plants buckets scaffolding etc. shall be supplied by the Rly. and the contractor will
have to make own arrangement for their supply free of any extra changes for the same.
6. No passes and concessional facilities either for travel of contractor or his agents or his labour or for
transportation of materials be allowed by the Railway.
7. If the contractor fails to return any excess unused materials supplied by the Railway, the cost there
of shall be recovered from its issue rates plus Rly. Freight, handling loading incidental and
supervision charges at prevailing rates increase by 100 percent. The excess materials should return to
PWIs godown at the contractor’s cost within reasonable time.
8. No arrangement for supply of Petrol, Coal and other consumable materials required for the work
will be done by the Railway and the contractor will have to make his own arrangement for some.
9. Sales tax: The rates quote should be inclusive of sales tax and nothing extra will be paid on this
account however the sales tax at the rates as per rules enforced from time to time will be received
from the contractor’s bill.
10. Subject as otherwise provided in this tender all notices to be given on behalf of the President of India
and all other action to be taken on his behalf may be given or taken on his behalf by the Divisional
Railway Manager, Danapur.
11. The Contractor must make his own arrangement for the supply of good drinking water to the
workman employed him in connection with this work.
12. The materials to be supplied by the contractor should confirm to the standard specification as per
Eastern Railway Engineering Deptt’s Hand Book of General condition of contract and standard
specification (2001 edition) on which the schedule of rates is based with up to date correction slips.
13. Contractors not already working in Danapur Division in this Railway should submit along the
tender copies of recent testimonials with regard of their experience to show that he/they has have
carried out works of his nature. In case of the firm they should also submit the constitution of firm
Partnership deed and attorney of power etc. along with tender failing which the railway
administration reserves the right to reject such tender.
14. All materials to be supplied by the contractor shall be subject to prior inspection and approved at
site by the Divisional Engineer or his representative Contractor’s materials which due to any reason
have been ordered by the Divisional Engineer. Engineer or his representative to be removed from
site must be removed by the contractor within 7 days of receipt of the order failing which the
Railway Administration will be at liberty to remove by the and/or dispose off these material at their
discretion in any manner may think fit and expenses incurred in this connection will be recovered
from dues of the contractor. The contractor will in no case be entitle to any compensation to this.
15. Contractor will be paid for the quantity of work actually done by him according to Eastern Railway
General condition of contract and standard specification (2001 edition) on which the schedule of

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rates is based with up to date correction slips and no separate payment will be made for any
quantity of materials supplied and brought to site of work to him. The work can also be increased or
decreased any item by the Engineer-in-charge of the work. No claim whatsoever will be entertained
in this regard.
16. In the event of termination of his contract as per rules the contractor will have to remove all his
materials lying surplus at site and not paid for which 15 days of the receipt of the notice of
termination of his contract issued to him by the Railway. In case of his failure to do so the Rly.
Administration will have the option to take over the materials at the rate fixed by the Divisional
Engineer and remove the same from site of work at the cost of the contractor.
17. All materials supplied by the contractor would be of the best quality i.e. according to IS Specification
or Railway specification as the case may be.
18. If necessary Divisional. Engineer or any of his representatives must be freely allowed to inspect the
materials in the godown/site of manufacture.
19. The Rly. administration however reserve the right that if necessary certain items of works as
provided in the agreement may be done by any other suitable means as may be decided by the
Divisional Engineer for which no extra claim whatsoever will be entertained.
20. Contractors will at his own expenses clear the site of work and provide all necessary labour page
stings etc. to enable Divisional engineer or his representative and to check setting nuts and the
contractors will correct errors at his own expense.
21. (a) Unless excluded by or repugment to the context the expression. Tender wherever accruing in the
condition if the contractor shall be deemed to mean contractor i.e. contractor whose tender has been
accepted.
(b)Unless excluded or repugment to the context the expression East India Rly./ E. Railway/
S.Railway Wherever accruing in the work order and or the condition of contract shall be deemed to
be substituted by the expression E.C.Rly.
22. (a) The administration reserve the right to make any change of quantity of work as and when
required during execution. No claim for any change whatsoever will be entertained.
(b)The contractor must not enter into any commitment whatsoever for purchase of materials or by
engagement of labour in advance at any other way execution of the agreement as the more
acceptance of the tender is not authority for entering into such commitment in any case, written
order from the Railway authority should be obtained before materializing any commitment.
(c)The acceptance of the tender does not entitle the contractor for any compensation in case the work
is not done even after the execution of agreement.
(d)The earnest money deposited by the contractor with his tender will be entertained by the Railway
as part of security for the due and faithful fulfilment of the contract by the contractor. The balance to
make up the security deposit, the rates for which are given below, may be deposited by the
contractor in case or in the form of Government securities.
The rates for deposit of security amount by contractors will be as follows:-
(i) for contractor upto Rs.1 lakh
(ii) for contract more than Rs.1 lakh and
upto Rs.2 lakhs.
(iii) for contract more than Rs.2 lakhs and
upto Rs.2 crores.
- 10% of the value of the contract
- 10% of the first Rs.1 lakh and 7.5% lakh of the
balance.
- 10% of the first 1 lakh, 7.5% of next Rs.1.0 lakh
and 5% of the balance subject to the maximum
of Rs.3 lakhs.
23. Initial security deposited will be refunded after completion of 6 months maintenance period
fulfilment of the contract and completion of work in all respect to the entire satisfaction of the
Railway and on receipt of no claim certificate from the contractor and Assistant Engineer concerned
that there is no claim in respect of the work.

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24. The rates quote by the contractors should be inclusive of and all other (including materials)
corporation municipal license fees and all other incidental charges that may be necessary for the
proper execution of the work.
25. The quantities of materials used shall be as calculated from analysis for corresponding items of work
as per E. Rly. Engg. Deptt. Analysis to which the contractor has accepted.
26. Every endeavour will be made to supply the materials required to be supplied by the Rly. In time,
but in case is delayed for any reason whatsoever no claim will be entertained in these account.
27. Time is the essence of contract and the-work should be accompleted within the stipulated time
embodied in the agreement.
28. The administration reserves the right to make any change in quantity, delete any item or items of
work, reduce or increase the quantities and get these works done by any other suitable means or not
to do these works all over after execution of the agreement as their own discretion without obtaining
the prior consent of the contractor.
29. In any case the contractor shall have to do whatsoever works be ordered pertaining to this contract
at the rates quoted and approved by Railway and no claim whatsoever will be entertained for any
change in the agreement and General condition of contract 2001 will be applicable.
30. If during the course of execution of the work the contractor has to do any items of works not covered
by the schedule of labour and materials and analysed rate based on the schedule of labour and
material rates plus the sanctioned percentages increase will be worked out. The contractor is to
accept the rates as finally decided by the Chief Engineer E.C.Railway Hajipur.
31. Drawing will not be available for sale that may be inspected in the office of the Divisional Engineer,
Danapur on any working day during office hours. They will however be supplied free at the time of
execution of work.
32. The Railway Administration may extend the period of contract for period whatsoever by giving
notice to the contractor and the contractor shall be bound to complete the work within the period so
extended and the terms and conditions of the original contract will also be operative during the
extended period.
33. The contractor shall not be entitled to any compensation for any delay for execution of the work
arising for delay due to caused from Rly. Side. The delay so caused will be assessed and if accepted
by the Divisional Engineer and contractor immediately for determining any extension of time
required for completion to work for determining any extension of time required for completion of
work for which purpose only such accepted delay will be taken into consideration if the matter is not
brought to the notice of the Divisional. Engineer immediately such delays occur no consideration for
extension of time will be made latter no. The contractor must accept as final and binding the decision
of the Divisional Engineer.
34. In case of any doubt as regards any particulars of construction, ambiguities in plans, the decision on
the Divisional Railway Engineer shall be final and binding on the contractor.
35. Successful tenderers may also be asked to do night working to execute the work as and when it will
be necessary and it should be noted that no extra payment will be made on this account.
36. All released materials except which are considered to be reused in two work should be returned to
inspector of work concerned E.C. Rly. Stores by the contractor. No extra payment will be made for
the permissible lead upto 300 ft.
37. All dismantled and rejected materials i.e. rubbish debits etc. should be dumped to a place shown by
the Engineer-in-charge for which extra payment will be made for the lead beyond the permissible
lead upto 30 mtr. As per schedule of rates.
38. The General conditions of contract will mean the General conditions of contract as amended and or
corrected from time to plan and obtaining at the time of the acceptance of the tender and at the time
or execution of the agreement mentioned in clause under condition of tender, it shall be the
responsibility of the contractor before submitting his tender and again before tendering in the said
agreement to ascertain all amendments and or correction made in the said general condition of
contract.
39. If the contractor does not return the excess unused materials plants and tools supplied by the
Railway within a fortnight from the date of completion of works or determination of contract (as the
case may be) Railway shall be entitled to remover the cost of such materials plants and tools at the
issue rates plus Railway freight handling loading supervision and incidental charges at the rates

Chapter-VI
fixed by the Rly to this will be added an increase of 100 percent after expire of the said period of
fortnight it will be the option of the Railway to accept the return provided the contractors pays
compensation due to the determination damage and/or wear tear and/or use of the said unused
excess material plants and tools. The amount of such compensation shall be assessed by the Engineer
and his decision in this respect shall be final and binding on the contractor.
40. Railway reserve the right to increase or decrease the quantity or the value of the contract and
Railway does not guarantee to give work against each item of the tender schedule and contractor’s
will not be entitled to any claim and compensation on this account.
41. Where Vehicles are permitted to ply adjacent to the lines an experienced gangman should also be
posted by the Railway as flagman at the cost of the contractor to prevent accident and the amount
towards wages of the flagman will be recovered from the contractor’s bills.
42. The provision of contract labour (Regulation abolition) Act 1970 and contract labour (Regulation and
Abolition) Contract Rules 1971 with all its additions alteration and amendments as may be made
from time to time shall be fully binding on the contractors and shall become part of the contract
there of The violation of any of the statutory provision of the said Act and Rule shall be ordered as
breach of essential and substantial terms and conditions of the contract and with the result of the
contract may be abrogated forthwith at time initiative of the Rly. Administration. The contractor
besides his other liabilities shall also be bound and liable to the Rly. Administration (Principal
employer) being the parties to the contract to pay and/or compensate for the expense which the Rly.
had to incur to fulfil the terms and conditions and/or provisions of the said Act and Rule because of
failure on the part of the contract to fulfil these terms and condition and/or provisions of the said
Act and Rules and fulfil these terms and condition and/or provision of the said Act and Rules and
Rly. Admn. (Principal employer) one of the parties to the contract shall be at liberty to deduct the
amount as may be ascertained in the manner as provided or in the Act and rule or otherwise at the
direction.
43. The rates given in the schedule of L & M is inclusive all laid for water if piped water is supplied by
the Rly. Cost will be recovered from the contractor @ Rs.3/- per gallons if railed water is supplied,
cost will be deducted as per decision of the DEN.
44. Clause 52: Withholding and lien in respect of sums claimed
Whenever any claim or claims for payment of a sum of money arises out of under the contract
against the contract the Railway shall be entitled to withhold and also have lien to retain such sum
or sums in whole or in part from the security if any deposited by contractor and for the purpose
aforesaid, the Railway shall be entitled to withhold the said cash security deposit or the security if
any, furnished as the case may be end also have a lien in the even of the security being insufficient to
cover the claimed amount or amounts or if no security has been taken from the contractor the
Railway shall be entitled to withhold and have lien to retain to the extent of the such claimed
amount or amounts referred to supra from and common sums found payable to the contract or
under the same contract or any other contract with this or any other Rly. Or any other Department of
the Central Government pending finalisation or
It is an agreed term of the contract that the sum of money or moneys withheld or retained under the
lien referred to above by the Rly. will be kept withheld or retained as such by the Rly. till the claim
arising out of under the contract is governed by the arbitration clause or by the competent court as
the case may be and that the contractor will have no claim for interest damages whatsoever or any
account in respect of such withholding or retention under the lien referred to supra and fully
modified as such to the contractor. For purpose of this clause the contractor is partnership firm,
limited company the Railway shall be entitled to withhold and also have a lien to retain towards
such claimed amount or amounts in whole or in part from any sum found passable to any partner
limited company as the case may be whether his individual capacity or otherwise.
45. CLAUSE 52 – A lien in respect of claims in other contract
Any sum of money due and payable to the contractor including the security deposit returnable in
him under the contract may be withhold or retained by way of lien by the railway against and claim
of or any other railway or any other Department of the Central government in respect payment on a
sum money arising out under any other contract made by the contractor with this or any other
Department of the Central Government.

Chapter-VI
It is an agreed terms of the contract that the sum of money so withhold of retained under this cause
by the Rly. will be kept withhold or retained as such by the Rly. till the claim arising out or under
any other contract is either mutually settled or determined by an arbitrator, if it the other contract
governed by arbitration clause or by the competent court as the case may be and the contractor shall
have no claim for interest or damages whatsoever on this account or any other ground in respect of
any sum of money with hold retained under this clause and duly notified as to the contractor.
46. CLAUSE NO. – 15 POST PAYMENT AUDIT
15(2) It is clause No. 15 (2) form of the contract that the Rly. reserves to itself the right to carry on a
post payment audit and or technical exam. of the works and the final bill including all supporting
vouchers, abstract etc. and to marks a claim on the contractor for refund of any excess amount paid
to him if as a result of such exam, any other payment to him is discover to have been made in respect
of any work done or alleged to have been done by him under the contract.
Signature of the tenderer
Witness: -
1. Signature _________________
Date: _______________
Name & Address
_________________
2. Signature _________________
Name & Address
_____________________

Chapter-VI
ADDITIONAL SPECIAL CONDITION OF CONTRACT (PART – II)
20 of 42
1) The rate of item No.01 is inclusive of trial assembling and fixing minimum 10 sleeper (selected at
random) on a nominated bridge. The large scale manufacturing is to be taken up only when satisfactory
performance will be obtained on trial.
2) Payment Schedule : Galvanized Channel Sleepers and its complete fittings and fixtures (For item No.01
of the tender schedule)
a) On arrival of galvanized channel sleepers with all matching fittings for the numbers of sleepers
received for item No.01 of Sch.A at Bridge works site: - 60% (duly passed by inspecting officials
and supported by relevant test/inspection certificate).
b) Fixing of channel sleepers on the girder after dismantling the existing bridge timbers and
completion of linking of running and guard rails over the channel sleeper with all fittings and
fixtures in correct gauge, level and alignment as per IRPWM :-20%.
c) Transportation and stacking of the released materials (small fittings, bridge timbers, etc.) to the
Store Depot of concerned PWI: - 20%.
3) Galvanizing of Steel Channel Sleepers and M.S. fittings shall be done by hot dip process of thickness 100
± 5 microns with Zinc conforming to IS: 869-77 and IS: 2629-85.
4) Fixing of all elastomeric pads must be done by Epoxy adhesives approved by Rly’s Engineers supplied
by contractor at his cost.
a) Painting the sleeper seat by one coat of red lead paint conforming to IS: 102 which will be
supplied by the contractor.
5) For all the supplied items the contractor has to give one Indemnity Bond and has to keep the items in
safe custody by deputing day and night Watchman up to the completion of the work - Railway will have
no responsibility on this account for theft, damage, loss etc. Payment will be entertained taking into
account the materials fitted and fixed on the running lines. For the materials paid for as per 2(a) but not
fixed on a bridge, prorata recovery will be made.
6) Out of two holes for hook bolts, hole on one side of sleeper will be made in the work shop along with the
fabrication of the channel sleepers and the hole on the other side will be drilled on actual measurement
at site to ensure correct alignment of track after final assembly on the bridge.
7) Care should be taken during transportation, loading, unloading, drilling holes, welding, etc. to ensure
that no damage is done to the galvanising. However, galvanised surfaces inadvertently damaged, should
be painted as detailed below:-
a) Application of two coats of paint Red lead conforming to IS: 102 as priming coats on an approved
surface.
b) Application of two coats of paint aluminium conforming to IS: 2339 as covering coats as per the
approval of the Engineer-in-charge.
N.B.:- Tenderers may note that their offer demanding assistance for the procurement of raw materials and
other fittings will not be entertained and such offer will not be considered.
9) The Contract of the work shall be awarded only to the agencies who have got proven and recorded
competency in shop fabrication of welded steel structure/channel sleepers and facilities for testing of
welds for which necessary credentials should be submitted along with the tenders. They should submit
the proof of having tested welders and qualified supervisors for welding work in their organisation. The
Tenderer(s)/Contractor(s) shall submit along with the Tender attested Photostat copies of credentials for
having successfully executed works as per eligibility criteria stipulated in previous Para. He shall also
produce evidence that he possesses the organisation and is technically resourceful to undertake this
work. Tenders not accompanied with these documents will not be considered.

Chapter-VI
10) Payment of the M.S. pad plates will be made as per the original tonnage of the plates used.
No deduction or enhancement will be considered for grooves made or welding done.
11) The basic cost, items & quantities are only approximate and for guidance of tenderer(s). This may vary as
per the site conditions and no claim what-so-ever on this account will be entertained.
12) Period of completion:
The entire work should be completed within 9 (Nine) months from the date of issue of Letter of
Acceptance.
13) The work is to be executed with contractor’s materials and labour under the supervision and direction of
PWI/BKP & AEN/Sr.DEN -in-charge of work.
14) The rates quoted and accepted y the Rly. are inclusive of all charges and taxes including sales tax, Octopi
etc. as leviable by the Central Govt/State Govt/Civil Authorities.
15) After completion of work, the same should be maintained for a period of six months. Any defect noticed
during this period will be rectified by the Contractor at his own cost failing which the same will be rectified
by the Railway Administration and the cost will be recovered from amounts due to the contractor including
the Security Deposit. The security amount will be refunded after successful completion of maintenance
period and certified by the Engineer-In-Charge.
16) The work is to be carried out under traffic block. The block will be arranged by the Rly. However, Rly.
will not be responsible for idling of man, materials and machinery due to non-availability of blocks.
17) The tenderer should mention the place/workshop where they intend to manufacture/galvanize the
channel sleepers & fittings.
18. INSPECTION:
a) The finished steel channel sleepers and Grooved Steel Pad Plates which are inspected and
passed for the work by the nominated Railway Officials, not below the rank of an Assistant
Engineer, should only be brought to the work site by the contractor. The inspection shall be in
two stages:
i) Before galvanising (to check up the quality of fabrication)
ii) After galvanising (to check up the quality of galvanising)
b) The inspection will be carried out at the premises of the manufacturer.
c) Necessary dye penetration test and Radio-active test should be conducted for all welding while
passing the fabrication. Inspecting official nominated by Chief Bridge Engineer, East Central
Railway will issue necessary Inspection Certificate as a proof of passing the channel sleepers
after his inspection. Materials shall be dispatched to site of work by the Contractor in full sets
i.e., channel sleepers with all matching components fittings complete.
d) The matching components fittings will be supplied duly inspected and passed by RITES in
sealed gunny bags. The contractor will have to arrange for RITES inspection at their own cost
and will be responsible for furnishing all test certificates before the dispatch of fittings.
e) Materials including P. Way fittings will be utilised at site only after receipt of the inspection
certificate by inspecting officials.

Chapter-VII
ADDITIONAL SPECIAL CONDITIONS OF CONTRACT (TECHNICAL)
1 Fabrication, supply and fixing of new galvanised steel channel sleeper with all fittings and fixture
and transportation of the same to the site for fixing at different bridges of BKP-RGD section
underAEN/MKA
2) The Channel Sleeper fittings shall conform to RDSO Drg. as per steel channel sleeper drawings.
mentioned in Item No.1 of Schedule of Items with latest alteration & up to date as per relevant and
approved DRM’s/CE’s Drawings.
3) Fabrication and Workmanship-
Fabrication, Workmanship shall generally comply with current IRS specification No.B1-79 with latest
correction/amendments thereof unless otherwise specified in special conditions of this contract or as
specially directed by the Engineer in writing.
The Contractor shall submit test certificates for Chemical, Metallurgical & structural properties
conforming to appropriate standards of all steel material used for fabrications. All structural steel shall
be free from rust, scales, laminations, cracks, fissure and other surface defects.
The workmanship and finish shall be equal to the best general practice in modern structural shops.
The greatest accuracy shall be observed that in the manufacture of every part of the work all similar part
shall be strictly inter-changeable.
NOTE:
(i) Only wieldable steel conforming to IS: 2062/92 Grade-B Steel fusion welding quality shall be
used for fabrication of Steel Channels Sleepers.
(ii) No Re-rolled Steel should be used.
(iii) Steel should be procured only from SAIL or TISCO or such reputed steel manufacturers
only. The source of steel should be got approved by the Railway.
(iv) In support of purchase copy of vouchers are to be submitted.
Following specifications shall be followed:-
a) Indian Railway Steel Bridge Code as corrected up to date.
b) Indian Railway welded Bridge Code 1972.
c) Indian Railway Schedule of dimension for Broad Guage-1939 (Reprinted in Metric units in 1973).
d) IS: 2062-1992, Steel for general structural purpose.
e) Indian Railway Specification B-1, 1979: Fabrication and erection of Steel Girder Bridges.
f) IRS H-5 for rivets.
g) IS: 2155-1962: Rivets for General purposes (Below 12mm diameter).
h) IRS H-19, for bolts and nuts.
i) IS: 102-1962, Ready Mixed Paint, Brushing Red Lead, Non setting priming.
j) IS: 2339-1963: Aluminium paints for General purposes in dual container.
k) IS: 123-1963: Ready mixed paints, brushing, finishing Semi-gloss for General purposes to Indian
Standard Colours Red Oxide.
l) B.S.S.916 and/or IS:1963-1967 : Block Hexagonal Bolts/Nuts etc. black Hexagonal Bolts/Nuts and
lock Nuts (6 to 39mm) and black Hexagonal Screws (dia 6 to 24mm).
m) IS:800-1984.
n) IS:1148-1973 : Hot Rolled Steel Rivet Bars for structural purposes.
o) IS:2062-1975 : Steel grade-‘B’ for welded structures. The tenderer shall maintain a master steel tape
of approved make for which he has obtained a certificate of accuracy from the National Laboratory.
p) IS:815-1974 : Classification coating of covered electrodes for metal arc welding of structural steel.
q) IS:817-1992 : Manual for metal arc welding.
r) IS:822-1970 : Code of procedure for inspection of welds.
s) IS:2629-1985 : Recommended practice for hot dip Galvanising of Iron & Steel.
t) IS:2623-1986 : Method for testing uniformity of coating of zinc coated articles.
u) IS:6586-1978 : Recommended practice for metal spraying for protection of Iron & Steel.
v) IS: 5905-1989 : Sprayed aluminium and zinc coating on Iron & Steel.
w) IS:4699-1968 : Refined secondary arc grade SZM 98.5 minimum contents 98.5% in corrosion resistant
used for Galvanising.
x) IS:1148-1973 : Hot forged rivets for structural purpose.

Chapter-VII
The paints to be used in the work shall be of any of the following firms of reputed:
a) M/s. Asian Paints.
c) M/s Jenson & Nicholson.
d) M/s. Goodless Nerolac.
e) M/s. Shalimar Paints.
f) M/s. Berger Paint (Formerly M/s British Paints)
g) M/s. Garware Paints.
Rolled materials before being laid off or worked, must be made straight if straightening or flattening is
necessary, it shall be done by method that will not damage the material. Sharp kinks and bends shall be
rejected.
1. HOLING :
Holes for rivets and bolts shall be drilled to conform to Clause 10 of IS:7215. All holes, except as stated
here under shall be drilled to the required size or sub-punched 2mm. less in diameters and reamed
thereafter to the required size. Thickness of the materials for sub-punching shall not be greater than
16mm. All matching holes for rivets or bolts shall register with each other so that a gauge of 0.8mm less
in diameter than the holes can pass freely through the members assembled for riveting or bolting in the
direction at right angle to such members. All punching and sub-punching shall be cleared and accurate
and all drilling shall be free from burns. No holes shall be made by Gas Cutting process.
2. WELDING :
(a) General: The welding and welded work shall generally conform to IRS welded bridge code and
subject to further specifications given in the following paragraphs.
All weldings, to the maximum extent possible, should be done either by fully automatic or semiautomatic
process. Manual metal arc welding may be done only by welder possessing competency
certificate issued by Govt. Recognised Agency/Institute duly certified by AEN/DEN.
All welding work shall be done in shops and the layout and sequence of operation shall be so
arranged as to eliminate distortion and shrinkage stress. The parts to be welded shall be properly
assembled and held firmly in position by means of Jigs and fixtures prior to and during welding.
(b) ELECTRODES :
All Electrodes shall be kept under dry conditions. Any electrode with parts of its flux coating
broken away or otherwise damaged shall be rejected. Any electrode older than six months from the
date of manufactures or older than the date of expiry as specified by manufacturer should not be
used. Welding Electrodes to be used in the work should conform to RDSO approved firm and quality only.
The Electrodes to be used should be No.8 SWG or 10 SWG of class B-1 & B-2 of mild steel for arc
welding. The Electrodes to be used in the work shall be of any of the following firms.
M/s Advani Oerlikon Ltd., Mumbai.
M/s. Diffusion Engineering Ltd., Nagpur.
M/s. Valency Compound Service, Ahmed Nagger.
M/s. Modi Arc Electrodes, Modi Nagar.
M/s. D&H Secheron , Indore.
M/s. EWAC Alloys Ltd., Mumbai.
M/s. Weld Craft Pvt., Ltd., Tunkur Road.
(c) PREPARATION OF JOINTS :
The edge shall be prepared with an automatically controlled flame cutting torch correctly to the size
and dimension of the groove prescribed in the design and shop drawing.
The welding surfaces shall be smooth, uniform and free from fine tears notches or any other defects
which may adversely effect welding and shall be free of loose scale, slag rust, grease, paint, moisture
or any other foreign material.
(d) WELDING PROCEDURES:
The welding procedure shall be arranged by the contractor to suit the details of the joints as
indicated on the drawing and the position at which welding has to be carried out. Working
procedure shall cover the following:-
a) Type and size of Electrodes.
b) Current and for automatic welding are Voltage.
c) Length of run for Electrode, or for automatic welding speed of travel.

Chapter-VII
d) Number and arrangement of runs in multi run welding.
e) Position and set up of parts.
f) Preparation and set up of parts.
g) Welding sequence.
h) Pre or post heating.
i) Any other relevant information.
The welding procedure shall be so arranged that the distortion and shrinkage stress are reduced to a
minimum and the welds meet requirement and quality specified, hereunder.
Any weld found defective shall be cut by using either chipping hammer or gouging torch in such a
manner that adjacent material is not injured in any way.
Fusion faces and surrounding surface within 50mm of welds shall be free from all mill scale and free
from oil paint or any substances which might effect the quality of the welds and impede the
quality/progress of welding. They shall be free from irregularity, which interfere with the
deposition of specified size of weld or be the cause of defects.
(e) ASSEMBLY FOR WELDING:
Before taking up mass production of any type of sleeper the production of 20 sleepers shall be taken
up and the dimensions thereafter shall be checked by means of a test track 13 Mtrs. long assembled
at the Workshop. The rails for linking of the steel track shall be made available free of charge by
Railway at a point convenient to the Railways which should be returned to Railway after its use is
over. Transportation of the Rails from this point to the contractor’s workshop and returning the
same to the point of collection shall be done by the contractor at his own cost.
(f) ACCURACY OF FIT UP:
Parts to be fillet welded shall be brought into as close contact as practicable and the gap due to faulty
workmanship or incorrect fit up shall not exceed 1.5mm.
(g) JIGS & MANIPULATORS:
Jigs, fixtures and manipulators shall be manufactured by the contractor and used during fabrication
to ensure dimensional accuracy, minimum welding distortion and facilitate welding in flat or
horizontal position and to ensure that all welded locations are easily accessible.
(h) MINIMUM LEG LENGTH AND THROAT THICKNESS IN FILLET WELDS
The minimum leg length of a fillet weld as deposited, shall not be less than the specified size. In no
case shall a concave weld be deposited unless specifically permitted. Where permitted, leg length
shall be increased above that specified, so that the resultant throat thickness remains the same as
would have been by the deposition of a flat faced weld of the specified leg length.
(i) DE-SLAGGING:
After making each run of welding all slag shall be thoroughly removed and the surface cleaned.
(j) QUALITY OF WELDING:
The weld metal as deposited, including tack weld is to be incorporated, shall be free from cracks,
slag inclusion, porosity, cavities and other deposition faults. The weld steel shall be properly fused
with the parent steel metal without undercutting or over lapping at the toes of the weld. The surface
of the weld shall have a uniform consistent contour and regular appearance.
(k) WEATHER CONDITIONS:
Welding shall not be done under open weather conditions, which might adversely affect the quality
of welding. It should be done only under a covered shed in a workshop.
(l) QUALIFICATION AND TESTING OF WELDERS:
The contractor shall satisfy the Engineer that the welders are suitable for the work for which they
will be employed and shall produce evidence to the effect that welders have satisfactorily completed
appropriate tests as prescribed in I. S.- 877. The Engineer may at his own discretion order periodic
tests of the welder and/or of the welds produced by them. Such tests shall be at the expense of the
contractor.
(m) SUPERVISOR:
The Contractor shall employ a competent welding supervisor to ensure that standard of quality of
materials; workmanship and welding comply with the requirements laid down in the specifications.
6. CONTROL IN THE FABRICATION AND ASSEMBLY OF VARIOUS STRUCTURES:-
Criteria for Testing: The contractor shall conduct test in accordance with following norms.

Chapter-VII
a) Visual examination 100% (One hundred percent).
b) Mechanical Test.
c) Dye Penetration Examination.
(i) Visual Examination: The contractor shall conduct visual examination and measurement of the
external dimensions of the weld for all joints. Before examining the welded joints surface area
close to it on both side of the weld for a width not less than 20mm., shall be cleaned of slag and
other impurities. Examination shall be done by a magnifying glass, which has a magnification
power of 10 and measuring instrument, which has an accuracy of ±0.1 mm, or by weld gauges.
Welded joints shall be examined from both sides.
The contractor shall examine the following during the visual checks.
a) Correctness and shape of the welded joint.
b) Incomplete penetration of weld metal.
c) Influx.
d) Burns.
e) Un-welded craters.
f) Under cuts.
g) Cracks in welded parts and heat effected zones.
h) Porosity in welds and spot welds.
i) Displacement of welded elements.
The contractor shall document all data as per sound Laboratory practices.
b) Mechanical Test :
The Contractor shall carryout various mechanical tests to determine weldability, the metal
alloyability, nature of break, correct size and type of electrodes, degree of pre-heat and post-heat
treatment etc. The type, scope and sample of various mechanical tests shall be determined in
agreement with the Engineer. The number of tests conducted shall depend on the results
obtained to satisfy the Engineer that the correct type and size of electrode, degree of pre-heating
and post-heating and weldability of different metal are being followed.
c) Dye Penetrate Examination :
All welds as desired by Engineer will be examined by dye penetrates for detection of
discontinuities as per IS: 3658-81, IS: 12889-89 and RDSO’s Specification No.
NRC/NDT/4/91/APPD.
7) Inspection and testing of fabrication:
The Engineer shall have free access at all reasonable times to the Contractor’s works where the
fabrication of steel work is carried out and shall be afforded be all reasonable facilities including
transport by the Contractor for satisfying himself that the fabrication is being under taken in
accordance with the provisions of the drawings and specifications.
The Contractor shall continuously inform the Engineer of the progress in fabrication as and when
the individual pieces get ready for inspection. The Contractor shall give a minimum of three
working days notice to the Engineer for inspection of the individual pieces.
Unless directed otherwise, inspection shall be made at the place of manufacture prior to dispatch by
an authorized representative of Railway. Should any structure found not to comply with any of the
provisions of this specification it shall be liable for rejection. No structure or part of the structure,
once rejected shall be re-submitted for inspection/test, except in cases where the Engineer considers
the defect as rectifiable.
Defects, which may appear during fabrication, shall be made good with the consent and according
to the procedure laid down by the Engineer. All gauges and templates necessary to satisfy the
Engineer shall be supplied by the Contractor. The Engineer may at his discretion, check the test
results obtained at the Contractors works by independent tests at the Government Test House or else
where the costs of such tests shall be borne by the Contractor.
(8) Marking, Packing and Dispatch:
Each piece shall be distinctly marked before delivery in accordance with the approved marking
diagram and shall bear such other marks as will facilitate erection.
9) Supervision of work:

Chapter-VII
During the entire progress of the work the contractor shall have a competent supervisor in personal
charge of the work. All works shall be done by skilled competent workmen.
10) Fixing of Steel Channel Sleepers at site :
The Channel Sleepers shall be provided on the nominated bridges by the contractor. Following
points are to be taken care of during execution of work:-
All works, which may affect the safety of Railway working, shall only be done under traffic block
and written authority and also under the direct supervision of the Engineer-in-charge at site or his
authorised representative for the said bridge. The Contractor shall in consultation with the
Engineer, decide the sequence of work required to be done for efficient provision of channel sleepers
The gauge, level, alignment of the track shall be adjusted by the Contractor suitably as per
satisfaction of the Engineer and as per tolerances laid down in Indian Railway Permanent Way
Manual for New Track.
11) The fabricator’s name & Drg. No. should be indicated on all Channel Sleepers suitably on a plaque
fixed on the web of the channel sleeper at one end.
12) Galvanised Steel Channel Sleepers are to be supplied and fixed on the girders of the Bridges
mentioned in the tender notice. The existing track on the bridge is to be dismantled including guard
rails, running rails, bridge timbers removing all the fittings & fastenings. New channel sleepers are
to be fixed as per Drg. No. mentioned in Item No.1 of Sch.-A with alteration and correction upto
date. The track is to be re-linked over the channel sleepers with the existing running and guard rails
by the fittings and fixtures supplied by the Contractor as per Item 1(Annexure 1) of Schedule of
Items. In subsequent traffic block the existing running & guard rail to be changed by new running &
guard rail. if required.
13) Works has to be executed in the running traffic condition or under the traffic blocks. The traffic
blocks will be made available as per the convenience of the Railway depending on the position of the
trains. Block and caution orders will be taken and cancelled by the authorised Railway officials only.
14) Released Unserviceable small fittings, Bridge Timbers and worn-out rails (if any) etc. will have to be
transported by the contractor to the Store Depot of PWI/BKP at his own expenditures and as
instructed by Engineer-in-charge at site.
15) Dip-lorries for the transportation of the materials has to be arranged by the Contractor at his own
cost. However, Railway may supply Rly.’s dip lorry on hire charge basis as per General Condition of
Contract- Vol. II, if available.
16) Carrying of materials and protection of Dip lorries by trained staff will have to be done by contractor
ensuring safe running of traffic under the supervision of Railway representative.
17) Contractor has to arrange for adequate number of skilled workers and competent supervisors for the
Execution of this work, their safety during dismantling, transporting and linking of the track over
the girders will be the sole responsibility of the contractor.
18) Serviceable materials released from dismantling of the track should be properly accounted and kept
in the custody of contractor for re-use. Unserviceable materials will be made good by the Railway (
For rails, Fish bolts Fish plates etc.).
19) Materials supplied free of cost by the Railway to the contractor will not form part of the value of the
Contract entered into and will fall outside the purview of the price variation clause.
20) All the mild steel fittings and fixtures have to be galvanised at the contractors cost before use.
The above conditions are read/understand and accepted by me/us with the rates offered by me/us as
above.
SIGNATURE OF TENDERER(S)/CONTRACTOR(S)