NAME OF WORK:- Shifting of L/T overhead line in ... - Indian Railways

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EAST CENTRAL RAILWAY
DANAPUR DIVISION
TENDER DOCUMENT
OF
TENDER NO. EL/50/DNR/LTD//32/ 2005-06
DATE OF OPENING 16/11/2005
NAME OF WORK:- Shifting of L/T overhead line in the campus of
chiriyatard Rly. Hospital Patna.
Cost of Tender document :- Rs. 500/-
THE DIVISIONAL RAILWAY MANAGER
EAST CENTRAL RAILWAY,DANAPUR
BIHAR
Name of tenderer :- ……………………………………………………………
Address :- ……………………………………………………………………….
……………………………………………………………………….
Form sold under MR No…………………………………………………………
Issued by : ………………………………………………………………………
Signature of tender Clerk
Electrical(G), DNR
Sr. Divisional Electrical Engineer (G)
East-central Railway, Danapur.

NOTICE INVITING LIMITED TENDER
TENDER Notice NO. EL/50/DNR/LTD//31-32/ 2005-06/ 134 Danapur, dt. 6/10//2005
The Divisional Railway Manager, E.C. Railway Danapur invites sealed limited tender for and on
behalf of the President of India from the approved list of contractors only of Electrical (G)/ Department
of Danapur Division for the following works.
SL.
NO.
Tender No. Name of work Approx
cost of the
works
( In Rs.)
1 EL/50/DNR/L
TD/31/2005-
2006
2. EL/50/DNR/L
TD/32/2005-
2006
Repairing and rewinding of
defective AC ceiling fans
500nos exhaust fans 05 nos
and wall fans -02 nos under Sr.
Sec. Engineer /Danapur.
Shifting of L/T overhead line in
the campus of chiriyatard Rly.
Patna.
Cost Earnest D.O.C. Date and
of money
time of
tender ( In Rs.)
opening of
paper
the tender
226721/- 500/- 5700/- 90days 16/11/05 at
15.30 hrs.
50659/- 500/- 1300/- 30days. 16/11/05 at
15.30 hrs
NOTE:
1. The detailed scope has been described in tender documents. However, details can also be collected from the office
of the undersigned. Eligibility Criteria for participation in tender are indicated below. The tenderer should go
through this Eligibility Criteria before purchasing the tender documents.
Tender documents ( non-transferable) embodying terms and conditions can be obtained from the
office of the Sr. Divinl. Elect. Engineer(G)E.C. Rly/Danapur on and from 25/10/2005 to 14/11/05 from 11.00 hrs
to 18.00 hrs. on any working day accept Saturday , Sunday and Holydays. The cost of the tender form as mentioned
above should be deposited with Divisional Cashier EC Rly/Danapur or Booking office / Danapur and money
receipt obtained which should be deposited to the office of Sr. Divinl. Electrical Engineer (G), E.C. Rly/Danapur.
Note:- (1)The tender documents can also down loaded from website http: // www.indianrailways gov.in.
(2) The tender documents can also be down loaded from above noted website 15 days before the date of opening .
This facilities is available free of cost. However, the demand draft for amounting as indicated above against each
work in favour of FA&CAO/E.C. RLY . Hajipur payable at Patna towards the cost of tender documents have to be
enclosed with the tender in addition to Earnest Money. In case tender documents down loaded from Internet website,
if tender is not accompanied with the valid demand draft for the cost of the tender documents detailed above, the tender
will be summarily rejected.
(3) If by any reason the office is declared Holyday on the date of opening of tender i. e. 16/11/2005 the tender will be
opened on next working day.
The tenderer must be accompanied with the prescribed amount of earnest money as mentioned above in acceptable from
as mentioned in the tender documents in favour of FA & CAO/E.C.Rly., Hajipur, payable at Patna. Adjustment of earnest
money submitted with earlier tender or accepted tender shall not be liable and to be summarily rejected.
The Railway reserve the right to either cancel the tender or reject the tenders without assigning any reason.
For Divinl. Railway Manager
E.C. Rly., Danapur.
For & on behalf of President of India.

EAST CENTRAL RAILWAY
Tender form (First Sheet)
Tender Notice No: EL/50/DNR/LTD/31-32/2004-05/ 134 Danapur. dt. 6/10/2005
Tender No. EL/50/DNR/LTD/32/2004-05
Name of the work:- Shifting of L/T overhead line in the campus of chiriyatard Rly.Hospital Patna.
To,
The President of India
Acting through the Chief Electrical Engineer/Dy. Chief Electrical Engineer/Hajipur
DRM/Sr.Divnl. Electrical Engineer(G), East Central Railway/Danapur.
1. I/We ……………..……. have read various conditions to tenders attached hereto and hereby agree to abide
by the said condition. I/we also agree to keep this tender open for acceptance for a period of 90 days from
the date fixed for opening the same and in default thereof. I/We will be liable for forfeiture of my/our
“Earnest money”. I/We offer to do the work for East Central railway at the rates quoted in the attached
schedule and hereby bind myself/ourselves to complete the works in all respect within 30day. from the date
of execution of the agreement.
2. I/We also hereby agree to abide by the General and Special condition of contract and to carry out the work
according to the specification for the materials and works as laid down by the Railway for the present
contract.
3. A sum of Rs…1300/- Is here with forwarded as Earnest Money. The full value of the Earnest Money shall
stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if:-
(a)
(b)
I/We do not execute the agreement within seven days after receipt of notice issued by the Railways
that such documents are ready and
I/We do not commence the work within fifteen days after receipt of orders to that effect.
4. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute binding contract
between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of
acceptance of my/our offer for this work.
Signature of Witnesses:
……………………………….
(1) …………………………………….. Signature of Tenderer(s)
(2) …………………………………….. Date ……………………
Address of the Tenderer(S)

Clause 52 : With holding and lien in respect of sums claimed
Whenever any claim or claims for payment of a sum of money arises out of under the contract against the
contract the Railway shall be entitled to withhold and also have lien to retain such sum or sums in whole or in part
from the security if any deposited by contractor and for the purpose aforesaid, the Railway shall be entitled to
withhold the said cash security deposit or the security if any, furnished as the case may be end also have a lien in
the even of the security being insufficient to cover the claimed amount or amounts or if no security has been taken
from the contractor the Railway shall be entitled to withhold and have lien to retain to the extent of the such
claimed amount or amounts referred to supra from and common sums found payable to the contract or under the
same contract or any other contract with this or any other Rly. Or any other Department of the Central Government
pending finalization or
It is an agreed term of the contract that the sum of money or moneys withheld or retained under the lien
referred to above by the Rly. will be kept withheld or retained as such by the Rly. till the claim arising out of under
the contract is governed by the arbitration clause or by the competent court as the case may be and that the
contractor will have no claim for interest damages whatsoever or any account in respect of such withholding or
retention under the lien referred to supra and fully modified as such to the contractor. For purpose of this clause the
contractor is partnership firm, limited company the Railway shall be entitled to withhold and also have a lien to
retain towards such claimed amount or amounts in whole or in part from any sum found passable to any partner
limited company as the case may be whether his individual capacity or otherwise.
CLAUSE 52 – A lien in respect of claims in other contract
Any sum of money due and payable to the contractor including the security deposit returnable in him under
the contract may be withhold or retained by way of lien by the railway against and claim of or any other railway or
any other Department of the Central government in respect payment on a sum money arising out under any other
contract made by the contractor with this or any other Department of the Central Government.
It is an agreed terms of the contract that the sum of money so withhold of retained under this cause by the
Rly. will be kept withhold or retained as such by the Rly. till the claim arising out or under any other contract is
either mutually settled or determined by an arbitrator, if it the other contract governed by arbitration clause or by
the competent court as the case may be and the contractor shall have no claim for interest or damages whatsoever
on this account or any other ground in respect of any sum of money with hold retained under this clause and duly
notified as to the contractor.
CLAUSE NO. – 15 POST PAYMENT AUDIT
15(2) : It is clause No. 15 (2) form of the contract that the Rly. reserves to itself the right to carry on a post
payment audit and or technical exam. of the works and the final bill including all supporting vouchers, abstract etc.
and to marks a claim on the contractor for refund of any excess amount paid to him if as a result of such exam, any
other payment to him is discover to have been made in respect of any work done or alleged to have been done by
him under the contract.
VARIATION IN QUANTITY
The payment against increased quantity beyond the agreemental value will be regulated in the following
manner:-
For increase in quantity up to 25% of the agree mental value the accepted rate will be applicable. For the
first 15% in crease in the value beyond 25% of agreemental value, the rates will have a reduction of 2% in the
incremental value of the agreement and for the next 10% increase in the value rates will have an additional
reduction of 2% in the further incremental value of the agreement.
Signature of Tenderer(s)

TENDER FORM (Second Sheet)
Tender Notice No:- EL/50/DNR/LTD/31-32/2005-06/ 134 Danhapur dt. 6/10/2005
Tender No.:-- EL/50/DNR/LTD/32/2004-05
Instructions to tenderers and conditions of tender – The following documents form part of Tender/Contract :-
(a)
(b)
(c)
Tender forms – First Sheet and Second Sheet
Special Conditions/Specifications (enclosed)
Schedule of approximate quantities (enclosed)
(d) Tender Notice
(e) All general and detail drawing pertaining to this work which will be issued by the Sr. Divisional
Electrical Engineer or his representatives (from time to time) with all changes and modification.
2. Drawings for the work:- The Drawings for the work can be seen in the office of the Sr. DEE(G)/DNR at any
time during the office hours. The drawings are only for the guidance of Tenderer(s). Detailed working
drawings, (if required) based generally on the drawing mentioned above, will be given by the Engineer or
his representative from time to time.
3. The tenders shall quote the price in the schedule enclosed herewith, the rates being expressed both in words
and figures Price against each item should be split to show the break up in respect of labour and stores. The
rates should be inclusive of supply and delivery of all materials F.O. E. and the taxes. The quantities shown
in the attached schedule are given as a guide and are approximate only and are subject to variation according
to the needs of the Railway. The Railway does not guarantee work under each item of the schedule.
4. Tender containing erasures and/or alteration of the tender documents are liable to be rejected. Any
corrections made by the Tenderer(s) in his/their entries must be attested by him/them.
5. The works are required to be completed within a period of 30day. from the date of execution of
agreement.
6. Earnest money:- The tender must be accompanied by a sum of Rs.1300/-/- as earnest money deposited in
cash or any forms as mentioned in Regulations for tenders and contracts for the guidance of the Engineer
and contractors, failing which the tender will not be considered.
(a)
In case of cash deposit that should be deposited with the Divnl. Cashier, E.C.Rly. Danapur and cash
receipt should be attached with tender document.
(i) Deposit receipts, Demand drafts, Fixed deposit. These forms of earnest money could be either of the
State bank of India or of any of the nationalized banks. It should be deposited in favour of Financial
Advisor and Chief Accounts Officer, E.C.Rly. Hajipur.
No confirmatory advice from the Reserve Bank of India will be necessary.
(ii) Deposit receipts executed by the scheduled banks (other than the State Bank of India and the
nationalized banks) approved by the Reserve Bank of India for this purpose. The Railway shall not
however, accept any such deposit receipt without getting in writing the concurrence of Reserve Bank
of India.
(iii) Deposit receipt tendered by the scheduled banks which have not been approved by the Reserve bank
of India for the purpose provided. The bank concerned lodes with the Reserve Bank of India requisite
securities namely, Cash deposit of Govt. securities in respect of the Guarantees to be executed or
deposit receipts to be tendered by it.
Deposit receipts to be tendered by it. Apart from the above provision prior concurrence of Reserve
Bank of India in writing would be necessary before accepting deposit receipts under (iii) above.

The Tenderer(s) shall keep the offer open for a minimum period of …90....… days from the date of
opening of the Tender. It is understood that the tender documents has been sold/issued to the Tender(s)
and the Tenderer(s) is/are permitted to tender in consideration of the stipulation on his/their part that
after submitting his/their tender subject to the period being extended further if required by mutual
agreement from time to time, he will not resile from his offer or modify the terms and conditions
thereof in a manner not acceptable to the ………………. E.C.Rly. should the Tenderer fail to observe
or comply with the foregoing stipulation, the amount deposited as Earnest Money for the due
performance of the above stipulation shall be forfeited to the Railway.
(b) If the tender is accepted, the amount of Earnest Money will be retained and adjusted as security
Deposit for the due and faithful fulfilment of the contract. The successful tenderer shall have to sign an
agreement for the work tendered by the administration within 14 days from the date of issue of the acceptance
letter failing which his earnest money will be forfeited.
(c) The Earnest Money of the unsuccessful tenderer(s) will, save as here-in-before provided, be
returned to the unsuccessful tenderer(s) within a reasonable time but the Railway shall not be responsible to any
loss or depreciation that may happen to the Security for the due performance of the stipulation to keep the offer
open for the period specified in the tender documents or to the Earnest Money while in their possession nor be
liable to pay interest thereon.
7. The tenderer must submit full particulars of Electrical contractors license held by him including the name and
licenses held by his supervisors.
8. Rights of the Railway to deal with tender – The authority for the acceptance of the tender will rest with the
Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no
tenderer(s) shall demand any explanation for the cause of rejection of his/their tender nor the Railway undertake
to assign reasons for declining to consider or reject any particular tender or tenders.
9. If the tenderer(s) deliberately gives/give wrong information in his/their tender or creates/create circumstances
for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.
10. If tenderer expires after the submission of his tender or after the acceptance of his tender, the railway shall deem
such tender cancelled. If a partner of a firm expires after the submission of the tender or after acceptance of
their tender, the Railway shall deem such tender as cancelled unless firm retains its character.
11. Income Tax clearance certificate – The tenderer(s) is/are required to produce along with his/their tender an
authorized copy of the Income Tax Clearance Certificate or a sworn affidavit duly countersigned by the Income
Tax Officer to the effect that he has/they have no taxable income.
12. Tenderer’s Credentials- Documents testifying tenderer’s previous experience and financial status should be
produced along with the tender or when desired by competent authority of the E.C. Railway.
Tenderer(s) who has/have not carried out any work so far on this Railway and who is/are not borne on the
approved list of the Contractors of Electrical(G)/ Danapur/E.C. Railway should submit along with his/their
tender credentials to establish.
(i)His capacity to carry out the works satisfactorily.
(ii) His financial status supported by Bank reference and other documents.
(iii)Certificates duly attested and testimonials regarding contracting experience for the type of job for which tender
is invited with list of works carried out in the past.
13.Tender should be submitted in sealed cover superscripted with the name of work: Shifting of L/T overhead line
in the campus of chiriyatard Rly Hospital Patna. and Tender No EL/50/DNR/LTD/32/2005-06” and
delivered in the sealed tender box located in the office of Sr. Divinl. Electrical Engineer (G)/E.C. Rly., Danapur
up to 14.00 hrs of 16/11/2005. Tender will be opened at 15.30 hrs. on 16/11/2005
14. Non-compliance with any of the conditions set forth there in above is liable to result in the tender being
rejected.
15. Execution of Contract Documents – The successful tenderer(s) shall be required to execute an agreement with
the President of India acting through the E.C. Railway for carrying out the work according to General
conditions of contract, special conditions/specifications annexed to the tender and specifications for work and
materials as applicable.

16. Partnership deeds, Power of Attorney Etc. – The tenderer shall clearly specify whether the tender is
submitted on his own or on behalf of a partner ship concern. If the tender is submitted on behalf of a partnership
concern, he should submit the certified copy of partnership deed along with the tender and authorization to sign
the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender
documents, the tender will be treated as having been submitted by individual signing the tender documents. The
Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of
the firm made subsequent to the execution of the contract. If may, however recognize such power of attorney
and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.
17.The tenderer whether sole proprietor, a limited company or a partnership firm if they want to act through agent
or individual partner(s) should submit along with the tender or at a later stage, a power of attorney duly stamped
and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be
partner(s) of the firm or any other person specifically authorizing him/them to submit the tender, sign the
agreement, receive money, witness measurements, sign measurement books, compromise, settle, relinquish any
claim(s) preferred by the firm and sign “No Claim Certificate” and refer all or any disputes to arbitration.
18. Employment/Partnership, etc., of Retired Railway employees – (a) Should a tenderer be a retired engineer of the
Gazetted rank or any other Gazetted officer Working before his retirement, whether in the executive or
administrative capacity, or whether holding a pension able post or not, in the ………………….. department of
any of the railways owned and administered by the President of India for the time being, or should a tenderer
being partnership firm have as one of its partners a retired engineer or retired Gazetted Officer as aforesaid, or
aforesaid, or should a tenderer being an incorporated company have retired engineer or retired officer as one of
its Directors, or should a tenderer have in his employment any retired Engineer or retired Gazetted Officer as
aforesaid, the full information as to the date of retirement of such Engineer or Gazetted Officer from the said
service and in case where such Engineer or Officer had not retired from Government service at least 2 years
prior to the date of submission of the tender as to whether permission for taking such contract, or if the
contractor be a partnership firm or an incorporated company, to become a partner or Director as the case may
be, or to take the employment under the contractor, has been obtained by the tenderer or the Engineer or
Officer, as the case may be from the President of India or any officer duly authorised by him in this behalf, shall
be clearly stated in writing at the time of submitting the tender. Tenders without the information above referred
to or a statement to the effect that no such retired Engineer or retired Gazetted Officer is so associated with the
tenderer, as the case may be, shall be rejected.
(b) Should a tenderer or contractor being an individual on the list of approved Contractors have a relative(s) or in
the case of partnership firm or company of contractors one or more of his shareholder(s) or relative(s) of the
shareholder(s) employed in gazetted capacity in the …………………. department of the Eastern Railway, the
authority inviting tenders shall be informed of the fact at the time of submission of tender, failing which the
tender may be disqualified/rejected or if such fact subsequently comes to light, the contract may be rescinded in
accordance with the provision in clause 62 of the General Conditions of Contract.
……………………………..
(Signature)
Signature of Tenderer(s)
……………………………..
Designation

East Central Railway /Danapur Division Electrical (General) Department
TENDER NO. EL/50/DNR/Ltd/32/2005-06
NAME OF THE WORK : Shifting of L/T overhead line in the campus of chiriyatard Rly Hospital Patna
(To be filled by the tenderer for submission along with his/their tender. Rate should be shown separately for stores and labor under col. 5 and 6 respectively.
Figures under col. 7 should represent the total cost of each item of work.
Sl.
No
Item of work Qty. Unit Rate per unit
1. Dismantling of existing Rail post including cross
arm bracket, clamp, nut & bolts including
uprooting the Rail post and depositing the same
Nearest SSE/PNBE stores.
2. Dismantling of existing OH line cross arm bracket
insulator ACSR conductor GI Guard wire etc.
Unit rate in respect of
Total amount
In Rs.)
Stores Labour.
2 3 4 5 6 7
3nos Each Rs._________ Rs._______ Rs._______
Rupees_____ Rupees____ Rupees____
6Spain
Span
Rs._________
Rupees_____
Rs._______
Rupees____
Rs._______
Rupees____
Rs.________
Rupees_____
Rs.________
Rupees_____
3.
Carrying of the rail post, nearest PWI office
depot/Yard to near station building/site including
loading and unloading.
6nos Each Rs._________
Rupees_____
Rs._______
Rupees____
Rs._______
Rupees____
Rs.________
Rupees_____
4. Erection of rail post with 1:4:6 cement concrete
missionary including foundation with rail post
buried below the ground level, as per Railway
specification 90/105 Lbs -30’ longs.
6nos
Each
Rs._________
Rupees_____
Rs._______
Rupees____
Rs._______
Rupees____
Rs.________
Rupees_____
5.
Coping and foundation 15” dia with cement
concrete sand etc Mixture in 1:3:6
6nos Each Rs._________
Rupees_____
Rs._______
Rupees____
Rs._______
Rupees____
Rs.________
Rupees_____

6. Scraping cleaning and painting of the Rail post with
2 coats of red oxide primer followed by two coats
of Aluminum paints including painting of post.
6nos
Each
Rs._________
Rupees_____
Rs._______
Rupees____
Rs._______
Rupees____
Rs.________
Rupees_____
7. Supply, fabrication and fixing of cross arm bracket
with one angle 65xmmx65mmx6mm x 5’ long with
clamp nut & bolts duly pa9inted etc. including
supply including and fixing pin/shackle insulator
large size complete with hardware materials.
8. Supply and erection of MS galvanized stay rod
3/4x6 ‘ long complete with anchor base plats stay
rod staring screw masonry foundation including
excavation and filling back the earth with supply
and fixing with stay wire GI 7/12 SWG insulator
12nos
4nos
Each
Each
Rs._________
Rupees_____
Rs._________
Rupees_____
clamps etc.
9. Supply and delivery at site 8 SWG GI wire. 60Kg. Kg. Rs._________
Rupees_____
Rs._______
Rupees____
Rs._______
Rupees____
Rs._______
Rupees____
Rs._______
Rupees____
Rs._______
Rupees____
Rs._______
Rupees____
Rs.________
Rupees_____
Rs.________
Rupees_____
Rs.________
Rupees_____
10. Drawing of GI wire in item No. 9 above including
Tensioning of OH line binding jumpering and
lacing with & SDWG GI wire at least 5nos in each
Span.
11. Drawing of OH line with ACSR conductor
including of OH line binding with insulator
jumpering etc . ACSR conductor will be supplied
by Railway .
12. Re- tensioning of LT over had line with ACSR
conductor and guard wise including tensioning
binding and jumpering of over head line 3 phase 4
wire.
0.5KM
KM
Rs._________
Rupees_____
2KM KM Rs._________
Rupees_____
6Spain
Spain
Rs._________
Rupees_____
Rs._______
Rupees____
Rs._______
Rupees____
Rs._______
Rupees____
Rs._______
Rupees____
Rs._______
Rupees____
Rs._______
Rupees____
Rs.________
Rupees_____
Rs.________
Rupees_____
Rs.________
Rupees_____

13. Laying of the cable at the depth of 3’ partly under
ground through suitable trench partly on wall rail
post through suitable, columns including trench
excavation of cable either in ro9ck/soil concrete
crossing by brick(14 nos bricks laying underground
per mts. Sand refilling and dressing of soil etc and
connection with panel board, Bus bar OH line etc
as per site required
14. Supply laying and fixing of GI pip-e 50mm dia
TATA/JINDAL of similar ISIO marked for laying
the cable across track road and along the post.
260Mts
12mtr
Mts.
Mtr.
Rs._________
Rupees_____
Rs._________
Rupees_____
Rs._______
Rupees____
Rs._______
Rupees____
Rs._______
Rupees____
Rs._______
Rupees____
Rs.________
Rupees_____
Rs.________
Rupees_____
15. Supply and erection of eart6hing station as per
CEE/HJP specification with GI pipe ‘B’ Class
TATA/JINDAL or ISI marked of size 3 mts Long
50mm dia and provided with alternate layer of
charcoal and salt in the earth pit around the GI pipe
with suitable clamping arrangement including
supply and connection of 6 SWG GI wire from
earth pipe to main board etc as required.
2nos
Each
Rs._________
Rupees_____
Rs._______
Rupees____
Rs._______
Rupees____
Rs.________
Rupees_____
Total ________
Signature of the contractor with seal

Terms and conditions:-
1. The executed work will be jointly checked by the Electrical supervisor and representative of the
contractor.
2. After completion of the work, firm is to under take guarantees for one year from the date of
completion and guarantee certificate should accompany the bill
3. 2% Income Tax will be deducted from the bill.
4. 12% S/C on I/Tax will be deducted.
5. 2% BST will be deducted on the total value of the work .
6. Security deposited should be kept for a period of 12 months and will be released after satisfactory
performance during the guarantee period.
7. Released materials should be returned to the concerning supervisor and a copy of the receipt shall an
should accompany the bill.
8. Indemnity bond should be submitted during on account payment and in case of repair of electrical
assets/DG sets.
9. Test certificate of manufacturer/dealers in case of machinery and plants should submitted along with
the bill.
10.The contractor shall arrange at his own cost all tools. plants facilities necessary
for reconditioning and testing of the equipments.
11. The materials mentioned in the tender work schedule should be inspected by the authorized
representative of Sr. DEE/G/DNR prior to execution of the work in the premises of manufacturer/
authorized dealer and the copy of the inspection report duly signed by contractor/ authorized signatory
representative should accompany the bill.
12. Payment of running bills : Running bills will be paid to the contractor in the following manner :-
A. 90% on account payment shall be made to the contract on supply/ installation or part there of.
B. Balance 10% will be released with the final bill.
13. Material Challan from manufacturer/dealer should be submitted along with the bill.
14. Tenderers should quote their own labour and materials against schedule of items of works which
should provide for supply of all materials tools and plants and other equipments whatsoever including
all handling, freight lead to the site of work and tax thereon.
15. The quantities are approximately for the purpose of tender only payment will be made for actual
quantity of work done.
16. Any damages caused to buildings or any other assets belonging to Railway administration during the
period of works shall be made good the contractor to the extant determined by the Administration failing
which the administration will be entitle to realize such cost from the contractor in any manner decided
by.
17. No claim will be entertained for any fluctuation of market rate in respects of labour and materials.
18. No passes will be issued against this contract and tenderer is supposed to work in the whole
jurisdiction of the Sr. Divisional Electrical Engineer(G) at their own cost.
19. The contractor must pay fair wages to their labour in keeping with the present market rate.
20. The contract will be governed by the General Condition of contract and standard specification 1969
edition as amended.
Sr. Divinl.Elect. Engineer(G)
E.C. Rly/Danapur.

SPECIAL CONDITION
1. In all matter not expressly provided for or allowed for herein the execution to works shall be in
accordance with the E. Rly. general condition of contract and standard specification (2001 edition)
amendments made thereto. Moreover the following conditions will also prevail in addition to those laid
down in the book of general condition of contract etc. referred to above where there is any conflict
between the instructions or conditions specification contained in the special conditions of this tender and
nay of these which appear in the Book of General condition of contract and standard specification (2001
edition) on which the schedule of rates is based referred to in this contract the former shall prevail.
2. All work throughout will have to be done in an approved workman like manner and according to
detailed drawings pertaining to the work to be supplied by this Rly. Administration with all detailed plan
which may be modified and issued from time to time.
3. It should be clearly understood that all materials required for the work except the materials
which have been specifically mentioned to be supplied by the Rly. free of cost shall be supplied to the
contractor at the site of work at his own cost and no carriage of the same will be paid by the Rly.
(carriage loading, unloading handling etc.) for these materials are included in the rates given in the
schedule L & M rates.
4. No passes and concessional facilities either for travel of contractor or his agents or his labour
transportation materials be allowed by the Railway.
5. If the contractor fails to return any excess unsed materials supplied by the Railway, the cost there
of shall be recovered from its issue rates plus Rly. freight, handling loading incidental and supervision
charges at prevailing rates increase by 100 percent. The excess materials should return to IOWs godown
at the contractor’s cost within reasonable time.
6. No work should be done unless work order is issued for the same. No claim for work against
which sanctioned work order has note been issued will be admissible.
7. Sales tax : The rates quote should be inclusive of sales tax and nothing extra will be paid on this
account However the sales tax at the rates as per rules inforced from time to time will be received from
the contractor’s bill.
8. Subject as otherwise provided in this tender all notices to be given on behalf of the President of
India and all other action to be taken on his behalf may be given or taken on his behalf by the Divisional
Railway Manager, Danapur.
9. The Contractor must make his own arrangement for the supply of good drinking water to the
workman employed him in connection with this work.
10. The materials to be supplied by the contractor should confer to the standared specification as per
Eastern Railway Engineering Deptt’s Hand Book of General condition of contract and standard
specification (2001 edition) on which the schedule of rates is based with up to date correction slips.
11. Contractors not already working in Danapur Division in this Railway should submit along the
tender copies of recent testimonials with regard of their experience to show that he/they has have carried
out works of his nature. In case of the firm they should also submit the constitution of firm Partnership
deed and attorned of power etc. along with tender failing which the railway administration reserves the
right to reject such tender.
12. All materials to be supplied by the contractor shall be subject to prior inspection and approved at
site by the Divisional Engineer or his representative Contractor’s materials which due to any reason
have been ordered by the Divnl. Engineer or his representative to be removed from site must be removed
by the contractor within 7 days of receipt of the order failing which the Railway Administration will be
at liberty to remove by the and/or dispose off these material at their discretion in any manner may think
fit and expenses incurred in this connection will be recovered from dues of the contractor. The
contractor will in no case be entitle to any compensation to this.
13. Contractor will be paid for the quantity of work actually done by him according to Eastern
Railway General condition of contract and standard specification (2001 edition) on which the schedule
of rates is based with up to date correction slips and no separate payment will be made for any quantity

of materials supplied and brought to site of work to him. The work can also be increased or decreased
any item by the Engineer-in-charge of the work. No claim whatsoever will be entertained in this regard.
14. In the event of termination of his contract as per rules the contractor will have to remove all his
materials lying surplus at site and not paid for within 15 days of the receipt of the notice of termination
of his contract issued to him by the Railway. In case of his failure to do so the Rly. Administration will
have the option to take over the materials at the rate fixed by the Sr. Divisional Electrical Engineer(G)
and remove the same from site of work at the cost of the contractor.
15. All materials supplied by the contractor would be of the best quality i.e. according to IS
Specification or Railway specification as the case may be.
16. If necessary Sr. Divnl. Electrical Engineer(G) or any of his representative must be freely allowed
to inspect the materials in the godown/site of manufacture.
17. The Rly. administration however reserve the right that if necessary certain items of works as
provided in the agreement may be done by any other suitable means as may be decided by the Sr. Divnl.
Electrical Engineer(G) for which no extra claim whatsoever will be entertained.
18. Contractors will at his own expenses clear the site of work and provide all necessary labour page
stings etc. to enable Divnl engineer or his representative and to check setting nuts and the contractors
will correct errors at his own expense.
19.(a) Unless excluded by or repugment to the context the expression. Tender wherever accruing in the
condition if the contractor shall be deemed to mean contractor i.e. contractor whose tender has been
accepted.
(b) Unless excluded or repugment to the context the expression East India Rly./ E. Railway/
S.Railway Wherever accruing in the work order and or the condition of contract shall be deemed to be
substituted by the expression E.C.Rly.
20.(a) The administration reserve the right to make any change of quantity of work as and when
required during execution. No claim for any change whatsoever will be entertained.
(b) The contractor must not enter into any commitment whatsoever for purchase of materials or by
engagement of labour in advance at any other way execution of the agreement as the more acceptance of
the tender is not authority for entering into such commitment in any case, writeen order from the
Railway authority should be obtained before materializing any commitment.
(c) The acceptance of the tender does not entitle the contractor for any compensation in case the
work is not done even after the execution of agreement.
(d) The earnest money deposited by the contractor with his tender will be entertained by the Railway
as part of security for the due and faithful fulfillment of the contract by the contractor. The balance to
make up the security deposit, the rates for which are given below, may be deposited by the contractor in
case or in the form of Government securities.
The rates for deposit of security amount by contractors will be as follows:-
(i) for contractor upto Rs.1 lakh
- 10% of the value of the contract
(ii) for contract more than Rs.1 lakh and - 10% of the first Rs.1 lakh and 7.5% lakh of the
upto Rs.2 lakhs.
balance.
(iii) for contract more than Rs.2 lakhs and
upto Rs.2 crores.
- 10% of the first 1 lakh, 7.5% of next Rs.1.0 lakh
and 5% of the balance subject to the maximum
of Rs.3 lakhs.

22. Initial security deposited will be refunded after completion of 6 months maintenance period
fulfillment of the contract and completion of work in all respect to the entire satisfaction of the Railway
and on receipt of no claim certificate from the contractor and Assistant Engineer concerned that there is
no claim in respect of the work.
23. The rates quote by the contractors should be inclusive of and all other (including materials)
corporation municipal license fees and all other incidental charges that may be necessary for the proper
execution of the work.
24. Every endeavor will be made to supply the materials required to be supplied by the Rly. In time,
but in case is delayed for any reason whatsoever no claim will be entertained in these account.
25. Time is the essence of contract and the-work should be completed within the stipulated time
embodied in the agreement.
26. The administration reserves the right to make any change in quantity, delete any item or itesm of
work, reduce or increase the quantities and get these works done by any other suitable means or not to
do these works all over after execution of the agreement as their own discretion without obtaining the
prior consent of the contractor.
27. In any case the contractor shall have to do whatsoever works be ordered pertaining to this
contract at the rates quoted and approved by Railway and no claim whatsoever will be entertained for
any change in the agreement and General condition of contract 2001 will be applicable.
28. Drawing will not be available for sale that may be inspected in the office of the Divisional
Engineer, Danapur on any working day during office hours. They will however be supplied free at the
time of execution of work.
29. The Railway Administration may extend the period of contract for period whatsoever by giving
notice to the contractor and the contractor shall be bound to complete the work within the period so
extended and the terms and conditions of the original contract will also be operative during the extended
period.
30. The contractor shall not be entitled to any compensation for any delay for execution of the work
arising for delay due to caused from Rly. Side. The delay so caused will be assessed and if accepted by
the Divisional Engineer and contractor immediately for determining any extension of time required for
completion to work for determining any extension of time required for completion of work for which
purpose only such accepted delay will be taken into consideration if the matter is not brought to the
notice of the Divnl. Engineer immediately such delays occur no consideration for extension of time will
be made latter no. The contractor must accept as final and binding the decision of the Sr. Divnl.
Electrical Engineer(G).
31. In case of any doubt as regards any particulars of construction, ambiguities in plans, the decision
of the Sr. Divnl. Electrical Engineer(G) shall be final and binding on the contractor.
32. Successful tenderers may also be asked to do night working to execute the work as and when it
will be necessary and it should be noted that no extra payment will be made on this account.
33. All released materials should be returned to concerned installation incharge by the contractor.
34. The General conditions of contract will mean the General conditions of contract as amended and
or corrected from time to plan and obtaining at the time of the acceptance of the tender and at the time or
execution of the agreement mentioned in clause under condition of tender, it shall be the responsibility

of the contractor before submitting his tender and again before tendering in the said agreement to
ascertain all amendments and or correction made in the said
general condition of contract.
35. If the contractor does not return the excess unused materials plants and tools supplied by the
Railway within a fortnight from the date of completion of works or determination of contract (as the
case may be) Railway shall be entitled to remover the cost of such materials plants and tools at the issue
rates plus Railway freight hadling loading supervision and incidental charges at the rates fixed by the
Rly to this will be added an increase of 100 percent after expire of the said period of fortnight it will be
the option of the Railway to accept the return provided the contractors pays compensation due to the
determination damage and/or wear tear and/or use of the said unused excess material plants and tools.
The amount of such compensation shall be assessed by the Engineer and his decision in this respect shall
be final and binding on the contractor.
36. Railway reserve the right to increase or decrease the quantity or the value of the contract and
Railway does not guarantee to give work against each item of the tender schedule and contractor’s will
not be entitled to any claim and compensation on this account.
37. The provision of contract labour (Regulation abolition) Act 1970 and contract labour (Regulation
and Abolition) Contract Rules 1971 with all its additions alteration and amendments as may be made
from time to time shall be fully binding on the contractors and shall become part of the contract there of
The violation of any of the statutory provision of the said Act and Rule shall be ordered as breach of
essential and substantial terms and conditions of the contract and with the result of the contract may be
abrogated forthwith at time initiative of the Rly. Administration. The contractor besides his other
liabilities shall also be bound and liable to the Rly. Administration (Principal employer) being the parties
to the contract to pay and/or
compensate for the expense which the Rly. had to incur to fulfill the terms and conditions and/or
provisions of the said Act and Rule because of failure on the part of the contract to fulfill these terms
and condition and/or provisions of the said Act and Rules and fulfill these terms and condition and/or
provision of the said Act and Rules and Rly. Admn. (Principal employer) one of the parties to the
contract shall be at liberty to deduct the amount as may be ascertained in the manner as provided or in
the Act and rule or otherwise at the direction.
38. Extension of time
In the event of failure on the part of the contractor to completion the work within the time as specified in
tender document on any ground as accepted by the railway administration as reasonable and on
approach by the contractor in such circumstances for extension of time, the Railway administration may
allow additional time to the extent as would be considered reasonable by the Railway administration
such consideration being in the absolute discretion of the railway administration and for which the
contractor shall not be entitled to any compensation what so ever.
39. Penalty for delay in completion :-
If the contractor fails in the due performance of the contract within the time fixed by the
contract and any authorized extension thereof, the railway administration is entitled to recover
from the contractor a sum of half percent of the price of that portion of the contract not
completed by the due date, for each and every week or part of a week taken extra by the
contractor to complete the work provided the railway administration has suffered loss due to
the above mentioned failure on the part of the contractor, The amount of damages recovered
shall in no case exceed 10% of the value of the contract. Alternatively at the option of the
senior Divisional Electrical Engineer(G)E.C. Rly., Danapur the work may be given to another
contractor for completion or may be completed by the Railway administration itself and any
loss or damage which the Railway administration may inter by reason of such failure on the
part of the contractor shall be made good by him to the like extent.

40. Specifications for Electrical Wiring Works.
System of supply
AC 230V single phase L. T. with earthed neutral or AC 3 ph, 440 V.
Specification for sub- mains and sub- circuit.
a.The mains for single stored multistoried type-I quarters or its equivalent should be drawn as per clause
18 of the electrical department standard specification No. 1 To unless other wise specified . Service
bracket shall be provided by the contractor generally for every 4 units of type I and equivalent quarters
unless otherwise specifically instructed by the Sr. Divinl. Electrical Engineer(G East Central Railway
Danapur or his authorized representative. A common main should be drawn from the service main
through the service pipe and ¾” heavy gauge steel conduit extended on both sides to feed each
individual unit as per DRG NO EL/T/676. The No. of service brackets to be provided for the blocks are
shown in the appendix ‘C’ attached hereto. All conduit pipe banks and bellows to be used must be of
solid type with screwed ends. The loading of the final sub-circuit except for the plug circuit shall not be
exceed 500W and in calculations the same the rating of each light and fan point shall be taken as 100W
fan points should be kept always in a separate circuit.
b Each unit of quarters will be connected to the comment mains as mentioned in para 26.1 above by 110
V grade in heavy gauge conduit through suitable size of water tight T junction boxes of long pattern
with cover (Not galvanized) and shall terminate to the Iron clad mains board of the unit.
Specification for switch board.
c Further to what has seen specified in clause 12 of the standard specification 10-TL the switch board
shall be welded mild steel sheet box the the wall thickness shall not be loss than to SWG and six
534mmx 350mm with provision of hinges and locking arrangements . The switch board shall be flush
mounting type and the MCB and switches ICOB shall be flush mounted and only the meter can project
subside with necessary recess cut in the sheeting. The meter board should be vermin, both proof. There
shall be no spare way provided in the I.C. Distribution box.
d. For the provision of Iron class switch board no separate payment will be made and the point rate
should include all these items.
e. The incoming mains from the service bracket to the main board shall be of size 25mm2 PVC
insulated standard aluminum conductor, single core ll00V CNA grade.
Wiring.
f. Further to what has been specified in clause 21 of the standard specification 10-TL. The
wiring shall be done in all units of the quarters as per the drawings attached herewith, with flat twin core
1.5mm2 PVC 250V ONA grade with earth continuity conductor for the light points and 2.5mm2 of same
grade and volt for plug point.
g. The acceptance of tender shall be governed by the India Railway standard condition of
contract for Electrical wiring of Railway building, (Serial NO 16-54 as amended up to date) except
where modified herein and copy of A6-54 may be obtained from the Environments of India Central
Publication, 8 Hastings sheet, Calcutta-1) A separate circuit is to be provided for plug point. When any
point wiring in required to be done in a manner exposed to at mospphere the same shall be done with
PVC cable of size 4mm2-1100V CNA grade in G.I. pipe.
h. For each H.S. meters a number plate shall be supplied and fixed by the contractor with the
numbers allotted by the railway’s Electrical representative being properly punched thereon. The
punching shall done by the cost of same while quoting the rate for supply and fixing up HS meter in the
Appendix’D’
The whole length of TW batten to be used for wiring shall be fitted clear of the walls by ½ (inch)spacing
insulators in the manner as specified in the case of meter board and main distribution board in clause
No. 12 of the standard specification NO.10 -TD

yApproval of proto type.
i. A prototype in respect of the quarters of different equivalents as involved in the tender shall
have to be completed by the successful tenderer within 10(Ten) days from the date of execution of the
agreement.
a. The contractor shall get such units of quarters for prototype work assigned by the
local Railway authorities . The contractor shall obtain approval in writing from the senior Divisional
Railway Engineer (General)East Central Railwlay., Danapur or its authorized representative for
satisfactory execution of the work of prototype before proceeding further with the work.
k. The service mains and the I.C. Distribution board to be provided shall be as under :-
Quarters.
Main switch
Type-I 25mm2 PVC standard 2 pole x 16A 3 way ICDP MCDP NCBQ 2 pole
Alum. 1100V grade 20A 3-1 No.
Type II ,, ,, 3pole x16A 4way ,, ,,
TypeIII ,, ,, ,, 5way ,, ,,
Type IV ,, ,, ,, 6way ,, ,,
Other service building ,, ,, 3way ,, ,,
Test certificates:-
Test certificates in the prescribed preformed should be jointly singed by the contractor and the
installation In charge and check measured by the AEE(G) E.C. Rly/Danapur should be sent along with
the bills. The sheets will be nearly Rosin bound and books in 100 sheets to be prepared in triplicate one
will be retained by the contractor and second will be retained by the Installation In charge land 3 rd copy
to be submitted to the Sr. Divisional Electrical Engineer(G)East Central Railwlay Danapur.
Earth pipe pits will be serially numbered and the test results should be recorded in bound register
in 3 copies one to be retained by the contractor, one for the Installation in charge and 3 rd copy to the Sr.
Divinl. Electrical Engineer(G)/E.C. Rly., Danapur.
Signature of Tenderer(s)