YDHS Annual Report 2006 (2.4Mb pdf) - GHA Central

Report on Operations
Corporate Services
Finance Department
It has been quite a year for the Finance Department. We have
farewelled long serving staff and welcomed new people who have
brought lots of fresh ideas for Yarram and District Health Service
to consider and trial. Of significance during the year was the
implementation of MYOB finance software.
Whilst this has resulted in the development of financial policies
and procedures to meet legislative requirements, it has enabled
the upskilling of staff giving them greater confidence in financial
management.
All staff are to be congratulated for their efforts.
Administration
In keeping with the theme of redeveloping processes and
procedures, Administration staff also updated their skills with the
introduction of the MYOB finance software. This has resulted in a
change to invoicing processes, allowing all services to appear on
the one invoice rather than have some services pay on the day
and others invoiced monthly.
We have also worked hard on streamlining documentation. New
forms have been introduced and changes made to several other
forms to ensure that information is documented appropriately. For
example, changes have been made to the Baby Capsule Hire form
to reflect the differences between the old baby capsule and the
recently purchased capsules.
A defined format for admitting patients has been introduced to
ensure each patient is provided with the same information. A new
email address and timeline for Medical Records’ requests and
retrieval has also been created to ensure patient records are
delivered as efficiently as possible.
Again, it was a year of many changes and administration staff
were up to the challenge.
Environmental Services
Yarram and District Health Service continues to gain exceptionally
high results in internal and in particular, external cleaning audits,
due in part to continual education for staff on the importance of
infection control and the cleaning standards of Victoria.
This year’s external audit results were particularly pleasing as the
auditors are becoming much stricter. Yarram and District Health
Service gained an overall hospital score of 95.46% and the internal
results for the year were 96.43%.
The high cleaning standards at Yarram and District Health Service
supports the health and well being of residents and patients.
The new laundry system commenced in September 2004 and has
continued to improve cost effectiveness of its operations and
decrease linen degradation. Since its inception, the laundry costs
have decreased while still returning good results in microbial
behaviour. The linen is as good as it was when first purchased,
with no colour fading.
compliments from residents and staff. The response was amazing
and a very rewarding outcome.
The Health Service has purchased a new ‘Hako’ mop machine,
which is considerably lighter than the old machine, a new buffer
machine and more OH&S orientated mop buckets.
The purchase of smaller and lighter linen trolleys has seen major
improvements with staff safety, as they have better manoeuvrability
and are lighter to push.
The team looks forward to the year ahead, with continued focus
on quality improvement and the well being of patients and
residents.
Maintenance
Maintenance staff have enjoyed another big year, with two large
restructuring projects completed as well as their usual planned
and ad hoc maintenance work. The projects included the new
Rehabilitation gym, with Gary Admiraal and his team completing
work on this new area late in 2005. It is a wonderful addition to the
health service.
Those attending for X-ray will have noticed some serious
construction work being carried out, with the Radiology area
relocated. This should result in a far more comfortable experience
for those people accessing the service.
Maintenance staff have also reorganised their work area with a
purpose built welding area and increased storage space. This
ensures they comply with the Occupational Health and Safety
(OH&S) Act.
Food Services
As we all know, the reputation of hospital food can be somewhat
negative! Thankfully at YDHS we have a dedicated team, well lead
by Christine Honey. Food Services caters for all patients and
residents of Yarram and District Health Service, Crossley House
Hostel, Meals on Wheels and various functions held within the
service.
Again it has been a big year. Food Services continue to liaise with
the Dietician, Speech Pathologist, clients and staff, to maintain the
quality of service to residents and patients. The team has achieved
excellent results in a formal Food Safety Audit both within the
health services and Crossley House and is proud to display the
certificates.
In the 2005-2006 year the department:
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Made 81,000 meals, which includes Meals on Meals and
catering for functions.
Used 3,650 loaves of bread.
Prepared 365 kg of fruit.
Handled 3,285 bags of potatoes.
In March 2006 St. Elmo’s residents’ clothing has been ironed on a
regular basis, which has resulted in an over whelming flood of
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Used approx 3,650 kg of meat, keeping in mind that all of the
meals are not necessarily meat dishes!
Yarram and District Health Service Annual Report 2006
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