Implementation Guidelines - Federal Transit Administration - U.S. ...
Implementation Guidelines - Federal Transit Administration - U.S. ... Implementation Guidelines - Federal Transit Administration - U.S. ...
CONSORTIUM/THIRD PARTY ADMINISTRATOR QUESTIONNAIRE Do you, or does your company, act as an intermediate in transmitting drug test results from the MRO to the employer? That is, does the MRO communicate drug test results directly to the employer, or does the MRO transmit results to you, and do you transmit them to the employer? Does your company have a written agreement with the employer requesting that you act as an intermediary to transmit drug and alcohol testing information from the MRO to the employer? If you act as an intermediary, are you allowed any additional time to transmit information to the employer from the MRO? As a C/TPA acting as an intermediary, do you know what drug and alcohol testing information Part 40 does not allow you to transmit? Do you know whether or not the Part 40 regulations allow consortium/third party administrators (C/TPA) to transmit laboratory reports, positive as well as negative, from the laboratory to the MRO? Do you know whether or not the Part 40 regulations allow C/TPAs to transmit verified MRO reports, positive as well as negative, from the MRO to the employer? Do you know whether or not the Part 40 regulations allow C/TPAs to transmit SAP reports from the SAP to the employer? What confidentiality requirements concerning transmission of drug and alcohol information are applicable to C/TPAs? How do you ensure that you meet these confidentiality requirements? Do you maintain any records concerning the drug and alcohol testing program and/or the results of employees' tests? If so, for how long? When an employer is asked by a DOT agency representative to produce drug and alcohol related information in relation to an inspection or regulatory requirement, how many days do you have to produce and make any information in your control available to your client and to the DOT representative? What is the scientifically valid method this consortium uses to make its random selections? How does your firm maintain up-to-date lists of covered employees subject to random testing? Are the random numbers and/or random lists recorded and saved, and if so, for how long? Has a statistician or auditor ever checked the random numbers? How frequently are random selections drawn? If you select days and times for testing, do you put any limitations on the dates and times that may be assigned for testing the employees? Does your program select alternates or substitutes for employees who cannot be randomly tested? If an employee selected for random testing is successfully tested, does your consortium receive information about the test result? Do you receive information on the drug test results for this transit system, and do you receive that information from the laboratory directly, or from the MRO? How do you assure that members of your consortium achieve the 50 percent and 10 percent random testing requirements over the course of a year? Does the Drug Testing CCF, and the Breath Alcohol Testing Form, have a code number or name of the employer on it, or does it have the name of the consortium, but not the name of the employer? Does the laboratory, consortium, or both provide each employer with a semi-annual statistical report of test results attributable to that employer? Appendix K. Substance Abuse Management Oversight Questionnaires K-30 August 2002
Do you assist your members in any way to prepare their annual MIS reports? Do you monitor the quality of collection services provided by the designated urine collection sites and breath alcohol collection sites? Does your consortium have contracts with more than one DHHS-certified drug testing laboratory, so that an employee may readily have a split specimen tested. Do your members receive SAP services through this consortium? How long does your consortium keep records associated with positive tests? Does this consortium also provide employee and/or supervisor training for your clients? Was the C/TPA prepared for the audit team, and did the C/TPA cooperate with the audit team and facilitate the audit process, including producing the required records? END OF CONSORTIUM/THIRD PARTY ADMINISTRATOR QUESTIONNAIRE Appendix K. Substance Abuse Management Oversight Questionnaires K-31 August 2002
- Page 611 and 612: Does the BAT notify the employer’
- Page 613 and 614: Does the SAP evaluate whether a saf
- Page 615 and 616: ADMINISTRATIVE REQUIREMENTS If a pr
- Page 617 and 618: Are procedures in place to have emp
- Page 619 and 620: hours following the accident, the e
- Page 621 and 622: Are random numbers substituted only
- Page 623 and 624: Are employees that are subject to f
- Page 625 and 626: OTHER TRAINING Consistent with the
- Page 627 and 628: ♦ Documents presented by a covere
- Page 629 and 630: CERTIFICATION ♦ Each year transit
- Page 631 and 632: A R DMINISTRATIVE EQUIREMENTS Do th
- Page 633 and 634: DRUG AND ALCOHOL POLICY REVIEW QUES
- Page 635 and 636: Meeting FTA thresholds; Meeting dru
- Page 637 and 638: CONSEQUENCES OF A FAILED OR REFUSED
- Page 639 and 640: How much notice is given to the emp
- Page 641 and 642: RECORDS MANAGEMENT QUESTIONNAIRE AP
- Page 643 and 644: If the information requested is not
- Page 645 and 646: Has the employer met the minimum an
- Page 647 and 648: Do the records indicate that any dr
- Page 649 and 650: Does the employer utilize the stand
- Page 651 and 652: If tests are cancelled because of a
- Page 653 and 654: If you conducted the initial test,
- Page 655 and 656: SALIVA TEST TECHNICIAN QUESTIONNAIR
- Page 657 and 658: MEDICAL REVIEW OFFICER (MRO) QUESTI
- Page 659 and 660: What action would you take if the s
- Page 661: • • • As the SAP, can you sub
Do you assist your members in any way to prepare their annual MIS reports?<br />
Do you monitor the quality of collection services provided by the designated urine collection<br />
sites and breath alcohol collection sites?<br />
Does your consortium have contracts with more than one DHHS-certified drug testing<br />
laboratory, so that an employee may readily have a split specimen tested.<br />
Do your members receive SAP services through this consortium?<br />
How long does your consortium keep records associated with positive tests?<br />
Does this consortium also provide employee and/or supervisor training for your clients?<br />
Was the C/TPA prepared for the audit team, and did the C/TPA cooperate with the audit team<br />
and facilitate the audit process, including producing the required records?<br />
END OF<br />
CONSORTIUM/THIRD PARTY ADMINISTRATOR QUESTIONNAIRE<br />
Appendix K. Substance Abuse Management Oversight Questionnaires<br />
K-31<br />
August 2002
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