Implementation Guidelines - Federal Transit Administration - U.S. ...

and the specific kind of information to be released? Is this
documentation maintained?
Is a separate release signed each time information is to be disclosed?
♦ FTA recipients that contract out the performance of safety-sensitive
functions are permitted to have access to individual test results of their
contractor’s employees since the recipient has oversight authority of the
employer. Likewise, state DOTs have authority to have access to testing
records of their subrecipients due to their oversight responsibilities.
REPORTING
♦ FTA requires that transit agencies complete annual reports summarizing
test results. The standard reporting form is the Management Information
System (MIS) form (found in the back of the drug and alcohol testing
regulations). Transit systems are required to submit their forms to FTA
if they are specifically requested to do so. FTA will select systems to
submit reports based on a stratified random sampling technique.
Does the transit system complete the MIS forms annually and maintain
for 5 years?
Are all forms typed or printed in ink or electronically generated?
Are all blanks on the form completed?
Is each form signed by an authorized official of the transit agency?
Does the transit agency require MIS forms be prepared by its safetysensitive
contractors?
If the transit agency submits MIS forms on behalf of its safety-sensitive
contractors, are the contractor and transit agency MIS forms bundled and
submitted together?
When requested to do so by FTA, are annual reports submitted to the
FTA Office of Safety and Security or its designees by March 15?
If the transit system is a member of a testing consortium, does the transit
system review the consortium’s reports for accuracy and complete MIS
forms with the consortium information?
Appendix J. Self-Assessment Checklist J-38 August 2002
A
R
DMINISTRATIVE
EQUIREMENTS
Reporting