Implementation Guidelines - Federal Transit Administration - U.S. ...

Drug Program
♦ Records of Verified Negative Drug Test Results
− Employer’s copy of custody and control form.
A
R
DMINISTRATIVE
EQUIREMENTS
Are the following records kept on file for 2 years?
♦ Records Related to the Collection Process:
− Collection logbook, if used
− Documents related to the random selection process
− Documents generated in connection with decisions to administer
reasonable suspicion alcohol tests Record Keeping
− Documents generated in connection with decisions on postaccident
tests
− Documents showing existence of medical explanation of inability
of safety-sensitive employee to provide enough breath for test
− Records of inspection, maintenance, and calibration of EBT
♦ Education and Training Records:
− Materials on alcohol misuse awareness, including a copy of the
employer’s policy on alcohol misuse
− Educational materials that explain the regulatory requirements
− The employer’s policy and procedures with respect to
implementing the regulatory requirements
− Names of safety-sensitive employees attending training on
prohibited drug use and the dates and times of such training
− Documentation of training provided to supervisors to qualify
them to make reasonable suspicion determinations
− Certification that training complies with the regulatory
requirements
Are the following records kept on file for at least 3 years?
− Previous employees’ drug and alcohol test records
− Good faith effort documentation
Are the following records kept on file for 5 years?
♦ Alcohol test records with alcohol readings of 0.02 or greater
− The employer’s copy of the alcohol test form, including the
results of the test
♦ Records of covered employee verified positive drug test results
− The employer’s copy of the chain-of-custody form
♦ Documents related to the refusal of any safety-sensitive employee to
submit to an alcohol test required by 49 CFR Part 654
Appendix J. Self-Assessment Checklist J-36 August 2002