Implementation Guidelines - Federal Transit Administration - U.S. ...

them to move throughout
the facility.
• A lockable office with
workspace and power
outlets.
• Access to a photocopy
machine.
• An opportunity to talk with
the medical review officer,
substance abuse
professional, any third party
administrator, breath
alcohol technicians, saliva
test technician, urine
specimen collectors, and
management representatives
at the collection site.
• Documentation that
employees testing positive
were removed from safetysensitive
duty.
• Blind testing documentation
(if applicable).
• Completed chain of custody
forms for pre-employment,
random, post-accident,
reasonable suspicion,
return-to-duty, and followup
tests.
• Results of pre-employment,
random, post-accident,
reasonable suspicion,
return-to-duty, and followup
tests.
• The dates when the
operating locations were
notified about who had been
selected for random tests.
• The dates and times
employees were notified to
go for a random test.
• Employee grievances
pertaining to FTA-mandated
alcohol and drug testing.
The table on the following page lists the
documents auditors will need to access
while on site. The time retention
requirements as specified by 49 CFR Parts
40 and 655 are also noted in the table.
The audit letter will also include a
schedule for the on-site portion of the audit.
All agency personnel, contractors, and
service agents that have drug and alcohol
program responsibilities should be available
according to the schedule. You will be
requested to complete the portions of the
schedule that include the contact persons’
names, phone numbers, and the locations
where the audit portion will take place. The
sample agenda on page 14-8 illustrates a 5day
audit schedule.
Section 3. ON-SITE AUDIT
The audit begins with the FTA
representative explaining the audit process
and introducing the audit team. During this
time, the grantee should ensure that all
personnel and materials are present or easily
accessible.
You are encouraged to include all
personnel with drug and alcohol program
responsibilities in the introduction. You
may choose to have all safety-sensitive
contractors that are being audited present, as
well as any service agents (i.e., collection
site representatives, MROs, SAPs and/or
Third Party Administrators). Any questions
regarding the process should be raised
Chapter 14. Administrative Requirements 14-5 August 2002