Implementation Guidelines - Federal Transit Administration - U.S. ...

Record Retention Checklists (page 1)
Drug and Alcohol Program Records You Must Maintain for 1 Year
1. Records of Test Results less than 0.02
_____ Employer’s copy of the Alcohol test forms, including results of the test.
2. Records of Verified Negative Drug Test Results
_____ Employer’s copy of custody and control form
_____ Test result
Drug and Alcohol Program Records You Must Maintain for 2 Years
1. Records Related to the Collection Process
(Except Calibration of Evidentiary Breath Testing Devices)
_____ Collection logbooks, if used.
_____ Documents relating to the random selection process.
_____ Verification of Breath Alcohol Technician Training.
_____ Documents generated in connection with decisions to administer reasonable suspicion
alcohol and/or drug tests.
_____ Documents generated in connection with decisions on post-accident tests.
_____ Documents showing existence of medical explanation of inability of safety-sensitive
employee to provide enough urine or breath for test.
2. Education and Training Records
_____ Training materials on drug use awareness, including a copy of the employer’s policy
on prohibited drug use.
_____ Names of safety-sensitive employees attending training on prohibited drug use and the
dates and times of such training.
_____ Documentation of training provided to supervisors to qualify them to make reasonable
suspicion determinations.
_____ Certification that training complies with the regulatory requirements.
Chapter 10. Administrative Requirements 10-16 August 2002