Implementation Guidelines - Federal Transit Administration - U.S. ...

The list of randomly selected transit
agencies is created at the end of each
calendar year. Each of the selected
employers is sent a notification and
reporting package directly. Section 5311
subrecipients are contacted directly with a
separate notification to their respective state.
The selected employers are required to
submit their reports using the MIS forms in
their package, or submit their responses
electronically.
Many employers have found that the use
of master logs that are used to track drug
and alcohol tests throughout the year can
ease the task of completing the MIS reports.
Instead of wading through individual test
records, the master logs can simply be
consulted for the necessary information.
Master logs can also be used to assist the
DAPM in overseeing and managing the
program.
The accuracy of the data reported and
the statistical validity of the sample selection
method is critical as the information
obtained is the basis for establishing future
minimum random drug and alcohol testing
rates. Once the MIS reports are received
from the selected employers, an average
random positive test rate is calculated for
each of the four transit size groupings. The
test rates are weighted based on the
estimated number of individual drug tests
for each group. The overall weighted
average is the value used to determine the
minimum random rate.
If the weighted average random rate for
drugs is 1.0 percent or more, the minimum
drug random test rate will remain at 50
percent. If the weighted average rate is less
than 1.0 percent for 2 consecutive years, the
minimum random rate will be lowered to 25
percent. If it subsequently, rises above 1.0
percent for any single year, the minimum
drug random test rate will rise again to 50
percent.
If the weighted average rate for alcohol
remains below 0.5 percent, the minimum
alcohol random test rate will remain at 10
percent. If the weighted average rate
exceeds 0.5 percent, but is below 1.0 percent
for 1 year, the minimum alcohol random rate
will be increased to 25 percent. If the
weighted average rate for alcohol exceeds
1.0 percent for a single year, the minimum
alcohol random rate will be established at 50
percent.
Each of the selected employers must
submit their annual reports to FTA’s Drug
and Alcohol Management Information
System office by March 15 following each
calendar year. States must review the
reports of their Section 5311 subrecipients
for accuracy prior to their submittal to FTA.
Employers have the option to submit their
responses in hard copy or CD-ROM.
Internet reporting will be an option in the
future.
If an employer is a member of a testing
consortium, that consortium must provide
the required information to the employer.
The employer may either compile its annual
report from reports provided by the
consortium, or the employer may require the
consortium to prepare the annual report. In
either case, the employer must reserve
adequate time to review the data provided
by the consortium and submit its report by
March 15. Even if the consortium maintains
the employers’ records and prepares the
employers’ reports, the employer is still
responsible for the report’s accuracy and
timely submission.
Section 4. CERTIFICATIONS
Urban systems that receive funding
directly through Section 5307 or 5309 from
Chapter 10. Administrative Requirements 10-10 August 2002