Implementation Guidelines - Federal Transit Administration - U.S. ...

when the applicant was assigned
safety-sensitive duties.
Also, the employer must keep copies
of the employee consent forms
required to obtain test results from
previous DOT-covered employers,
documentation of the employers
good faith effort to obtain the
information from the previous
employers, and previous employer
responses with corresponding
documentation [§40.25; §40.333].
• Random test records should include
the CCF for all drug tests, the MRO
test result report, and the ATF for all
alcohol tests [§655.71(c)(1)].
• Post-accident test records should
include a reference to the accident
(i.e., accident number, location, date)
to ensure that the test records are
attributed to the corresponding
accident. The record must state the
decision-making process of why a
test was or was not conducted
[§655.44(d)]. The record must
document the reason for any delay
that caused an alcohol test to occur
more than 2 hours from the time of
the accident, or that caused test
attempts to cease because the alcohol
test was delayed more than 8 hours
from the time of the accident
[§655.44(a)(2)(ii)]. The record
should also include documentation of
the reason for any delay that caused
test attempts to cease because the
drug test was delayed more than 32
hours from the time of the accident.
The documentation should also
include the CCF with corresponding
drug test result, and the ATF
[§655.71(c)(1)].
• Reasonable suspicion test records
should include the supervisor’s
documentation of the observation or
event, which triggered the reasonable
suspicion determination, the name of
the employee involved, the date and
time of the observation, the safetysensitive
function being performed at
the time of the observation,
circumstances of the observation,
and the objective facts that led to the
determination. The record should
also include the CCF, documentation
of the drug test result, and the ATF
[§655.71(c)(1)]. The record must
state the reason for any delay that
caused an alcohol test to occur more
than 2 hours from the time of the
observation, or that caused test
attempts to cease because the alcohol
test was delayed more than 8 hours
from the time of the observation.
The record should also include
documentation of the reason for any
delay that caused test attempts to
cease because the drug test was
delayed more than 32 hours from the
time of the observation.
Positive test result records should be
maintained in individual employee files for
at least 5 years. Positive drug test records
must include the CCF, documentation from
the MRO indicating the test result, split
specimen test results, if any, and SAP
referral [§655.71]. If possible, service agent
credentials or pertinent information should
accompany the positive test result. Positive
alcohol test records (≥ 0.04) must include
the ATF and the SAP referral. If possible,
EBT calibration documentation and BAT
certification should also accompany the
ATF. Test records indicating an alcohol
concentration of 0.02 or greater, but less
than 0.04, must also be maintained for 5
years.
Chapter 10. Administrative Requirements 10-4 August 2002