FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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APPENDIX D: SAMPLE INTERVIEW QUESTIONNAIRE This is a sample interview protocol for a past SSMP Review. It is recommended that the PMOC prepare similar questionnaires, specific to the project and the responsibilities of the person to be interviewed. Interviewee: Title: Interviewer: Date of Interview: 1. Describe the role you play in the overall security [or safety] of the transit system in the course of your daily, regular job activities. Explain any inconsistencies in your role and how it is described in the SSMP? 2. What role did you play or input did you have in development of the SSMP? 3. Explain who will provide security oversight [or safety oversight] for construction under the SSMP? 4. In relation to the SSMP, as it relates to security/safety would you describe yourself as: very somewhat not very knowledgeable 5. Describe your familiarity with the Agency SSPP and/or SSP? Explain how they mesh and interface with the SSMP, 6. Describe your familiarity with the functions of the Agency Security/Police Department [or Safety Department] overall or specifically in relationship to the SSMP. Describe briefly what you believe to be that department’s role in the SSMP. OP 22 Safety and Security Management Plan Review Revision 0, June 2008 Page D-1
7. How are you notified of changes in security or safety precautions or responsibilities during the various phases of [project under review]? How would you describe the timeliness of the notification? 8. Based on your duties and your observations, what do you believe to be the most serious security or crime vulnerabilities [or safety issues] the project faces? Why? How do you see the SSMP addressing these issues vulnerabilities and issues? 9. Based on your duties and your observations, what do you believe to be the most serious security or crime vulnerabilities [or safety hazards] faced during construction? Why? How do you see the SSMP addressing these vulnerabilities and hazards? OP 22 Safety and Security Management Plan Review Revision 0, June 2008 Page D-2
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
Page 66 and 67: • Recipients with major capital p
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Page 76 and 77: APPENDIX A: SSMP REVIEW CHECKLIST -
Page 78 and 79: App. No. Checklist Item Plan Requir
Page 88 and 89: APPENDIX B: LIST OF SUGGESTED DOCUM
Page 90 and 91: DOCUMENT (Title and acronym; R sign
Page 92 and 93: DOCUMENT (Title and acronym; R sign
Page 96 and 97: APPENDIX E: SSMP REVIEW CHECKLIST -
Page 98 and 99: Note: SSMP Element Compliant with D
Page 100 and 101: SSMP Element Compliant with DRAFT G
Page 102 and 103: APPENDIX F: DISCUSSION OF CONTENTS
Page 104 and 105: candidates for the committee so tha
Page 106 and 107: US DOT Federal Transit Administrati
Page 108 and 109: the time. During preliminary engine
Page 110 and 111: • Plans - who prepares, who can m
Page 112 and 113: U.S. Department of Transportation F
Page 114 and 115: • Serve as a resource by lending
Page 116 and 117: c. Peak Vehicle Requirement include
Page 118 and 119: 3 PMOC review of Grantee’s Operat
Page 120 and 121: Requirement PMOC Review Comments 5C
Page 122 and 123: waiver is requested are not produce
Page 124 and 125: (5) To provide PMOCs with recommend
Page 126 and 127: 4.1.2 Pre-Award Purchaser’s Requi
Page 128 and 129: 5.0 PMOC REVIEW OF PROJECT SPONSOR
Page 130 and 131: • If no, examine contract files,
Page 132 and 133: 6.3.2 Corrective Action: The Grante
Page 134 and 135: 8.0 APPENDICES 8.1 Sample Review Ce
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Page 140 and 141: including: the applicability of Fed
Page 142 and 143: • Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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US DOT Federal Transit Administrati
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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US DOT Federal Transit Administrati
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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