FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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DOCUMENT (Title and acronym; R signifies Recipient, P Project) [P] Project Emergency <strong>Procedures</strong> [P] Public Education Program [P] System Integration Test Plan (SITP) [R] Operations and Maintenance Plan (OMP) [R] Rail [or Bus] Fleet Management Plan (RFMP) [or BFMP] [P] Training Plans and Manuals SSI Preliminary Engineering Final Design FFGA Application Construction Testing and Start-Up Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y NOTES Project document, like other safety and security documents; may have various titles. PMOC must be aware of recipient’s nomenclature to assure that proper materials are reviewed. Program is relevant if safety or security issues are required in outreach efforts. (Examples: grade crossing, noise abatement, trespass issues) Document should be reviewed for consistency with SSMP and to assure it includes needed integration tests and emergency drills, and has adequate test procedures and reporting requirements. New plan for a recipient’s initial rail project or revisions to an existing plan for a subsequent rail project; review for consistency with SSMP, timeliness of safety and security training requirements, and adequacy of personnel to provide required levels of safety and security after the start of revenue operations. New plan for a recipient’s initial rail/bus project or revisions to an existing plan for a subsequent project; review for consistency with SSMP and adequacy of facilities to safely maintain fleet. OP 22 Safety and Security Management Plan Review Revision 0, June 2008 Page B-5
APPENDIX C: LIST OF POSSIBLE INTERVIEWEES As with documents, different recipients and different projects will have staff with different titles. The following list can assist the PMOC in identifying the personnel to be interviewed at a particular project: Chief Executive Senior person responsible for project management Senior persons responsible for rail operations, construction, and facilities engineering Senior safety manager(s), including those responsible for construction and system safety Emergency preparedness manager Senior security or police manager (may be the police chief or may be a civilian) Agency and project managers for rail operations, risk management, construction, facilities engineering, and systems integration Actual titles of interviewees for a past SSMP review included: Senior Vice President, Project Management Assistant Vice President, Technical Services Director, Engineering and Systems Assistant Vice President, Construction System Integration Consultant Safety Manager, Rail Systems Safety Manager, Construction Manager, Rail Operations Emergency Preparedness Chief of Police Assistant Vice President, Risk Management Senior Manager, Safety Assistant Vice President, Facilities Engineering Vice President, Maintenance General Engineering Consultant Systems Design Consultant Light Rail Vehicle Consultant OP 22 Safety and Security Management Plan Review Revision 0, June 2008 Page C-1
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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Page 41: APPENDIX A Sample - Lessons Learned
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Page 78 and 79: App. No. Checklist Item Plan Requir
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Page 98 and 99: Note: SSMP Element Compliant with D
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Page 102 and 103: APPENDIX F: DISCUSSION OF CONTENTS
Page 104 and 105: candidates for the committee so tha
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Page 108 and 109: the time. During preliminary engine
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Page 114 and 115: • Serve as a resource by lending
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Page 118 and 119: 3 PMOC review of Grantee’s Operat
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Page 126 and 127: 4.1.2 Pre-Award Purchaser’s Requi
Page 128 and 129: 5.0 PMOC REVIEW OF PROJECT SPONSOR
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Page 132 and 133: 6.3.2 Corrective Action: The Grante
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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US DOT Federal Transit Administrati
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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US DOT Federal Transit Administrati
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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